Responsibilities:
• Welcome visitors and customers with a courteous, attentive approach and direct them to the appropriate department or contact.
• Manage a high volume of incoming phone calls, respond to routine inquiries, and relay detailed messages accurately and promptly.
• Schedule appointments and coordinate calendars to support smooth day-to-day operations across the office.
• Work alongside the administration team and service department to ensure timely communication and seamless customer support.
• Assist with valet-related coordination and help guide customers through arrival and service processes.
• Perform data entry, order-related documentation, and general record maintenance with strong attention to accuracy.
• Handle email correspondence in a timely manner and provide clear follow-up to customers and internal teams.
• Support front office coverage Monday through Friday during business hours and contribute to an organized, efficient reception area.]]> • Demonstrated ability to answer inbound calls and provide attentive phone support in a fast-paced environment.
• Strong customer service skills with the ability to communicate effectively in person, by phone, and through email.
• Experience with appointment scheduling, coordination tasks, and maintaining accurate administrative records.
• Proficiency in data entry and working knowledge of Microsoft Word and Microsoft Excel.
• Ability to manage both inbound and outbound communications while staying organized and detail-oriented.
• Comfortable collaborating with multiple departments and handling changing priorities throughout the day.]]>

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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We are looking for an experienced REMOTE Benefits Programs Specialist to join our team on a contract basis in Newport News, Virginia. This role focuses on evaluating Medicaid eligibility for specific populations, including aged, blind, and disabled individuals, while ensuring effective benefits coordination and administration. If you have a strong background in compensation and benefits analysis, this position offers an opportunity to contribute meaningfully within the non-profit sector.

Responsibilities:

• Assess Medicaid eligibility for individuals classified as aged, blind, or disabled by conducting detailed case evaluations.

• Analyze available resources and determine eligibility criteria for Medicaid programs.

• Identify individuals who meet protected status requirements and complete comprehensive Medicaid evaluations.

• Review and interpret organizational forms and documentation for updates, changes, or conversions.

• Ensure accurate application of Medicaid regulations and guidelines during casework processes.

• Collaborate with team members to streamline benefits coordination and administration.

• Provide insights and recommendations based on benefits analysis to support decision-making.

• Maintain detailed records and documentation for all case evaluations and eligibility determinations.

• Stay informed about changes in state and federal Medicaid policies to ensure compliance.

• Deliver thorough and timely services to meet the needs of beneficiaries.

]]> • Proven expertise in determining eligibility for aged, blind, and disabled populations, including long-term services and auxiliary grants.
• Strong knowledge of Medicaid regulations and benefits coordination processes.
• Familiarity with benefits analysis and administration, including compensation and benefits functions.
• Proficiency with forms and documentation related to benefits programs.
• Ability to analyze complex cases and make informed eligibility determinations.
• Effective communication and collaboration skills for working within a team environment.
• Strong organizational skills to manage multiple cases and maintain accurate records.]]>

TalentMatch^®

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We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Indianapolis, Indiana. In this long-term contract position, you will play a key role in managing scheduling activities and ensuring smooth administrative operations. This is an excellent opportunity to contribute to a dynamic environment while developing your skills in coordination and communication.

Responsibilities:

• Maintain and update the corporate scheduling log using the current database to ensure accuracy and efficiency.

• Handle a high volume of files and incoming calls with professionalism and attention to detail.

• Coordinate and prioritize administrative tasks to support organizational goals and deadlines.

• Communicate effectively with team members and stakeholders to address scheduling needs.

• Ensure timely completion of assigned tasks while adhering to quality standards.

• Support organizational objectives by managing calendars and schedules effectively.

• Demonstrate dependability by following instructions and responding promptly to management direction.

• Utilize planning and organizational skills to optimize workflow and meet productivity standards.

• Write clear and concise communications to ensure information is shared effectively.

• Contribute to team efforts by balancing individual responsibilities and collaborating with others.

]]> Requirements:

• High school diploma or equivalent education, along with relevant experience or training.

• Proficiency in Microsoft Word, Excel, Teams, and Outlook for administrative tasks.

• Strong verbal communication skills to convey information clearly in various situations.

• Ability to work both independently and as part of a team, demonstrating collaboration and adaptability.

• Excellent organizational skills with the ability to prioritize tasks and manage time effectively.

• Attention to detail and commitment to accuracy in completing administrative responsibilities.

• Dependability and punctuality, ensuring consistent attendance and reliability.

• Previous experience with scheduling and calendar management is highly desirable.

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TalentMatch^®

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Responsibilities:
• Handle referral orders and facilitate pre-authorization processes to ensure timely access to specialized care.
• Coordinate appointments and ancillary services, including consultations, imaging, and laboratory tests.
• Provide clear and accurate responses to patient inquiries regarding insurance and billing matters.
• Organize and manage patient educational activities related to their referrals.
• Oversee the purchase or rental of medical equipment and materials needed for patient care.
• Collaborate with healthcare providers to ensure all referral documentation is complete and accurate.
• Maintain up-to-date records and ensure compliance with insurance requirements.
• Support patients by addressing concerns and guiding them through the referral process.]]> • At least one year of relevant experience demonstrating knowledge of referral coordination and insurance processes.
• Familiarity with patient scheduling, registration, and insurance verification is preferred.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Excellent communication skills to interact with patients and healthcare providers.
• Attention to detail to ensure accuracy in documentation and compliance.
• Proficiency in handling patient medical records and scheduling systems.]]>

TalentMatch^®

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Responsibilities:
• Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates.
• Coordinate meeting logistics for executive sessions, ensuring materials, timing, and participant details are organized in advance.
• Serve as a central point of contact for scheduling-related communication with internal stakeholders and external partners.
• Monitor changing priorities and adjust calendars and travel plans quickly to support business needs.
• Prepare clear and accurate travel itineraries and meeting schedules so executives can navigate commitments efficiently.]]> • Strong background in complex calendar oversight and appointment coordination.
• Proven ability to book and manage detailed travel arrangements with accuracy.
• Experience supporting executive meetings and handling related logistics.
• Excellent organizational skills with strong attention to detail and follow-through.
• Strong written and verbal communication skills paired with a detail-focused, discreet approach.]]>

TalentMatch^®

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Responsibilities:
• Manage a caseload of 60-100 units, working closely with tenants to address challenges related to housing retention and personal well-being.
• Conduct outreach and follow-up visits to assess tenant needs and provide ongoing support.
• Develop and implement individualized case management plans tailored to tenant-driven goals.
• Assist tenants in accessing and maintaining benefits, as well as ensuring timely rent payments.
• Collaborate with hotel managers on unit habitability concerns, including pest control and monthly inspections.
• Organize community-building activities, such as social events and tenant groups, to foster a supportive environment.
• Refer tenants to employment programs and other resources as necessary, ensuring successful connections.
• Respond to tenant crises with effective intervention strategies, including de-escalation techniques.
• Maintain accurate and confidential case management files, ensuring compliance with organizational standards.
• Report incidents of abuse or neglect promptly while adhering to confidentiality protocols.]]> • Strong organizational skills with the ability to manage a high caseload effectively.
• Excellent interpersonal and communication skills to build rapport with tenants.
• Knowledge of mental health, substance abuse, and housing-related challenges.
• Proficiency in administrative tasks such as data entry and filing.
• Ability to collaborate with diverse teams and external service providers.
• Familiarity with tenant rights and advocacy practices.
• Experience managing crises and providing de-escalation support.]]>

TalentMatch^®

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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Responsibilities:
• Handle a high volume of inbound and outbound calls, addressing patient inquiries with attention to detail and empathy.
• Schedule appointments accurately and efficiently while managing daily patient schedules.
• Greet and room patients, ensuring they feel welcome and comfortable from arrival to departure.
• Process payments and revenue transactions with attention to detail and accuracy.
• Communicate test results and other critical information to patients in a clear and detail-oriented manner.
• Coordinate with administrative and clinical staff to streamline operations and maintain patient safety.
• Leverage communication systems effectively to enhance workflow and patient satisfaction.
• Address patient concerns promptly, offering solutions and support to resolve issues.
• Maintain organized records and documentation to ensure compliance and operational efficiency.]]> • Minimum of six months of experience in customer service or a medical setting, or an associate degree.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Exceptional interpersonal and communication abilities to interact with diverse individuals.
• Detail-oriented demeanor with a positive and achievement-oriented attitude.
• Ability to work independently with minimal supervision while maintaining high standards.
• Comfortable presenting information and responding to questions from staff, patients, and physicians.
• Knowledge of medical terminology is preferred but not required.]]>

TalentMatch^®

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We are hiring a dependable, professional Medical Front Desk Associate to support a fast‑paced surgical practice. This role is full-time with weekday hours that may fluctuate based on the clinic’s calendar. The ideal candidate is flexible, patient‑focused, and comfortable adapting to daily and weekly schedule changes.

Schedule at a Glance

Monday–Friday availability required

Start times can be as early as 5:15 a.m. (7 a.m. is most common)

End times may be up to 4 p.m.

Shifts could flex across 4–6–8 hours/day

Some days you may be flexed off when census is low

Shared flexibility: The manager supports the team in swapping preferred start times and alternating who takes the early opener shift each week.

Key Responsibilities

Welcome and check in patients in a warm, professional manner
Manage patient intake, registration, and appointment workflows
Answer, route, and document incoming phone calls
Verify patient information and assist with administrative tasks
Maintain confidentiality and follow HIPAA compliance standards
Provide general support to clinical and surgical teams

Why This Role May Be a Great Fit

Weekday-only schedule (no weekends or holidays)
Opportunity to gain hands-on experience in a respected surgical practice
Collaborative team environment where scheduling preferences are shared openly
Potential for the role to become full-time permanent based on performance and clinic needs

]]> Qualifications

Prior medical front desk or healthcare administrative experience preferred, although not required, most important is ability to contribute to great patient experience
Strong communication and customer service skills
Dependable, punctual, and adaptable to changing daily needs
Comfortable with early start times and variable weekly hours
Ability to multitask and stay calm in a fast-paced clinical environment

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TalentMatch^®

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We are looking for a dependable General Office Clerk to support daily administrative operations for a real estate property and facilities management environment in Honolulu, Hawaii. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable handling a range of clerical tasks with accuracy. The role involves maintaining office records, processing documents, and providing consistent back-office support to help the team stay efficient and responsive. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800.

Responsibilities:

• Maintain organized physical and digital filing systems so records can be retrieved quickly and accurately.

• Prepare, copy, scan, and distribute documents while ensuring materials are complete and properly labeled.

• Enter information into spreadsheets, databases, or internal records with strong attention to detail.

• Receive and send faxed materials as needed and confirm successful transmission of important documents.

• Support day-to-day back-office activities by assisting with document handling and general clerical requests.

• Review paperwork for completeness and flag missing or unclear information for follow-up.

• Help keep office files current by sorting, categorizing, and archiving records according to established procedures.

]]> • Basic computer proficiency, including the ability to work with common office software and digital records.
• Experience with scanning, copying, faxing, and organizing business documents.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to manage multiple routine tasks efficiently in a fast-paced office setting.
• Good organizational skills and the ability to maintain orderly file systems.
• Reliable communication skills and a detail-oriented approach to supporting internal teams.]]>

TalentMatch^®

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Responsibilities:
• Collaborate closely with the Regional Operations Manager to ensure seamless account management.
• Manage high-volume accounts while maintaining accuracy and efficiency.
• Perform data entry and process customer orders with precision.
• Execute a variety of administrative tasks to support the sales team.
• Assist with inside sales activities, including customer inquiries and order follow-ups.
• Maintain a detailed understanding of the company's logistics and operational processes.
• Deliver exceptional service by addressing client needs promptly and professionally.
• Ensure all documentation and records are up-to-date and organized.
• Coordinate with other departments to optimize workflow and resolve issues effectively.]]> • Proficiency in inside and inbound sales processes.
• Strong data entry skills with a focus on accuracy.
• Familiarity with Acumatica or similar ERP systems.
• Competence in using Microsoft Office Suite for daily tasks.
• Excellent organizational and multitasking abilities.
• Strong communication skills and attention to detail.
• Ability to work effectively in a fast-paced environment.]]>

TalentMatch^®

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We are looking for a detail-oriented Bid Data Specialist to join our team on a long-term contract basis. This role involves supporting the bidding team by managing bid opportunities, processing project data, and ensuring accurate documentation. If you are highly organized and have an eye for precision, this position offers an excellent opportunity to contribute to a fast-paced work environment.

Responsibilities:

• Analyze and interpret bid opportunities in the construction industry to generate accurate project reports.

• Collect and manage private and Construction Manager (CM) bid project plans for assigned regions.

• Accurately process incoming bid opportunities by adhering to established workflows and prioritization guidelines.

• Ensure all required documentation is completed to maintain the integrity of data collection processes.

• Monitor and meet performance metrics by maintaining accurate and timely data entry.

• Conduct outbound calls to gather relevant information and confirm project details.

• Perform thorough internet research to support data accuracy and completeness.

• Collaborate with team members to maintain high standards in a production-driven environment.

• Stay informed about key players and regional activities within the construction industry.

• Support the bidding team in achieving overall project goals and deadlines.

]]> • Minimum of 6 months of experience in outbound calling and data entry.
• Familiarity with the construction industry is preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong attention to detail and excellent written and verbal communication skills.
• Ability to work independently in a remote setting while meeting deadlines.
• Demonstrated ability to handle fast-paced, production-focused tasks with accuracy.
• Critical thinking and problem-solving skills, along with exceptional typing abilities.]]>

TalentMatch^®

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Responsibilities:
• Handle incoming calls and messages with professionalism, assessing each inquiry and providing clear guidance, information, or referrals based on individual needs.
• Record client interactions thoroughly in web-based platforms and CRM tools to maintain accurate case details and service history.
• Stay informed on community programs, organizational offerings, and eligibility guidelines so information shared with clients remains current and reliable.
• Work closely with internal departments and service teams to coordinate next steps and help resolve client concerns efficiently.
• Deliver empathetic, service-focused communication across phone and digital channels while maintaining quality and consistency standards.
• Use call center and business systems such as Avaya CMS, Epic, and other computer applications to manage communications and support daily workflow.
• Assist with customer questions related to services, benefits, or billing matters by researching details and providing appropriate direction.
• Contribute to a positive client experience by identifying issues, escalating complex situations when needed, and supporting timely resolution.]]> • Associate’s degree preferred; additional education beyond high school combined with relevant experience will also be considered.
• Strong verbal and written communication skills with the ability to interact professionally and empathetically with diverse populations.
• Experience using web-based systems, CRM platforms, chat tools, and Microsoft Office applications, including Word, Excel, and PowerPoint.
• Background in non-profit services, public health, social work, psychology, sociology, criminology, or a related field is preferred.
• Bilingual fluency in Spanish and English is strongly preferred.
• Ability to manage inbound inquiries efficiently while maintaining accuracy in documentation and follow-up.
• Familiarity with customer service processes involving benefits, billing, and general client assistance is a plus.]]>

TalentMatch^®

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Responsibilities:
• Oversee daily human resources operations, ensuring adherence to company policies and labor laws.
• Manage the entire recruitment process, including job postings, candidate screenings, interview coordination, and onboarding of new team members.
• Assist in creating, updating, and implementing HR policies, procedures, and employee handbooks.
• Handle benefit administration tasks such as enrollments, terminations, and addressing employee inquiries.
• Maintain accurate employee records using the HRIS system and ensure data integrity.
• Provide employees with guidance on HR-related matters, including policy clarification, conflict resolution, and workplace concerns.
• Support performance management processes by assisting managers with evaluations, feedback, and disciplinary actions.
• Organize and promote employee engagement programs, recognition initiatives, and training opportunities.
• Ensure compliance with federal and state regulations related to human resources practices.
• Assist with HR audits, reporting, and other assigned projects as needed.]]> • Strong knowledge of recruitment processes, including onboarding and candidate management.
• Familiarity with benefit functions, including enrollments and terminations.
• Proficiency in using HRIS systems for managing employee data.
• Solid understanding of HR policies, procedures, and relevant labor laws.
• Excellent communication and problem-solving skills to handle employee concerns effectively.
• Ability to manage multiple tasks and maintain organization in a fast-paced environment.
• Experience in coordinating employee engagement and training initiatives is a plus.]]>

TalentMatch^®

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Responsibilities:
• Manage complex executive calendars, prioritize scheduling requests, and coordinate meetings across multiple stakeholders.
• Arrange domestic and international travel plans, including itineraries, transportation, and related logistics.
• Prepare and submit expense reports accurately and in a timely manner using designated expense management tools.
• Reserve conference rooms and organize meeting logistics to ensure smooth day-to-day operations.
• Provide reception coverage when needed by welcoming visitors, answering inquiries, and maintaining an organized front desk presence.
• Offer backup administrative support to other executive assistants supporting senior leadership.
• Respond quickly to changing business needs and step into additional administrative tasks as priorities shift.
• Use Microsoft Office applications to create, update, and manage correspondence, documents, and meeting materials.]]> • Demonstrated success supporting senior executives, Partners, or business owners in a fast-paced setting.
• Strong expertise in Outlook, with advanced calendar management skills being essential for success in this role.
• Hands-on experience with Concur for expense reporting and reimbursement processing.
• Proficiency in Microsoft Office, including Word and other core applications.
• Financial services experience is strongly preferred.
• Ability to remain flexible, collaborative, and composed while balancing executive support duties with reception responsibilities.]]>

TalentMatch^®

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Responsibilities:
• Serve as the primary administrative support for a Partner, managing day-to-day activities with precision and efficiency.
• Handle a variety of tasks such as scheduling meetings, rolling calls, organizing files, and maintaining records.
• Coordinate complex travel arrangements, including booking flights, preparing itineraries, and managing calendars.
• Provide support for brand campaigns and assist with advancing comedy-related projects.
• Liaise with agents, publicists, attorneys, and production teams to ensure seamless communication and task execution.
• Prepare and organize auditions, submissions, and other client-related materials.
• Assist in the planning and execution of internal meetings, ensuring all details are managed effectively.
• Maintain confidentiality while handling sensitive client and company information.
• Offer solutions and anticipate needs to streamline operations and improve efficiency.]]> • Bachelor’s degree required.

• A minimum of 5-7 years of experience as an assistant within the entertainment industry, with agency or management experience preferred.

• Proficiency in tools such as InEntertainment, Breakdowns Express/CastIt, Vimeo, Outlook, and Google Suite is highly desirable.

• Strong written and verbal communication skills with exceptional attention to detail.

• Ability to multitask in a fast-paced environment while managing shifting priorities.

• Self-motivated and proactive with excellent problem-solving abilities.

• Comfortable managing confidential information with professionalism.

• Must be based in or willing to commute to Century City, California, five days a week.

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TalentMatch^®

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We are looking for a dedicated Customer Service Representative to join our team in Plano, Texas. This is a Contract to permanent opportunity, offering the potential for long-term growth and career advancement. The ideal candidate will play a critical role in ensuring customer satisfaction by addressing inquiries, resolving issues, and maintaining a high standard of attention to detail.

Responsibilities:

• Respond promptly to customer inquiries through various communication channels, ensuring clarity and accuracy in all interactions.

• Collaborate with internal teams to address and resolve customer concerns or grievances in a timely manner.

• Maintain up-to-date knowledge of company processes, products, and services to provide accurate information to customers.

• Escalate complex issues to appropriate leadership or departments while ensuring follow-up for resolution.

• Document customer interactions and feedback accurately in the system for future reference and quality assurance.

• Adhere to company policies, procedures, and legal requirements while delivering exceptional service.

• Identify opportunities to improve customer service processes and share suggestions with leadership.

• Remain composed and attentive to detail when managing challenging customer situations or high volumes of inquiries.

• Assist other departments with customer-related tasks as needed to support overall business objectives.

]]> • At least one year of experience in customer service, preferably in a call center environment.
• Proficiency in Microsoft Office/365 and the ability to quickly learn proprietary and vendor software.
• Strong written and verbal communication skills, including the ability to prepare clear and concise correspondence.
• Demonstrated ability to listen actively, ask clarifying questions, and resolve issues effectively.
• Capable of handling stress and ambiguity in a fast-paced work environment.
• Proven track record of seeking collaborative, win-win solutions for customers and the organization.
• A commitment to learning and adapting to new processes and technologies as needed.]]>

TalentMatch^®

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Responsibilities:
• Provide comprehensive administrative and operational support to the Technology Department, ensuring efficiency in day-to-day activities.
• Act as a liaison between the administrator and external stakeholders, including public agencies, community leaders, and other departments.
• Independently draft detailed reports, correspondence, memoranda, and agendas.
• Organize and maintain accurate records, files, and departmental budgets, including preparing budget revisions and monitoring expenditures.
• Process purchase requisitions, invoices, payroll reports, and employee attendance records.
• Coordinate and prepare materials for meetings, including board agendas and minutes, ensuring timely distribution.
• Manage the administrator's calendar and appointments, as well as arrange meetings and travel schedules.
• Train and assist staff with clerical duties, including cross-training for critical functions.
• Handle special projects and tasks assigned by the supervisor with attention to detail and efficiency.
• Utilize Office tools to create and manage documents, spreadsheets, and presentations effectively.]]> • Proficiency in Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Experience in calendar management and coordinating travel arrangements.
• Ability to independently compile reports and draft thorough correspondence.
• Detail-oriented with a proactive approach to problem-solving.
• Familiarity with meeting preparation, including agendas and minutes, is highly desirable.]]>

TalentMatch^®

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Responsibilities: Managed appointment scheduling to support client needs and business priorities. Executed tasks efficiently by utilizing internal systems and resources to meet deadlines. Maintained a high level of accuracy and attention to detail to improve overall scheduling quality. Communicated proactively with clients to resolve questions and address scheduling concerns. Responded to client inquiries within established service‑level expectations. Tracked scheduling capacity and availability issues and provided monthly trend reports to leadership. Coordinated and maintained multiple calendars using Microsoft Outlook. Partnered with team members and leadership to streamline scheduling workflows and improve efficiency. Supported onboarding and training of new hires by aligning schedules with skill level and operational needs. Ensured compliance with company policies while delivering consistent, detail‑oriented service.]]>

TalentMatch^®

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Responsibilities:
• Prepare paper records for digitization by sorting, organizing, and reviewing files before scanning
• Scan physical documents accurately and confirm that electronic copies are complete, clear, and properly saved
• Maintain orderly filing systems for both paper and digital records to support easy retrieval
• Handle confidential materials with a high level of professionalism, discretion, and security awareness
• Label, index, and electronically file scanned documents using consistent naming and storage practices
• Move and organize file boxes and filing cabinet contents as needed throughout the project
• Monitor document quality and resolve basic issues such as missing pages, skewed images, or unreadable scans]]> • Ability to work carefully with confidential information and maintain strict discretion
• Comfortable handling file boxes and working with large volumes of paper documents
• Strong attention to detail with the ability to identify filing or image quality errors
• Basic computer skills for saving, organizing, and electronically filing scanned records
• Ability to stay organized and complete repetitive tasks with accuracy and consistency]]>

TalentMatch^®

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We are looking for a dedicated Workplace Coordinator to join our team in Houston, TX This long-term contract position offers an exciting opportunity to support a dynamic work environment and ensure seamless daily operations. If you excel in organization, communication, and multitasking, we encourage you to apply.

Responsibilities:

• Manage schedules and calendars to optimize team efficiency and ensure timely coordination.

• Handle inbound calls with professionalism and provide accurate information or direct inquiries to the appropriate team members.

• Organize and oversee workplace events, ensuring smooth execution and attention to detail.

• Deliver high-quality concierge services to employees and visitors, addressing needs promptly and effectively.

• Serve as a part-time receptionist, welcoming guests and maintaining a positive first impression of the workplace.

• Provide administrative support for leave of absence coverage, ensuring continuity in workplace operations.

• Collaborate with team members to streamline processes and enhance workplace functionality.

• Maintain a clean and organized office environment to promote productivity and comfort.

• Assist in troubleshooting and resolving minor issues that arise in the workplace.

• Ensure compliance with workplace policies and standards in all activities.Hojsto

]]> • Strong communication skills, including the ability to handle inbound calls professionally.
• Demonstrated ability to coordinate events and manage logistics effectively.
• Experience in providing concierge services or similar customer-focused roles.
• Previous experience as a receptionist or similar front-facing position.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Familiarity with workplace operations and administrative tasks.
• High level of organization and attention to detail.]]>

TalentMatch^®

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Responsibilities:
• Respond to customer inquiries by actively listening and asking clarifying questions to ensure a thorough understanding of their needs.
• Direct or escalate calls to the appropriate team members while collaborating with other departments to resolve customer issues.
• Continuously expand knowledge of company services and processes to enhance customer support capabilities.
• Report potential workflow disruptions or service issues to Customer Care leadership promptly to ensure timely resolutions.
• Adhere to company policies, training guidelines, and legal requirements while delivering exceptional customer service.]]> • Strong proficiency in call center customer service practices.
• Ability to communicate fluently in Spanish is highly preferred.
• Excellent problem-solving skills with a proactive and customer-focused mindset.
• A college degree is a plus but not required.
• Strong interpersonal skills and the ability to work effectively in a team setting.
• Must be able to work on-site five days a week in Sacramento, California.]]>

TalentMatch^®

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Responsibilities:
• Handle a high volume of inbound and outbound calls daily, providing prompt and detail-oriented support to customers.
• Assist customers with placing orders and ensure accurate entry into the system.
• Guide customers through product installation processes and address technical questions.
• Respond to and resolve e-ticket inquiries in a timely and efficient manner.
• Collaborate with team members to deliver exceptional customer service and meet departmental goals.
• Maintain detailed and organized records of customer interactions and transactions.
• Utilize Microsoft Office tools to manage documentation and communication effectively.
• Stay informed about company products and services to provide accurate information to customers.
• Identify opportunities to improve customer satisfaction and escalate complex issues when necessary.
• Uphold a positive and detail-oriented demeanor, contributing to a supportive work environment.]]> • Proven experience in customer service, preferably within a call center or high-volume environment.

• Strong proficiency in Microsoft Office tools, including Word, Excel, and Outlook.

• Excellent verbal and written communication skills, with a focus on clarity and professionalism.

• Ability to handle 60-85 calls per day while maintaining high-quality service.

• Detail-oriented with strong organizational skills to manage multiple tasks effectively.

• Ability to work in a casual, on-site environment and adhere to company standards.

• Bilingual skills in Spanish are a plus and may result in additional compensation.

• Flexibility to work overtime and adapt to varying schedules, including weekends.

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TalentMatch^®

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We are currently working with a leading real estate developer in Chicago to recruit for an open Senior Human Resources Generalist position. The Senior HR Generalist will be responsible for executing the HR function under the direction of the Executive Vice President in the following functional areas: HRIS management, payroll and benefits administration, employee relations performance management, recruitment, onboarding, policy creation, management and implementation, and employment law compliance. Benefits include: health, dental, vision, 401k, short and long term, and other perks. This position works Monday- Thursday on-site and Fridays remote. The salary target is $90k- $110k plus bonus.

Recruiter: Connie Stathopoulos

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Skills Required:

3-5 years of experience in human resources.
Superior organizational, time management and prioritization skills.
Excellent communication and interpersonal skills.
Ability to use discretion and maintain confidentiality of sensitive matters.
Flexible to rapidly changing priorities.
Demonstrated ability to gather and organize information from several sources.
Ability to manage multiple priorities and work well under pressure.
Must be able to work independently with excellent judgment.
Ability to work well with all levels of management and staff.
Experience in real estate or construction industry a plus.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Greet patients and visitors with a friendly and detail-oriented demeanor, ensuring a positive first impression.
• Perform accurate patient registration, including verifying and updating insurance and personal information.
• Schedule and confirm appointments, coordinating follow-ups as needed.
• Process payments, collect co-pays, and ensure all financial transactions are properly recorded.
• Collaborate with clinical and administrative teams to ensure seamless patient flow and communication.
• Maintain strict confidentiality and adhere to all privacy regulations to safeguard patient information.
• Address patient inquiries and concerns with empathy, escalating issues to the appropriate team member when necessary.
• Ensure all records and documentation are accurate and up-to-date, supporting efficient operations.]]> • Strong organizational skills and attention to detail, ensuring accurate records and scheduling.
• Excellent communication and interpersonal skills to interact effectively with patients, families, and team members.
• Familiarity with medical insurance verification processes and terminology.
• Proficiency in using scheduling software and other healthcare administrative tools.
• Ability to handle sensitive information with discretion and maintain patient confidentiality.
• Problem-solving skills and the ability to adapt to a fast-paced environment.
• High school diploma or equivalent; additional training or certification in healthcare administration is a plus.]]>

TalentMatch^®

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Responsibilities:
• Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner.
• Serve as a liaison between the company and customers, facilitating clear communication and prompt responses.
• Maintain accurate and detailed records of interactions and transactions using company software.
• Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness.
• Handle inbound and outbound calls, addressing inquiries and resolving issues professionally.
• Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups.
• Perform data entry tasks with precision, maintaining the integrity of company records.
• Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks.
• Collaborate with team members to uphold a positive and productive work environment.]]> • Proficiency in Microsoft Office, especially Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with keen attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks efficiently and prioritize workload.
• Self-motivated and capable of working independently as well as part of a team.
• Comfortable answering inbound calls and handling email correspondence.
• Familiarity with loan processing or financial documentation is a plus.]]>

TalentMatch^®

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Responsibilities:
• Prepare detailed reports and documents using Microsoft Excel and Word.
• Design and produce marketing materials, including brochures and listing data for periodic campaigns.
• Organize and maintain both physical and electronic client files in accordance with company policies.
• Draft standard correspondence and presentation letters for clients.
• Manage and update listings, including new entries, price changes, extensions, and status updates in the company database.
• Coordinate the creation, printing, and distribution of brochures and advertisements for newspapers and magazines.
• Answer inbound calls and provide exceptional customer service to clients and team members.
• Maintain office supplies, company stationery, and ensure the organization of the workspace.
• Address technical issues with office equipment, such as printers and fax machines.
• Assist with scheduling appointments and setting up showings for listings.]]> • Exceptional multitasking skills and the ability to manage multiple projects simultaneously.
• Strong verbal and written communication abilities.
• Meticulous attention to detail and a commitment to meeting deadlines.
• Previous experience in the legal or real estate industry is a plus, but not mandatory.
• Familiarity with data entry, email correspondence, and client database management.
• Ability to provide excellent customer service and handle inbound/outbound calls.
• Experience in creating marketing materials and coordinating advertisements.]]>

TalentMatch^®

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We are looking for a detail-oriented Executive Assistant to join our team in Bowie, Maryland. In this role, you will provide high-level administrative support to the leadership team. This is a long-term contract position that requires a proactive and organized individual capable of managing multiple tasks efficiently while maintaining professionalism and confidentiality.

Responsibilities:

• Deliver comprehensive administrative and clerical support to leadership, including managing schedules and correspondence for two leadership roles.

• Coordinate and organize meetings, conferences, interviews, and appointments as required.

• Review, edit, proofread, and format documents and materials produced by leadership and staff.

• Establish and maintain both paper and electronic filing systems, ensuring proper organization and periodic updates.

• Track and file signed documentation, including administrative personnel records.

• Prepare reimbursement documentation for expenses incurred through corporate and Diners Club cards assigned to leadership.

• Attend meetings and accurately record minutes when requested.

• Manage travel arrangements for leadership and other personnel, including booking flights, hotels, and ground transportation, as well as processing reimbursement requests.

• Collaborate with other administrative staff across departments to ensure smooth operations and support.

• Provide backup assistance to other office staff during their absence or as needed.

]]> • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Proficiency in calendar management and scheduling.
• Expertise in arranging and coordinating travel plans, including accommodations and transportation.
• Excellent attention to detail, particularly in proofreading and formatting documents.
• Proficiency in maintaining filing systems and handling administrative paperwork.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Exceptional communication skills, both written and verbal.]]>

TalentMatch^®

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We are looking for a Business Processes Analyst to join our team in Collierville, Tennessee. This Contract to permanent position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and excels at streamlining administrative operations. The role involves supporting organizational efficiency through effective coordination, workflow optimization, and communication management.

Responsibilities:

• Provide administrative support to ensure smooth daily operations, including managing schedules and coordinating meetings.

• Handle inbound calls with a high level of attention, offering timely assistance and accurate information.

• Analyze existing processes and identify areas for improvement to enhance organizational efficiency.

• Develop and implement standard operating procedures to ensure consistency and compliance.

• Create and maintain detailed workflows that optimize productivity and streamline tasks.

• Collaborate with team members to ensure seamless communication across departments.

• Monitor and report on administrative metrics to track progress and identify opportunities for growth.

• Assist with document preparation, organization, and distribution to support various initiatives.

• Manage calendars effectively, prioritizing tasks and deadlines to maximize efficiency.

• Analyze existing workflows, data, and controls to identify gaps, risks, and improvement opportunities.

]]> • Recent Bachelor's degree (or soon-to-be graduate) in Business, Accounting, Finance, IT, or related strongly preferred

• Proven experience in administrative assistance and coordination.

• Strong ability to answer inbound calls professionally and efficiently.

• Expertise in analyzing processes and developing actionable insights.

• Familiarity with creating workflows and optimizing standard operating procedures.

• Excellent organizational and time management skills.

• Ability to work both independently and collaboratively in a team environment.

• Strong communication skills, both written and verbal.

• Proficiency in relevant software tools to manage administrative tasks effectively.

*ONSITE POSITION*

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TalentMatch^®

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Our client is in need of a detail-oriented Administrative Assistant to provide comprehensive support to management and team members in Corpus Christi, Texas. The ideal candidate will play a key role in ensuring smooth office operations, maintaining organized systems, and assisting with a variety of administrative tasks. The ideal candidate is proactive, organized, and capable of handling multiple priorities in a fast-paced environment.

Responsibilities:

• Deliver daily administrative support, including scheduling meetings, managing calendars, and maintaining organized filing systems.

• Monitor and replenish office supplies while ensuring the workspace remains clean and functional.

• Coordinate with vendors and building management to address operational needs and assist with onboarding processes for new team members.

• Handle invoicing, billing, and other basic bookkeeping tasks, maintaining accurate financial records.

• Prepare and process purchase orders, receipts, and vendor payments while supporting the creation of reports and contracts.

• Communicate professionally with clients, schedule follow-ups, and maintain responsive communication standards.

• Input and maintain accurate data in company systems, generating reports and tracking key metrics as needed.

• Collaborate with various departments to address administrative needs, track workflow, and support internal communications.

• Ensure compliance with company and regulatory recordkeeping requirements, assisting with audits and document retrieval.

• Support special projects and initiatives that enhance operational efficiency while maintaining confidentiality of sensitive information.

]]> • Proficiency in data entry and familiarity with tools such as Excel and other office software.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent communication skills, both written and verbal, with a strong attention to detail.
• Experience handling receptionist duties, including answering inbound calls and client interactions.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Knowledge of basic bookkeeping and financial processes.
• Detail-oriented with a proactive approach to problem-solving and process improvement.]]>

TalentMatch^®

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We are looking for a detail-oriented Data Entry Clerk to join our team on a long-term contract basis in Bridgewater, New Jersey. In this role, you will be responsible for accurately entering and verifying policy-related data using proprietary systems. The ideal candidate will demonstrate strong organizational skills, a commitment to quality, and the ability to meet production and accuracy goals. This position requires working onsite five days a week.

Responsibilities:

Accurately transferred client and policy data across proprietary systems, maintaining high standards of data integrity and confidentiality.
Reviewed and validated information prior to entry by cross‑checking against supporting documentation to ensure accuracy.
Applied policy updates and additional coverage details in accordance with established guidelines and procedures.
Responded to agent and internal referral inquiries with precision, professionalism, and attention to detail.
Documented data updates and process steps clearly while adhering to procedural and compliance standards.
Collaborated effectively with team members while demonstrating the ability to work independently and manage assigned tasks.
Maintained strong time management skills to meet deadlines and sustain consistent performance.
Utilized Microsoft Excel and Word to support data entry, tracking, and reporting activities.

]]> • High school diploma or equivalent is required.

• Strong verbal and written communication skills with keen attention to detail.

• Ability to follow established procedures and locate necessary information to complete tasks.

• Experience with data entry and verification processes in a detail-oriented setting.

• Strong organizational and time management skills, with the ability to multitask effectively.

• Capability to work both independently and collaboratively as part of a team.

• Basic understanding of Excel spreadsheets and familiarity with data management tools.

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TalentMatch^®

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A construction company in Baltimore, MD is seeking an Office Manager to join their team! The primary responsibilities in this role include ordering and maintaining office supplies, answering and directing phone calls, coordinating events, and general administrative tasks. The ideal candidate has a good phone presence, is eager to learn, and enthusiastic!

]]> • Strong knowledge of accounts payable processes and financial record-keeping.
• Ability to manage office supplies and maintain accurate inventory records.
• Excellent communication skills, both verbal and written.
• Proficient in using office software and tools for scheduling, correspondence, and organization.
• Detail-oriented with strong organizational and multitasking abilities.
• Ability to work independently and collaboratively in a team environment.
• Ability to handle confidential information with discretion and attention to detail.]]>

TalentMatch^®

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We are looking for an experienced and detail-oriented Collector to join our team in Naperville, Illinois. In this long-term contract role, you will play a key part in managing customer accounts, ensuring timely debt recovery, and maintaining compliance with company policies and procedures. Your ability to communicate effectively and negotiate solutions will be essential in providing exceptional service and resolving account delinquencies.

Responsibilities:

• Manage customer accounts by monitoring overdue payments and initiating appropriate collection actions.

• Communicate professionally with clients to negotiate payment terms and resolve account discrepancies.

• Process payments and ensure accuracy in financial transactions, adhering to company policies.

• Review and analyze customer accounts to identify trends and recommend strategies for debt recovery.

• Collaborate with internal teams to ensure compliance with regulatory requirements and company procedures.

• Utilize computer programs and tools to maintain accurate records and track collection activities.

• Address customer inquiries regarding overdue debts and provide clear explanations of account details.

• Administer claims and handle overdraft recovery in alignment with established protocols.

• Prepare reports on collection efforts and account statuses for management review.

• Stay updated on industry regulations and best practices related to debt collection.

]]> • Proven experience in collections is a must, open to some AR.

• Strong negotiation and written communication skills.

• Familiarity with payment processing, claim administration, and credit regulations.

• Ability to handle sensitive customer information with discretion and professionalism.

• Knowledge of company policies and procedures related to collections.

• Excellent attention to detail and ability to analyze financial data.

• A proactive approach to resolving account delinquencies and recovering debts.

]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Are you detail-oriented, self-motivated, and thrive in a fast-paced environment? We’re hiring for a Warehouse Operations Administrative Clerk to join our client's team in an onsite, dynamic role. This position is ideal for someone who values organization, customer service, and has a strong administrative background.

What You’ll Do:

As a Warehouse Operations Administrative Clerk, you’ll play a vital role in keeping our warehouse operations running smoothly. Your primary responsibilities will include:

Data Entry: Accurate and efficient data entry of pick ticket stubs into DNS systems.

Customer Service: Acting as the go-to support for warehouse operations and supervisors.

Printer Management: Managing 11 printers with urgency and precision.

System Navigation: Navigating multiple computer systems, including DNS (Dealer Network System) and WCS.

Excel Support: Using Excel occasionally for reporting and documentation.

Document Handling: Backup duties for printer room, BOL tasks, customs documents, and will-call requests.

Key Responsibilities:

Troubleshooting inventory and shipping material issues.

Handling administrative tasks in a warehouse/shipping office environment.

Ensuring attention to detail and maintaining a reliable attendance record.

Why You’ll Love This Role:

Full-Time: 1st Shift role: 6:00am - 2:30pm, with possibility of overtime.

Active Workstyle: Be on your feet throughout most of your shift while contributing to essential operations.

Team-Oriented Environment: Collaborate with coworkers in lull times to optimize workflow.

If you’re an administrative professional with warehouse experience and enjoy combining organization with customer service, this job is for you! Ready to take on an exciting role where your skills and attention to detail will be highly valued? Connect with our team today - call Erin, Christin or Lydia today at (563) 359-7535!

Important Notes:

This is a 100% onsite position – no remote option available.

Visa sponsorship is not offered now or in the future for this role.

]]> What We’ll Need From You:

Skills and Experience:

Exceptional data entry speed and accuracy for prolonged periods.

Strong customer service and communication skills with the ability to work with diverse personalities.

Administrative experience, especially in a warehouse/shipping office setting.

Familiarity with inventory systems and tools like AS400 programs.

Understanding of DOT regulations and shipping compliance.

Physical Requirements:

Must be able to lift up to 28 lbs.

Comfortable being on your feet for the majority of your shift.

Have metatarsals starting Day 1 of work.

Positive attitude, strong sense of urgency, and ability to multitask in a time-sensitive role.

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Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Position Summary

Our client is expanding their farming operations by constructing a new rice milling plant dedicated to producing high-quality rice flour. They are seeking an experienced and hands-on Plant Manager to lead the full launch and ongoing operations of the milling facility.

The Plant Manager will be responsible for overseeing daily production, managing a team of 20–30 employees, driving operational efficiency, and ensuring the plant meets quality, safety, and financial targets. This role combines strong operational leadership with sales and accounting responsibilities, making it ideal for a well-rounded manager who can grow the business from the ground up. Experience in grain or food milling is a significant plus.

Key Responsibilities

Operations & Production Leadership
Oversee all aspects of the rice milling plant, including receiving paddy rice, milling, processing into rice flour, packaging, and shipping.
Develop and implement production schedules to meet customer demand while maximizing throughput and minimizing downtime.
Manage equipment maintenance, process improvements, and continuous efficiency initiatives.
Team Management
Directly supervise, hire, train, and develop a team of 20–30 employees (operators, technicians, quality assurance, and support staff).
Foster a culture of safety, accountability, and continuous improvement.
Conduct performance reviews, address disciplinary issues, and promote professional growth.
Sales & Business Development
Lead sales efforts for rice flour products, including identifying new customers (food manufacturers, distributors, bakeries, etc.), negotiating contracts, and managing key accounts.
Collaborate with the farming division to align supply with market demand.
Accounting & Financial Oversight
Manage plant-level budgeting, cost control, inventory valuation, and profitability tracking.
Prepare monthly financial reports, variance analysis, and forecasts for executive leadership.
Oversee raw material costing, yield tracking, and pricing strategies.
Quality, Safety & Compliance
Ensure full compliance with food safety standards (HACCP, FDA, FSMA, etc.) and maintain certifications.
Implement and enforce all workplace safety policies and environmental regulations.
Monitor product quality and implement corrective actions as needed.
Additional Duties
Coordinate with the upstream farming operations for timely and consistent raw rice supply.
Manage inventory of finished goods, packaging materials, and spare parts.
Prepare the plant for future expansion and process upgrades.

]]> Qualifications & Experience

Required

Minimum 5+ years of progressive leadership experience in manufacturing, food processing, or agricultural operations.
Proven experience managing teams.
Demonstrated sales experience (B2B preferred) and solid accounting/finance knowledge (budgeting, cost accounting, P& L management).
Strong computer skills (Microsoft Office, ERP systems).

Preferred

Direct experience in grain milling, rice milling, flour production, or related food processing industries.
Bachelor’s degree in Business Administration, Agricultural Science, Food Science, Engineering, or a related field (or equivalent combination of education and experience).
Familiarity with food safety regulations (HACCP, FDA, GMP) and lean manufacturing principles.

Key Skills & Attributes

Excellent leadership, communication, and people-management skills.
Strong analytical and problem-solving abilities.
Results-oriented with a focus on efficiency, quality, and profitability.
Ability to thrive in a fast-paced, start-up environment as the plant is being built and commissioned.
Valid driver’s license and willingness to be on-site during critical operations.

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TalentMatch^®

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Responsibilities:
• Administer and maintain HRIS systems to ensure accurate functionality and data integrity.
• Lead the implementation of new HRIS systems and enhancements to existing platforms.
• Conduct detailed analysis of HRIS data to identify trends and opportunities for improvement.
• Collaborate with stakeholders to gather requirements and develop system solutions tailored to business needs.
• Provide training and support to end users to maximize the effective use of HRIS tools.
• Develop and maintain documentation related to HRIS processes, configurations, and workflows.
• Ensure system compliance with legal and organizational standards.
• Troubleshoot and resolve system-related issues promptly to minimize disruptions.
• Monitor system performance and recommend upgrades or modifications as needed.]]> • Strong background in HRIS implementation and analysis.
• Proficiency in managing and optimizing HRIS systems.
• Excellent analytical skills with the ability to interpret complex data sets.
• Effective communication skills to collaborate with technical and non-technical stakeholders.
• Knowledge of HR policies and practices as they relate to system management.
• Ability to work independently and manage multiple priorities.
• Familiarity with system compliance standards and regulations.]]>

TalentMatch^®

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Responsibilities:
• Revise and update HR policies within the HR ProResources system to ensure accuracy and consistency.
• Develop process documentation and flowcharts to assist managers in navigating employee relocation procedures.
• Coordinate introductions and onboarding with external providers such as E& Y, Weichert, and immigration attorneys.
• Create and maintain a comprehensive Global Mobility Tracker to capture demographic, immigration, tax, and assignment status details.
• Regularly update employee records within the tracker and monitor their relocation progress.
• Ensure timely processing of invoices from service providers and address any discrepancies.
• Draft and refine Letters of Understanding for employees embarking on expatriate assignments.
• Collaborate with E& Y to resolve questions related to employee taxation and compliance.
• Utilize tools such as Excel for effective tracking and reporting, including filters, pivots, and lookups.
• Post updated policies and process documentation to HR ProResources for easy accessibility.]]> • Familiarity with HR systems like HR ProResources and advanced Excel functionalities.
• Strong documentation skills, including the ability to create clear and actionable policies and processes.
• Knowledge of international tax and immigration compliance regulations.
• Ability to manage and maintain detailed trackers and reports.
• Excellent organizational and communication skills to coordinate with external providers.
• Proficiency in Word for drafting well-structured documents.
• Experience in benefit functions and compliance-related activities.]]>

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Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are looking for a dedicated Customer Service Representative to join our team in Chicago, Illinois. This long-term contract position offers an opportunity to provide exceptional support to customers while contributing to the efficient handling of orders and inquiries. If you thrive in a fast-paced environment and enjoy problem-solving, this role is perfect for you. The Position pays between $30.00-32.00 an hour.

Primary Responsibilities:

• Develop mutually rewarding working relationships with customers through superior customer service

• Receive and process orders with an exceptional accuracy level of 95% or better into order system

• Send customer confirmation of order receipt within 3 hours of order entry

• Update/add customer account information as needed (i.e. contact information, product usage, shipping information, etc.)

• Serve as the customers advocate by solving problems on the customer’s behalf by engaging right departments and people (including but not limited to product specs, logistical issues, or other related issues)

• Review, edit and report on the company’s on time in full (OTIF) performance

• Coordinate with logistics to record and maintain freight rates systematically and in compliance with customer contracts

• Review outbound reports to ensure customer orders are shipped in accordance with schedule and communicate with customer or logistics to resolve any missed or late shipments

• Process, monitor and review various customer reports or account information and communicates to the customer or sales team

• Cross check other customer account specialists order entries for accuracy daily

• Support other customer accounts as needed

• Provide necessary follow-up and initiates correspondence to customers

• Achieve KPI’s set forth by the company and/or department

• Perform other duties as assigned

]]> Requirements:

• High school diploma or GED required

• 3 – 5 years of previous customer service or administrative experience

• Effective communication skills, written and verbal

• Strong organizational, detail oriented and time management skills

• Proficient with computers, specifically various Microsoft programs including email, Excel, or Word

• Strong problem-solving skills

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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PLEASE ADVISE THIS ROLE IS FULLY ONSITE LOCAL CANDIDATES ONLY

We are looking for a detail-oriented Sales Coordinator to support our manufacturing operations in Watsonville, California. In this long-term contract role, you will play a critical part in ensuring smooth order processing and sales administration while collaborating with multiple departments. This position offers an excellent opportunity to contribute to a fast-paced environment and drive process improvements.

Responsibilities:

• Process and manage 500-1,000 orders monthly, ensuring accuracy and efficiency.

• Troubleshoot system issues and identify gaps to prevent recurring problems.

• Work across multiple screens and navigate various systems fluidly.

• Collaborate with internal departments to streamline workflows and resolve challenges.

• Support sales representatives by handling order entry, allowing them to focus on driving sales.

• Contribute to process improvements and solutions that enhance operational efficiency.

• Maintain strong attention to detail while multitasking in a dynamic environment.

• Build and maintain positive relationships with team members and other departments.

• Communicate effectively with clients and stakeholders, ensuring their needs are met.

• Adapt to new systems and procedures while providing feedback for enhancements.

]]> • Proficiency in Microsoft Excel, Teams, and Outlook.
• Strong multitasking abilities and comfort working with multiple screens simultaneously.
• Ability to troubleshoot issues and propose effective solutions.
• High attention to detail and a commitment to accuracy.
• Initiative and confidence to speak up and contribute ideas.
• Preferred Spanish language skills for communication with diverse clients.
• Familiarity with inbound and outbound sales processes is an advantage.]]>

TalentMatch^®

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Robert Half is working with a respected nonprofit organization seeking a Bilingual Spanish Customer Service Specialist to support their growing team. This role is ideal for someone who enjoys helping others, thrives in a fast-paced environment, and wants to be part of an organization that makes a real difference in the community.

Schedule & Work Environment:

This position will start fully onsite to ensure hands-on training and team collaboration. After successfully completing the first 6 months, employees will transition to a hybrid schedule (3 days remote, 2 days onsite).

What You’ll Do:

Serve as a primary point of contact for clients via phone, email, and in-person interactions
Provide guidance, answer questions, and connect clients with appropriate services
Enter and update client information with a high level of accuracy
Coordinate with internal teams to resolve issues and ensure a smooth client experience
Uphold confidentiality standards when handling sensitive information

]]> What We’re Looking For:

Fluency in Spanish and English (required)
Background in customer service, call center, or community-based support roles
Strong communication skills with a client-first mindset
Ability to multitask and stay organized in a busy setting
Comfortable learning new systems and processes

•What Sets This Role Apart:

Join a mission-driven nonprofit making a meaningful impact
Gain valuable experience in a collaborative, team-oriented environment
Enjoy increased flexibility with a hybrid schedule (3 remote days / 2 onsite days after 6 months)

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Location: Tempe, AZ (100% On-Site | Rio Salado Pkwy & Loop 101 freeway
Pay: $20/hour
Employment Type: Full-Time
Industry: Mortgage & Financial Services
About the Role
Robert Half is partnering with a rapidly growing national mortgage and financial services company in Tempe to hire a Customer Care Representative.
This is a stable, entry-level opportunity with paid training, consistent full-time hours, and clear growth paths—ideal for candidates who enjoy helping people, learning new skills, and building a long-term career in financial services. The role is based in a modern, high-volume call center environment and is 100% on-site.
Why You’ll Love This Job
• Paid training—no mortgage experience required
• Consistent, full-time schedule
• Supportive team environment with coaching and development
• Entry-level role with long-term career growth in financial services
• Stable company in a growing industry with excellent company benefits!
Position Overview
As a Universal Customer Care Agent, you will support mortgage customers through a mix of inbound and outbound calls. You’ll assist customers with questions related to payments, escrow, and general account inquiries, while also reaching out to customers who may be past due to understand their situation and discuss next steps or available options.
Key Responsibilities
• Handle inbound calls related to mortgage payments, escrow questions, and general loan support
• Conduct outbound calls to customers regarding missed or past-due payments in a professional, customer-focused manner
• Provide clear, accurate, and empathetic assistance on all customer inquiries
• Document customer interactions accurately in internal systems
• Follow all compliance, quality, and customer care standards
• Participate in ongoing training, coaching, and performance development
Schedule
Full-Time – 40 hours per week
Monday–Friday Schedules:
• Spring/Summer: 9:00 AM – 6:00 PM • Fall/Winter: 10:00 AM – 7:00 PM
Monthly Saturday Rotation (1 Saturday per month):
• Spring/Summer: 7:00 AM – 11:00 AM Fall/Winter: 8:00 AM – 12:00 PM
Qualifications
• Prior customer service experience required (call center, retail, administrative, receptionist, or similar)
• Strong communication and problem-solving skills
• Ability to manage a high call volume while remaining professional and detail-oriented
• Comfortable working on-site Monday–Friday with availability for one half day Saturday per month
• Interest in learning the mortgage industry and growing within a structured environment
Why This Opportunity?
• Entry point into a stable and growing mortgage and financial services industry
• Paid training and ongoing development
• Consistent full-time hours
• Clear opportunities for advancement into various mortgage operations roles]]>

TalentMatch^®

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Responsibilities:
• Handle incoming calls and messages from community members, providing helpful information, service guidance, and appropriate referrals based on individual needs.
• Record client conversations and case details thoroughly in web-based platforms to ensure timely, accurate documentation.
• Stay informed on programs, eligibility guidelines, and available resources so you can deliver reliable and current information.
• Partner with colleagues and internal departments to coordinate responses and resolve client concerns efficiently.
• Provide courteous, empathetic support during every interaction while maintaining high standards for service quality.
• Use customer service tools, CRM systems, and communication platforms to manage inquiries, track activity, and support follow-up tasks.
• Assist with benefit, billing, or service-related questions by researching issues and directing clients to the proper solutions when needed.]]> • Associate degree preferred; additional post-secondary education combined with relevant work experience will also be considered.
• Strong verbal and written communication skills with the ability to interact professionally and compassionately with diverse populations.
• Proficiency with web-based applications, CRM systems, chat tools, and Microsoft Office programs, including Word, Excel, and PowerPoint.
• Ability to manage inbound calls efficiently while maintaining accuracy in data entry and documentation.
• Experience or academic exposure in public health, social services, psychology, sociology, criminology, or a related field is preferred.
• Bilingual fluency in Spanish and English is strongly preferred.
• Familiarity with customer service technologies such as Avaya CMS, Epic, ADP, or similar business systems is a plus.]]>

TalentMatch^®

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A busy company in the Fairfield area is seeking a Purchasing Analyst to join their growing organization. This Purchasing Analyst will get the chance to join an expanding team that offers career advancement and a flexible work schedule. The ideal Purchasing Analyst will have strong Excel skills including proficiency with Pivot Tables and VLOOKUPS and come from a manufacturing industry (not required). This Purchasing Analyst role is a data-driven one responsible for analyzing, developing, and executing sourcing strategies that support new business initiatives and ongoing production needs. This Purchasing Analyst position partners cross-functionally to evaluate supplier capabilities, model costs, and optimize supply chain decisions to drive profitability, scalability, and operational efficiency. Other responsibilities required of this Purchasing Analyst are below:

Purchasing Analyst Key Responsibilities

Analyze and evaluate potential suppliers based on cost structures, capacity, quality, and lead-time performance.
Develop and maintain a pipeline of qualified suppliers using data-driven assessment methods.
Build cost models and perform comparative analyses to support new business opportunities and product launches.
Partner with Sales and Finance to provide sourcing insights for quoting, forecasting, and margin optimization.
Collect, analyze, and benchmark supplier quotations to identify cost drivers and savings opportunities.
Lead data-supported pricing negotiations and optimize commercial terms with suppliers.
Translate demand forecasts and inventory data into purchasing plans and procurement strategies.
Monitor purchase orders, supplier performance, and key KPIs to ensure on-time delivery and supply continuity.
Develop sourcing strategies that balance cost, risk, scalability, and operational requirements.
Analyze supplier performance and drive continuous improvement across cost, quality, and delivery metrics.

This Purchasing Analyst position is paying between $75,000 and $85,000 annually depending on experience. If interested in this Purchasing Analyst role please apply today!

]]>

Bachelor’s degree in Business, Finance, Supply Chain, or related field

3-5+ years of experience in sourcing, supply chain, or planning roles

Strong analytical, financial modeling, and data interpretation skills

Advanced Excel proficiency; Pivot Tables and Vlookups required

Excellent communication, negotiation, and cross-functional collaboration skills

Ability to manage multiple priorities in a fast-paced environment

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TalentMatch^®

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Responsibilities:
• Apply identification tags to warehouse items accurately and efficiently throughout the assignment
• Maintain a steady pace of work while following project timelines and daily output expectations
• Review items before labeling to help ensure tags are placed correctly and remain easy to scan or track
• Support general warehouse project activities as directed to keep the assignment moving forward
• Stand and move throughout the work area for extended periods while handling repetitive tasks
• Communicate progress updates to the onsite team and assist with completion targets that may extend into an additional day if needed]]> • Comfortable standing for most of the workday in a warehouse setting
• Able to wear practical work attire, including comfortable clothing and sneakers
• Reliable availability for a short-term contract assignment with possible extension based on project progress
• Basic experience with scanning, labeling, inventory handling, or similar project support work is preferred
• Strong time management skills and the ability to work efficiently within established timelines
• Dependable communication and a detail-oriented approach in a team-oriented environment]]>

TalentMatch^®

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We are looking for an Recruiting Coordinator to support core people operations for a Contract position within the asset management industry in New York, New York. This role focuses on delivering a smooth employee onboarding experience, maintaining accurate HR records, and helping ensure compliance across key administrative processes. The ideal candidate brings strong organizational skills, attention to detail, and the ability to manage sensitive information with professionalism.

Responsibilities:

• Coordinate the full onboarding process for new hires, ensuring timely completion of required documents and a positive start-to-work experience.

• Manage background screening activities by initiating checks, tracking progress, and following up on outstanding items to support hiring timelines.

• Maintain and update employee information within HR systems, ensuring records remain accurate, complete, and aligned with internal standards.

• Provide day-to-day administrative support across HR operations, including document management, status tracking, and responses to routine employee inquiries.

• Help monitor adherence to HR policies and compliance requirements by reviewing documentation and escalating discrepancies when needed.

• Partner with internal stakeholders to schedule onboarding activities, communicate next steps, and support a consistent employee experience.

• Prepare and organize HR files, reports, and audit-ready documentation to support operational accuracy and regulatory expectation

]]> • Working knowledge of candidate screening coordination and associated hiring documentation requirements.
• Hands-on experience using HRIS platforms to enter, update, and maintain employee data.
• Familiarity with HR compliance practices, including document accuracy, record retention, and confidentiality standards.
• Strong organizational skills with the ability to manage multiple tasks and follow through on deadlines.
• Clear written and verbal communication skills for interacting with employees and internal partners.
• High level of discretion and attention to detail when handling sensitive personnel information.]]>

TalentMatch^®

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We are looking for a dedicated and organized Receptionist/Administrative Assistant to join a team in North Wales, Pennsylvania. In this long-term contract position, you will play a key role in managing administrative and receptionist duties, ensuring smooth day-to-day operations. This fully onsite role offers an excellent opportunity for someone with strong communication and organizational skills.

Responsibilities:

• Serve as the first point of contact, greeting visitors and managing incoming calls in a detail-oriented and courteous manner.

• Perform general administrative tasks, including organizing and maintaining office files, scheduling appointments, and managing correspondence.

• Handle data entry tasks with accuracy and efficiency to support the team’s operational needs.

• Coordinate with various departments to ensure effective communication and task completion.

• Manage office supplies and inventory, ensuring all necessary materials are available for staff.

• Support the team by preparing reports, presentations, and other documentation as needed.

• Maintain the reception area to ensure it is welcoming and orderly.

• Assist in scheduling and coordinating meetings, including preparing agendas and arranging meeting spaces.

• Address inquiries from clients or employees promptly, providing accurate information or directing them to the appropriate department.

• Uphold confidentiality and a detail-oriented approach when handling sensitive information.

]]> • Proficiency in data entry and general office software, including Microsoft Office Suite.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Detail-oriented approach and ability to interact with clients, visitors, and staff.
• High attention to detail and commitment to accuracy in all tasks.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with managing office supplies and inventory is a plus.]]>

TalentMatch^®

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About the Organization:

Our client is a mission-driven nonprofit dedicated to empowering underserved communities and providing critical resources. They are seeking a compassionate and proactive Bilingual Spanish Customer Success Specialist to join their team and make a meaningful impact.

Role Overview:

The Customer Success Specialist serves as a trusted resource for clients, guiding them through programs and services while ensuring a positive, impactful experience. This role is ideal for someone passionate about helping others, with strong communication skills in both English and Spanish, and a desire to contribute to meaningful work in a nonprofit setting.

Key Responsibilities:

Build strong relationships with clients and community members to support engagement and success.
Guide clients through programs and services, ensuring they have the resources they need.
Address client inquiries, concerns, and feedback promptly and empathetically.
Monitor client satisfaction and engagement, identifying opportunities to improve outcomes.
Maintain accurate records in CRM or database systems to track interactions and outcomes.
Collaborate with internal teams to resolve issues and implement client-focused solutions.
Contribute to process improvements to enhance client experiences and organizational impact.

]]> Qualifications:

Bilingual in Spanish and English, with excellent verbal and written communication skills.
2+ years of experience in customer success, client services, or related roles (nonprofit experience preferred).
Strong interpersonal skills and a passion for helping others.
Ability to manage multiple priorities, problem-solve, and work independently.
Proficiency in Microsoft Office Suite and experience with CRM or database systems.

Why Join This Team:

Make a tangible difference in the lives of community members and clients.
Work in a collaborative, mission-driven nonprofit environment.
Start onsite for the first 6 months with the flexibility to transition to a hybrid schedule.
Opportunities for professional growth and development.
Competitive compensation and benefits package.

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TalentMatch^®

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Responsibilities:
• Oversee day-to-day office coordination to ensure supplies, equipment, copiers, and shared spaces remain functional and well organized.
• Manage incoming and outgoing mail, packages, and courier shipments so important documents are processed and distributed without delay.
• Prepare, copy, assemble, scan, and ship business documents, including contract-related materials that require signatures and return delivery.
• Work with external parties such as title companies to confirm receipt of documentation and maintain smooth follow-up communication.
• Coordinate meeting logistics by preparing conference rooms, arranging meals, and supporting multi-day in-office gatherings as needed.
• Provide administrative assistance to senior leadership, including scheduling support, travel coordination, dining reservations, and event planning.
• Track office activities and respond proactively to operational needs rather than waiting for direction on routine tasks.
• Assist with data entry, expense documentation, and general administrative recordkeeping using Microsoft Word and Excel.
• Support a hybrid office environment where staffing levels may vary, ensuring the workplace is ready for both quiet periods and higher-traffic days.]]> • Strong organizational skills with the ability to manage multiple priorities and keep tasks moving on schedule.
• Demonstrated ability to work independently and take ownership of office needs with minimal supervision.
• Proficiency in Microsoft Word and Microsoft Excel for document preparation, tracking, and reporting.
• Experience handling data entry, expense reports, shipping, and general office documentation.
• Comfortable coordinating meetings, food orders, travel plans, and executive support activities.
• Strong written and verbal communication skills, including the ability to interact effectively with internal teams and external partners.
• Willingness to comply with any site-specific health or safety requirements, including vaccine or masking policies if applicable.]]>

TalentMatch^®

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A Medical Center in Long Beach is in the immediate need of Medical Eligibility Specialist. The Medical Eligibility Specialist will play a vital role in ensuring accurate financial screening, eligibility and insurance verification for incoming patients. The Medical Eligibility Specialist ideally will have strong experience in eligibility, microsoft excel and medi-cal insurance.

Responsibilities:

• Conduct financial screenings for incoming clients to determine eligibility and financial liability.

• Verify Medi-Cal coverage and other insurance eligibility to ensure proper documentation and accurate billing.

• Maintain and update client financial records in electronic health record systems.

• Organize and track annual re-evaluations of client financial information.

• Follow up with clinical staff to ensure completion of required documentation for financial folders.

• Collect and manage client documents, such as Medi-Cal cards, social security cards, and identification cards.

• Create and oversee electronic insurance folders, including adjustments, claims, and explanation of benefits (EOBs).

• Audit financial folders upon client discharge to ensure compliance and accuracy.

]]> • Familiarity with insurance eligibility processes and Medicaid programs.
• Strong organizational, time management, and problem-solving skills.
• Intermediate to advanced proficiency in Microsoft Office Suite and other relevant software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent verbal and written communication skills in English.
• Previous experience with Department of Mental Health financial screening processes is preferred.
• Commitment to delivering high-quality customer service and building positive relationships.]]>

TalentMatch^®

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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We are looking for a dedicated and detail-oriented Event Outreach Assistant to join our team in Oakland, California. This is a long-term contract opportunity within the non-profit sector, offering an excellent chance to contribute to impactful projects while expanding your attention to detail and organizational abilities. The ideal candidate will play a key role in supporting event outreach, administrative tasks, and project coordination.

Responsibilities:

• Conduct outreach to firms and organizations through cold calling to promote event attendance.

• Maintain and update organizational contact lists to ensure accurate and efficient communication.

• Assist in the preparation of documents and presentations, including PowerPoint materials.

• Provide administrative support such as scanning, organizing files, and managing timelines.

• Coordinate event-related tasks, ensuring smooth execution and adherence to schedules.

• Support project management efforts by tracking progress and ensuring deadlines are met.

• Collaborate with team members to ensure successful delivery of assigned tasks.

• Manage master schedules and timelines for various projects and events.

• Perform other duties as assigned to support organizational goals and objectives.

]]> • Strong skills in cold calling and outreach to promote organizational initiatives.
• Proficiency in project management and timeline coordination.
• Ability to create and edit PowerPoint presentations with attention to detail.
• Experience in event coordination and planning.
• Familiarity with scanning and organizing files.
• Excellent organizational and communication abilities.
• Capability to manage multiple tasks effectively and meet deadlines.]]>

TalentMatch^®

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Responsibilities:
• Manage and coordinate calendars for attorneys, ensuring all appointments, deadlines, and meetings are accurately scheduled.
• Prepare, proofread, and format legal documents, correspondence, and reports as needed.
• Handle electronic court filings (e-Filing) and ensure all documents comply with court requirements.
• Maintain and organize client files, ensuring all records are complete and up-to-date.
• Conduct dictation and transcription tasks with speed and accuracy.
• Monitor and manage deadlines for legal filings and case-related tasks.
• Communicate effectively with clients, court personnel, and legal professionals.
• Assist with general administrative duties, such as answering phones, managing emails, and ordering supplies.
• Ensure confidentiality and security of all legal and client information.
• Provide support for special projects or assignments as directed by attorneys.]]> • Proficiency in handling electronic court filings (e-Filing) and legal documentation processes.
• Strong organizational and time management skills to handle multiple tasks and deadlines.
• Excellent written and verbal communication abilities.
• Proficient in calendar management and scheduling software.
• High attention to detail and accuracy in all tasks.
• Ability to handle dictation and transcription efficiently.
• Familiarity with legal terminology and procedures.]]>

TalentMatch^®

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Robert Half is partnering with a mission-driven nonprofit organization to identify a Bilingual Customer Service Representative (Spanish/English) who is passionate about supporting the community. This is a great opportunity to join a collaborative team dedicated to making a meaningful impact.

Work Schedule:

This position will begin fully onsite to support training and team integration. After the first 6 months, the role will transition to a hybrid schedule (3 days remote, 2 days onsite).

Key Responsibilities:

Provide exceptional customer service via phone, email, and in person
Assist clients with inquiries, applications, and service navigation
Maintain accurate records and documentation in internal systems
Collaborate with internal departments to ensure timely service delivery
Handle sensitive information with confidentiality and professionalism

]]> Qualifications:

Bilingual in Spanish and English (required)
1+ year of customer service experience (call center, nonprofit, healthcare, or similar preferred)
Strong communication and interpersonal skills
Detail-oriented with strong organizational abilities
Comfortable working in a fast-paced, team-oriented environment

•Why Join:

Opportunity to support a meaningful nonprofit mission
Collaborative and supportive team environment
Growth opportunity with a transition to a flexible hybrid schedule (3 days remote / 2 days onsite after 6 months)

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TalentMatch^®

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We are looking for a detail-oriented Project Assistant to support construction project operations in Pearl City, Hawaii. This is a Contract position that will work closely with project leadership to keep documentation organized, communications moving, and administrative activities on schedule. The ideal candidate brings strong coordination skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced project environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800.

Responsibilities:

• Prepare, organize, and maintain project records such as contracts, purchase orders, insurance documents, bonds, pay requests, warranties, closeout materials, and other essential files.

• Coordinate document control activities from project kickoff through completion, ensuring records are current, accessible, and properly archived.

• Distribute project communications to the appropriate team members, including submittals, RFIs, change-related documents, daily reports, and timesheets.

• Track project documentation through detailed logs, including revisions to drawings, specifications, and related records.

• Verify that required legal, insurance, and compliance documents are collected and submitted in accordance with project needs.

• Follow up with subcontractors, suppliers, and vendors to obtain outstanding paperwork, confirm orders, and monitor deliveries.

• Maintain official filing systems and preserve original agreements and other critical documents in an organized and secure manner.

• Provide administrative support to the project team by scheduling meetings, coordinating office supplies, assisting visitors, and handling day-to-day office tasks.

• Communicate professionally with contractors, field personnel, suppliers, and other stakeholders to support smooth project execution.

]]> • High school diploma or equivalent required; additional education in business or a related field is preferred.

• At least 3 years of administrative or secretarial experience, ideally in a project-driven or construction-related environment.

• Experience with answering phones and providing excellent customer service

• Strong written and verbal communication skills with the ability to interact effectively with diverse teams and external partners.

• Excellent organizational skills and the ability to manage timelines, prioritize assignments, and handle several tasks at once.

• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

• Ability to work accurately, both independently and collaboratively, in a fast-paced setting.

• Valid driver’s license and ability to satisfy background screening and drug testing requirements as applicable.

• Familiarity with construction project documentation, scanning, scheduling, and general project coordination practices is preferred.

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TalentMatch^®

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This position will support both front desk/concierge operations and service center functions (mail/print support) as needed.
Responsibilities: Serve as the first point of contact, greeting guests and providing a high level of customer service Answer and direct calls, manage front desk operations, and respond to inquiries Support mail and print services, including sorting mail, handling deliveries, and assisting with printing/binding (as needed) Assist with catering coordination, including receiving deliveries and setting up/breaking down food for meetings Maintain clean and organized common areas, including light upkeep (e.g., coffee machines) Communicate effectively with internal teams regarding requests, issues, and priorities Provide on-call coverage, including potential same-day support]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Handle and direct inbound calls professionally, addressing inquiries or redirecting them as needed.
• Perform accurate and timely data entry to maintain organized and up-to-date records.
• Provide receptionist duties, including greeting visitors and maintaining a welcoming office atmosphere.
• Assist with administrative office tasks, such as scheduling appointments and managing correspondence.
• Use Microsoft Excel to create, update, and manage spreadsheets for reporting and tracking purposes.
• Support team members with various clerical duties to ensure operational efficiency.
• Maintain confidentiality when handling sensitive information and documents.
• Coordinate the distribution of mail and other office supplies to facilitate day-to-day operations.
• Troubleshoot minor administrative issues and suggest solutions to improve workflow.]]> • Strong proficiency in answering inbound calls and managing phone systems.
• Solid knowledge of administrative office procedures and best practices.
• Demonstrated ability to perform data entry with accuracy and attention to detail.
• Familiarity with receptionist duties, including customer service and front-desk management.
• Proficiency in Microsoft Excel for creating and managing spreadsheets.
• Excellent organizational and time management skills.
• Ability to work independently and collaboratively in a team environment.]]>

TalentMatch^®

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Responsibilities:
• Manage incoming calls, respond to inquiries, and route calls to the appropriate departments.
• Perform accurate data entry tasks, ensuring all records and databases are updated and maintained.
• Provide administrative support, including preparing correspondence, scheduling meetings, and organizing documents.
• Welcome and assist visitors, ensuring a courteous and friendly front-office experience.
• Coordinate and manage office supplies, ensuring that inventory is well-stocked and organized.
• Maintain and update client and internal databases to ensure information is current and accessible.
• Assist in creating reports, presentations, and other documents as needed.
• Support internal teams with various administrative tasks to ensure operational efficiency.
• Handle sensitive information with confidentiality and professionalism.
• Collaborate with team members to streamline workflows and improve administrative processes.]]> • Proficiency in data entry and database management.
• Strong verbal and written communication skills.
• Ability to handle multiple tasks and prioritize workloads effectively.
• Excellent organizational skills and attention to detail.
• Detail-oriented approach with strong interpersonal skills.
• Proficiency in office software, including word processing and spreadsheet applications.
• Capacity to maintain confidentiality and manage sensitive information appropriately.]]>

TalentMatch^®

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Responsibilities:
• Apply identification tags to warehouse items accurately and consistently throughout the assignment
• Handle a high volume of labeling work while maintaining attention to detail and steady productivity
• Support on-site project activities by keeping materials organized and easy to track
• Use basic scanning or tracking processes as needed to confirm item information
• Follow project timelines and complete assigned tasks within expected deadlines
• Remain standing and moving through the warehouse for extended periods during the workday
• Maintain a safe, orderly work area and follow all site instructions during the assignment]]> • Comfortable standing for most of the shift and wearing practical work attire such as sneakers
• Strong attention to detail when labeling, scanning, and organizing items
• Reliable time management skills and the ability to stay productive throughout the day
• Capable of following straightforward instructions and working independently on assigned tasks
• Prior experience in project support, warehouse operations, scanning, or inventory-related work is helpful
• Familiarity with managing timelines or supporting project-based work is an advantage]]>

TalentMatch^®

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We are looking for a dedicated Administrative Assistant to support the Nurse Practitioner and forensic clinicians as part of a specialized program in Los Angeles, California. This program provides essential treatment and supervision to individuals transitioning from state hospitals back into the community. This Administrative Assistant role offers an excellent chance to contribute to meaningful work in the mental health and criminal justice fields.

Key Responsibilities:

• Provide administrative support to the Nurse Practitioner, ensuring smooth daily operations.

• Assist in coordinating medical and psychiatric care for program participants.

• Manage the collection and organization of medical documents from external providers.

• Maintain accurate tracking of paperwork flow in and out of the office.

• Coordinate transportation logistics for clients as needed.

• Conduct regular reviews of documentation to ensure compliance with quality standards.

• Communicate effectively through written and oral messages, ensuring accuracy and professionalism.

• Prepare various documents and correspondence for the Nurse Practitioner.

• Uphold strict confidentiality in handling sensitive information.

Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.

]]> Qualifications:

• Proven experience in administrative support roles, preferably in a healthcare or mental health setting.

• Strong organizational skills with the ability to manage multiple tasks efficiently.

• Proficiency in data entry and office software, including word processing and spreadsheets.

• Excellent communication skills, both written and verbal.

• Familiarity with receptionist duties, including answering inbound calls and greeting visitors.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Attention to detail and commitment to maintaining accurate records.

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TalentMatch^®

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Responsibilities:
• Handle receptionist duties, including greeting visitors and answering inbound calls professionally.
• Scan and organize documents to maintain accurate and accessible records.
• Perform general clerical tasks such as filing, data entry, and managing correspondence.
• Assist with scheduling and coordinating meetings or events as needed.
• Support the team in maintaining a clean and efficient workspace.
• Collaborate with staff to ensure timely completion of administrative tasks.
• Monitor office supplies and place orders to ensure adequate inventory.
• Provide additional administrative support to departments as requested.
• Uphold confidentiality and professionalism in all interactions and responsibilities.]]> • Previous experience in receptionist or administrative roles preferred.
• Proficiency in scanning documents and managing electronic files.
• Strong communication skills, both verbal and written.
• Ability to manage multiple tasks efficiently and prioritize responsibilities.
• Familiarity with basic computer applications, including Microsoft Office Suite.
• Attention to detail and organizational skills.
• Ability to work independently and as part of a team.]]>

TalentMatch^®

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We are looking for a highly organized and proactive Provider Enrollment Coordinator to join our team in Orlando, Florida. This is a fully remote position, and we are only seeking candidates located in the Central Florida area to align with our team’s needs. In this role, you will support independent medical practices by handling administrative tasks related to insurance enrollment, ensuring they can focus on delivering exceptional patient care. This is a permanent placement opportunity with the potential for long-term growth in a company dedicated to improving healthcare services.

Responsibilities:

• Coordinating with the practice on providing onboarding and enrollment with governmental and commercial insurances.

• Complete and submit insurance enrollment applications on behalf of healthcare providers.

• Collaborate with medical practices to determine the most suitable insurance options for their needs.

• Communicate regularly with clients to ensure smooth enrollment processes and address any questions or concerns.

• Maintain accurate records and documentation for all enrollment activities.

• Monitor application statuses and follow up with insurance companies as needed to ensure timely approvals.

• Provide exceptional customer service by responding promptly to inquiries and resolving issues efficiently.

• Coordinate with internal teams to ensure seamless integration of services and compliance with industry standards.

• Proactively identify and resolve potential problems to ensure smooth operations.

• Keep up-to-date with changes in healthcare regulations and insurance requirements.

• Assist with scheduling and logistics to streamline provider enrollment processes.

]]> • A minimum of 1 year of experience in healthcare administration, insurance, coding, or a related field.

• Experience in credentialing is a must.

• Strong organizational skills with a keen eye for detail and accuracy.

• Excellent interpersonal and communication skills to effectively coordinate with clients and internal teams.

• Ability to manage multiple tasks and prioritize work in a fast-paced environment.

• Basic knowledge of the healthcare industry, including insurance processes and regulations.

• Proficiency in using CRM systems and other administrative tools.

• Bachelor’s degree in a relevant field is preferred but not required with sufficient experience.

• Demonstrated problem-solving skills and a proactive, go-getter attitude.

• Must live in the Central Florida area.

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TalentMatch^®

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Responsibilities:
• Handle incoming calls and inquiries, assess each situation carefully, and provide accurate guidance, service information, or appropriate referrals.
• Record client conversations and case details promptly in web-based platforms to maintain complete and accurate documentation.
• Stay informed on current programs, community resources, and service options so callers receive timely and relevant support.
• Work closely with colleagues and internal departments to coordinate responses and help resolve client needs efficiently.
• Deliver attentive, empathetic service across phone and digital communication channels while maintaining high quality standards.
• Use customer relationship management and call center systems to manage interactions, update records, and track follow-up activities.
• Support questions related to benefits, billing, or general service access by identifying next steps and escalating issues when needed.]]> • Additional education beyond high school or an associate degree is preferred; equivalent practical experience will also be considered.
• Strong verbal and written communication skills with the ability to interact professionally and compassionately with diverse populations.
• Proficiency using web-based applications, CRM tools, chat platforms, and Microsoft Word, Excel, and PowerPoint.
• Experience handling inbound calls, documenting interactions, and navigating multiple computer systems at once.
• Background exposure to non-profit services, public health, social work, psychology, sociology, criminology, or related fields is preferred.
• Bilingual fluency in Spanish and English is strongly preferred.
• Familiarity with tools such as Avaya CMS, Epic software, ADP-related platforms, or similar business systems is a plus.]]>

TalentMatch^®

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We are looking for a motivated and detail-oriented Customer Service Representative to join our team on a contract with potential for permanent employment. This role is based in Shakopee, Minnesota, and offers an excellent opportunity to contribute to the manufacturing industry by providing exceptional customer support. The ideal candidate will excel in handling inquiries, processing orders, and resolving customer concerns efficiently.

Responsibilities:

• Respond to customer inquiries regarding order status, delivery timelines, product specifications, and warranty information.

• Process and fulfill orders for stock products and accessories with accuracy and timeliness.

• Document customer interactions and complaints in the company’s system, ensuring proper follow-up with relevant departments and providing updates to customers.

• Investigate and resolve issues related to mis-shipments, financial discrepancies, and product history.

• Handle special projects as assigned, ensuring deadlines and quality standards are met.

]]> • Proficiency in using Excel, Word, and Salesforce.com to manage data and communications.
• Strong written and verbal communication skills with the ability to handle email correspondence and phone inquiries professionally.
• Familiarity with office administration tasks and phone systems.
• Typing speed of 45 to 60 words per minute with a high level of accuracy.
• Exceptional organizational skills and attention to detail.
• Ability to work effectively in a fast-paced environment while maintaining a customer-focused approach.]]>

TalentMatch^®

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Responsibilities:
• Handle incoming calls and respond to questions with clear, helpful guidance tailored to each caller’s needs.
• Record conversations, outcomes, and follow-up details accurately in web-based platforms and customer management systems.
• Connect individuals with appropriate programs, community resources, or internal support services based on their circumstances.
• Work closely with colleagues across departments to resolve concerns and ensure timely assistance for clients.
• Maintain current knowledge of organizational services, eligibility details, and available support options.
• Provide a high level of care, courtesy, and empathy in every phone and written interaction.
• Use call center and customer service tools effectively, including CRM platforms and communication systems, to manage daily tasks.
• Support service-related inquiries such as benefits, billing, and general account questions as needed.]]> • Associate’s degree preferred, or a combination of post-secondary education and relevant experience.
• Strong verbal and written communication skills with the ability to interact effectively and compassionately.
• Proficiency with web-based applications, chat tools, and Microsoft Office programs, including Word, Excel, and PowerPoint.
• Experience working with customer service or contact center systems such as CRM tools and inbound call platforms is preferred.
• Background in public health, social services, psychology, sociology, criminology, or a related field is a plus.
• Bilingual fluency in Spanish and English is strongly preferred.]]>

TalentMatch^®

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Responsibilities:
• Apply tags and labels to warehouse items with accuracy and consistency throughout the shift.
• Maintain a steady pace while completing high-volume hands-on tasks in a warehouse environment.
• Review items before and during labeling to help ensure materials are identified correctly.
• Support project timelines by completing assigned work within expected daily goals.
• Use scanning or tracking methods as needed to help confirm item handling and task completion.
• Remain on your feet for extended periods while following workplace safety expectations.
• Assist with general project-related warehouse activities that contribute to smooth day-to-day operations.]]> • Comfortable carrying out repetitive tasks with close attention to detail.
• Reliable availability for a short-term contract assignment, with flexibility for possible extension based on project needs.
• Basic experience with scanning, inventory handling, or similar operational support work is preferred.
• Strong organizational skills and the ability to stay on task with minimal supervision.
• Comfortable wearing practical work attire, including sneakers, suitable for an active environment.]]>

TalentMatch^®

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Summary:

The role includes providing support to English and Spanish calling queues through answering and transferring calls, assisting callers and providing information. The support staff would also provide child care referrals to families. Support staff would assist with provider update calls, updating provider profiles and data entry (English and Spanish).

DUTIES

Assist with R& R English and Spanish Calling Queues (assisting callers, transferring calls)
Provide child care referrals to families
Provide child development and community resources to callers
Update computerized provider records
Assist with provider updates (data entry, provider profiles)
Assist with department special projects and events (mass mailings, trainings/workshops)

]]> EXPERIENCE/EDUCATION/COMPETENCIES

Bilingual English and Spanish
Customer service skills and/or phone experience; written and verbal communication skills
Computer and technology skills, including data entry
Knowledge of child care and child development is a plus
Knowledge of community resources is a plus
Interpersonal skills; active listening; team player

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TalentMatch^®

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Responsibilities:
• Welcome attendees as they arrive and provide a detail-oriented first impression at the event check-in area.
• Verify guest information by searching attendee records on a laptop and printing name badges accurately.
• Manage high-volume morning registration traffic while maintaining efficiency and a courteous demeanor.
• Assist late-arriving guests after the initial check-in period and help them reach the correct event spaces.
• Answer attendee questions clearly and provide helpful direction related to the summit schedule or locations.
• Participate in onsite orientation at the registration desk before beginning active event support.
• Maintain an organized front desk area to ensure a smooth and orderly guest experience throughout the assignment.]]> • Ability to use a laptop comfortably for basic data lookup and badge printing tasks.
• Strong verbal communication skills with a detail-oriented and service-oriented approach.
• Excellent customer service skills and the ability to remain composed during busy check-in periods.
• Presentation suitable for a business dress code environment.
• Capability to work effectively in an onsite event venue such as a hotel ballroom or conference space.
• Reliable availability for a one-day assignment and readiness to follow onsite instructions.]]>

TalentMatch^®

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Responsibilities:
• Greet patients and visitors warmly, fostering a welcoming and attentive environment.
• Handle patient registration processes, including verifying insurance details and updating records accurately.
• Schedule and confirm patient appointments while managing follow-up communications efficiently.
• Process payments and manage co-pays, ensuring all daily financial transactions are accurate and balanced.
• Collaborate with clinical and administrative teams to streamline patient flow and improve overall service.
• Maintain strict adherence to confidentiality policies to ensure the privacy and security of patient information.
• Respond to patient questions and concerns with empathy, escalating issues to the appropriate team members when necessary.
• Monitor and manage patient data to ensure compliance with healthcare regulations and standards.
• Provide general information and assistance to patients, ensuring their needs are met promptly and courteously.]]> • Strong understanding of medical insurance verification processes and procedures.
• Excellent communication and interpersonal skills to interact effectively with patients, visitors, and healthcare staff.
• High level of attention to detail and accuracy, particularly in data entry and record management.
• Ability to handle sensitive information with discretion and maintain patient confidentiality.
• Proficient in using scheduling and registration software, as well as basic office applications.
• Strong organizational and multitasking skills to manage a fast-paced work environment.
• Empathy and a patient-focused attitude to provide exceptional customer service.]]>

TalentMatch^®

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Responsibilities:
• Respond promptly to patient inquiries, providing accurate information and exceptional service.
• Assist with scheduling appointments and managing patient calendars efficiently.
• Verify medical insurance details and update patient records accordingly.
• Handle inbound calls related to billing, scheduling, and general patient concerns.
• Maintain and organize medical charts, ensuring data accuracy and confidentiality.
• Perform reminder calls for upcoming appointments to enhance patient compliance.
• Utilize electronic practice management systems to streamline office operations.
• Collaborate with medical staff to optimize clinic workflows and patient experience.
• Ensure compliance with all relevant medical office policies and procedures.
• Operate standard office equipment and software to support daily administrative tasks.]]> • Minimum of six months experience in an outpatient medical office or high-volume customer service role is preferred.
• Strong interpersonal and organizational skills are essential.
• Proficiency in keyboarding and familiarity with computer systems and software.
• Knowledge of basic medical terminology is necessary.
• Experience with electronic practice management systems is preferred.
• Ability to handle sensitive patient information with discretion and professionalism.
• Adept at managing multiple tasks while maintaining attention to detail.]]>

TalentMatch^®

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Job Summary

We are seeking a motivated Customer Service Specialist to handle incoming customer inquiries via phone. This is a temporary contract position starting in early April and running through November, ideal for individuals with strong communication skills and proficiency in Microsoft Excel. You'll be part of a collaborative team focused on resolving issues efficiently and maintaining accurate records.

Key Responsibilities

Manage a high volume of incoming calls from customers, providing timely and professional assistance.
Listen actively to customer needs, troubleshoot problems, and offer solutions or escalate as needed.
Use Microsoft Excel to log call details, track customer interactions, and generate basic reports.
Maintain accurate documentation of customer inquiries and resolutions in our systems.
Collaborate with team members to ensure consistent service quality.
Adhere to company policies and procedures for data privacy and customer handling.

]]> Qualifications and Requirements

Proven experience in customer service, preferably in a call center or phone-based role.
Strong proficiency in Microsoft Excel (e.g., data entry, formulas, pivot tables, and basic analysis).
Excellent verbal communication skills with a customer-focused mindset.
Ability to multitask in a fast-paced environment while maintaining attention to detail.
High school diploma or equivalent; additional certifications in customer service or related fields are a plus.
Reliable internet and phone setup if working remotely.
Availability to work full-time hours (approximately 40 hours/week), including potential weekends or evenings during peak periods.

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TalentMatch^®

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Responsibilities:
• Greet patients and visitors warmly, fostering a welcoming and detail-oriented atmosphere.
• Complete patient registration accurately, including verifying insurance information and updating records.
• Schedule and confirm appointments, ensuring efficient coordination with clinical staff.
• Process payments, collect co-pays, and reconcile daily transactions with accuracy.
• Collaborate with administrative and clinical teams to maintain smooth patient flow throughout the facility.
• Uphold patient confidentiality by adhering to all privacy and security regulations.
• Respond to patient inquiries and concerns with empathy, escalating issues to appropriate personnel when necessary.
• Assist with verifying medical insurance coverage and resolving related issues.
• Provide general support to ensure the overall efficiency of patient access operations.]]> • Strong understanding of medical insurance verification processes.
• Excellent communication and interpersonal skills for interacting with patients and healthcare staff.
• High level of accuracy and attention to detail when managing patient records and transactions.
• Ability to handle sensitive information with confidentiality and professionalism.
• Proficiency in using healthcare management software and other relevant tools.
• Strong organizational skills and the ability to multitask in a fast-paced environment.]]>

TalentMatch^®

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Responsibilities:
• Create and manage new job entries in JD Edwards promptly and accurately.
• Maintain and update vendor records using JD Edwards and organizational systems.
• Ensure adherence to vendor compliance requirements and guidelines.
• Perform monthly reconciliation of accounts payable statements.
• Organize and manage customer files, including both digital databases and physical filing systems.
• Handle accounts payable tasks, including sorting, matching, scanning invoices, and processing check requests.
• Process accounts receivable activities, such as receiving customer payments and depositing funds to the appropriate accounts.
• Provide exceptional customer service by applying a comprehensive understanding of principles and practices.
• Assist with answering inbound calls and performing receptionist duties as needed.
• Perform data entry tasks with a high degree of accuracy.]]> • Proficiency in data entry with strong attention to detail.
• Familiarity with JD Edwards or similar enterprise systems is preferred.
• Knowledge of accounts payable and accounts receivable processes.
• Ability to manage digital and physical filing systems effectively.
• Strong communication skills, both written and verbal.
• Excellent organizational and time management abilities.
• Ability to work independently and collaboratively in a dynamic environment.]]>

TalentMatch^®

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We are looking for an Administrative Assistant to provide dependable day-to-day support to a leadership team in Boca Raton, Florida. This contract opportunity with potential for a long-term role is ideal for someone who thrives in a mission-driven non-profit environment and can keep schedules, communications, and administrative operations running smoothly. The person in this role will bring strong organization, sound judgment, and a detail-oriented approach when managing confidential information and coordinating priorities.

Responsibilities:

• Serve as a key point of coordination between the Director and internal team members, ensuring updates are shared promptly and urgent matters are brought forward for resolution.

• Screen and direct incoming calls for the department leader, responding appropriately or connecting inquiries to the correct contact.

• Maintain and review the Director’s daily priorities and schedule, helping set an organized plan for each workday.

• Record employee time-off and flex-day information accurately using Excel and keep related tracking documents current.

• Arrange internal meetings, prepare logistics as needed, and monitor follow-up actions to help keep projects and discussions on track.

• Organize and maintain both digital and physical records so important documents remain accessible and well managed.

• Oversee office supply levels, place orders when necessary, and help support efficient daily office operations.

• Coordinate department lunches, team gatherings, and other internal events while handling details from planning through execution.

• Provide administrative support for special projects and carry out additional assignments while exercising discretion with sensitive information.

]]> • Strong verbal and written communication skills with the ability to interact effectively across teams.
• Demonstrated ability to manage multiple tasks, shift priorities, and stay organized in a fast-paced setting.
• High level of professionalism and discretion when working with confidential information and senior leadership.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, and Excel.
• Solid problem-solving skills and the ability to address routine administrative issues independently.
• Comfortable performing data entry, answering inbound calls, and handling general office support responsibilities.
• Ability to work in a primarily sedentary role with occasional walking, standing, bending, and lifting of items over 20 pounds when needed.]]>

TalentMatch^®

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Responsibilities:
• Manage and organize administrative tasks to ensure the smooth operation of the office.
• Answer and direct inbound calls promptly, providing excellent customer service.
• Perform accurate data entry to maintain and update records.
• Support reception duties, including greeting visitors and handling inquiries.
• Coordinate schedules, appointments, and meetings as needed.
• Assist in preparing reports, presentations, and other documentation.
• Maintain office supplies inventory and handle procurement processes.
• Ensure compliance with company policies and procedures in all administrative activities.
• Collaborate with team members to streamline workflows and improve efficiency.
• Handle additional tasks as assigned to support overall office functions.]]> • Strong proficiency in answering and managing inbound calls professionally.
• Excellent organizational and multitasking abilities.
• Familiarity with data entry and record-keeping systems.
• Outstanding communication and interpersonal skills.
• Ability to handle receptionist duties with a welcoming demeanor.
• Proficiency in office software such as Microsoft Office Suite.
• High attention to detail and accuracy in all tasks.]]>

TalentMatch^®

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We are looking for a dependable Project Assistant to support a short-term 3 day Contract assignment in Poway, California. This position is well suited for someone who is comfortable with repetitive, hands-on retail/warehouse tasks and can remain focused while standing for much of the shift. The selected candidate will help organize and label inventory accurately, contributing to smooth day-to-day project execution with the potential for the assignment to continue based on progress.

Responsibilities:

• Apply tags and labels to warehouse items with a high level of accuracy and consistency throughout the shift.

• Handle repetitive project tasks efficiently while maintaining attention to detail in a warehouse setting.

• Support inventory organization by ensuring items are clearly marked and easy to identify.

• Use scanning tools or related tracking methods as needed to assist with item processing and documentation.

• Follow project timelines and complete assigned work within expected deadlines.

• Remain on your feet for extended periods while working safely and productively.

• Maintain an orderly work area and follow on-site instructions to support daily operational needs.

]]> • Comfortable carrying out repetitive manual tasks with consistent focus and accuracy.
• Strong attention to detail when labeling, tagging, or scanning items.
• Reliable time management skills and the ability to stay on schedule during a short-term assignment.
• Previous experience in warehouse support, project assistance, inventory handling, or similar work is helpful.
• Familiarity with scanning processes or basic project coordination tasks is an advantage.
• Comfortable wearing practical work attire, including sneakers, for active shifts.]]>

TalentMatch^®

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Responsibilities:
• Serve as the initial point of contact, warmly greeting and assisting visitors, employees, and guests.
• Coordinate conference room bookings and oversee setup and breakdown for events.
• Maintain a clean and organized lobby area, ensuring a welcoming atmosphere.
• Address and resolve issues related to building services, such as janitorial tasks, mailroom operations, copier services, parking, and badging.
• Act as an information resource for the campus, building, or area, providing accurate and timely responses to inquiries.
• Collaborate with team members to ensure seamless operations and a high level of service.
• Anticipate client needs and proactively address concerns to ensure satisfaction.
• Support administrative tasks, including scanning documents and managing transportation arrangements.
• Assist in maintaining quality assurance standards for all concierge services.
• Perform additional duties as assigned to meet operational needs.]]> • 0-2 years of experience in hospitality or a related field.
• Strong customer service skills with a detail-oriented and approachable demeanor.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to multitask effectively and prioritize responsibilities in a fast-paced environment.
• Excellent problem-solving skills and attention to detail.
• Experience in managing conference room setups and event coordination.
• Comfortable working onsite and collaborating with different levels of management.]]>

TalentMatch^®

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Responsibilities:
• Apply identification tags to warehouse items carefully and consistently throughout the workday
• Maintain an organized workflow to help keep the project moving according to the required schedule
• Scan or verify items as needed to support accurate tracking and completion of assigned tasks
• Follow project instructions closely to ensure labeling work is completed correctly and efficiently
• Support warehouse operations by handling straightforward manual tasks with attention to detail
• Communicate progress updates to the project lead and assist with completion targets that may extend based on workload]]> • Comfortable performing repetitive hands-on tasks with steady focus and accuracy
• Strong attention to detail when labeling, scanning, and organizing items
• Dependable time management skills and the ability to stay on task throughout the assignment
• Experience supporting project-based work, warehouse activity, or similar operational tasks is preferred
• Familiarity with scanning processes or basic project coordination is an advantage]]>

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We are looking for an experienced Human Resources Specialist to join our team in New York, NY. This is a contract position where you will play a critical role in maintaining and improving HR operations, supporting employee relations, and ensuring compliance with organizational policies. If you thrive in a fast-paced environment and have a strong background in HR administration, we encourage you to apply.

Responsibilities:

• Manage all immigration processes and immigration files

• Manage and maintain all employee files, ensuring accuracy and compliance with company policies.

• Oversee the immigration process and related documentation, ensuring timely and accurate handling of cases.

• Provide assistance with payroll operations, including data entry and coordination with relevant departments.

• Support employee relations initiatives, fostering a positive and productive workplace environment.

• Facilitate onboarding activities for new hires, ensuring a seamless integration into the organization.

• Administer benefit functions to address employee inquiries and ensure proper enrollment.

• Utilize HRIS systems to manage and update employee records efficiently.

• Collaborate with HR managers and directors to provide support for ad hoc HR duties.

• Coordinate with multiple organizational teams to ensure smooth HR operations and communication.

• Maintain confidentiality and demonstrate meticulous attention to detail when handling sensitive employee information.

]]> • Must have experience with Immigration processes

•Proven experience in employee relations and HR administration.

• Familiarity with managing immigration processes and related documentation.

• Strong understanding of payroll operations and compliance requirements.

• Proficiency in using HRIS systems for record management.

• Demonstrated ability to handle benefit functions and address employee inquiries.

• Excellent organizational and communication skills.

• Ability to work collaboratively with HR teams and other departments.

• High level of discretion and professionalism in handling confidential information.

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We are looking for an organized and proactive Administrative Assistant - Front Desk to join our Higher Education team in Albany, New York. This Contract to permanent position offers the opportunity to contribute to the Office of Admissions by providing essential administrative support while ensuring smooth office operations. Ideal candidates will bring prior administrative experience, with a preference for backgrounds in higher education.

Responsibilities:

• Draft and manage clear and detail-oriented communications for internal and external stakeholders.

• Collaborate with various administrative departments, faculty, and staff to ensure effective workflows.

• Plan, coordinate, and execute events, including recruitment activities and logistics.

• Order and maintain inventory supplies to support department operations.

• Assist with social media updates and engagement to promote admissions activities.

• Monitor, track, and analyze data, processes, and metrics to support decision-making.

• Handle administrative workflows and provide guidance to student ambassadors.

• Manage document organization and maintenance to ensure compliance and accessibility.

• Coordinate shipments and materials for recruitment events.

• Provide front desk support, including answering inbound calls and welcoming visitors.

]]> • Bachelor's degree is required.
• Strong proficiency in database management and CRM systems.
• Excellent organizational and multitasking skills to handle diverse responsibilities.
• Effective communication abilities, both written and verbal.
• Experience with event coordination and planning.
• Familiarity with social media platforms and engagement strategies.
• Ability to work on-site and during busy periods as needed.]]>

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We are seeking a detail oriented and proactive Sales Support Specialist to support our Sales team. This role is responsible for managing customer accounts, ensuring accuracy in forecasting and order processing, and maintaining strong communication across internal and external stakeholders. The ideal candidate thrives in a fast-paced environment, is highly organized, and demonstrates strong analytical and interpersonal skills.

Key Responsibilities:

Support and manage customer accounts by reviewing forecasts, purchase orders, and sales agreements to ensure accuracy and alignment
Maintain and monitor supply chain requirements, recommending solutions to meet minimum stock levels, special shipment needs, and sales agreement renewals
Assist in the preparation, review, and implementation of sales agreements, ensuring smooth approval processes
Collaborate with Sales on quoting major orders and provide insights on large accounts and product families
Maintain accurate and timely communication with customers, internal teams, and stakeholders to minimize discrepancies and ensure data integrity
Learn and develop knowledge of company products and applications
Participate in special projects and initiatives as needed

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At least 3 years of experience in Sales, Customer Service, or Material Planning, including order entry/quoting and SAP/CRM use.

Ability to manage critical, time-sensitive assignments and travel occasionally to customer sites

Ability to work both independently and collaboratively as part of a team

Proficiency in Microsoft Office Suite

Strong data management and organizational skills

Professional verbal and written communication skills

Advanced Excel skills, including Pivot Tables, VLOOKUPs, and logical functions

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TalentMatch^®

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Responsibilities:
• Process sales orders with accuracy and efficiency, ensuring timely delivery to meet customer expectations.
• Collaborate with sales representatives and management to coordinate order changes and address customer needs.
• Monitor account activity for assigned groups and provide insights through regular reporting on market trends, sales outcomes, and team performance.
• Manage leads and order activities within specific account sizes or geographic territories, ensuring smooth workflow.
• Prepare product or service quotes for prospective clients and support pre-sales activities.
• Verify the accuracy of orders and address discrepancies to maintain high-quality service standards.
• Track data using monitoring tools and create detailed reports for management decision-making.
• Resolve non-routine issues by analyzing situations and providing effective recommendations.
• Ensure compliance with organizational policies and procedures while working independently on assignments.
• Communicate effectively with internal and external stakeholders to ensure alignment and progress.]]> • Strong proficiency in office functions and technical support processes.
• Ability to analyze and resolve issues independently while adhering to established practices.
• Familiarity with sales management techniques, lead tracking, and order management.
• Skilled in creating comprehensive reports and interpreting market conditions.
• Knowledge of organizational policies, procedures, and methods.
• Excellent communication skills with the ability to explain practices and reach agreements.
• Detail-oriented and capable of monitoring tools to track performance and ensure accuracy.]]>

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We are looking for a highly organized, proactive, and experienced Executive Assistant to provide top-notch support to an executive leadership team in Bellevue, Washington. In this contract-to-permanent role, you will play a critical part in managing schedules, coordinating travel, and ensuring smooth operations across various executive functions. This position offers an excellent opportunity to work closely with decision-makers and contribute to a dynamic and growing team.

Responsibilities:

• Maintain and manage executive calendars, ensuring meetings and appointments are scheduled efficiently.

• Coordinate and book complex travel arrangements, including flights, accommodations, and transportation.

• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.

• Handle document management tasks, including production, filing, and retrieval of important records.

• Assist with planning and executing corporate events, from logistics to vendor coordination.

• Manage and build relationships with vendors to ensure timely delivery of services.

• Provide project management support by tracking deadlines, progress, and deliverables.

• Act as a liaison between executives and internal teams, ensuring clear communication and follow-up.

• Draft and edit correspondence, reports, and presentations as needed.

• Monitor and prioritize incoming requests to ensure executives' time is allocated effectively.

]]> • Strong proficiency in calendar management and travel coordination.
• Excellent organizational skills with the ability to multitask and prioritize effectively.
• Advanced skills in document production and management.
• Experience in event coordination and vendor relationship management.
• High level of professionalism and discretion when handling sensitive information.
• Strong communication skills, both written and verbal.
• Proficiency with productivity tools and software, such as Microsoft Office Suite and project management platforms.]]>

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We are looking for an experienced HR Generalist to join a team in Malvern, Pennsylvania. This hybrid role, requiring onsite presence two days per week, offers a long-term contract opportunity with the potential for extension or continued placement. The ideal candidate will bring expertise in human resources administration, employee relations, and onboarding processes, contributing to the seamless management of the employee lifecycle.

Responsibilities:

• Coordinate recruitment activities, including background checks, drug screenings, physicals, offer letters, and new employee paperwork.

• Oversee the onboarding and offboarding processes, maintain accurate employee records, and ensure smooth terminations.

• Collaborate with payroll teams to audit reports, assist with pay cycles, and provide backup support when needed.

• Manage HR administrative tasks such as reimbursements, bonuses, employment verifications, and inquiries from the HR inbox.

• Generate and maintain headcount reports, track surveys, and update HR systems to ensure data accuracy.

• Support benefits administration, including attendance incentive programs and employee recognition initiatives.

• Facilitate employee programs that promote engagement and reward outstanding contributions.

• Ensure compliance with all required clearances, including background checks and drug testing.

• Provide assistance with HRIS systems and maintain data integrity across platforms.

]]> • Strong knowledge of employee relations and HR administration practices.
• Proficiency in onboarding processes and benefit functions.
• Familiarity with HRIS systems and data management.
• Excellent organizational skills with attention to detail.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong communication skills to interact effectively with employees and stakeholders.
• Experience in payroll support and reporting is a plus.]]>

TalentMatch^®

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Responsibilities:
• Oversee sourcing activities for indirect spend categories, including supplier evaluation, contract negotiations, and vendor selection.
• Identify and implement cost-saving strategies to optimize supplier performance and procurement efficiency.
• Build and maintain strong relationships with suppliers, ensuring compliance with company policies and alignment with objectives.
• Collaborate with internal teams to streamline procurement processes and address operational requirements.
• Analyze procurement data to provide actionable insights and support strategic supply chain decisions.
• Manage purchase orders, monitor delivery schedules, and address any vendor-related issues.
• Partner with cross-functional teams to ensure timely resolution of supply chain challenges.
• Conduct market research to identify new suppliers or alternative sourcing opportunities.]]> • Proven expertise in managing indirect spend categories and supplier negotiations.
• Proficiency in Microsoft Excel and other data analysis tools.
• Strong interpersonal and communication skills to foster effective supplier relationships.
• Ability to work independently with excellent problem-solving and organizational skills.
• Familiarity with contract management and procurement best practices.
• Detail-oriented mindset with the ability to manage multiple priorities effectively.]]>

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We are looking for a motivated and results-driven Inside Sales Representative to join our team in Bakersfield, California. This position involves building strong relationships with industry contacts, identifying new business opportunities, and driving revenue growth in the real estate and property sector. If you are passionate about sales, networking, and delivering exceptional service, we invite you to apply.

Responsibilities:

• Cultivate and maintain strong referral partnerships with real estate agents, mortgage brokers, builders, and other industry contacts.

• Identify and pursue new business opportunities through targeted outreach, networking events, and community engagement.

• Educate partners on title, escrow, and underwriting processes to position the company as a trusted resource in the industry.

• Develop and execute strategic sales plans to achieve or exceed monthly and quarterly revenue targets.

• Track sales activities, manage pipelines, and monitor opportunities using company-provided tools and systems.

• Collaborate with internal teams, including escrow, title, and operations, to ensure a seamless client experience and high customer retention.

• Stay informed about local market trends, competitor activities, and changes in real estate or lending regulations.

• Represent the company at industry events, open houses, broker tours, and relevant associations to enhance visibility and build connections.

]]> • Background in title, escrow, real estate, mortgage, or related industries is strongly preferred.
• Proven track record of generating and maintaining referral-based business.
• Exceptional networking, presentation, and communication skills.
• Highly self-motivated, goal-oriented, and comfortable working in a commission-driven environment.
• Proficiency with Microsoft Office and familiarity with industry tools or systems.
• Ability to adapt to a dynamic market and build strong, detail-oriented relationships.]]>

TalentMatch^®

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Position Title: Customer Account Coordinator

The Job You Will Perform:

- Responsibility to communicate with customers estimate and enter orders and perform a variety of additional activities to facilitate excellent customer relationships supporting Sales Manufacturing and shipping operations has a basic understanding of manufacturing processes and works with production staff to achieve on-time customer deliveries Responsible for multiple accounts of small to medium customers with high complexity.

- Take customer orders either directly from customers or account managers.

- Place orders on a timely basis for purchases of materials and supplies to be used in production.

- Communicate with customers regarding issues such as order status quotations order changes and confirmations as well as any complaints or questions.

- Process purchase orders coordinate account credits and maintain customer data.

- Work with production staff and utilize KIWI system to achieve on-time customer deliveries.

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The Skills You Will Bring:

- High school diploma or GED

- Bilingual Enlish/Spanish

- Preferred experience working in a manufacturing environment

- Preferred computer data-entry experience

- Preferred experience in the corrugate box industry

- Five years of customer relations experience preferably 1 years industry specific customer relations experience

- Action Oriented

- Being Resilient

- Problem Solving

- Time Management

- Organizational

- Customer Focus

- Instills Trust

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A well-established organization in Denver, PA is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. This is a contract-to-hire opportunity ideal for someone who enjoys handling a variety of basic office tasks and serving as the first point of contact in a professional environment.

Key Responsibilities

Answer and route incoming phone calls in a professional manner
Print and prepare plans and documents as requested
Sort, distribute, and send outgoing mail
Maintain organized paper and electronic filing systems
Perform general administrative and clerical tasks as needed
Support day‑to‑day office operations to ensure smooth workflow

]]> • Proficiency in operating a multi-line phone system and managing inbound calls.

• Strong organizational skills with the ability to handle filing and e-filing tasks effectively.

• Excellent communication and interpersonal skills to interact with clients and team members.

• Attention to detail and the ability to manage multiple tasks efficiently.

• Familiarity with basic clerical duties, including mail sorting and distribution.

• Detail-oriented approach and ability to maintain a well-organized front desk area.

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TalentMatch^®

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Responsibilities:
• Manage and maintain complex calendars for senior executives, ensuring schedules are well-organized and projected at least two weeks in advance.
• Coordinate travel arrangements and prepare materials for executive meetings, ensuring all logistics run smoothly.
• Maintain inventory of employee apparel and oversee the timely submission of accurate timesheets for payroll processing.
• Assist in operational projects, including data management and file organization, to support company objectives.
• Communicate effectively, translating technical information into clear, concise language for various audiences.
• Collaborate with a diverse range of personalities, demonstrating professionalism and strong interpersonal skills.
• Support project management tasks by organizing files, tracking data, and ensuring information is up-to-date.
• Utilize relevant software systems, such as Q360 or similar tools, to streamline operations and enhance efficiency.
• Adapt to the needs of the business, showing flexibility and a willingness to take on additional responsibilities as required.]]> • Proven experience as an Executive Assistant, preferably supporting senior-level executives.

• Expertise in calendar management, including scheduling and coordinating complex agendas.

• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

• Exceptional communication skills, both written and verbal, with the ability to convey information clearly.

• Proficiency in using computer systems and software, including Microsoft Office and operational tools like Q360.

• Demonstrated professionalism and the ability to work well with diverse personalities.

• Background in construction or telecommunications is highly desirable, with cabling experience being a plus.

• Flexibility and adaptability to dynamic business needs, coupled with a proactive approach to problem-solving.

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Our client is seeking a detail-oriented and customer-focused HR Service Center Representative to support employees across the organization. This role serves as a key point of contact for HR-related inquiries and plays an important part in ensuring accurate, timely, and professional service delivery. The ideal candidate thrives in a fast-paced environment, values confidentiality, and is comfortable navigating multiple systems.

Responsibilities:

Serve as the first point of contact for employee HR-related questions and requests
Respond to and manage inquiries related to benefits, payroll, compensation, time off, and general HR policies
Track, document, and resolve requests in a timely manner
Process HR transactions and updates within HR systems, ensuring accuracy and compliance
Partner with internal HR teams to escalate and resolve more complex or sensitive issues
Maintain and update employee records, ensuring data integrity and confidentiality
Support process improvements, documentation updates, and knowledge base maintenance
Assist with onboarding support and training materials as needed

]]> Qualifications:

Associate degree in Human Resources, Business, or related field (or equivalent experience)
2+ years of experience in HR support, customer service, or administrative roles
General knowledge of HR policies and practices
Strong organizational skills with the ability to manage multiple priorities
Excellent communication and customer service skills
Ability to handle sensitive information with discretion
Self-motivated with the ability to work independently and collaboratively

If you are interested, give Kara a call today at 920-666-6382!

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Responsibilities:
• Collaborate closely with the founder to deliver exceptional client-facing support.
• Communicate effectively to navigate technology platforms and internal systems.
• Build and maintain strong relationships with clients and vendors, ensuring timely and detail-oriented follow-up.
• Implement and manage established processes to enhance client service delivery.
• Organize and oversee documentation for both prospective and existing clients.
• Address client service needs for approximately 75 families, ensuring personalized and efficient support.]]> • Strong knowledge of employee relations and HR policies.
• Proven ability to conduct employee relations investigations and manage HR administration tasks.
• Expertise in performance management processes.
• Familiarity with RedTail Technology or similar client relationship management platforms.
• Excellent verbal and written communication skills.
• Detail-oriented with strong organizational abilities.]]>

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We are looking for a detail-oriented Data Entry Clerk to join our client on a hybrid basis. This long-term contract position involves accuracy and efficiency. The role requires strong organizational skills and the ability to work independently, ensuring timely and accurate processing of critical court-related data.

Responsibilities:

Perform accurate data entry tasks, ensuring all court-related information is properly recorded and maintained.
Conduct manual and electronic research to verify and update records as needed.
Utilize Office tools to create and manage reports related to data and documentation.
Process and organize electronic and manual records in compliance with established procedures.
Collaborate with team members to ensure deadlines are met and data integrity is upheld.
Maintain confidentiality and security of sensitive information at all times.
Drive independently to the office location on a hybrid basis to perform required job duties on-site.
Adhere to organizational policies and procedures while managing data and documentation.
Complete tasks promptly and efficiently, ensuring high levels of accuracy in all work performed.

]]>

Proven experience in data entry and data processing roles.

Proficiency in typing and computer research skills.

Familiarity with Office applications, including Word and Excel.

Ability to perform manual and electronic research to maintain accurate records.

Strong attention to detail and organizational skills.

Reliable transportation to commute daily to the courthouse without dependence on rideshare services.

Commitment to maintaining confidentiality and accuracy in handling court data.

Must be a resident of the designated area to qualify for this position.

If you are interested please apply with your updated resume and call for additional details at 952-831-6020.

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We’re partnering with a well-established organization in Des Moines seeking a Customer Care Representative to support inbound customer inquiries in a fast-paced call center environment. This is an excellent opportunity for someone who enjoys helping others and building strong customer relationships.

Responsibilities

Handle inbound customer calls and provide accurate, friendly support
Resolve questions, concerns, and service issues efficiently
Accurately document customer interactions in internal systems
Maintain professionalism and empathy during every interaction

Interested?

Please give us a call at 515.706.4974 or visit the Robert Half website to learn more and apply!

]]> Requirements:

1+ year of customer service or call center experience preferred

Strong verbal communication and active listening skills

Ability to multitask and navigate multiple systems

Reliable, punctual, and team-oriented

Interested?

Please give us a call at 515.706.4974 or visit the Robert Half website to learn more and apply!

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We are looking for a detail-oriented Receptionist to support daily front desk operations for an engineering firm in Honolulu, Hawaii. This Contract position is ideal for someone who communicates clearly, stays organized, and can manage administrative tasks in a fast-paced office setting. The role will serve as a key point of contact for visitors and internal teams while helping maintain efficient workflow across routine office functions.

Responsibilities:

• Welcome visitors, answer incoming calls, and provide courteous front desk support for clients, vendors, and staff.

• Manage email and Outlook communications, directing messages and appointments to the appropriate team members in a timely manner.

• Maintain organized filing systems for office records, correspondence, and other administrative documents.

• Prepare, update, and format routine documents, spreadsheets, and reports using Microsoft Word and Excel.

• Support general office coordination by handling basic clerical duties and ensuring reception areas remain orderly and well maintained.

• Assist with scheduling, calendar updates, and other day-to-day administrative activities that help the office run smoothly.

]]> • Working knowledge of basic office procedures and standard clerical practices.
• Proficiency with Microsoft Word, Excel, Outlook, and email communication tools.
• Strong organizational skills with the ability to manage filing and document maintenance accurately.
• Clear verbal and written communication skills with a detail-focused and customer-focused approach.
• Ability to handle multiple tasks efficiently while maintaining attention to detail in a busy office environment.]]>

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2. Respond timely to all customer calls, emails, phone calls.
3. Review, research, and enter new purchase orders as they are received.
4. Manage web data in conjunction with the Accounts Receivable team.
5. Support the plants and the sales team with various requests related to sales reports and web support.
6. Create and track RMA’s for quality issues.
7. Assist Accounts Receivable with the creation credit memos.
8. Assist in the completion of the annual Customer Service Satisfaction Survey.
9. Proactively contact customers regarding issuance of purchase orders and follow-up on all delinquent purchase orders.
10. Pursue payments for overdue invoices.
11. Provide backup support by filling in when team members are out of the office.
12. Assist with monthly inventory counts and entering inventory as needed.
13. Assist in monitoring stock and submitting material requisitions for inventory received from sister sites and outside vendors.]]>

TalentMatch^®

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Responsibilities:
• Manage invoice preparation and utility payment documentation, ensuring materials are ready for leadership review and approval.
• Support recurring check processing activities throughout the month while maintaining accuracy and timeliness.
• Sort incoming mail, prepare certified and standard outgoing correspondence, and coordinate daily mail distribution at the close of business.
• Track timesheets and mileage information for day porter staff and maintain organized records for payroll-related support.
• Enter and update tenant details, sales figures, and other key information in company records and spreadsheets.
• Assist tenants with portal-related questions and provide guidance on using online account tools effectively.
• Organize and distribute rent payments received each day while helping maintain accurate financial records.
• Help managers with budget-related administrative tasks, including compiling information and maintaining supporting documentation.
• Stay on top of monthly deadlines and adjust priorities as daily business needs shift.]]> • Proficiency in Microsoft Excel, Outlook, Word, and PowerPoint for reporting, communication, and document preparation.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to provide attentive customer service through phone, email, and in-person interactions.
• Comfortable handling inbound and outbound calls and responding to routine inquiries.
• Strong organizational skills with the ability to manage multiple deadlines and changing priorities.
• Experience supporting basic financial or accounting-related administrative tasks is preferred.
• Able to work effectively in a dynamic environment and adapt to varying daily responsibilities.]]>

TalentMatch^®

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Responsibilities:
• Greet visitors and guests warmly while ensuring they have a positive and attentive experience.
• Manage incoming and outgoing mail, documents, and messages with accuracy and efficiency.
• Provide support for accounting tasks, including processing check deposits, tracking company purchases, and maintaining purchase order documentation.
• Assist with creating, preparing, and distributing correspondence, reports, training materials, and proposals.
• Ensure all office documents and materials are accurate and delivered in a timely manner.
• Coordinate special activities and assignments as directed by management.
• Handle conference registrations, travel arrangements, meeting facilitation, and business development tasks.
• Keep workspaces organized and maintain an efficient environment to support productivity.
• Monitor and replenish office supplies, including copier materials and general inventory.
• Collaborate with property management to address facility-related concerns and needs.]]> • High school diploma or equivalent, with at least 5 years of relevant experience, or a college graduate in administration or related field.

• Strong ability to manage inbound calls and direct communication effectively.

• Proficiency in all MS Office software

• Skilled in organizing files and documentation.

• Experience in managing office supplies and inventory.

• Ability to compile and prepare documents with attention to detail.

• Demonstrated aptitude for assisting guests and fostering a welcoming environment.

• Capable of working in a team environment with excellent interpersonal skills.

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TalentMatch^®

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We are looking for a detail-oriented Property Coordinator to support day-to-day property operations in Honolulu, Hawaii. This Long-term Contract position is ideal for someone with experience in residential and commercial property administration who can help maintain organized workflows, responsive tenant support, and efficient leasing coordination. The right candidate will bring a service-focused approach, strong administrative skills, and the ability to work confidently with property management systems such as Yardi. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities:

• Coordinate daily administrative activities for assigned properties, ensuring records, correspondence, and operational tasks are completed accurately and on time.

• Support leasing efforts by assisting with inquiries, scheduling appointments, preparing documentation, and helping move prospective tenants through the rental process.

• Maintain organized tenant, lease, and property files while keeping information current within Yardi and other internal systems.

• Serve as a point of contact for residents, vendors, and internal teams by responding to routine questions and directing issues to the appropriate parties.

• Assist with rent-related documentation, lease renewals, notices, and other property management paperwork in accordance with established procedures.

• Monitor maintenance requests and vendor activity, helping track progress and ensure follow-up is completed in a timely manner.

• Contribute to smooth operation across residential and commercial properties by supporting reporting, compliance documentation, and general office coordination.

]]> • Working knowledge of residential property management practices; exposure to commercial property operations is also valued.
• Experience assisting with leasing coordination, tenant communication, and property-related administrative processes.
• Proficiency with Yardi software or similar property management platforms.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.
• Clear written and verbal communication skills with a detail-oriented, customer-focused approach.
• Ability to work independently while collaborating effectively with property teams, vendors, and residents.]]>

TalentMatch^®

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Are you organized, detail‑oriented, and enjoy working with suppliers to keep things moving? This Supply Management Planner role is a great opportunity to gain hands‑on experience supporting the delivery of purchased parts in a fast‑paced, team‑oriented environment.

You’ll play an important role behind the scenes—coordinating with suppliers and internal partners to ensure materials arrive on time and operations stay on track.

What You’ll Do

Manage and track the delivery of purchased parts from both internal and external suppliers

Communicate regularly with suppliers and internal teams to address delivery timing, questions, or issues

Use Microsoft Office, especially Excel, to support daily planning, tracking, and reporting

Support material flow across one or more locations to meet operational needs

Schedule & Work Environment

1st shift: 7:00 AM – 3:30 PM

Potential for overtime, based on workload

Fully onsite role with a business casual dress code

May require occasional driving between sites or other Deere locations using a personal vehicle

Additional Details

Visa sponsorship is not available, now or in the near future, for this position

]]> What We’re Looking For

Strong communication skills and comfort working with multiple stakeholders

Solid typing and general computer skills

Proficiency with Microsoft Office, particularly Excel

Reliable, organized, and comfortable working in a fully onsite environment

Preferred

4‑year degree in Business, Supply Management, or a related field

Recent graduates welcome—internships or relevant coursework count

Experience with SAP

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TalentMatch^®

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Responsibilities:
• Lead and oversee healthcare-focused projects from initiation to completion, ensuring alignment with organizational goals.
• Coordinate cross-functional teams to achieve project milestones and deliverables within established timelines.
• Manage project budgets, schedules, and resources effectively to ensure successful outcomes.
• Implement and monitor healthcare metrics to assess project success and identify areas for improvement.
• Collaborate with stakeholders to define project scope, objectives, and deliverables.
• Ensure compliance with healthcare regulations, including Medicare and Medicaid standards.
• Utilize healthcare information systems and databases to track and analyze project data.
• Facilitate communication between teams and stakeholders to ensure transparency and alignment.
• Prepare detailed reports and presentations to communicate project progress and results.
• Oversee supervisory and management tasks to ensure team efficiency and productivity.]]> • PMP certification or equivalent formal project management credential.
• Proven ability to manage cross-functional teams and complex projects.
• Experience with healthcare systems, databases, and metrics.
• Familiarity with Medicare and Medicaid audits and regulations.
• Strong knowledge of healthcare administration, analytics, and delivery.
• Excellent leadership and communication skills.
• Ability to work in a fast-paced environment and adapt to changing priorities.]]>

TalentMatch^®

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Responsibilities:
• Handle incoming calls and messages from clients, offering accurate information, next-step guidance, and appropriate resource referrals based on individual needs.
• Record customer interactions in web-based platforms with a high level of accuracy, completeness, and timeliness.
• Stay informed on available programs, services, and community resources so information shared with clients remains current and reliable.
• Partner with internal departments and support teams to coordinate resolutions and ensure client concerns are addressed effectively.
• Deliver compassionate, attentive service across every interaction while maintaining quality standards and responsiveness expectations.
• Use call center and customer management tools to track inquiries, update case details, and support consistent follow-through.
• Assist with customer questions related to service access, benefits, or billing matters while ensuring a positive client experience.]]> • Associate’s degree preferred; additional post-secondary education combined with relevant experience will also be considered.
• Strong written and verbal communication skills with the ability to interact clearly, professionally, and empathetically.
• Comfortable working in web-based systems and customer service technology, including CRM platforms, chat tools, and Microsoft Office applications.
• Experience handling inbound calls and documenting interactions efficiently in a fast-paced environment.
• Background exposure to public health, social services, psychology, sociology, criminology, or a related field is preferred.
• Bilingual proficiency in Spanish and English is strongly preferred.
• Familiarity with tools such as Avaya CMS, Epic software, and other customer support platforms is a plus.]]>

TalentMatch^®

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We are looking for a dedicated Patient Services Registration Specialist to join our team in Minneapolis, Minnesota. This is a contract position offering the opportunity to play a vital role in supporting patients during their healthcare journey. The position involves working 3rd shift from 11:30 PM - 8:00 AM, including every other weekend and some holidays, in a fast-paced environment within the Emergency and Acute Psych Services department.

Responsibilities:

• Register patients promptly and accurately using the Epic operating system for Emergency and Acute Psych Services.

• Verify patient insurance information and ensure all necessary details, such as auto or workers' compensation claims, are documented.

• Collect patient co-pays, obtain signatures, and update demographic information as needed.

• Handle the collection and scanning of required documents, ensuring all records are properly maintained.

• Provide exceptional customer service to patients and families, ensuring a welcoming and attentive experience.

• Uphold ethical standards in all registration activities, adhering to department policies and procedures.

• Collaborate with other team members to ensure smooth operations during shifts.

• Assist with clerical tasks, including photocopying, scanning, and filing, to support overall department efficiency.

• Manage patient arrivals and ensure all required steps in the registration process are completed efficiently.

• Maintain flexibility to work night shifts, weekends, and holidays as required by the department schedule.

]]> • Previous experience in patient registration or a similar role is required.

• Proficiency in using the Epic operating system or similar healthcare software.

• Strong attention to detail and accuracy in handling patient information and insurance verification.

• Excellent customer service skills, with the ability to communicate effectively and professionally.

• Familiarity with clerical duties, including document collection, scanning, and filing.

• Ability to work night shifts, weekends, and holidays as part of a rotating schedule.

• Knowledge of medical insurance processes, including co-pays and claims, is highly desirable.

• Commitment to maintaining high ethical standards and confidentiality in all tasks.

If you are interested, please apply to this posting!

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TalentMatch^®

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Responsibilities:
• Handle incoming calls and messages from individuals seeking support, information, or service referrals, and provide clear, compassionate assistance based on their needs.
• Record client conversations, service requests, and outcomes in online systems with a high level of accuracy and timeliness.
• Stay informed about organizational programs, community resources, and eligibility guidelines in order to direct clients appropriately.
• Work closely with colleagues and partner teams to resolve concerns and ensure clients receive coordinated support.
• Deliver attentive, courteous service across phone and digital communication channels while maintaining confidentiality and respect.
• Use call center and customer management platforms to track activity, manage case details, and support efficient follow-up.
• Assist with questions related to benefits, billing, or general program information by identifying the best available solution or escalation path.]]> • Additional education beyond high school or an associate degree is preferred; equivalent practical experience will also be considered.
• Strong verbal and written communication skills with the ability to interact effectively with diverse populations.
• Proficiency with web-based applications, CRM systems, chat tools, and Microsoft Office programs including Word, Excel, and PowerPoint.
• Experience handling inbound calls, documenting interactions, and navigating multiple computer systems at the same time.
• Background in non-profit services, public health, social work, psychology, sociology, criminology, or a related field is preferred.
• Bilingual fluency in Spanish and English is strongly preferred.
• Familiarity with platforms or tools such as Avaya CMS, Epic software, billing or benefits functions, or similar service-related systems is a plus.]]>

TalentMatch^®

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Responsibilities:
• Respond promptly and courteously to client inquiries, directing requests to the appropriate team members.
• Prepare and organize standard materials and documentation for client meetings.
• Maintain accurate and confidential client records, ensuring compliance with company policies.
• Process investment service requests, including journals, rollovers, and other transactions.
• Complete and submit all required investment paperwork to custodians and internal systems.
• Generate templated reports and summaries using company software tools.
• Update and monitor investment spreadsheets and models to ensure data accuracy.
• Oversee administrative tasks such as processing transactions, managing account documentation, and streamlining client onboarding.
• Acknowledge client requests within two business hours, providing clear next steps and timelines.
• Support compliance efforts by maintaining up-to-date and accurate regulatory records.]]> • Strong ability to manage and prioritize multiple tasks efficiently.
• Proficiency in handling data entry and maintaining accurate records.
• Exceptional communication skills, both written and verbal, for interacting with clients and team members.
• Familiarity with managing inbound calls and receptionist duties.
• Experience with investment-related administrative tasks is a strong plus.
• High attention to detail, especially when preparing documentation and reports.
• Knowledge of compliance standards and regulations in a detail-oriented environment is advantageous.]]>

TalentMatch^®

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Compensated: $20 per hour plus $.725 mileage. PRN role, seeking an individual that is looking for part time or permanent work. Must be able to travel up to 60 miles and have a valid driver's license.
Responsibilities: • Accurately organize and maintain patient medical records, both physical and electronic, in compliance with healthcare regulations. • Ensure the confidentiality and security of medical records, adhering to HIPAA guidelines. • Retrieve, review, and update patient information using electronic medical record systems such as Allscripts and Cerner. • Collaborate with healthcare staff to provide timely access to accurate patient records. • Monitor and resolve discrepancies in medical documentation to ensure data integrity. • Assist in the transition and integration of medical records into electronic systems, as needed. • Respond promptly to requests for patient information from authorized personnel. • Conduct routine audits of records to maintain accuracy and compliance. • Stay updated on changes in medical record-keeping practices and technologies. • Provide support in training staff on the use of electronic medical record systems]]> • Familiarity with electronic medical record systems such as Allscripts and Cerner.
• Strong knowledge of HIPAA regulations and patient privacy standards.
• Excellent organizational skills and attention to detail.
• Ability to work collaboratively with healthcare professionals and administrative staff.
• Proficiency in using computer systems and software related to medical record management.
• Effective communication skills for interacting with colleagues and handling record requests.
• Flexibility to adapt to evolving medical record-keeping technologies and practices.]]>

TalentMatch^®

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Responsibilities:
• Coordinate recruitment activities for hourly positions, including job postings, outreach to workforce organizations, candidate screening, and conducting pre-employment assessments.
• Facilitate onboarding and orientation programs for new hires, ensuring a seamless transition into the organization.
• Maintain accurate and secure employee records, including personnel files, medical files, and I-9 documentation, in compliance with retention policies.
• Monitor and track employee attendance, process disciplinary actions when necessary, and prepare attendance-related reports.
• Oversee payroll coding and ensure accurate classification of hourly employees by job, shift, and department.
• Serve as a resource for employee benefits, assisting with open enrollment and resolving benefits-related issues.
• Manage unemployment claims, participate in appeal hearings, and handle related administrative tasks.
• Organize and coordinate facility events, such as employee recognition programs, safety initiatives, and holiday celebrations.
• Prepare and deliver presentations on workplace policies, procedures, and rules to employees and contractors.
• Support finance functions, including payroll processing and administrative tasks related to plant operations.]]> • Strong organizational skills with the ability to manage multiple tasks and maintain detailed records.
• Excellent communication and interpersonal skills to effectively interact with employees, managers, and external partners.
• Familiarity with HR systems, such as Oracle, and proficiency in databases and shared file management.
• Knowledge of employee benefits, compliance regulations, and unemployment claim processes.
• Ability to prepare and deliver engaging presentations to diverse audiences.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Experience coordinating events and managing employee engagement initiatives.]]>

TalentMatch^®

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Training & Development Specialist

Location requirement: Must live in Quad Cities, IA/IL; Des Moines, IA or Waterloo, IA

Travel: Up to 50% (frequently travels to locations across Illinois and Iowa)

Robert Half is seeking a Training & Development Specialist to support a large, complex organization with leadership and employee development initiatives. This role focuses on delivering high‑impact, pre‑designed training programs to a wide range of audiences, from frontline employees to senior leaders.

What You’ll Do

Deliver in‑person and virtual training workshops using established learning content
Facilitate inclusive, engaging sessions while adapting delivery in real time to audience needs
Effectively manage group dynamics, field questions, and navigate unexpected situations
Collaborate with stakeholders to assess development needs and provide program feedback
Coordinate training logistics including schedules, venues, delivery methods, and materials
Maintain attendance records and manage training tools and resources
Support continuous improvement of development programs using participant feedback and best practices

Shape the leaders of tomorrow—while continuing to grow your own influence as a facilitator.

If you’re energized by developing people, leading meaningful conversations, and seeing the impact of strong leadership firsthand, this role offers a unique opportunity to deliver high‑impact learning experiences within one of the world’s most respected organizations.

Why Work With Robert Half?

Robert Half is a trusted talent partner to leading organizations nationwide. We provide:
Clear, transparent insight into the role and hiring process
Ongoing communication and advocacy throughout your assignment
Access to career‑advancing opportunities with respected employers
A people‑first approach built on long‑term relationships and integrity

When you partner with Robert Half, you gain a recruiter who is invested in your success—not just your placement.

]]> What You Bring

2–4 years of experience facilitating team or leadership conversations
2–4 years of experience delivering virtual training using platforms such as Microsoft Teams or Zoom
1–3 years of experience leveraging AI or automation tools to enhance content or streamline processes
Strong planning and coordination experience related to training or events
Ability to facilitate strategic and difficult conversations and course‑correct as needed
Excellent communication skills and a positive, adaptable approach

What Will Help You Stand Out

Certifications and/or facilitation experience in:

DDI – Targeted Selection
Arbinger – Outward Mindset
Everything DiSC (Workplace, Agile EQ, Management, Productive Conflict)
CliftonStrengths (Gallup)

Instructional design experience

Professional mentoring or coaching experience

ICF Coaching Certification

Travel Requirements

Up to 50% travel, primarily within Iowa and Illinois, with occasional travel to other U.S. locations
Use of personal vehicle for trips within driving distance (mileage, gas, and expenses reimbursed)

Additional Information

Visa sponsorship is not available, now or in the future, for this position

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are looking for a dedicated Enrollment Specialist to join our team in Buena Park, California. The Enrollment Specialist will play a vital role in assisting patients with their health insurance enrollment through programs like Covered California and Medi-Cal. This is an excellent opportunity for someone passionate about helping individuals navigate the complexities of healthcare coverage.

Key Responsibilities:

• Assist patients in completing applications and verifying their eligibility for health insurance programs, including Covered California and Medi-Cal.

• Provide clear explanations of insurance options, benefits, and coverage to help patients make informed decisions.

• Ensure all enrollment records are accurate by verifying documentation and resolving discrepancies.

• Maintain up-to-date records of enrollment activity and manage data entry into internal systems.

• Conduct follow-ups with patients to finalize incomplete applications or handle renewal processes.

• Collaborate with community outreach teams to support enrollment initiatives and drive awareness.

• Deliver excellent customer service by addressing patient inquiries and concerns promptly.

• Stay informed about changes in health insurance policies to provide accurate guidance to patients.

Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.

]]> Qualifications

• At least 1 year of experience in medical front desk, patient access, or insurance enrollment roles.

• Familiarity with health insurance programs such as Covered California and Medi-Cal is preferred.

• Strong communication and interpersonal skills to assist diverse patient populations.

• High attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment.

• Proficiency in computer data entry and maintaining organized records.

• Bilingual Spanish skills are preferred and may be required depending on client needs.

• Experience with annual and open enrollment processes is an advantage.

• Strong commitment to providing exceptional customer service.

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TalentMatch^®

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We are looking for a detail-oriented Human Resources (HR) Administrative Assistant to join our team in Shakopee, Minnesota. In this Contract to permanent position, you will play a critical role in supporting HR operations, ensuring smooth processes across different areas of the department. This is an excellent opportunity for someone seeking hands-on experience in an entry-level HR role.

Responsibilities:

• Process and update employee records, including onboarding new team members and deactivating separated employees in the HRIS system.

• Notify the payroll team of changes to employee statuses to maintain accurate compensation records.

• Organize and file offer letters and other HR-related documentation efficiently.

• Assist with the preparation of weekly company-wide presentations by coordinating slide content and notifying contributors.

• Provide administrative support to multiple business units, adapting to their unique processes and needs.

• Conduct audits to ensure the accuracy of new employee documentation and separation records.

• Collaborate with internal teams to maintain clear and effective communication across HR functions.

• Utilize HRIS tools and systems (Workday) to manage employee data and generate reports as needed.

• Deliver general administrative support to the HR team, contributing to overall operational efficiency.

]]> • Experience in administrative settings.

• Proficiency in systems for managing employee data.

• Familiarity with onboarding procedures and related processes.

• Strong organizational skills and attention to detail when managing documentation and records.

• Ability to create and format presentations using Microsoft PowerPoint.

• Competence in using Google Suite and Microsoft Suite for communication and collaboration.

• Excellent communication skills to liaise effectively with different teams.

• Flexibility to support multiple business units with varying practices and requirements.

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TalentMatch^®

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We are looking for an experienced Account Manager to join our team in Santa Barbara, California. In this role, you will act as the primary point of contact for clients, nurturing relationships and ensuring their satisfaction with our services. This is a direct hire position that requires a proactive individual who excels at managing accounts and driving business success.

Responsibilities:

• Serve as the primary liaison for assigned client accounts, ensuring their needs are met and expectations are exceeded.

• Conduct regular business reviews and strategic check-ins to maintain strong client relationships.

• Identify opportunities for growth, propose tailored solutions, and lead efforts for account expansions and renewals.

• Coordinate service updates and projects by collaborating with internal teams and external vendors.

• Manage client communications during incidents and escalations, providing timely updates and resolutions.

• Maintain accurate documentation of client interactions, activities, and pipeline updates using HubSpot.

• Partner with Sales and Engineering teams to ensure seamless onboarding of new clients.

• Work closely with internal teams to align processes with client expectations and improve service delivery.

• Identify and implement process improvements to enhance account management efficiency.

• Ensure compliance with company standards and industry regulations in all client interactions.

]]> • Familiarity with managed IT, telecom, UCaaS, or B2B technology is highly preferred.
• Exceptional written and verbal communication skills.
• Proven ability to manage multiple priorities and maintain attention to detail.
• Experience using CRM tools like HubSpot is advantageous.
• Strong negotiation and relationship-building skills.
• Bachelor’s degree in Business, Marketing, or a related field.
• A minimum of five years managing accounts in a relevant industry.]]>

TalentMatch^®

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Responsibilities:
• Manage complex calendars and schedules for senior leaders, ensuring efficient coordination of meetings and appointments.
• Organize and prepare materials such as agendas, presentations, and notes for internal and external meetings.
• Arrange detailed travel plans, including booking flights, accommodations, and transportation, and handle associated expense reporting.
• Oversee confidential communications and document preparation with a high level of attention to detail.
• Support onboarding processes for new hires and assist with team operations, including office logistics and vendor coordination.
• Collaborate with various departments, including HR and Operations, on key administrative tasks and projects.
• Maintain a high standard of conduct and poise while interacting with clients, internal teams, and executive leadership.
• Track deadlines and ensure all deliverables are completed with accuracy and attention to detail.
• Serve as a reliable point of contact for inquiries and correspondence, ensuring timely and effective communication.]]> • Associate’s or bachelor’s degree is preferred.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational and time-management skills with the ability to handle multiple priorities effectively.
• Strong verbal and written communication skills, demonstrating a high standard in all interactions.
• High level of discretion and ability to manage sensitive and confidential information.
• Self-motivated and capable of working independently while fostering teamwork and collaboration.
• Adaptable to fast-paced environments and able to meet tight deadlines with efficiency and precision.]]>

TalentMatch^®

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We are looking for a dedicated and proactive Customer Service Representative to join our team in Elgin, Illinois. This is a long-term contract position that requires working on-site five days a week. The ideal candidate will have prior experience in a manufacturing environment and a track record of supporting major retail accounts such as Walmart, etc.

Responsibilities:

• Provide exceptional customer support by handling inquiries and resolving issues efficiently.

• Manage order entry processes with accuracy and attention to detail.

• Communicate effectively with clients and internal teams to ensure smooth operations.

• Handle both inbound and outbound calls with professionalism and a customer-focused approach.

• Maintain a positive and resourceful attitude while juggling multiple tasks and priorities.

• Act as a reliable point of contact for customers, keeping them informed throughout the process.

• Take ownership of responsibilities and demonstrate accountability in all aspects of the role.

• Identify and implement solutions proactively, navigating challenges independently when needed.

• Collaborate with team members to support the needs of large retail clients effectively.

• Stay organized and adaptable in a fast-paced environment.

]]> • Previous customer service experience in a manufacturing environment is required.

• Familiarity with supporting large retail accounts HIGHLY preferred!

• Strong skills in handling inbound and outbound calls, as well as order entry.

• Ability to multitask and seamlessly transition between various responsibilities.

• Excellent communication skills, both written and verbal, to maintain clear client interactions.

• A positive attitude and coachable demeanor, with a willingness to learn and adapt.

• Proven ability to work independently and solve problems resourcefully.

• Demonstrated accountability and responsibility in previous roles.

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are looking for a dedicated and approachable Bilingual Banker to join our team in Milwaukee, Wisconsin. In this Contract to permanent position, you will play a vital role in delivering exceptional service to members while efficiently handling financial transactions. This opportunity is ideal for someone passionate about customer service and eager to contribute to a non-profit organization.

Responsibilities:

• Process deposits, withdrawals, loan payments, and other financial transactions with precision and care.

• Respond to member inquiries and provide tailored solutions to meet their financial needs.

• Promote credit union products and services to strengthen member relationships and enhance satisfaction.

• Ensure compliance with all policies and procedures while maintaining accurate financial records.

• Balance cash drawer daily, identifying and resolving discrepancies promptly.

• Foster a welcoming environment through outstanding service and professionalism.

• Assist with email correspondence, order entry, and scheduling appointments when necessary.

• Collaborate effectively with team members to ensure smooth branch operations.

• Travel to support other branches as needed, providing consistent service across locations.

]]> • Proven ability to build and maintain strong relationships with customers and team members.
• Proficiency in answering inbound and outbound calls, along with effective email communication.
• Familiarity with Microsoft Excel and Word for data entry and reporting purposes.
• High school diploma or equivalent required.
• Strong organizational skills and attention to detail in managing transactions and records.
• Willingness to travel to other branches as necessary.
• Ability to handle inquiries and resolve issues with professionalism and efficiency.]]>

TalentMatch^®

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Responsibilities:
• Collaborate closely with account executives to provide comprehensive support for agency clients.
• Coordinate with insurance carrier underwriters to process new business and renewal accounts efficiently.
• Address client inquiries and provide exceptional customer service.
• Maintain and update client records in the agency management system, including underwriting, billing, and claims data.
• Handle claims submissions to insurance carriers promptly and accurately.
• Prepare detailed insurance proposals and summaries for client presentations.
• Gain cross-functional knowledge by training on additional product lines within the agency.
• Offer general administrative support to various departments as required.
• Manage multiple tasks effectively while adhering to deadlines.
• Contribute to a team-oriented work environment with strong communication and collaboration skills.]]> • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Demonstrated ability to review detailed information with accuracy and efficiency.
• Familiarity with insurance agency operations and claim administration processes.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both verbal and written.
• Ability to work collaboratively in a team setting.
• Negotiation skills are a plus.]]>

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We are seeking an Executive Administrative Assistant Advanced to support a fast‑paced Investment Banking environment in New York City. This Executive Administrative Assistant Advanced role is a high‑priority temporary need requiring strong judgment, urgency, and polished administrative execution. The Executive Administrative Assistant Advanced will provide day‑to‑day support to senior leaders in a 5‑day in‑office setting.

Position Details

Type: 3-month contract
Work Location: New York City (onsite required)
Schedule: Monday–Friday, 8:30 AM–5:00 PM
Overtime: Occasional overtime as business needs require

Roles and Responsibilities

Heavy and complex calendar management for senior leaders
Coordinate domestic and international travel arrangements
Process travel and expense reimbursements using Concur
Manage scheduling, meeting logistics, and administrative workflow
Act with urgency and professionalism in a high‑pressure Investment Banking environment

]]> Required Skills & Experience

3–5 years of prior Investment Banking administrative experience (required)
Advanced Microsoft Outlook skills
Proficiency with Concur for travel and expense management
Strong interpersonal and communication skills
Ability to prioritize multiple demands with speed and accuracy
Prior experience supporting the same Investment Banking environment is strongly preferred
High school diploma or GED equivalent

Additional Skills

Calendar management
Scheduling
Expense processing
Strong people skills and attention to detail

Why This Opportunity

This role offers immediate exposure to senior‑level Investment Banking operations and is ideal for an experienced administrative professional who thrives in fast‑paced, high‑expectation environments.

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TalentMatch^®

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We are looking for an experienced Bilingual Recruiter to join our team on a long-term contract basis in Houston, Texas. This role requires a proactive individual who can expertly manage high-volume recruitment for both operational and detail-oriented positions. If you thrive in a fast-paced environment and are ready to make an impact, this opportunity is perfect for you. Please note this position will be working in two different office locations, zip codes 77049 and 77073.

Responsibilities:

• Manage end-to-end recruitment processes for high-volume hiring, including sourcing, interviewing, and onboarding candidates.

• Coordinate and support hiring events to attract individuals with relevant experience for various roles.

• Collaborate with HR managers and department leaders to ensure timely scheduling and completion of interviews.

• Travel to sister locations to assist with recruitment efforts.

• Maintain organized records of applicants and recruitment activities using applicant tracking systems.

• Develop and implement strategies to address staffing needs and reduce turnover in manufacturing environments.

• Communicate effectively with internal and external stakeholders to ensure smooth hiring processes.

• Proactively follow up with hiring managers to ensure prompt decision-making and effective communication.

• Utilize recruitment platforms such as LinkedIn Recruiter and CareerBuilder to source top-tier candidates.

• Conduct background checks and ensure compliance with company hiring standards.

]]> • Bilingual proficiency in English and Spanish is required

• Minimum of 3-5 years of recruiting experience, with a focus on attention to detail, preferably in a manufacturing or high-turnover environment.

• Proficiency in using applicant tracking systems and recruitment software such as UltiPro.

• Strong organizational skills and the ability to manage multiple positions simultaneously.

• Proven ability to handle high-volume recruitment for both blue-collar and white-collar roles.

• Exceptional communication skills, both written and verbal, to interact with diverse stakeholders.

• Self-driven and capable of working independently with minimal supervision.

• Willingness to travel locally to support recruitment efforts as needed.

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Responsibilities:
• Respond promptly to all incoming calls, ensuring each caller receives courteous and efficient service.
• Operate and maintain proficiency in telecommunications hardware, software, and relevant IT systems.
• Address emergency situations by initiating appropriate responses to safety alarms and codes.
• Deliver emergency announcements with clarity and urgency when required.
• Utilize communication tools effectively while considering the cultural and individual needs of callers.
• Assess and route calls accurately, maintaining a high standard of confidentiality and professionalism.
• Handle a high volume of calls daily, maintaining efficiency and attention to detail.
• Collaborate with team members to ensure smooth operations and exceptional service delivery.
• Monitor and escalate critical situations as necessary to ensure patient safety.
• Uphold organizational standards and protocols in all interactions.]]> • Strong knowledge of multi-line switchboard operations.
• Experience in handling inbound calls in a call center setting.
• Familiarity with the healthcare industry is preferred.
• Excellent communication skills with the ability to listen and assess caller needs.
• Ability to remain calm and focused in high-pressure situations.
• Proficiency in using multiple IT applications and telecommunications platforms.
• Commitment to maintaining confidentiality and professionalism in all interactions.]]>

TalentMatch^®

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We are looking for a detail-oriented and organized Receptionist to join our team in Metairie, Louisiana. This short-term contract-to-permanent position offers an excellent opportunity to showcase your administrative and customer service skills in a dynamic showroom environment. The role requires a proactive individual who can manage front desk operations efficiently while providing exceptional support to clients and team members.

Responsibilities:

• Serve as the first point of contact for visitors and clients, ensuring a welcoming and detail-oriented environment.

• Answer incoming phone calls promptly and direct them to the appropriate departments or individuals.

• Perform accurate data entry tasks to maintain and update records.

• Provide outstanding customer service by addressing inquiries and resolving issues effectively.

• Manage daily administrative tasks, including scheduling and correspondence.

• Organize and maintain the reception area to ensure a clean and functional workspace.

• Assist with showroom operations, including facilitating client interactions and supporting sales staff.

• Utilize Microsoft Word and other tools to create and manage documents as needed.

• Support additional tasks such as shipping coordination or assisting with inventory, depending on business needs.

• Collaborate with team members to ensure smooth operations and address any challenges proactively.

]]> • Strong proficiency in Microsoft Word and familiarity with other Office applications.
• Excellent communication skills, both verbal and written, to interact confidently with clients and colleagues.
• Ability to manage multiple tasks efficiently and prioritize workload effectively.
• High attention to detail, particularly in data entry and record-keeping.
• Comfortable working in a customer-facing role with a detail-oriented approach.
• Basic knowledge of administrative processes and office equipment.
• Willingness to adapt to evolving responsibilities and support team goals.]]>

TalentMatch^®

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As a Call Center Specialist you will be engaged in several key activities. You will be initiating contact with strategic vendors who are not currently participating in our program. This involves maintaining the vendor queue, effectively prioritizing calls, and retiring those vendors who opt not to participate, all while ensuring that campaigns are completed within the designated timelines. You will be a strategic caller tasked with inputting vendor and/or client data into specific databases, with a focus on accurately recording vendor contact details and agreement information.

Responsibilities and Role Expectations

• Communicating enrollment statistics with clients, sales, and/or project management teams.

• Acting as the liaison between vendor and client to address payment issues or negotiate payment terms.

• Overcoming vendor objections by proposing alternative payment options.

• Professionally handling a high-volume of both inbound and outbound calls.

• Using multiple applications to assist customers efficiently and swiftly.

• Demonstrating efficient oral and written communication with customers, department personnel, and management.

• Adeptly cross-selling additional products and services.

• Transferring calls to the appropriate department or personnel.

• Providing customers with accurate account information in a fast-paced setting.

• Displaying good interpersonal skills and teamwork awareness.

• Multitasking, attentively listening, inputting data, solving problems, and navigating through various screens while employing customer satisfaction techniques.

• Completing additional tasks assigned based on business needs.

Qualifications and Skills:

• A High School Diploma or GED at the minimum; a Bachelor’s Degree will be given preference.

• A least 1.5+ years of experience handling a high volume of calls.

• A quick response time to customer issues.

• At least a year of previous experience in sales support or inside sales/telesales is preferred.

• A keen eye for detail and the ability to handle multiple assignments promptly and effectively.

• Analytical and general math skills, and excellent time management skills.

• An excellent level of personal organization with superior telephone etiquette, verbal and written communication skills, as well as customer service skills

• Verbal and written communication skills, as well as customer service skills

• A calm demeanor in a fast-paced team environment and the capacity to manage multiple projects effectively.

• Proficiency in the use of Microsoft Office product suite, especially Excel and Outlook.

• Bilingual in French and/or Spanish highly valued.

Equal Opportunity Employer

We are an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information, veteran and military status, or any other status protected by federal or local law. If you need an accommodation for the application or interview process, please notify a representative of the Human Resources Department.

]]> Qualifications and Skills:

• A High School Diploma or GED at the minimum; a Bachelor’s Degree will be given preference.

• A least 1.5+ years of experience handling a high volume of calls.

• A quick response time to customer issues.

• At least a year of previous experience in sales support or inside sales/telesales is preferred.

• A keen eye for detail and the ability to handle multiple assignments promptly and effectively.

• Analytical and general math skills, and excellent time management skills.

• An excellent level of personal organization with superior telephone etiquette, verbal and written communication skills, as well as customer service skills

• Verbal and written communication skills, as well as customer service skills

• A calm demeanor in a fast-paced team environment and the capacity to manage multiple projects effectively.

• Proficiency in the use of Microsoft Office product suite, especially Excel and Outlook.

• Bilingual in French and/or Spanish highly valued.

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TalentMatch^®

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Responsibilities:
• Manage incoming calls and client inquiries with professionalism, empathy, and a solutions-focused approach.
• Provide clear guidance, relevant information, and appropriate service referrals based on each individual’s needs.
• Record client interactions thoroughly in web-based platforms and maintain accurate case documentation.
• Stay informed about available programs, community resources, and service updates to ensure reliable support.
• Work closely with internal departments to resolve concerns and help clients access the right assistance.
• Deliver consistent, high-quality communication across phone and digital channels while meeting service expectations.
• Use call center and CRM tools to track interactions, follow up on requests, and support efficient operations.]]> • Associate’s degree preferred; additional post-secondary education or equivalent relevant experience will also be considered.
• Strong verbal and written communication skills with the ability to engage effectively and empathetically.
• Comfortable using web-based applications, chat tools, and Microsoft Office programs, including Word, Excel, and PowerPoint.
• Experience working with call center, CRM, or customer service systems such as Avaya CMS, Epic, or similar platforms is preferred.
• Background in non-profit services, public health, social work, psychology, sociology, criminology, or related fields is a plus.
• Bilingual proficiency in Spanish and English is strongly preferred.]]>

TalentMatch^®

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Responsibilities:
• Coordinate daily campus operations, addressing logistical challenges and providing escalation support as needed.
• Supervise and manage onsite staff, including custodial teams, cafeteria personnel, administrative staff, and attendance clerks.
• Handle purchasing, budgeting, and supply ordering to ensure the campus is well-equipped.
• Maintain and oversee student information systems while ensuring accuracy and compliance.
• Support front-office functions, including communication with families and responding to inquiries.
• Manage food service operations, including cafeteria coordination and inventory management.
• Partner with custodial, maintenance, and security teams to ensure the campus remains safe and operational.
• Lead student enrollment efforts, including recruitment activities and fall preparation tasks.
• Collaborate with teams on summer school operations and deep-cleaning schedules to prepare for the upcoming academic year.]]> • Familiarity with managing operations in fast-paced environments such as charter schools, public schools, or educational nonprofits.
• Strong administrative skills, including multitasking, organizational abilities, and attention to detail.
• Exceptional communication skills, both written and verbal, for effective interaction with staff and families.
• Experience overseeing staff teams and coordinating with multiple departments.
• Ability to manage budgets, purchasing, and supply logistics efficiently.
• Proficiency in maintaining and utilizing student information systems.
• Background in handling enrollment processes and supporting family-facing functions.]]>

TalentMatch^®

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We are seeking a driven and results-oriented Sales Manager to lead and grow our presence across the West Coast (Southern Territory). This role is ideal for a high-performing B2B sales professional who thrives in a fast-paced, relationship-driven environment and is motivated to both manage an existing book of business and aggressively expand new revenue streams.

You will report directly to the President and join a collaborative sales team of six, playing a key role in driving strategic growth within the supplement and nutraceutical ingredients market.

eKey Responsibilities

Manage and grow an established book of business within the West Coast territory
Drive new business development through proactive prospecting (calls, texts, email outreach)
Build and maintain strong relationships with clients in the supplement and nutraceutical industry
Conduct face-to-face client meetings, attend trade shows, and represent the company in the field
Utilize tools such as Salesforce (CRM), Dialpad, and Microsoft Teams to manage pipeline and communication
Consistently meet and exceed KPIs and sales performance metrics
Develop and execute territory sales strategies to increase market share
Collaborate with internal teams to ensure client satisfaction and successful delivery

]]> Qualifications

Proven B2B sales experience (industry experience in nutraceuticals or food ingredients is a plus, but not required)
Strong track record of meeting or exceeding sales targets and KPIs
Skilled in prospecting, pipeline management, and closing deals
Comfortable with a high level of outreach activity and client engagement
Experience using CRM tools (preferably Salesforce)
Excellent communication, negotiation, and relationship-building skills
Ability to travel 30%+ for client meetings and industry events
Self-motivated, strategic thinker with a growth mindset

Compensation & Benefits

Base Salary: $80,000 – $100,000
On-Target Earnings: ~$120,000+ (base + commission)
Opportunity to grow within a high-impact, lean sales team

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TalentMatch^®

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Responsibilities:
• Manage the full-cycle recruitment process, including sourcing, screening, and onboarding candidates with relevant experience.
• Develop and implement effective sourcing strategies to attract top talent.
• Conduct comprehensive interviews to assess candidate skills and suitability.
• Utilize applicant tracking systems to maintain organized and efficient recruitment workflows.
• Collaborate with hiring managers to understand staffing needs and create job descriptions.
• Facilitate new employee orientation programs to ensure smooth transitions for new hires.
• Build and maintain strong relationships with candidates and stakeholders throughout the hiring process.
• Monitor recruitment metrics and provide insights for continuous improvement.
• Stay updated on industry trends and best practices to enhance recruitment strategies.]]> • Proficiency in sourcing techniques and recruitment tools.
• Strong interviewing skills with the ability to assess candidate qualifications accurately.
• Familiarity with applicant tracking systems and recruitment software.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Knowledge of onboarding and new employee orientation processes.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.]]>

TalentMatch^®

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We are looking for a dedicated Customer Service Representative to join a team in Wilmington, Delaware. This is a long-term contract position offering the opportunity to assist customers with inquiries and claims related to unclaimed property. The ideal candidate will thrive in a fast-paced, customer-focused environment while delivering exceptional service.

Responsibilities:

• Handle inbound customer calls regarding unclaimed property inquiries and provide timely assistance.

• Offer updates on claim statuses and guide customers through required documentation.

• Assist claimants in navigating the online system and filing their claims accurately.

• Search for and create claims within the company’s proprietary database system.

• Perform accurate data entry and ensure compliance with established client procedures.

• Review and analyze documentation to determine rightful ownership of claims.

• Maintain detailed notes for each customer interaction in the claims database.

• Escalate complex issues or concerns to management as necessary.

• Identify and report discrepancies, patterns, or potential issues to supervisors.

• Support additional administrative tasks and contribute to special projects as assigned.

]]> • Previous experience processing claims or working in a related field.
• Strong proficiency in data entry and familiarity with proprietary databases.
• Excellent verbal and written communication skills with a focus on customer satisfaction.
• Ability to follow detailed instructions and make sound decisions independently.
• Detail-oriented approach with the ability to remain calm and patient under pressure.
• Strong problem-solving skills and attention to detail.
• Familiarity with online systems and the ability to guide customers through technical processes.]]>

TalentMatch^®

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We are looking for an experienced Call Center Specialist to join a non-profit organization in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a vital part in providing exceptional customer service while supporting housing-related programs. If you excel in managing high volumes of inbound calls and have a passion for helping others, this opportunity may be perfect for you.

Responsibilities:

• Respond swiftly and professionally to inbound calls, addressing customer inquiries and concerns.

• Provide accurate information about housing programs, including Housing Choice Voucher and LIHTC.

• Maintain detailed and organized records of customer interactions using customer service software.

• Collaborate with team members to resolve issues and enhance service delivery.

• Uphold high standards of customer care, ensuring satisfaction and positive outcomes.

• Assist with office-related tasks, such as data entry and documentation management.

• Stay informed about affordable housing policies and apply this knowledge to support clients.

• Communicate effectively with diverse populations, demonstrating empathy and cultural sensitivity.

• Monitor and report recurring issues to improve processes and customer experiences.

• Ensure compliance with organizational and industry standards in all interactions.

]]> • Familiarity with affordable housing programs, such as Housing Choice Voucher and LIHTC.
• Proficiency in using customer service software and basic office applications.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Demonstrated ability to handle sensitive information with discretion.
• Adept at problem-solving and conflict resolution.
• Commitment to delivering excellent service and improving client satisfaction.]]>

TalentMatch^®

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Responsibilities:
• Coordinate and execute logistics for workshops, training sessions, and other program events.
• Develop and maintain both print and digital communication materials to support program activities.
• Serve as a point of contact for agency staff, community partners, and families to disseminate information effectively.
• Maintain accurate and organized filing systems to ensure efficient record-keeping.
• Manage sensitive and confidential information with care and professionalism.
• Utilize Microsoft Office applications and other relevant software to create presentations, reports, and other materials.
• Host virtual meetings using online platforms and ensure smooth technological operations during events.
• Provide general administrative support, including answering inbound calls, data entry, and receptionist duties.]]> • Fluency in both written and spoken English and Spanish is required.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), Canva, and social media platforms.
• Ability to manage deadlines efficiently and handle confidential information with integrity.
• Strong organizational and time management skills with keen attention to detail.
• Experience in the field of developmental disabilities or familiarity with regional center and community resources is preferred.
• Self-motivated and capable of taking initiative to complete tasks effectively.]]>

TalentMatch^®

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Responsibilities:
• Assist students throughout the financial aid application process to ensure they have the resources needed to succeed.
• Provide exceptional customer service by addressing student concerns with clarity, empathy, and professionalism.
• Identify and resolve obstacles that may hinder students from starting or continuing their education.
• Educate students on available financial assistance options, including federal aid, scholarships, and institutional programs.
• Collaborate with Admissions, Student Services, and other departments to enhance overall student satisfaction and success.
• Maintain accurate records of student interactions and financial aid processes.
• Stay up-to-date on financial aid regulations and best practices to provide accurate information.
• Conduct outreach efforts to prospective students to promote available programs and resources.
• Ensure compliance with Title IV regulations when assisting students with financial aid applications.]]> • A minimum of three years of experience in customer service or sales is essential.
• At least two years of experience working in financial aid is preferred.
• Familiarity with Title IV financial aid processes is a plus.
• Strong communication and customer service skills are required.
• Excellent organizational skills and attention to detail are essential.
• Proficiency in computer applications, including Microsoft Word, Excel, and SharePoint, is necessary.
• Previous experience in promotional sales or making sales calls is advantageous.]]>

TalentMatch^®

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We are looking for a detail-oriented and service-oriented ON CALL Workplace Experience Coordinator to join our team on a contract basis in Boston, Massachusetts. This role requires exceptional interpersonal skills, a detail-oriented demeanor, and the ability to adapt to varying tasks in a fast-paced environment. Ideal candidates will bring experience from customer-facing roles in luxury settings, such as hotels, coffee shops, or airlines.

Responsibilities:

• Greet and assist visitors with courtesy and warmth, ensuring a positive experience.

• Handle food and beverage setup and breakdown for meetings, maintaining high standards of cleanliness and presentation.

• Operate and maintain coffee machines, including performing cleaning cycles and refilling supplies.

• Manage standard front desk duties, such as answering inbound calls and providing clerical support.

• Utilize Slack and Microsoft Office tools to communicate effectively and manage tasks.

• Maintain a detail-oriented appearance and adhere to business dress code standards.

• Provide same-day support when needed, demonstrating flexibility and responsiveness.

• Coordinate with team members to ensure seamless operations and problem-solving during busy periods.

]]> • Familiarity with food and beverage handling, including setup and cleanup for meetings.
• Competency in using Microsoft Office applications; Slack experience is preferred.
• Ability to maintain composure and confidence under pressure.
• Strong organizational and multitasking skills.
• Availability to work on an on-call basis, including same-day assignments.
• Commitment to detail-oriented presentation and adherence to dress code standards.
• Willingness to complete background checks and drug testing as part of the onboarding process.]]>

TalentMatch^®

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Responsibilities:
• Handle a high volume of inbound calls, addressing customer inquiries with attention to detail and efficiency.
• Assist customers with various banking or financial service needs, ensuring accurate and timely responses.
• Utilize multiple software systems, including Microsoft Office Suite and XP2, to manage customer information and transactions.
• Provide clear and concise information about products and services, tailoring recommendations to customer needs.
• Maintain accurate records of customer interactions and follow-up actions in the system.
• Collaborate with team members to resolve complex customer issues and escalate when necessary.
• Adhere to business casual dress code and maintain a detail-oriented approach at all times.
• Manage a rotating schedule, including occasional Saturdays, with a flexible half-day during the week.
• Follow all pre-employment screening and compliance guidelines required by the organization.
• Operate effectively in a multi-monitor setup, ensuring seamless navigation across systems.]]> • Proficiency in Microsoft Office Suite and the ability to quickly learn new software systems.
• Strong verbal communication skills with a customer-focused approach.
• Ability to handle multiple tasks simultaneously in a fast-paced environment.
• Basic office skills, including data entry and record-keeping.
• Familiarity with customer service software and best practices.
• Availability to work a rotating schedule, including some Saturdays.
• High attention to detail and the ability to maintain accuracy under pressure.]]>

TalentMatch^®

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Responsibilities: • Provide comprehensive administrative support to the Managing Principal, including scheduling, communication, and office coordination. • Oversee daily office operations, ensuring tasks are completed efficiently and on time. • Assist with the preparation of proposals, presentations, and marketing materials, ensuring accuracy and professionalism. • Review RFPs, NDAs, and other project documentation to support marketing and proposal activities. • Maintain and update marketing databases, collateral, and internal systems to ensure consistency and accessibility. • Coordinate with sub-consultants to collect necessary documentation and ensure timely submissions. • Support contract preparation, review processes, and execution tracking in collaboration with legal teams. • Monitor project timelines, ensuring contracts and related tasks are completed in accordance with deadlines. • Collaborate with internal teams and leadership to prepare interview presentations and submission materials. • Facilitate communication between clients, consultants, and internal departments to ensure smooth project execution.]]> • Strong organizational, writing, and editing skills, with a preference for experience in architecture, engineering, or design industries.
• Proven ability to handle multiple deadlines and prioritize tasks in a dynamic environment.
• Highly detail-oriented with strong problem-solving abilities and a proactive approach to challenges.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with Adobe Creative Suite tools such as Photoshop, Illustrator, InDesign, and Acrobat.
• Bachelor’s degree in Business Administration, Marketing, or a related field is preferred.
• Excellent communication skills, with the ability to liaise effectively with clients, consultants, and internal teams.]]>

TalentMatch^®

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Responsibilities:
• Handle incoming calls and inquiries, offering clear information, guidance, and appropriate service referrals based on each individual’s needs.
• Record client conversations and case details accurately in web-based platforms to maintain complete and timely documentation.
• Stay informed on community programs, organizational services, and support resources to provide reliable assistance.
• Work closely with internal departments and team members to coordinate responses and resolve client concerns effectively.
• Deliver thoughtful, respectful, and solutions-focused service across every phone and digital interaction.
• Use call center and customer management tools to track activity, manage communications, and support daily workflow requirements.
• Assist with questions related to services, benefits, or billing matters while ensuring information is communicated clearly and professionally.]]> • Associate’s degree preferred; additional post-secondary education combined with relevant experience will also be considered.
• Strong written and verbal communication skills with the ability to handle sensitive conversations professionally.
• Proficiency with web-based applications, CRM systems, chat tools, and Microsoft Office programs including Word, Excel, and PowerPoint.
• Familiarity with call center platforms and customer support technology such as Avaya CMS, Epic, or similar systems is preferred.
• Background in non-profit services, public health, social work, psychology, sociology, criminology, or a related field is a plus.
• Bilingual fluency in Spanish and English is strongly preferred.]]>

TalentMatch^®

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Responsibilities:
• Manage a high volume of incoming calls and respond to questions with clear, helpful, and empathetic service.
• Guide individuals to appropriate programs, community resources, or next steps based on their specific needs.
• Enter complete and timely notes into web-based platforms and customer record systems after each interaction.
• Stay informed on available services, eligibility details, and organizational updates to provide accurate information.
• Coordinate with internal departments to resolve concerns and support positive outcomes for clients.
• Maintain a thoughtful and respectful communication style across phone, chat, and written correspondence.
• Use call center and CRM tools to track interactions, follow up on outstanding issues, and support service quality.
• Support billing- or benefits-related inquiries when applicable and direct complex matters to the appropriate teams.]]> • Postsecondary education preferred; equivalent relevant experience combined with education beyond high school will also be considered.
• Strong verbal and written communication skills with the ability to handle sensitive conversations professionally.
• Proficiency with web-based applications, CRM systems, and standard Microsoft Office tools such as Word, Excel, and PowerPoint.
• Ability to learn and navigate customer service technologies such as Avaya CMS, Epic, and related computer programs.
• Background in non-profit services, public health, social work, psychology, sociology, criminology, or a related field is a plus.
• Bilingual fluency in Spanish and English is strongly preferred.
• Demonstrated ability to document details accurately, manage multiple tasks, and remain organized in a high-volume setting.]]>

TalentMatch^®

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We are looking for a dedicated Patient Services Registration Specialist to join the Emergency and Acute Psych Services department in Minneapolis, Minnesota. In this long-term contract role, you will assist with patient arrivals and registrations, ensuring accurate documentation and a smooth process for all involved. This position requires a second shift schedule of 3:30 PM - 12:00 AM, with a schedule that includes 32-40 hours per week, every other weekend, and some holiday coverage.

Responsibilities:

• Register patients promptly and accurately using the Epic operating system for Emergency and Acute Psych Services.

• Collect and verify patient information, including insurance details, demographic updates, and necessary documentation.

• Obtain required signatures and ensure all documents are scanned and filed appropriately.

• Facilitate the collection of co-pays and other payment responsibilities as part of the registration process.

• Provide exceptional customer service to patients and their families, maintaining a patient-centered approach.

• Address inquiries about auto, workers’ compensation, and other specific visit types with professionalism.

• Ensure compliance with ethical standards and departmental policies while handling sensitive information.

• Collaborate with team members to maintain an organized and efficient registration process.

• Assist with clerical duties, such as photocopying and scanning documents, to support operational needs.

• Adapt to a dynamic work environment, including evening and weekend shifts, as required.

]]> • Previous experience in patient registration or a related healthcare administrative role.

• Proficiency with the Epic operating system or similar patient management software.

• Strong attention to detail and accuracy in handling patient information.

• Ability to manage multiple tasks in a fast-paced environment.

• Excellent communication and interpersonal skills to provide patient-centered service.

• Familiarity with verifying insurance and processing payments, including co-pays.

• Availability to work evening shifts, every other weekend, and some holidays.

• Commitment to maintaining confidentiality and adhering to ethical standards.

If you are interested, please apply to this posting!

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TalentMatch^®

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Responsibilities:
• Manage incoming and outgoing shipments, ensuring accuracy and timeliness.
• Perform data entry to maintain detailed shipping and receiving records.
• Coordinate logistics and distribution activities to optimize workflow.
• Prepare and package materials for shipment according to company standards.
• Handle shipping documentation and ensure compliance with regulations.
• Communicate with vendors and carriers to schedule deliveries and pickups.
• Monitor inventory levels and report discrepancies.
• Collaborate with team members to address shipping and logistics challenges.
• Maintain a clean and organized work environment.
• Perform light administrative tasks and paperwork as required.]]> • Proficiency in managing shipping documentation and processes.
• Familiarity with packaging materials and distribution methods.
• Strong organizational and data entry skills.
• Ability to coordinate with vendors and carriers effectively.
• Knowledge of logistics and distribution operations.
• Attention to detail and commitment to accuracy.
• Excellent communication and teamwork abilities.]]>

TalentMatch^®

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We are looking for a Workplace Experience Coordinator to join our team on a contract, on-call basis in San Francisco, CA. This role is ideal for individuals with a strong presence, a passion for delivering exceptional service, and the ability to adapt to dynamic situations. As a key point of contact, you will provide detail-oriented support and ensure seamless operations in a fast-paced environment.

Responsibilities:

• Provide front desk and receptionist services, including greeting visitors and managing inbound calls.

• Set up and break down food and beverage arrangements for meetings, ensuring all items are presented appropriately.

• Operate and maintain coffee machines, including cleaning cycles and replenishing supplies.

• Utilize software tools such as Slack and Microsoft Office to coordinate tasks and communicate effectively.

• Maintain a calm and confident presence while managing multiple responsibilities and addressing inquiries.

• Maintain a neat appearance and adhere to a business dress code, preferably navy blue suit with white button-up.

• Respond to on-call requests with flexibility, including same-day assignments as needed.

• Collaborate with the team to ensure smooth operations and a high-quality workplace experience.

• Complete necessary background checks and drug tests as part of the onboarding process.

]]> • Strong interpersonal skills with a service-oriented mindset and the ability to manage rush periods effectively.
• Familiarity with food and beverage handling, including setup and cleanup for meetings.
• Proficiency in Microsoft Office software; experience with Slack is preferred.
• Ability to maintain a detail-oriented demeanor and presentation at all times.
• Availability for on-call, as-needed assignments with the flexibility to respond promptly.
• Comfortable completing onboarding requirements, including background checks and drug tests.
• Capable of multitasking and handling dynamic workplace situations with confidence.]]>

TalentMatch^®

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Responsibilities:
• Manage daily administrative tasks, including scheduling, filing, and correspondence.
• Answer and direct inbound calls, ensuring prompt and courteous communication.
• Perform accurate data entry to maintain and update records.
• Assist with receptionist duties, such as greeting visitors and managing inquiries.
• Utilize Microsoft Office tools, including Excel, for reporting and data management.
• Apply strong algebra and geometry skills to relevant tasks.
• Ensure high levels of reading comprehension to process and interpret complex information.
• Adhere to business casual dress code while demonstrating attention to detail.
• Work collaboratively with team members to support office operations.
• Follow designated work hours from Monday to Friday with precision.]]> • Proficiency in Microsoft Office, particularly Excel.
• Strong skills in algebra and geometry.
• Excellent reading comprehension abilities.
• Ability to manage inbound calls with professionalism.
• Detail-oriented with exceptional organizational skills.
• Effective communication skills, both written and verbal.
• Ability to work independently and collaboratively in a team-oriented environment.]]>

TalentMatch^®

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Responsibilities: • Coordinate shipping activities, including scheduling and tracking deliveries to ensure timely and accurate transport. • Communicate with internal teams and external partners to address inquiries and resolve logistical challenges. • Manage inbound telephone calls while providing exceptional customer service and accurate information. • Maintain detailed records and ensure the proper transfer of information to legal documents. • Collaborate with the operations manager during the training period to gain a comprehensive understanding of company processes. • Utilize basic computer skills to operate internal software systems efficiently. • Support weekend logistics operations on a rotating schedule, ensuring coverage and proper execution of tasks. • Monitor and report on shipping performance to identify opportunities for improvement. • Research and apply industry best practices to enhance operational efficiency. • Assist in maintaining compliance with customs and shipping regulations.]]> • Strong problem-solving skills and a proactive approach to tackling challenges.
• Excellent communication skills, both written and verbal, with attention to detail.
• Basic computer proficiency and willingness to learn proprietary software systems.
• Prior experience in logistics, shipping, or distribution is highly desirable.
• Customer service experience with a focus on delivering accurate and timely information.
• Availability to work a rotating weekend schedule and flexible hours as needed.
• Bilingual skills are a plus but not required.]]>

TalentMatch^®

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Responsibilities:
• Manage day-to-day administrative tasks, including scheduling, document preparation, and general office support.
• Answer and direct inbound calls with a high standard of communication and customer service.
• Perform accurate data entry to maintain and update records, databases, and spreadsheets.
• Support receptionist duties by greeting visitors and addressing inquiries in a friendly and attentive manner.
• Assist in coordinating meetings, events, and appointments, ensuring timely arrangements.
• Handle correspondence such as emails and memos to facilitate clear communication within the organization.
• Utilize Microsoft Office Suite to create, edit, and organize documents effectively.
• Monitor office supplies and place orders as needed to ensure uninterrupted operations.
• Collaborate with team members to address administrative needs and improve workflow efficiency.]]> • Minimum of 2 years of experience in administrative or office support roles.

• Strong proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

• Excellent communication skills, both written and verbal, with a detail-oriented approach to phone interactions.

• High attention to detail and accuracy in data entry and recordkeeping.

• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

• Strong organizational skills with the ability to manage schedules and deadlines.

• Previous experience in receptionist duties or customer-facing roles is preferred.

• Familiarity with basic office equipment and technologies, such as printers and scanners.

Please call 209.279.5269

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TalentMatch^®

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Responsibilities:
• Oversee and manage all aspects of HR operations including recruitment, onboarding, and employee lifecycle management.
• Administer HR systems such as ADP Workforce Now, ensuring accurate data management and reporting.
• Develop and implement policies to maintain compliance with local, state, and federal labor regulations.
• Manage employee relations by addressing grievances, conducting investigations, and fostering a positive workplace environment.
• Coordinate benefits programs, including enrollment and regular updates, to meet employee needs.
• Lead compensation administration processes by evaluating roles and ensuring competitive pay scales.
• Monitor HR metrics to assess organizational performance and recommend improvements.
• Provide guidance and training to supervisors and employees on HR policies and best practices.
• Collaborate with leadership to align HR initiatives with organizational goals.
• Ensure smooth operation of time-tracking systems and resolve any issues as needed.]]> • Proficiency in using HR systems such as ADP Workforce Now.
• Strong knowledge of compliance and labor laws at the local, state, and federal levels.
• Demonstrated ability to handle employee relations and conflict resolution effectively.
• Expertise in benefits administration and compensation planning.
• Solid understanding of HR metrics and their application in decision-making.
• Excellent communication and leadership skills to guide teams and resolve issues.
• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.]]>

TalentMatch^®

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Responsibilities:
• Greet visitors and staff courteously and provide concierge-level assistance.
• Manage food and beverage setups for meetings, including preparation and cleanup.
• Operate and maintain coffee machines, ensuring supplies are replenished and equipment is clean.
• Handle receptionist duties such as answering inbound calls and managing inquiries.
• Utilize Microsoft Office and Slack for communication and administrative tasks.
• Maintain a detail-oriented and business-appropriate appearance at all times.
• Provide same-day support for urgent coverage needs as required.
• Collaborate with the team to ensure smooth daily operations and address any immediate needs.]]> • Strong interpersonal and communication skills with a service-oriented mindset.
• Proficiency in Microsoft Office; familiarity with Slack is preferred.
• Ability to manage multiple tasks calmly and efficiently under pressure.
• Comfortable with food and beverage handling, including setup and cleanup.
• Willingness to work on an on-call basis with flexible availability.
• Attention to detail in appearance, adhering to business attire standards.
• Ability to complete background checks and drug tests as part of the onboarding process.]]>

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We are looking for a Workplace Experience Coordinator to join our team on a contract-to-permanent basis in Bellevue, Washington. In this role, you will provide exceptional support for employees and visitors while ensuring the workplace environment operates smoothly and efficiently. This position requires a proactive individual with strong administrative skills and a background in facilities or workplace management.

Responsibilities:

• Deliver exceptional customer service by addressing inquiries, providing information, and resolving concerns with attention to detail.

• Coordinate workplace operations, including room bookings, equipment requests, and vendor interactions to ensure seamless functionality.

• Assist in planning and executing workplace events, meetings, and activities, including setup, catering, and audiovisual support.

• Oversee the maintenance and organization of workplace amenities such as break rooms, wellness spaces, and collaborative areas.

• Conduct regular workplace inspections to uphold cleanliness, orderliness, and compliance with health and safety standards.

• Serve as a point of contact for workplace policies and procedures, educating employees and ensuring adherence to guidelines.

• Foster a sense of community by organizing team-building activities, wellness programs, and recognition initiatives.

• Create and manage tickets for workplace issues, track progress, and validate work completion with vendors.

• Support workplace health and safety by promoting emergency procedures, reporting hazards, and ensuring proper use of equipment.

]]> • Strong organizational skills and the ability to manage multiple tasks and priorities effectively.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
• Familiarity with workplace policies, procedures, and health and safety protocols.
• Proficiency in coordinating events, managing vendor relationships, and maintaining workplace amenities.
• Ability to create and manage reports, handle ticketing systems, and validate work progress.
• Experience fostering workplace engagement through community-building activities.
• Detail-oriented with a proactive approach to identifying and resolving workplace issues.]]>

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On behalf of our client we are looking for an experienced Customer Service Manager to lead and manage our customer service operations in Elkhart, Indiana. This role involves overseeing a team of service experts, driving process improvements, and ensuring exceptional experiences for both customers and employees. The ideal candidate will bring strong leadership skills, operational expertise, and a passion for delivering outstanding service.

Compensation: $60k-$80k + 10% bonus

Monday-Friday Onsite

8:00am-5:00pm

Benefits: Medical, Dental, Vision, 401k, PTO, Sick days

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Responsibilities:

• Supervise and guide the customer service team of 10-15 people. including hiring, training, scheduling, and conducting performance evaluations

• Call center experience

• Foster a collaborative and high-performing team.

• Oversee daily customer service operations.

• Identify and address operational challenges.

• Ensure adherence to company policies, procedures, and safety standards.

• Provide administrative support to the District Manager.

• Recommend and implement process improvements.

]]> • Strong organizational and people management skills, including hiring, training, and performance evaluation.
• Ability to foster a positive team environment and drive employee engagement.
• Proficiency in managing customer accounts and resolving escalated issues.
• Familiarity with call center operations, metrics, and best practices.
• Excellent communication skills with a focus on customer satisfaction and problem-solving.
• Experience with operational systems and process improvement initiatives.
• Ability to manage administrative tasks and provide high-level support to leadership.]]>

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We are looking for a Customer Service Representative to join a team in Malvern, Pennsylvania. In this hybrid position, you will play a pivotal role in ensuring smooth order processing and exceptional customer support. This is a Contract to permanent opportunity, offering the chance to grow within a dynamic organization.

Responsibilities:

• Accurately process customer orders and quotes in the system while verifying product availability and inventory levels.

• Collaborate with sales and warehouse teams to coordinate order entry, confirmations, and updates.

• Address customer inquiries regarding orders, pricing, returns, credits, and expedited shipping requests.

• Resolve issues promptly to ensure customer satisfaction and maintain positive relationships.

• Utilize Salesforce to manage customer information and streamline processes.

• Monitor and track order statuses, providing timely updates to customers and internal teams.

• Ensure compliance with company policies and procedures during all customer interactions.

• Assist with inbound and outbound calls, delivering attentive and courteous service.

• Support the team in achieving service targets and performance goals.

• Identify opportunities for process improvements and contribute to enhancing operational efficiency.

• Hours are 10:00 am to 6:30 pm.

]]> • Proficiency in Salesforce or similar CRM systems.
• Strong skills in order entry and handling inbound/outbound calls.
• Excellent communication and problem-solving abilities.
• Ability to work collaboratively with internal teams to meet customer needs.
• Detail-oriented with a focus on accuracy and efficiency.
• Familiarity with managing customer inquiries related to pricing, returns, and shipping.
• Comfortable working in a hybrid schedule, including onsite and remote work.]]>

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Responsibilities:
• Organize, label, and maintain physical and digital files for easy retrieval.
• Handle the storage and proper arrangement of file boxes and related materials.
• Assist with data entry tasks to ensure accurate record-keeping.
• Respond to requests for file access and provide documents as needed.
• Maintain confidentiality and ensure secure handling of sensitive information.
• Collaborate with team members to streamline filing processes.
• Perform general office duties, including photocopying and scanning.
• Ensure compliance with organizational policies for records management.]]> • Previous experience in an office or clerical role is highly desirable.

• Strong organizational skills with attention to detail.

• Ability to handle and manage physical file boxes.

• Proficient in basic computer applications, including file management software.

• Excellent communication skills for interacting with team members.

• Ability to maintain confidentiality and handle sensitive information responsibly.

• Self-motivated and capable of managing multiple tasks efficiently.

MUST BE WILLING TO WORK ON STATEN ISLAND

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We are looking for a highly skilled Senior HR Generalist to join our team in Cleveland, Ohio. This 4 month contract position offers a unique opportunity to contribute to various HR functions, including recruitment, employee relations, compliance, and training. You will play a key role in fostering a positive work environment and improving HR processes, ensuring alignment with company policies and regulations.

Responsibilities:

• Manage end-to-end recruitment and onboarding processes to ensure a seamless experience for new hires.

• Collaborate with branch operations across multiple locations to address HR needs and implement consistent practices.

• Oversee employee relations, providing guidance and resolving workplace issues in compliance with company policies.

• Ensure compliance with labor laws and organizational policies, conducting regular audits as needed.

• Lead training programs to support employee development and enhance skillsets.

• Analyze current HR processes and recommend improvements to increase efficiency and effectiveness.

• Utilize HRIS systems such as Dayforce to manage employee data and streamline HR operations.

• Support performance management initiatives, including performance reviews and feedback processes.

• Conduct thorough investigations into workplace concerns, ensuring fair and timely resolutions.

• Assist with benefits administration and address employee inquiries related to benefits and payroll.

]]> • Proficiency in using HRIS systems, particularly Dayforce, to manage HR operations.
• Strong knowledge of labor laws, compliance requirements, and HR best practices.
• Demonstrated ability to handle employee relations and resolve workplace issues effectively.
• Experience in recruitment, onboarding, and training program development.
• Skilled in analyzing and improving HR processes to drive organizational success.
• Excellent communication and interpersonal skills, with the ability to work collaboratively across teams.
• Familiarity with business casual dress codes and hybrid work environments.]]>

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We are looking for an experienced PART TIME (24 hours a week Tues/Wed/Thurs) Office Manager to oversee daily administrative operations and ensure the efficient functioning of our office in Hamilton, New Jersey. This long-term contract position offers an excellent opportunity to contribute to a dynamic work environment by handling a variety of organizational and communication tasks. The ideal candidate will bring a proactive approach to managing office needs and supporting team productivity.

Responsibilities:

• Manage office operations, including maintaining supplies, equipment, and facilities.

• Order and track office supplies to ensure availability and cost efficiency.

• Coordinate and schedule conference calls, meetings, and other organizational activities.

• Serve as the first point of contact by performing receptionist duties, such as greeting visitors and answering calls.

• Utilize tools like Google Suite and Slack to manage communication and workflow effectively.

• Ensure the office environment is organized and conducive to productivity.

• Support team members by arranging and managing conference call logistics.

• Assist in developing and implementing office policies and procedures.

• Handle incoming and outgoing correspondence with accuracy and professionalism.

]]> • Proficiency in using Google Suite and communication tools like Slack.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication abilities.
• Familiarity with ordering and maintaining office supplies.
• Experience coordinating conference calls and meetings.
• A proactive approach to problem-solving and attention to detail.]]>

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We are looking for an onsite Administrative Assistant to support daily office operations. This contract position is ideal for someone who works efficiently, stays organized, and can manage a variety of clerical tasks with accuracy and consistency. The role includes front-office support, phone coverage, record maintenance, and data handling to help keep administrative processes running smoothly.

Responsibilities:

• Manage incoming phone calls and greet visitors in a courteous and attentive manner

• Enter, update, and maintain records with a high level of speed and accuracy

• Organize, file, copy, and retrieve documents to support daily office workflow

• Review parking-related records and perform routine audits to ensure information is current and accurate

• Maintain orderly filing systems and correct misplaced or incomplete files when needed

• Support general administrative operations by assisting with clerical tasks and office coordination

• Use Excel to track information, update spreadsheets, and prepare basic reports

• Provide additional office support as priorities shift and business needs arise

]]> • Strong organizational skills with the ability to manage multiple tasks efficiently
• Proficiency in Excel for data tracking, updates, and basic reporting
• Fast and accurate data entry skills with close attention to detail
• Experience handling inbound calls and performing receptionist or front-desk duties
• Sound judgment and practical problem-solving skills in a busy office environment
• Ability to maintain productivity while completing routine and time-sensitive assignments]]>

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We are looking for a detail-oriented Medical File Clerk to join our team on a short-term contract basis in Wilmington, Delaware. In this role, you will play a critical part in organizing, digitizing, and securely managing patient and caregiver records. This is an onsite position requiring precision and adherence to confidentiality standards.

Responsibilities:

• Organize and prepare patient and caregiver paper records for electronic scanning.

• Use a multifunction scanning device to digitize double-sided documents efficiently.

• Save scanned files to a designated network drive, following a specific naming convention for easy reference.

• Ensure proper handling of personal information by obtaining necessary signatures and adhering to privacy regulations.

• Collaborate with on-site supervisors and agency directors to ensure smooth operations.

• Follow detailed instructions provided for file management and scanning procedures.

• Maintain accuracy and attention to detail when processing approximately 300–400 files across different locations.

• Utilize software tools like SharePoint for file organization and access.

• Troubleshoot and resolve any minor technical issues related to scanning equipment.

• Ensure compliance with organizational policies and confidentiality requirements.

]]> • Familiarity with medical records management and electronic medical record (EMR) systems such as Allscripts or Cerner.
• Strong organizational skills and the ability to handle sensitive information with discretion.
• Proficiency in using scanning devices and basic computer applications.
• Knowledge of file naming conventions and digital storage best practices.
• Excellent attention to detail and accuracy in data handling.
• Ability to work independently and adhere to strict deadlines.
• Experience with SharePoint or similar document management systems is a plus.]]>

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Responsibilities:
• Respond to member inquiries and resolve issues efficiently, ensuring a positive customer experience.
• Promote and educate members on financial products and services to meet their needs.
• Maintain accurate records of member interactions and transactions in the system.
• Handle a high volume of calls in a fast-paced call center environment while maintaining professionalism.
• Assist members with account management, including deposits, withdrawals, and balance inquiries.
• Collaborate with team members to meet performance goals and service standards.
• Uphold compliance with banking regulations and company policies.
• Participate in ongoing training to stay updated on financial products and services.
• Provide face-to-face customer support as needed, ensuring a personalized approach to service.
• Work rotating Saturdays with a flexible day off during the week.]]> • Strong proficiency in Microsoft Office Suite and other computer applications.
• Ability to manage high call volumes in a fast-paced environment.
• Excellent communication and interpersonal skills with a focus on customer satisfaction.
• Familiarity with retail banking operations and financial products.
• Strong attention to detail and ability to maintain accurate records.
• Flexibility to work rotating Saturdays and adapt to schedule changes.
• Typing proficiency and general computer literacy are required.]]>

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Responsibilities:
• Provide receptionist coverage at multiple office locations, including answering and routing inquiries and greeting visitors.
• Manage access and coordination within the office to ensure a detail-oriented and secure environment.
• Support office operations by monitoring and replenishing supplies, including breakroom and common-area stock.
• Handle incoming and outgoing mail, packages, and deliveries, including coordinating with FedEx and other couriers.
• Assist with food deliveries, special snack distributions, and other services to enhance employee engagement.
• Maintain clean and organized shared spaces to uphold a detail-oriented office environment.
• Respond to internal questions and requests related to office facilities and operations.
• Assist with cost comparisons, invoice processing, and reporting for corporate services.
• Help streamline and document internal processes to improve office efficiency.
• Perform additional administrative and operational tasks as needed to support business goals.]]> • At least one year of experience using Microsoft Office applications.
• Ability to handle sensitive and confidential information with discretion.
• Capable of lifting up to 10 pounds as part of job duties.
• Experience in office administration, facilities, or corporate services is preferred.
• Familiarity with supporting operations across multiple office locations is an asset.
• Background in oil & gas or industrial settings is advantageous.
• Strong interpersonal and multitasking skills, with a service-oriented mindset.]]>

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Responsibilities:
• Handle incoming calls and inquiries with professionalism, providing clear guidance, support, and appropriate resource information.
• Record customer interactions promptly and accurately in web-based platforms and customer management systems.
• Stay informed on available programs, community services, and organizational resources in order to give current and helpful information.
• Work closely with internal departments to coordinate responses and ensure client concerns are addressed in a timely manner.
• Deliver a high level of service across phone and digital communication channels while maintaining empathy and confidentiality.
• Use tools such as CRM platforms, call center systems, and standard office software to manage case details and service activity.
• Support benefit- and billing-related questions by identifying needs and directing inquiries to the proper channels when necessary.]]> • Associate degree preferred; additional post-secondary education combined with relevant experience will also be considered.
• Strong verbal and written communication skills with the ability to engage professionally and compassionately with diverse populations.
• Proficiency with web-based applications, chat tools, CRM systems, and Microsoft Office programs, including Word, Excel, and PowerPoint.
• Experience handling inbound calls and documenting interactions accurately in digital systems.
• Background in non-profit services, public health, social work, psychology, sociology, criminology, or a related field is preferred.
• Bilingual Spanish and English communication skills are strongly preferred.]]>

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Are you detail-oriented, organized, and eager to grow your career in supply chain? We are seeking a Supply Management Planner to support the coordination and delivery of purchased parts across multiple locations. This role works closely with both suppliers and internal teams to ensure materials are delivered on time and operations continue running smoothly.

This is a great opportunity for someone who enjoys problem solving, communicating with different teams, and working in a fast-paced environment.

Details:

Fully onsite position in Ankeny, IA

Schedule: Monday – Friday, 7:00 AM – 3:30 PM

Visa sponsorship is not available now or in the future for this role

What You’ll Do

- Coordinate and manage delivery of purchased parts from internal and external suppliers

- Communicate with suppliers and internal teams to track shipments and resolve issues

- Monitor supply activity and maintain accurate records

- Utilize Microsoft Excel and other Microsoft Office tools for daily reporting and tracking

- Support supply chain operations across one or more locations

]]> What We’re Looking For

- Strong communication and organizational skills

- Comfortable working with computers and data entry

- Proficiency in Microsoft Office, especially Excel

- Ability to manage multiple priorities in a fast-paced environment

Preferred

- Bachelor’s degree in Business, Supply Chain, or a related field

- Recent graduates are encouraged to apply

- Experience with SAP is a plus

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Responsibilities:
• Coordinate and schedule interviews using Microsoft Outlook to ensure a seamless candidate experience.
• Draft and send offer letters and onboarding invitations to new team members.
• Facilitate orientation sessions for new team members and assist in onboarding activities.
• Manage recruitment workflows using applicant tracking systems such as Bullhorn, Taleo, or Greenhouse.
• Conduct full-cycle recruiting, including sourcing, screening, and selecting candidates with relevant experience.
• Collaborate with hiring managers to identify staffing needs and develop recruitment strategies.
• Maintain and update HRIS systems to ensure accurate employee data.
• Handle high-volume recruitment tasks efficiently while meeting deadlines.
• Support HR-related projects and initiatives as assigned.
• Ensure compliance with company policies and legal regulations throughout the hiring process.]]> • Proficiency in using applicant tracking systems such as Bullhorn, Taleo, or Greenhouse.
• Familiarity with HRIS systems and their applications in recruitment processes.
• Strong skills in scheduling and coordinating interviews using Microsoft Outlook.
• Ability to manage full-cycle recruiting processes effectively.
• Knowledge of hiring processes and employment regulations.
• Excellent organizational and multitasking abilities.
• Effective communication skills, both written and verbal.]]>

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We are looking for an HR Recruiter to join a team in Bryn Mawr, Pennsylvania. This is a Contract position with the potential for transition to a long-term role, offering an exciting opportunity for individuals passionate about talent acquisition and recruitment. The ideal candidate will thrive in a fast-paced environment, handling high-volume recruiting tasks and ensuring a seamless hiring process.

Responsibilities:

• Manage full-cycle recruiting processes, including sourcing, screening, interviewing, and onboarding candidates.

• Conduct intake interviews to evaluate candidates' qualifications and align them with job requirements.

• Handle high-volume recruitment tasks, such as making approximately 100 calls per day.

• Utilize applicant tracking systems to maintain accurate records and streamline the hiring process.

• Collaborate with hiring managers and team members to understand staffing needs and develop recruitment strategies.

• Leverage Microsoft Office Suite for documentation, reporting, and communication.

• Facilitate virtual interviews and ensure all necessary steps are completed efficiently.

• Maintain compliance with company policies and procedures throughout the recruitment process.

• Monitor recruitment metrics and provide regular updates to management.

• Stay informed about industry trends to improve recruitment practices.

]]> • Proficiency in recruitment sourcing techniques to identify top talent.
• Strong ability to conduct interviews and assess candidates effectively.
• Experience with applicant tracking systems and related recruitment software.
• Familiarity with Microsoft Office Suite, including Word, Excel, and Outlook.
• Exceptional communication and organizational skills.
• Ability to manage high-volume tasks and prioritize effectively.
• Willingness to work onsite in Bryn Mawr, Pennsylvania.]]>

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Responsibilities:
• Manage incoming calls and respond to questions with clear, helpful guidance tailored to each individual’s needs.
• Record client interactions thoroughly and accurately within web-based platforms and customer management systems.
• Direct callers to appropriate programs, benefits, or community resources based on the nature of their inquiries.
• Partner with internal departments to coordinate next steps and support timely resolution of service needs.
• Maintain current knowledge of organizational offerings, referral options, and support resources to provide informed assistance.
• Deliver a consistently attentive and empathetic experience across phone and digital communication channels.
• Use call center and CRM tools effectively to track activity, update records, and support daily service operations.]]> • Associate’s degree preferred; additional post-secondary education combined with relevant experience will also be considered.
• Strong verbal and written communication skills with the ability to handle sensitive conversations effectively.
• Experience using web-based applications, chat tools, and Microsoft Office programs, including Word, Excel, and PowerPoint.
• Familiarity with customer service or contact center systems such as CRM platforms and inbound call tools is highly valued.
• Background in non-profit services, public health, social work, psychology, sociology, criminology, or similar fields is preferred.
• Bilingual fluency in Spanish and English is strongly preferred.]]>

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We are looking for an experienced HR Recruiter to join our team in Middlefield, Ohio. This long-term contract position offers the opportunity to oversee the full-cycle recruitment process for hourly roles within manufacturing and distribution sectors. The ideal candidate will excel at creating innovative sourcing strategies, coordinating hiring events, and managing multiple priorities in a dynamic environment.

Responsibilities:

• Oversee and manage the entire recruitment lifecycle for hourly roles in manufacturing, warehousing, and distribution settings.

• Develop and implement sourcing strategies using social media platforms, job boards, and other recruitment tools to attract high-quality candidates.

• Plan, organize, and execute hiring events to meet staffing needs effectively.

• Screen, interview, and evaluate candidates to ensure alignment with job requirements and company culture.

• Collaborate with hiring managers to understand staffing needs and provide timely recruitment updates.

• Maintain and update applicant tracking systems to ensure accurate and organized candidate records.

• Travel between company facilities as needed to support recruitment efforts and hiring events.

• Monitor and analyze recruitment metrics to identify areas for improvement and enhance hiring efficiency.

• Stay informed about industry trends to enhance recruitment strategies and maintain a competitive edge.

]]> • Proven ability to plan and execute hiring events effectively.
• Strong proficiency in applicant tracking systems and recruitment platforms such as Indeed, ZipRecruiter, and LinkedIn.
• Familiarity with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with Paycom is a plus.
• Excellent interpersonal and communication skills, both written and verbal.
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience will be considered.
• Bilingual proficiency in English and Spanish is preferred but not required.]]>

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Robert Half is hiring a Factory Administrative Assistant for a manufacturing client to provide day‑to‑day administrative and operational support within a plant environment.

This is a longer‑term assignment with the potential to extend and offers exposure to a fast‑paced, hands‑on manufacturing setting.

Schedule & Details

Hours: Between 7:00 AM – 4:30 PM, Monday–Friday

Location: Onsite (required from day one)

Travel: Very limited, local locations only (as needed)

Safety: Metatarsal footwear required when on the factory floor (minimal time spent)

What You’ll Do

Coordinate meetings, manage calendars, and assist with travel arrangements for department leaders
Serve as a point of contact for internal and external inquiries—researching, resolving, and escalating as needed
Gather, maintain, and summarize confidential or sensitive information for reports and special projects
Update and maintain databases, files, and systems to ensure accuracy and accessibility
Prepare correspondence, reports, and documents on behalf of supervisors
Receive visitors and route phone calls appropriately, supporting internal departments as needed
Help organize workflows, maintain records, and follow up on open action items
Support workplace initiatives, events, meals, and employee recognition activities
Provide indirect coordination with onsite service providers (facilities, food services, etc.)

If you enjoy being the go‑to support person, thrive in an onsite environment, and like having variety in your day, this could be a great fit. Apply today or call our team at 563-359-3995 to learn more!

]]> What We’re Looking For

Strong Microsoft Office skills
Excellent communication and relationship‑building skills
Strong planning, organizing, and scheduling abilities
High attention to detail and discretion with confidential information
Self‑directed, motivated, and accountable work style
Postsecondary education ideal
3–5 years of professional administrative or office experience will make you stand out

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Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Process customer quotes and accurately convert them into orders within the designated system.
• Verify purchase order details, including pricing, terms, and shipping requirements, to ensure accuracy.
• Collaborate with sales, engineering, production, warehouse, and credit teams to address customer needs and resolve issues.
• Monitor and communicate order statuses, manage backlogs, and provide timely delivery updates to clients.
• Handle product returns, manage credit memos, and process credit applications as needed.
• Maintain accurate and up-to-date customer records and documentation.
• Assist with shipping logistics, including preparing necessary documentation for smooth delivery.
• Identify opportunities for upselling accessories and parts, contributing to revenue growth.]]> • Proficiency in using ERP systems, with SAP experience preferred but not required.
• Demonstrated ability to work collaboratively with cross-functional teams to achieve shared goals.
• Exceptional attention to detail and the ability to manage multiple tasks and orders simultaneously.
• Familiarity with manufacturing or industrial environments, with a focus on customer interactions.
• Strong skills in handling logistics, preparing quotes, and managing credit-related documentation.
• Effective communication skills for both internal coordination and client interactions.]]>

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Responsibilities:
• Provide front desk and receptionist support, including answering calls and greeting visitors in a courteous manner.
• Manage food and beverage arrangements for meetings, including setup and cleanup.
• Operate and perform maintenance tasks on coffee machines, ensuring supplies are replenished as needed.
• Utilize communication tools such as Slack and Microsoft Office to coordinate tasks and share updates.
• Maintain a neat and detail-oriented appearance, adhering to a business-appropriate dress code.
• Deliver high-quality customer service, staying calm and confident during busy periods or unexpected challenges.
• Assist with clerical duties such as scanning documents and organizing files.
• Respond promptly to on-call requests and provide same-day support when required.]]> • Strong interpersonal and communication skills, with a service-oriented mindset.
• Proficiency in Microsoft Office; familiarity with Slack is an advantage.
• Ability to handle food and beverage setups with attention to detail.
• Comfortable working in an on-call capacity, including same-day assignments.
• Well-groomed appearance and demeanor, with a preference for business attire.
• Must be able to pass background checks and drug tests prior to onboarding.
• Availability to complete training and adapt quickly to varying workplace demands.]]>

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Responsibilities:
• Lead and oversee healthcare-related projects, ensuring timely delivery and alignment with organizational goals.
• Collaborate with cross-functional teams to manage project scope, timelines, and budgets effectively.
• Utilize healthcare knowledge to guide decision-making and project execution, including areas such as health information systems and metrics.
• Manage stakeholder relationships, ensuring clear communication and alignment throughout the project lifecycle.
• Conduct audits and assessments related to healthcare programs such as Medicare and Medicaid.
• Ensure compliance with healthcare regulations and standards while driving project outcomes.
• Implement and monitor performance metrics to evaluate project success and identify areas for improvement.
• Coordinate resources and team members to ensure smooth project execution.
• Prepare detailed project reports and documentation for stakeholders and leadership.
• Identify risks proactively and develop mitigation strategies to address potential challenges.]]> • PMP certification or equivalent formal project management credentials.
• Strong familiarity with healthcare systems, information management, and metrics.
• Proven ability to manage cross-functional teams and drive project success.
• Experience with healthcare audits, including Medicare and Medicaid programs.
• Knowledge of healthcare analytics, databases, and information exchange systems.
• Effective communication and leadership skills to manage diverse stakeholders.
• Strong problem-solving abilities and attention to detail.]]>

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Overview:

Join a dynamic and growing organization in Columbia, SC as a Customer Service / Account Manager on a contract-to-hire basis. This role offers the opportunity to engage with key clients, resolve inquiries efficiently, and drive customer success. You will be instrumental in providing a top-tier customer experience while balancing account management responsibilities. Our team values adaptability, proactive problem-solving, and commitment to excellence.

Key Responsibilities:

Serve as the primary point of contact for assigned client accounts, managing customer relationships and ensuring satisfaction.
Handle inbound and outbound customer inquiries, resolve issues, and troubleshoot problems in a timely and professional manner.
Track account activity, update records, and manage documentation to support service delivery and performance reporting.
Collaborate with internal teams (e.g., sales, operations, support) to address client needs, implement service solutions, and drive account growth.
Monitor account health, proactively identify risks or opportunities, and present recommendations to ensure client retention.
Support process improvements and contribute to operational efficiency using common customer service technologies.
Educate clients about products, services, and best practices to maximize account value and satisfaction.

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Previous experience in customer service, account management, or related administrative support role.

Strong communication and interpersonal skills, with a client-focused mindset.

Ability to prioritize tasks in a fast-paced environment and adapt to changing client needs.

Detail-oriented with demonstrated organizational and problem-solving abilities.

Proficiency with standard office software; familiarity with CRM platforms is preferred.

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Robert Half is partnering with a service-focused organization to identify a Client Services Coordinator to support inbound customer inquiries and appointment scheduling. This opportunity is ideal for someone who brings a confident phone presence and is comfortable guiding conversations, managing scheduling changes, and working through time-sensitive customer needs.

What You’ll Do

Handle a high volume of inbound customer calls and place selective outbound calls as needed
Qualify customer needs and guide conversations toward appropriate next steps
Accurately document call details while speaking with customers
Schedule appointments and collaborate with internal service teams to keep calendars running smoothly
Communicate with customers and internal staff to address scheduling changes, availability challenges, and time-sensitive needs
Assist with light reception and front desk coverage during designated times

Additional Highlights:

Competitive hourly pay with opportunity for performance-based incentives
Structured training and onboarding program
Long-term opportunity within a stable, close-knit team environment

If you enjoy helping customers feel heard, keeping systems organized, and finding workable solutions—this role offers a strong foundation for growth!

]]> What We’re Looking For

Background in customer service, call handling, or sales environments
Comfort de-escalating concerns, navigating objections, and guiding conversations toward solutions
Confident, professional, and friendly phone presence
Ability to learn new systems quickly and adapt in a fast-paced setting, experience within a CRM or scheduling platform ideal
Strong multitasking and real-time documentation skills
Coachable, reliable, and team-oriented approach

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We are looking for an Admin Associate to provide essential administrative and operational support at a manufacturing facility in Stratford, Connecticut This is a long-term contract position where you will contribute to various office tasks, ensuring seamless daily operations. The ideal candidate will have exceptional organizational skills and the ability to adapt to a fast-paced work environment.

Responsibilities:

• Perform accurate and efficient data entry to maintain records and databases.

• Manage inventory and asset tracking to ensure proper documentation and accountability.

• Assist in audit preparation by organizing files and maintaining compliance with company standards.

• Communicate regularly with management and supervisors to address operational needs.

• Conduct research and compile data for reports, presentations, and correspondence.

• Coordinate scheduling, including meetings, travel, and appointments, to support team activities.

• Maintain filing systems and ensure proper documentation is readily accessible.

• Oversee mail processes, including sorting, prioritizing, and distributing inbound and outbound correspondence.

• Suggest process improvements to enhance team efficiency and workflow.

• Utilize Microsoft Office Suite to create reports, presentations, and other documents.

]]> • 1-2 years of administrative or data entry experience in a detail-oriented setting.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong verbal and written communication skills with attention to detail.
• Ability to prioritize tasks and manage time effectively in a dynamic environment.
• Familiarity with inventory management and audit preparation processes.
• Eagerness to learn and adapt to new systems and procedures.
• Basic understanding of data analysis and facility management concepts is preferred.]]>

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Responsibilities:
• Process a variety of financial transactions, including deposits, withdrawals, loan payments, and account transfers.
• Address account inquiries and provide tailored solutions to meet members' financial needs.
• Promote and educate members about credit union products and services to strengthen relationships.
• Ensure compliance with organizational policies and procedures while maintaining accurate transaction records.
• Balance cash drawer daily and quickly resolve any discrepancies.
• Deliver exceptional customer service, creating a welcoming and positive experience for all members.
• Collaborate with team members to support overall branch operations and member satisfaction.
• Travel occasionally to assist other branches when needed.]]> • Proven ability to build and maintain strong relationships with both internal teams and external customers.
• High school diploma or equivalent required.
• Proficiency in answering inbound calls and managing customer inquiries.
• Strong skills in data entry, email correspondence, and scheduling appointments.
• Familiarity with Microsoft Excel and Word for documentation and reporting.
• Experience handling inbound and outbound calls with attention to detail.
• Ability to manage order entry efficiently and accurately.]]>

TalentMatch^®

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We are looking for a part-time Customer Service Representative to join our team on a contract basis in Oshkosh, Wisconsin. In this role, you will provide exceptional support to customers while managing various inside sales and administrative tasks. You will play a key part in processing orders, addressing customer inquiries, and ensuring smooth communication across departments.

Responsibilities:

• Process customer requests for quotes and purchase orders promptly and accurately.

• Respond to inquiries regarding order status, pricing, and product information.

• Collaborate with sales representatives and account managers to address customer needs and concerns.

• Ensure all sales orders, shipment documents, and export paperwork comply with company policies and procedures.

• Maintain records of sales activity, customer commitments, and complaints to support the Vice President of Sales & Marketing.

• Coordinate with engineering, manufacturing, shipping, and accounting teams to deliver quality products and services.

• Expedite urgent orders through the system when necessary.

• Use Microsoft Office tools and internal systems to manage data entry, pricing, and inventory tasks.

• Assist in developing and maintaining a consistent customer service process.

• Review and resolve customer complaints in collaboration with relevant departments, escalating major issues when required.

]]> • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Familiarity with order entry systems and inventory management.
• Strong communication and interpersonal skills for handling inbound and outbound calls.
• Ability to collaborate effectively with cross-functional teams.
• Detail-oriented with strong organizational and problem-solving abilities.
• Knowledge of export documentation processes is a plus.
• Previous experience managing customer complaints and resolving issues is preferred.]]>

TalentMatch^®

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We are looking for a highly motivated Customer Experience Specialist for a client in Overland Park, Kansas. In this long-term contract role, you will play a pivotal part in ensuring exceptional customer support by addressing inquiries, resolving concerns, and fostering positive relationships. This position is perfect for someone who thrives in a collaborative environment and is dedicated to delivering excellent service.

Responsibilities:

• Build strong relationships with customers, internal teams, and external stakeholders to enhance program satisfaction and usage.

• Handle customer inquiries and concerns with professionalism, ensuring timely and accurate resolutions.

• Escalate unresolved issues to the appropriate teams or leadership when necessary.

• De-escalate challenging interactions while maintaining a high standard of customer service.

• Document customer interactions, feedback, and complaints accurately in the system.

• Meet or exceed established performance metrics, including service level agreements (SLAs) and departmental standards.

• Participate actively in training sessions and provide constructive feedback to improve processes and documentation.

• Collaborate with leadership and team members to enhance program satisfaction and implement actionable insights from client reviews.

• Adapt positively to organizational changes and provide support for new program implementations.

• Complete daily administrative tasks such as billing preparation, account updates, and onboarding processes efficiently.

]]> • Strong proficiency in handling multi-browser systems and email correspondence.
• Demonstrated ability to resolve account inquiries and discrepancies effectively.
• Exceptional data entry skills with a focus on accuracy and attention to detail.
• Ability to manage customer success initiatives and foster positive relationships.
• Adept at handling challenging situations with professionalism and composure.
• Excellent communication skills, both verbal and written.
• Willingness to consistently meet or exceed performance metrics and adapt to evolving processes.]]>

TalentMatch^®

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Robert Half Administrative and Customer Support division is looking for a dedicated Front Office Assistant to join a growing company in Reno, Nevada. This is a contract-to-permanent position, offering the opportunity to transition into a long-term role with additional benefits and compensation opportunities. The ideal candidate will bring strong organizational skills, a detail-oriented approach, and the ability to thrive in a dynamic, fast-paced environment.

Responsibilities:

• Welcome and assist visitors, including applicants, students, vendors, and delivery personnel, ensuring a positive first impression.

• Provide support to apprentices during check-in and address general inquiries with a detail-oriented attitude.

• Maintain a clean, organized, and presentable front office area to uphold a high standard of quality.

• Manage administrative tasks such as scheduling, data entry, filing, and other clerical duties.

• Answer incoming calls, direct them appropriately, and provide accurate information as needed.

• Assist with scanning and organizing documents to ensure efficient record-keeping.

• Collaborate with the Office Manager and Front Office staff to provide daily operational support.

• Handle multiple priorities effectively while maintaining attention to detail in a high-energy workplace.

If interested, please apply today and for immediate consideration call Claire at 775-828-1353

]]> • Proficiency in receptionist duties, including managing inbound calls and greeting visitors.
• Strong skills in document scanning, data entry, and general clerical tasks.
• Exceptional organizational abilities and the capacity to multitask in a fast-paced environment.
• A detail-oriented and resilient attitude, with the ability to adapt to a blue-collar, high-energy work setting.
• Comfortable using office technology and software for scheduling, communication, and record-keeping.
• Excellent communication and interpersonal skills to interact with a diverse range of individuals.]]>

TalentMatch^®

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Responsibilities:
• Organize and coordinate meetings, events, and schedules to ensure smooth operations.
• Prepare and manage bid proposals, service contracts, and invoices while assisting with compliance in property management processes.
• Review and code invoices for approval by the Property Manager to maintain accurate financial records.
• Oversee office supply inventory to ensure the office remains stocked and operational.
• Maintain contract administration systems, including tracking and filing contracts and certificates of insurance.
• Monitor property maintenance work orders and generate monthly status reports for the Property Manager.
• Administer the property purchase order system and maintain lease and contract files.
• Foster positive tenant and client relationships while tracking and addressing service calls.
• Assist in preparing monthly, quarterly, and annual management reports, including budget documentation.
• Process tenant bill-back invoices, staff hours, and check requests while ensuring accuracy and compliance.]]> • Strong customer service skills with the ability to build positive relationships.
• Proficiency in Microsoft Office Suite and familiarity with contract administration software.
• Knowledge of accounts payable processes, including invoice coding and review.
• Exceptional organizational skills to manage files, reports, and property systems effectively.
• Ability to monitor and track work orders, contracts, and insurance certificates.
• Solid understanding of budgeting and report preparation.
• Effective communication skills, both written and verbal, to handle correspondence and tenant interactions.]]>

TalentMatch^®

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We are looking for a dedicated Customer Service Representative to join our team on a contract basis in Chilton, Wisconsin. This role is ideal for individuals with strong interpersonal skills, computer proficiency, and a background in customer service or administrative support. Working in the non-profit sector, this position offers an opportunity to make a meaningful impact while delivering excellent service.

Responsibilities:

• Process applications efficiently and accurately, ensuring all required information is complete.

• Provide exceptional service by responding to inbound calls and addressing customer inquiries in a timely manner.

• Handle outbound calls to follow up on application statuses or gather additional information when necessary.

• Manage order entry tasks, updating records and maintaining data integrity.

• Utilize computer systems to track, update, and process customer information.

• Support administrative tasks related to application processing and customer communication.

• Collaborate with team members to resolve issues and improve service delivery.

• Maintain a detail-oriented approach and uphold the organization’s values during all client interactions.

• Ensure compliance with company policies and procedures while handling sensitive information.

• Identify opportunities for process improvements and contribute suggestions to enhance workflow.

]]> • Proven experience in customer service, administrative support, or a related field.

• Strong computer skills, including proficiency in data entry and navigating software systems.

• Ability to handle inbound and outbound calls professionally and effectively.

• Excellent communication skills, both verbal and written, to interact with clients and team members.

• Detail-oriented with a focus on accuracy and thoroughness in application processing.

• Ability to multitask and prioritize tasks in a fast-paced environment.

• Experience working in the non-profit sector is a plus.

• High level of integrity and confidentiality when handling personal or sensitive information.

If you are interested please give Kara at call at 920-666-6382!

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TalentMatch^®

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Responsibilities: • Act as the first point of contact by welcoming and assisting clients, staff, and guests in a friendly and detail oriented manner. • Manage appointment scheduling, confirmations, and follow-ups to ensure smooth client flow. • Handle client check-ins and check-outs, including collecting payments, issuing receipts, and balancing the cash drawer at the end of each shift. • Update client information accurately during check-in or check-out and maintain secure data entry practices. • Distribute and collect client satisfaction surveys to gather feedback. • Collaborate with clinical staff to ensure timely service delivery and address pending client issues. • Perform opening and closing procedures as assigned, ensuring a seamless start and end to each day. • Assist with distributing faxes and other administrative tasks as needed. • Respond effectively to upset or distressed clients, providing warm, empathetic customer service. • Travel to other locations as required, with mileage reimbursement provided.]]> • Strong organizational and data entry skills with attention to detail.
• Ability to schedule appointments and manage time efficiently.
• Excellent communication skills, both verbal and written, for email correspondence and client interactions.
• Familiarity with payment collection and cash handling procedures.
• Proficiency in using scheduling software and maintaining accurate records.
• Ability to work independently and collaboratively in a fast-paced environment.
• Medical or behavioral health background is a plus but not required.]]>

TalentMatch^®

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Responsibilities:
• Handle inbound customer calls to address service, maintenance, and repair inquiries.
• Schedule service appointments and coordinate technician dispatch to resolve customer concerns promptly.
• Deliver outstanding customer service by addressing issues, providing reassurance, and ensuring a seamless experience.
• Create and update customer accounts in the company's system to maintain accurate records.
• Manage and organize account and service details using spreadsheets and other administrative tools.
• Follow up on customer requests to ensure resolution and satisfaction.
• Assist with administrative duties, including tracking appointments and running reports for organizational efficiency.
• Prioritize urgent customer needs while managing ongoing tasks effectively.
• Act as a brand ambassador by maintaining customer trust and encouraging referrals through excellent service.]]> • Strong communication and interpersonal skills to build rapport and trust with customers.
• Proficiency in CRM systems and office software such as Microsoft Excel.
• Ability to manage multiple tasks simultaneously in a fast-paced environment.
• High attention to detail for accurate data entry and account management.
• Problem-solving skills to address customer concerns effectively and efficiently.
• Flexibility to adapt to shifting priorities and urgent customer needs.
• Prior experience scheduling appointments and coordinating service activities is preferred.]]>

TalentMatch^®

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We are looking for a detail-oriented SPANISH BILLINGUAL HR Administrative Assistant to join our team in Hugo, Minnesota. This is a Contract to permanent position, offering a unique opportunity to support essential HR functions while contributing to a dynamic workplace. The role involves diverse administrative tasks, including data entry, document management, and assisting with Spanish translation needs.

Responsibilities:

• Input and update candidate information into internal systems to ensure accurate and organized records.

• Address backlog tasks by entering data and maintaining updated profiles in the HR database.

• Scan and digitize physical documents, ensuring a seamless transition to electronic records.

• Assist with translating HR-related needs for Spanish-speaking individuals, covering topics such as referrals, benefits, and workplace policies.

• Review and ensure the accuracy of bilingual employee handbooks in both Spanish and English.

• Handle outgoing mail and manage document distribution as required.

• Provide support with tracking and updating shared spreadsheets for internal use.

• Act as a Spanish to English translator for employee inquiries and HR processes.

]]> • Proven experience in administrative or HR-related roles.

• Proficiency in data entry and working with internal database systems.

• Strong organizational skills with the ability to manage multiple tasks efficiently.

• Fluent in both English and Spanish, with excellent written and verbal communication skills in both languages.

• Familiarity with Microsoft Excel and other office software.

• Experience with document scanning and electronic file management.

• Ability to maintain confidentiality when handling sensitive employee information.

Please call 651-293-8033 if you are interested and match the requirements!

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The Medical Scheduler is responsible for efficiently coordinating patient appointments and supporting daily clinical operations to ensure an exceptional patient experience. This role requires strong organizational, communication, and technology skills to navigate electronic health records (EHR), support providers, and deliver responsive patient service in a fast-paced environment.

Key Duties and Responsibilities:

Schedule appointments for medical, dental, vision, and behavioral health services, accurately matching patient needs to provider availability.
Respond promptly to incoming and outgoing calls and attend to inquiries or concerns in shared email inboxes, ensuring a positive patient interaction.
Coordinate daily provider schedules in collaboration with the Practice Manager to maximize operational efficiency.
Verify and update all patient information, including personal and demographic data, to ensure chart accuracy and compliance.
Remind patients about required documentation or items for their visit (e.g., co-pays, medication lists), enhancing appointment preparedness.
Enter and maintain detailed patient information in the electronic health records (EHR) system with a high degree of accuracy.
Cross-train in various scheduling team functions to provide flexibility and maintain workflow coverage as needed.
Participate actively in assigned committees and contribute to internal initiatives to support clinic operations.
Assist with patient recruitment, education, and enrollment in the online patient portal; promote digital engagement.
Travel, as necessary, to support operational needs at multiple sites or locations.
Attend mandatory staff and agency meetings and complete required training and educational sessions.
Perform additional job-related duties as assigned by management to support team and organizational goals.
Manage provider schedule adjustments and rescheduling during provider absences, ensuring thorough communication and high patient satisfaction.

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TalentMatch^®

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Responsibilities:
• Build and maintain strong relationships with clients to encourage repeat business and referrals.
• Conduct outreach to potential borrowers to promote loan services and identify new opportunities.
• Guide clients through the loan application and approval process, ensuring a smooth and transparent experience.
• Negotiate loan terms and ensure compliance with financial regulations and company policies.
• Develop and implement strategies to achieve and exceed sales targets.
• Collaborate with internal teams to streamline processes and improve overall client satisfaction.
• Monitor market trends and competitor activities to remain competitive and identify growth opportunities.
• Provide timely and accurate reports on sales performance and client interactions.
• Educate clients on available loan products and services to meet their financial needs.]]> Looking for a motivated sales person!! Pay is $20 and there is an unlimited incentive package that can add $500-$1500 per month (from loans sold or products sold).

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Responsibilities:
• Provide comprehensive administrative support to the HR department, including scheduling meetings and managing calendars.
• Assist with the recruitment process by coordinating interviews, posting job openings, and managing candidate communications.
• Organize and facilitate employee orientations, ensuring all necessary documentation is completed and filed appropriately.
• Perform data entry tasks with accuracy, including updating records and maintaining databases.
• Handle clerical duties such as scanning, filing, and maintaining organized records.
• Coordinate travel arrangements and book accommodations for executives and team members as needed.
• Communicate with internal teams and external clients, ensuring a positive and efficient experience.
• Support the planning and execution of executive meetings, including preparing agendas and taking minutes.
• Maintain familiarity with human resources software and tools to streamline administrative processes.
• Proactively identify opportunities to improve efficiency and organization within the department.]]> • Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication skills, both written and verbal, with a detail-oriented approach.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Familiarity with scheduling and calendar management tools.
• Bilingual in English and Spanish is preferred but not required.
• A proactive attitude and willingness to learn new processes and tools.]]>

TalentMatch^®

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We are looking for a dedicated Customer Service Representative to join our team in Crandon, Wisconsin on a contract basis. In this role, you will provide outstanding service to clients and ensure smooth application processing. This position offers an opportunity to work in the non-profit sector while utilizing your customer service and administrative skills.

Responsibilities:

• Process applications efficiently and accurately, ensuring all required information is complete.

• Respond to inquiries and provide detailed assistance to clients over phone and email.

• Manage inbound and outbound calls, addressing client needs and concerns promptly.

• Maintain organized records and documentation for all processed applications.

• Collaborate with team members to ensure smooth workflows and consistent service delivery.

• Navigate computer systems to input, update, and retrieve data as required.

• Deliver attentive and empathetic customer service tailored to each client’s situation.

• Support administrative tasks such as data entry and order processing.

• Monitor and prioritize tasks to meet deadlines and maintain high-quality standards.

• Uphold confidentiality and compliance with organizational policies and procedures.

]]> • Proven experience in customer service or administrative roles.

• Strong computer skills, including proficiency with data entry and navigating systems.

• Excellent communication abilities, both verbal and written.

• Ability to manage inbound and outbound calls with attention to detail.

• High attention to detail and strong organizational skills.

• Prior experience in the non-profit sector is a plus.

• Ability to work independently and collaboratively in a team environment.

• Commitment to delivering exceptional service and maintaining client satisfaction.

If you are interested, please give Kara a call at 920-666-6382!

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Responsibilities:
• Review and analyze invoices to ensure accuracy and compliance.
• Verify financial accrual information and address discrepancies.
• Perform precise and efficient data entry tasks.
• Assist in cleaning and organizing system records to enhance functionality.
• Collaborate with team members to meet project deadlines and objectives.
• Utilize Microsoft Office tools to create and manage documents and reports.
• Support accounts payable processes by handling invoice entries and payments.
• Maintain organized records and documentation for auditing purposes.
• Communicate effectively with team members and stakeholders to resolve issues.
• Adapt to a fast-paced environment and prioritize multiple tasks effectively.]]> • Proficiency in data entry and maintaining accurate records.
• Familiarity with accounts payable and accrual processes.
• Strong computer skills, including proficiency in Microsoft Office applications.
• Exceptional organizational and time management abilities.
• Effective communication skills to collaborate with colleagues and stakeholders.
• Ability to work independently while managing multiple responsibilities.
• Flexibility to thrive in a dynamic and fast-paced work environment.]]>

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We are seeking a dynamic and organized Front Desk Receptionist and Administrative Assistant to join our team! This vital role combines welcoming visitors with providing exceptional administrative support to ensure our office runs smoothly and efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will be the first point of contact for clients and visitors, scheduling conference room usage, and handling a variety of clerical tasks. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive and professional environment.

Duties

· Greet visitors warmly, verify appointments, and direct visitors appropriately to ensure a positive first impression

· Manage incoming calls with professionalism, demonstrating excellent phone etiquette and customer support skills, screen inquiries, and route messages accurately.

· Assist with calendar management, scheduling of conference rooms, meetings, and reminders for staff or management teams.

· Assisting with catering ordering, set up, and clean up

· Manage the ordering, receiving, and distribution of office supplies and beverage services

· Coordinate with and manage office vendors and services (cleaning staff, facilities management, maintenance requests, food and beverage service)

· Process and approve business card orders for all colleagues

· Arrange travel and process expenses for designated groups

· Assist with preparing meetings, including space set-up and placing food/catering orders

· Ensure conference rooms and breakrooms are clean and supplied

· Assist the Executive team as requested

Requirements

· Proven experience in office management or administrative support roles with strong organizational skills

· Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook)

· Prior experience working as a receptionist or personal assistant is a plus

· Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment

· Knowledge of phone etiquette and customer service best practices

· Clerical experience, including filing, proofreading, calendar management, and record keeping

· Ability to handle confidential information discreetly while demonstrating professionalism at all times

Join us in creating a welcoming atmosphere while supporting our team’s operational needs! This role is essential in delivering top-tier customer support and maintaining an organized office environment. If you thrive on multitasking with enthusiasm and precision, we want to hear from you!

Work Location: Saline, MI – Full-time, in person]]> • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Previous experience as a receptionist or personal assistant is advantageous.
• Strong time management skills with the ability to handle multiple priorities in a fast-paced setting.
• Background in clerical tasks such as filing, proofreading, and calendar management.
• Ability to maintain confidentiality and demonstrate professionalism consistently.]]>

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Are you an experienced human resources professional seeking your next opportunity? Our client in Windsor, CT, is looking for a contract HR Generalist to join their team. This role is ideal for you if you thrive in a fast-paced environment, excel at relationship-building, and enjoy supporting every aspect of the employee lifecycle.

Key Responsibilities:

Serve as a main point of contact for employee relations, benefits administration, and HR policy questions.
Manage voluntary and involuntary onboarding/offboarding processes, including new hire orientation and exit interviews.
Support recruitment activities: sourcing, screening, and scheduling interviews.
Maintain accurate employee data in HRIS systems and ensure compliance with federal, state, and local employment laws.
Collaborate with business leaders and employees to drive performance management and engagement initiatives.
Administer employee benefits and support open enrollment periods.
Assist with reporting, records management, and special HR projects as needed.

]]>

Bachelor’s degree in Human Resources, Business, or related field (or equivalent experience).

2+ years generalist experience in HR with core strengths in benefits, onboarding, recruitment, and compliance.

Working knowledge of HRIS/database systems.

Excellent communication and organizational skills.

Ability to handle sensitive matters with discretion and confidentiality.

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TalentMatch^®

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Responsibilities:
• Coordinate with vendors to manage promotional materials and in-store merchandise.
• Develop and implement rebate programs and marketing campaigns at both national and state levels.
• Make minor edits to marketing projects using Adobe Illustrator and Photoshop.
• Provide comprehensive support to field sales teams in executing marketing strategies.
• Assist in the creation and design of promotional materials and organizational branding.
• Ensure compliance with procurement governance, risk management, and related frameworks.
• Manage social media platforms and email marketing campaigns to boost engagement.
• Organize and oversee events to ensure smooth execution and alignment with marketing goals.
• Monitor the effectiveness of marketing activities and provide insights for improvement.]]> • Proficiency in Microsoft Office applications, including Excel, PowerPoint, and Teams.
• Familiarity with Adobe Illustrator and Photoshop for basic design tasks.
• Strong knowledge of procurement governance and risk management frameworks.
• Ability to negotiate and manage vendor relationships effectively.
• Experience in handling social media platforms and executing email campaigns.
• Excellent organizational and communication skills.
• Creativity and attention to detail in developing marketing materials.]]>

TalentMatch^®

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Responsibilities:
• Greet patients and visitors in a detail-oriented and welcoming manner.
• Schedule appointments and manage the front desk operations efficiently.
• Handle phone calls, emails, and other correspondence, ensuring prompt and accurate responses.
• Maintain and update patient records, including transferring files between medical records and business offices.
• Organize and manage office supplies, breakroom materials, and other administrative resources.
• Assist with basic billing or insurance-related queries as needed.
• Collaborate with medical staff to ensure seamless patient care and operational workflow.
• Use Microsoft Office tools, including Outlook, Excel, Word, and Adobe, to manage documentation and communications.
• Uphold a clean and detail-oriented front desk environment, adhering to the dress code of business casual or scrubs.
• Adapt to varying case volumes and provide coverage as required.]]> • Bilingual proficiency is mandatory to serve a diverse patient population.
• At least 1-2 years of experience in medical reception, high-scale retail, or hospitality is preferred.
• Strong organizational and multitasking skills are essential.
• Proficiency with Office applications, including Outlook, Word, Excel, and Adobe.
• Excellent communication skills, both verbal and written.
• Ability to provide exceptional customer service in a detail oriented setting.
• Familiarity with general office equipment and procedures.]]>

TalentMatch^®

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Responsibilities:
• Assign loads to drivers by evaluating factors such as hours of service, equipment availability, location, and skill level.
• Monitor and manage shipments from pickup to delivery, ensuring schedules are met.
• Maintain consistent communication with drivers to provide updates, resolve issues, and ensure smooth operations.
• Serve as the primary point of contact for assigned customers, understanding their freight needs and service expectations.
• Plan and optimize routes for various types of trucking equipment, including flatbed and step-deck trailers.
• Coordinate permits, escorts, pilot cars, and route surveys for oversize or overweight shipments.
• Evaluate and adjust routing as necessary to improve efficiency and cost-effectiveness.
• Match freight to appropriate trailers based on load requirements and operational constraints.
• Provide accurate freight quotes and rates by analyzing market trends and operational costs.
• Ensure that all shipment documentation is complete, accurate, and properly filed.]]> • Strong organizational skills with the ability to handle multiple priorities in a fast-paced environment.
• Excellent communication and customer service skills to effectively interact with drivers and clients.
• Proficiency in computer-aided dispatch systems and logistics coordination tools.
• Problem-solving mindset with the ability to adapt to changing situations and resolve issues quickly.
• Self-motivated and capable of working independently while maintaining a team-oriented approach.
• Familiarity with freight patterns, market conditions, and operational costs in the trucking industry.
• High attention to detail to ensure accuracy in documentation and routing.]]>

TalentMatch^®

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We are looking for a detail-oriented Office Assistant to join our team in Cleveland, Ohio. In this 9-12 week contract position, you will play a vital role in ensuring the smooth day-to-day operations of the office while maintaining an organized and welcoming environment. This is a fully on-site role, offering an excellent opportunity to make a meaningful impact.

Responsibilities:

• Serve as the first point of contact by greeting guests and providing exceptional customer service.

• Manage meeting room setups and ensure they are prepared for scheduled events.

• Receive and distribute packages and mail efficiently.

• Maintain the reception area to ensure a neat and organized appearance.

• Stock office supplies and monitor inventory levels to avoid shortages.

• Maintain the kitchen area, including emptying the dishwasher and keeping supplies organized.

• Coordinate lunch orders and set up food service for meetings.

• Utilize Microsoft Office tools to support administrative tasks and documentation.

• Assist with clerical duties, such as answering inbound calls and managing billing functions.

• Uphold business dress standards from Monday to Wednesday, with casual attire allowed on Thursdays and Fridays.

]]> • Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Friendly demeanor with excellent interpersonal and communication skills.
• Flexibility to adapt to changing priorities and needs.
• Experience with accounting software systems and CRM tools is a plus.
• Ability to handle clerical duties, including answering inbound calls and managing billing functions.
• Previous experience in maintaining organized and efficient office environments.
• Availability to work fully on-site, Monday through Friday.]]>

TalentMatch^®

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Responsibilities:
• Maintain and manage executives' calendars, ensuring all appointments, meetings, and events are scheduled efficiently.
• Arrange and coordinate complex travel itineraries, including booking flights, accommodations, and transportation.
• Ensure timely communication and follow-ups by organizing executive meetings and preparing necessary materials.
• Act as a primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion.
• Monitor deadlines and prioritize tasks to support the smooth execution of leadership responsibilities.
• Prepare and edit correspondence, reports, and presentations as needed.
• Support event planning and organization for company or executive-related activities.
• Handle confidential information with the utmost integrity and security.
• Proactively identify opportunities to improve administrative efficiency and processes.
• Provide additional administrative support as required to meet the needs of the leadership team.]]> • Expertise in managing complex calendars and scheduling.
• Strong ability to coordinate travel arrangements, including international itineraries.
• Excellent communication skills, both written and verbal.
• High level of proficiency in Microsoft Office Suite and calendar management tools.
• Exceptional organizational skills and the ability to multitask in a dynamic environment.
• Strong attention to detail and problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.]]>

TalentMatch^®

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We are looking for a detail-oriented Assistant Property Manager to support day-to-day administrative and operational activities for a property management team in Indianapolis, Indiana. This Long-term Contract position is ideal for someone who enjoys coordinating office processes, maintaining accurate records, and delivering responsive service to tenants, vendors, and internal stakeholders. The role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities while handling confidential information with professionalism.

Responsibilities:

• Coordinate meetings, onsite activities, and special events while helping keep schedules, communications, and logistics organized.

• Prepare service agreements, bid documentation, and invoice packages for review, while supporting property managers with vendor compliance and documentation standards.

• Review, code, and route invoices, check requests, expense items, and tenant bill-back materials to support timely approval and payment processing.

• Maintain office operations by monitoring supply levels, organizing administrative materials, and ensuring the property management office remains functional and efficient.

• Track contracts and certificates of insurance in the appropriate systems, monitor renewal timelines, and follow up on expiring documents.

• Oversee property administrative records, including lease files, contract files, purchase orders, and other department documentation, to ensure accuracy and accessibility.

• Monitor tenant maintenance requests and work order activity, then compile status updates and recurring reports for property management leadership.

• Assist with recurring financial and operational reporting, including monthly and quarterly summaries, annual budget support, staff time records, and meter reading documentation.

• Build positive working relationships with tenants, clients, and service providers by responding to inquiries, documenting service activity, and supporting issue resolution.

• Provide general administrative support that may include correspondence, filing, data entry, and coordination across multiple property-related tasks and deadlines.

]]> • Prior customer service or property-related administrative experience is preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong verbal and written communication skills with the ability to interact professionally with tenants, vendors, and leadership.
• Excellent organizational skills with the ability to manage multiple assignments and shifting priorities.
• Ability to follow established procedures, maintain accurate records, and protect confidential information.
• Demonstrated attention to detail when handling invoices, contracts, insurance records, and reporting tasks.
• Ability to work in an office and property environment that may require walking, standing, using stairs, and moving between buildings as needed.]]>

TalentMatch^®

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We are looking for a Technical Business Systems Analyst to support key initiatives within a financial services environment. This long-term contract opportunity is ideal for a detail-oriented individual who combines business analysis, project coordination, and technical insight to help teams work effectively across departments and vendor partners. The role requires strong documentation, thoughtful research, and the ability to communicate complex topics clearly to both technical and non-technical audiences. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800.

Responsibilities:

• Partner with internal teams and external vendors to coordinate priorities, resolve issues, and keep business and technology efforts aligned.

• Evaluate existing business applications and recommend practical enhancements that improve usability, performance, and operational efficiency.

• Conduct in-depth research and produce clear documentation, including process flows, requirements, status updates, and supporting analysis.

• Track system and application performance, identify trends or concerns, and escalate or address issues in a timely manner.

• Lead or support training activities for staff, helping team members build knowledge and adopt tools and processes effectively.

• Assess business needs and translate them into actionable plans, requirements, and project deliverables.

• Facilitate communication across cross-functional groups to ensure project objectives, timelines, and expectations remain clear.

• Contribute to project management and business analysis efforts by organizing tasks, maintaining records, and supporting continuous improvement initiatives.

]]> • Demonstrated background in project management, cross-functional project coordination, and business analysis.
• Strong verbal and written communication skills, with the ability to explain technical concepts in straightforward terms to broad audiences.
• Excellent analytical and problem-solving abilities, including the capacity to research issues and develop well-supported recommendations.
• Experience creating detailed documentation such as requirements, workflows, reports, and process materials.
• Ability to work collaboratively in a team-oriented environment while contributing to the growth and success of colleagues.
• Comfortable working with technical applications and monitoring system-related performance in a business setting.]]>

TalentMatch^®

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Responsibilities:
• Coordinate client-facing and internal administrative activities to keep business development and operational workflows moving efficiently.
• Support group benefits enrollment processes by preparing documents, tracking submissions, and following up to ensure timely completion.
• Manage incoming and outgoing email communication with a clear, responsive, and customer-focused approach.
• Maintain organized back-office records and compliance-related documentation with a high level of accuracy and confidentiality.
• Assist with office administration tasks that contribute to a well-run and organized work environment.
• Provide customer support across multiple browser-based systems while navigating competing priorities effectively.
• Help monitor client requests, resolve routine issues, and escalate complex matters to the appropriate team members when needed.
• Contribute to process consistency by updating files, confirming required information, and supporting operational reporting as needed.]]> • Strong written communication skills with the ability to handle email correspondence clearly and effectively.
• Comfortable working across multiple browser-based applications and switching between systems efficiently.
• Background in back-office support, office administration, or benefits-related coordination.
• Ability to manage confidential information with discretion and follow compliance documentation standards.
• Highly organized with strong attention to detail and the ability to manage several tasks at once.
• Detail-oriented, proactive, and service-oriented approach to supporting clients and internal stakeholders.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors, employees, candidates, and service providers in a courteous manner and ensure each arrival is handled efficiently and courteously.
• Oversee front desk activity, keeping the reception and lobby areas organized, presentable, and aligned with workplace and security expectations.
• Guide guests and staff to the appropriate internal contacts or departments, including workplace support, facilities, human resources, IT, and event teams.
• Manage visitor check-in activity, support badge distribution and collection, and maintain accurate records to meet site access and security requirements.
• Communicate messages clearly and route inquiries to the correct team members to support smooth day-to-day operations.
• Perform administrative support duties such as document organization, filing, spreadsheet updates, scanning, and light data entry.
• Coordinate workplace service requests by reporting cleaning, maintenance, repair, and restocking needs through established internal processes.
• Assist with incoming deliveries, packages, and courier drop-offs while partnering with mailroom and workplace teams to ensure proper routing.
• Collaborate with facilities and workplace operations staff to help maintain a seamless onsite experience and provide cross-coverage for administrative needs when required.]]> • Strong customer service and verbal communication skills with the ability to interact confidently in a client-facing environment.
• Comfortable working fully onsite in San Jose, California on a Monday through Friday schedule.
• Proven ability to manage multiple priorities, maintain accurate logs, and handle visitor-facing responsibilities with attention to detail.
• Proficiency with common office software, including Microsoft Word, Excel, and Outlook.
• Experience with data entry, document filing, and general office coordination tasks.
• Strong presentation, sound judgment, and a service-oriented approach suited to a high-visibility reception area.]]>

TalentMatch^®

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Responsibilities:
• Coordinate patient appointments and related services based on approved referrals and clinical scheduling guidelines.
• Collect, confirm, and maintain patient demographic information and enter accurate details into the electronic medical record.
• Review insurance coverage, verify eligibility, and document authorization or referral information needed for scheduled visits.
• Check that required supporting items such as laboratory work, imaging, scans, and referral documents are available before appointments.
• Respond to patient questions regarding billing, insurance benefits, and estimated costs, and provide clear explanations when additional clarification is needed.
• Communicate with physicians, patients, and referring clinics when referrals are denied or when added documentation, review, or second opinions are required.
• Update patient charts by scanning, copying, and filing records into the appropriate sections of the electronic medical record system.
• Arrange special support services for patients, including interpreters, transportation, and other care-related accommodations as needed.
• Provide pre-visit guidance, manage cancellations or missed appointments according to established procedures, and escalate policy concerns to leadership when appropriate.
• Work collaboratively during operational changes involving external teams and evolving access to scheduling or support systems, while maintaining continuity of patient service.]]> • Practical knowledge of insurance verification, referral coordination, and authorization processes.
• Experience entering and maintaining patient information in an electronic medical record, including Epic software.
• Familiarity with medical terminology and the ability to communicate healthcare information clearly to patients.
• Strong customer service background with confidence handling high-volume phone or call center interactions.
• Ability to manage multiple priorities with accuracy, follow established procedures, and maintain organized documentation.
• Demonstrated empathy, patience, and professionalism when assisting patients with scheduling and coverage questions.]]>

TalentMatch^®

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Responsibilities:
• Provide comprehensive administrative support, including preparing correspondence, maintaining filing systems, and managing databases.
• Assist administrators with tasks related to their areas of responsibility, ensuring efficient coordination of office activities.
• Prepare and distribute meeting agendas, transcribe minutes, and compile reports as required.
• Maintain calendars, schedule appointments, and organize travel arrangements for administrators and staff.
• Operate and troubleshoot standard office equipment, such as computers, scanners, and copiers.
• Translate documents and correspondence into Spanish, ensuring clear communication with students, parents, and community members.
• Compile and post statistical data, support budget development, and process invoices for payment.
• Train personnel on clerical processes and cross-train staff to perform critical functions.
• Research and gather information needed for compliance, payroll reports, and other administrative tasks.
• Assist in preparing materials and agendas for board meetings and other special projects as assigned.]]> • Bilingual proficiency in Spanish and English, both written and verbal.
• Strong organizational and clerical skills, with the ability to prioritize tasks effectively.
• Familiarity with standard office equipment and software, including word processing and data entry tools.
• Excellent communication skills, capable of interacting professionally with staff, students, and community members.
• Ability to work independently and manage multiple responsibilities simultaneously.
• Knowledge of basic budgeting and payroll processes is preferred.
• High school diploma or equivalent; additional education or certifications in administrative support are a plus.]]>

TalentMatch^®

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Responsibilities:
• Coordinate with vendors and oversee shipping and deliveries to maintain smooth office operations.
• Welcome and assist visitors, manage front desk duties, and provide access to the office as needed.
• Ensure workspaces are properly prepared for employees and visiting executives.
• Act as a liaison to communicate updates and address needs in the local office.
• Manage office supplies inventory, including ordering and restocking as necessary.
• Provide administrative support, including maintaining office calendars and scheduling.
• Oversee basic accounts payable functions and process invoices accurately.
• Utilize Microsoft Office Suite to create documents, spreadsheets, and presentations.
• Support the team with back-office tasks to enhance overall efficiency and productivity.
• Maintain an organized and welcoming office environment for staff and guests.]]> • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Familiarity with managing office supplies and handling vendor relations.
• Basic knowledge of accounts payable processes and invoice management.
• Excellent communication and interpersonal skills for interacting with staff and visitors.
• Ability to maintain professionalism and confidentiality in all tasks.
• Experience in reception or front desk responsibilities is a plus.]]>

TalentMatch^®

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We are offering a long-term contract employment opportunity for a Patient Access Specialist in Lewiston, Maine. This role is in the healthcare industry where you will be interacting with customers and patients, managing their accounts, and handling their inquiries.

Responsibilities:

• Engage in patient-facing activities and provide a high level of customer service.

• Process patient credit applications with accuracy and efficiency.

• Responsible for answering inbound calls and dealing with patient queries promptly.

• Maintain an up-to-date record of patient credit information.

• Perform authorizations, benefit functions, and billing functions as part of the role.

• Participate in clinical trial operations as required.

• Monitor patient accounts and take necessary actions based on account status.

]]> Qualifications:

HS Diploma or GED required
Previous experience in a customer-facing role (retail, hospitality, call center, etc.)
Strong communication and problem-solving skills
Ability to multitask in a fast-paced environment
Basic computer skills and familiarity with data entry
High school diploma or equivalent required

Multiple shifts with rotating schedules available, varying hours, shift differential available

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TalentMatch^®

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We are looking for a detail-oriented and organized Receptionist to support daily office operations for an insurance-focused team in St. Rose, Louisiana. This short-term contract to permanent opportunity is ideal for someone who enjoys balancing front-desk interaction with administrative support and wants to grow in a business environment. The person in this role will help keep workflows moving smoothly by managing communication, handling documentation, and assisting with a variety of office needs.

Responsibilities:

• Welcome guests and ensure they are directed promptly to the appropriate staff members or departments.

• Manage incoming communications, including phone calls, messages, and correspondence from mortgage companies and other external contacts.

• Prepare, organize, and process office documentation accurately while maintaining orderly records and files.

• Perform day-to-day clerical tasks such as document formatting, data entry, filing, scanning, and fax distribution.

• Provide administrative assistance to team members on a range of assignments and office projects as priorities shift.

• Monitor front desk activity and help maintain a well-organized, efficient office environment for visitors and staff.

• Use standard office software to create, update, and maintain business documents and internal communications.

]]> • Proficiency with Microsoft Word and Microsoft Excel, with working knowledge of Microsoft Outlook.
• Strong verbal and written communication skills, along with a detail-oriented and approachable demeanor.
• Ability to manage multiple tasks, stay organized, and maintain accuracy in a fast-paced office setting.
• Comfort interacting with visitors, internal employees, and outside business contacts in an effective and courteous manner.
• Basic internet research skills and confidence using general office technology and equipment.]]>

TalentMatch^®

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Responsibilities:
• Provide day-to-day supervision for approximately 20 evening and night shift team members, offering direction, support, and performance oversight.
• Serve as the on-call point of contact for operational issues that arise outside standard daytime coverage.
• Review and act on daily operational reports to monitor staffing, workflow, and service needs.
• Conduct regular staff rounding to stay informed on shift activity, address concerns, and reinforce expectations.
• Lead daily team huddles to communicate priorities, share updates, and align staff on department goals.
• Coordinate with ancillary departments to support smooth operations and timely resolution of cross-functional needs.
• Handle employee matters such as schedule-related concerns, corrective action processes, and staff guidance in accordance with workplace policies.
• Support training and transition activities during the onboarding period to ensure readiness for the assigned shift schedule.]]> • Demonstrated ability to work effectively with peers, frontline employees, and leadership.
• Working knowledge of Microsoft Excel and familiarity with Google-based workplace tools.
• Strong communication skills with the ability to provide direction, feedback, and follow-up clearly and effectively.
• Comfortable managing evening and overnight operations in an on-site hospital environment.
• Ability to interpret routine reports and use operational information to support daily decision-making.
• Experience working in unionized environments is helpful, though not required.
• No license is required for this position.]]>

TalentMatch^®

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Responsibilities:
• Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts.
• Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion.
• Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance.
• Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance.
• Distribute shipment tracking information and required documentation to customers in a timely manner.
• Coordinate customer visits, meetings, and internal team communications to support smooth operations.
• Provide backup administrative support during peak workloads and assist with special projects as needed.
• Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency.
• Assist with trade show coordination, marketing activities, and other departmental initiatives.
• Manage office supplies and provide general administrative assistance to the team.]]> • Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Exceptional organizational skills with the ability to handle multiple tasks and meet deadlines.
• Strong attention to detail and accuracy in all work activities.
• Self-motivated and able to work independently with minimal supervision.
• Excellent written and verbal communication skills for effective interaction with customers and team members.
• High school diploma or equivalent is required.
• Ability to occasionally lift up to 25 lbs. as part of job responsibilities.]]>

TalentMatch^®

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Responsibilities:
• Oversee permit-related documentation by developing organized tracking methods for jurisdiction-specific requirements and submission steps.
• Gather required supporting materials for a range of permit types, including demolition, utility, new construction, conservation, and tree removal requests.
• Complete permit applications, coordinate associated payment requests, and submit materials accurately and on schedule.
• Monitor permit status from submission through approval, including follow-up with agencies and retrieval of finalized permits.
• Communicate promptly with project stakeholders when applications are rejected, revisions are requested, or additional documentation is needed.
• Process utility connection paperwork and fees for new starts, and follow through until requirements are completed.
• Stay informed on municipal and county permitting rules, turnaround expectations, and applicable fee updates.
• Build productive working relationships with local government offices and officials to support efficient coordination.
• Assemble construction start packages for production teams and maintain accurate records across shared digital and local file systems.
• Update documentation and project packages when changes occur after the initial file setup to ensure current records are maintained.]]> • Proficiency with Microsoft Office applications and the ability to learn company-specific software quickly.
• Experience handling detailed documentation with a high level of accuracy and consistency.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Familiarity with data entry, general administrative support, and front-office or receptionist-type responsibilities.
• Experience using document management or markup tools such as Bluebeam is preferred.
• Valid U.S. work authorization is required.
• All candidates are required to undergo pre-employment screening.]]>

TalentMatch^®

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Responsibilities:
• Provide front desk support, including performing night audits and managing check-ins and check-outs.
• Handle high-volume reservation lines and create reservations directly at the front desk.
• Deliver exceptional guest service with a hospitality-focused approach, ensuring a positive experience for all visitors.
• Assist guests with luggage and coordinate lobby activities, including collaborating with valet services.
• Manage cash transactions efficiently and accurately, maintaining proper records.
• Utilize multiple reservation and operational systems such as Opera Cloud, TravelClick, Canary, and Revolution.
• Address guest inquiries and resolve issues promptly, maintaining composure under pressure.
• Ensure safety for both employees and guests, while adhering to property protocols.
• Interact confidently with a diverse clientele, including casino players and guests who may be under the influence.
• Maintain a strong presence and positive attitude in a dynamic, high-pressure environment.]]> • Proficiency in handling multi-line phone systems and inbound calls.
• Ability to manage high-volume reservations and guest interactions with confidence.
• Familiarity with hospitality management systems such as Opera Cloud and TravelClick.
• Strong interpersonal skills, including empathy and effective communication.
• Capacity to work night and graveyard shifts, including weekends.
• Resilience and adaptability to handle challenging situations while maintaining a detail-oriented approach.
• Commitment to delivering exceptional customer service with attention to detail.]]>

TalentMatch^®

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Responsibilities:
• Greet visitors and guests warmly, providing assistance and addressing their needs promptly.
• Coordinate check-in and check-out procedures to ensure a seamless experience.
• Manage reservations and handle booking requests efficiently.
• Act as a liaison between guests and various service providers to fulfill special requests.
• Address customer complaints or concerns with a detail-oriented approach and resolve them effectively.
• Communicate important messages or updates to guests and staff as needed.
• Maintain a secure and organized front desk environment, adhering to all procedures.
• Build and nurture strong relationships with vendors and facility managers to ensure smooth operations.
• Provide up-to-date travel and local area information to guests, enhancing their overall experience.
• Monitor and report any security or facility issues to the appropriate personnel.]]> • Strong communication skills, both verbal and written, with the ability to interact professionally.
• Familiarity with reservation systems and check-in/check-out procedures.
• Ability to handle multiple tasks efficiently while maintaining attention to detail.
• Proficiency in using office software and related technology for scheduling and communication.
• Demonstrated ability to resolve customer complaints and provide solutions promptly.
• Strong relationship-building skills to collaborate with vendors and service providers.
• Knowledge of local attractions, facilities, and travel information to assist guests effectively.]]>

TalentMatch^®

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Responsibilities:
• Respond to customer inquiries via phone, email, or other communication platforms in a timely and detail-oriented manner.
• Process orders and accurately input data into the system to ensure seamless transactions.
• Handle both inbound and outbound calls to address customer needs and provide solutions.
• Maintain and update customer records with accurate and detailed information.
• Resolve customer complaints by identifying issues and offering appropriate resolutions.
• Collaborate with team members to improve service processes and enhance customer satisfaction.
• Stay informed about company products and services to effectively assist customers.
• Follow up with customers to ensure their concerns are fully addressed and resolved.
• Adhere to company policies and procedures while maintaining a high level of attention to detail.]]> • Strong communication skills, both verbal and written, to effectively interact with customers.
• Proficiency in order entry and data management systems.
• Ability to handle a high volume of inbound and outbound calls efficiently.
• Excellent problem-solving skills with a focus on customer satisfaction.
• Detail-oriented with strong organizational and multitasking abilities.
• Familiarity with company products or services is a plus.
• Ability to work in a fast-paced environment and adapt to changing priorities.]]>

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We are looking for a dedicated and detail-oriented Grants Specialist to join our client's team in Waterloo, Iowa. This is a contract opportunity with the ability to earn a permanent seat for the right person! You will be part of a team that leads the full grant lifecycle—identifying funding sources, crafting competitive proposals, managing timelines, and coordinating submissions from idea to award.

Key responsibilities include, but are not limited to:

Collaborating with internal resource development and foundation staff to align public and private funding opportunities with institutional priorities.
Researching, interpreting, sharing, pursuing, developing, submitting, and supporting the implementation of grant opportunities at the local, state, and national levels.
Assisting with planning, developing, writing, and editing grant proposals, including narrative and budget components.
Coordinating with internal and external partners to gather, analyze, and present data needed for grant applications.
Supporting and implementing institutional grant development processes that address strategic needs and priorities.
Maintaining accurate records of submitted and awarded grant proposals.
Serving as a point of contact and institutional representative in communications with funding agencies.
Participating in committees, workgroups, or projects as assigned.
Performing related duties as needed.

]]> Requirements

Bachelor’s degree and at least one year of related experience, or an equivalent combination of education and experience totaling five years.
Proven ability to identify funding opportunities and align them with institutional goals and priorities.
Strong skills in reading, interpreting, and applying complex regulations and grant guidelines.
Ability to manage multiple projects with competing deadlines while maintaining attention to detail.
Excellent interpersonal and communication skills to work effectively with diverse groups.
Experience in grant writing, data entry, and working with federal grants.
Willingness to work flexible hours, including evenings and weekends, to meet deadlines.

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TalentMatch^®

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Responsibilities:
• Process specialized and non-routine transaction requests with a high degree of accuracy and timeliness.
• Review submitted requests carefully, validate information, and complete updates, corrections, or changes as needed.
• Respond to platform-related questions from internal teams and stakeholders while meeting established service expectations.
• Maintain accurate records and uphold data quality standards across transactional activities.
• Identify ways to improve workflow efficiency and recommend practical enhancements to business processes.
• Partner with account teams and business stakeholders to help turn identified opportunities into measurable results.
• Prepare reports on data quality, transaction trends, and operational metrics to support decision-making.
• Provide day-to-day administrative and operational support to the broader team, including order-related and transactional tasks.]]> • Proficiency with Microsoft Office tools, especially Excel and Outlook, for reporting, communication, and daily task management.
• Strong written and verbal communication skills with the ability to handle inquiries professionally and effectively.
• Demonstrated ability to review information carefully, resolve issues promptly, and maintain a high level of accuracy.
• Solid organizational skills with the ability to manage multiple priorities and meet service level expectations.
• Ability to analyze data, interpret trends, and present meaningful insights through reports or metrics.
• Comfortable working collaboratively with cross-functional teams while also handling responsibilities independently.
• A two-year college degree with relevant experience, or a high school diploma/equivalent with substantial functional experience in a similar role.]]>

TalentMatch^®

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Responsibilities:
• Welcome residents, guests, and service providers at the front desk while offering clear directions, assistance, and courteous support.
• Manage incoming phone calls through a multi-line system, respond to routine questions, and route inquiries to the appropriate team members.
• Support residents with everyday needs such as package handling, transportation coordination, and guidance on shared community spaces.
• Build positive relationships with residents through regular interaction, attentive listening, and timely communication of support needs to staff.
• Encourage involvement in onsite programs and community activities that strengthen engagement and foster a sense of belonging.
• Help maintain orderly and inviting common areas, assist with food distribution support, and prepare spaces for resident use.
• Monitor entry points and visitor access to help maintain a safe building environment while treating all individuals with respect.
• Respond appropriately to incidents, assist with de-escalation when needed, and document or escalate concerns to management.
• Inspect shared indoor and outdoor areas, prepare rooms for incoming residents, and report maintenance or safety issues for prompt follow-up.]]> • Previous experience in reception, hospitality, concierge service, or resident-facing support is preferred.
• Ability to handle inbound calls, operate a switchboard or multi-line phone system, and manage front desk communication effectively.
• Willingness to work a flexible schedule that may include evenings, weekends, and holidays.
• Strong interpersonal skills with the ability to communicate respectfully with people from diverse backgrounds.
• Ability to maintain confidentiality, use sound judgment, and work independently with minimal supervision.
• Physical ability to stand or walk for extended periods and lift up to 50 pounds without assistance.
• Valid driver’s license and the ability to obtain required First Aid and organizational certification within 180 days of starting the role.]]>

TalentMatch^®

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Responsibilities:
• Welcome guests warmly, assess their needs, and direct them appropriately to create a positive arrival experience.
• Coordinate with internal teams to support admissions-related activities, transportation arrangements, and visitor guidance for community events and appointments.
• Maintain accurate daily occupancy records and communicate relevant updates to appropriate staff members.
• Notify department leaders of upcoming admissions or returns, and route questions or concerns to the appropriate manager or administrator for timely follow-up.
• Respond to incoming calls and in-person inquiries by providing clear, helpful information and routing messages as needed.
• Keep resident, staff, and visitor records current, including logs for guest check-ins and resident sign-in and sign-out activity.
• Complete administrative support tasks such as entering resident details into databases, preparing documents, updating reports, and handling general clerical assignments.
• Assist with office operations by sorting mail and packages, preparing event materials, monitoring office equipment, and helping maintain inventory and supply levels.
• Provide support with distributing payroll checks and resident statements when requested.]]> • Strong organizational skills with the ability to manage front desk activities and administrative details efficiently.
• Excellent verbal and written communication skills.
• Experience handling multi-line phone systems and delivering high-quality customer service.
• Proficiency with data entry and Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to manage schedules, organize files, and maintain accurate records.
• Strong interpersonal skills and a detail-oriented, service-oriented demeanor.
• Bilingual candidates are encouraged to apply.]]>

TalentMatch^®

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We are looking for an organized Administrative Assistant to support daily office operations for a Senior Living Community in Sarasota, Florida. This contract to permanent position will play a key role in keeping schedules, communications, records, and administrative workflows running smoothly for the team. The ideal candidate brings strong coordination skills, attention to detail, and the ability to manage multiple priorities in a collaborative office environment.

Responsibilities:

• Oversee administrative support for day-to-day office activities, ensuring tasks are completed accurately and on schedule.

• Coordinate resident move-ins and move-outs while keeping apartment availability and status records current.

• Enter, update, and review information in company systems and spreadsheets to maintain accurate reporting and documentation.

• Support outbound calling efforts and help organize follow-up activities for team outreach campaigns.

• Arrange appointments for the sales team and confirm meeting details with clients and internal stakeholders.

• Assist with planning office events by organizing logistics, preparing documentation, and coordinating refreshments as needed.

• Track office supply levels, place orders for materials such as stationery and business cards, and help manage related spending.

• Handle incoming mail and route inquiries, service concerns, and administrative issues to the appropriate contacts for resolution.

]]> • Proficiency with Microsoft Office applications and basic to intermediate Excel skills for data entry and record maintenance.
• Experience with data entry, office coordination, and managing multiple administrative tasks in a fast-paced setting.
• Strong verbal and written communication skills, including the ability to handle inbound calls professionally.
• Ability to stay organized, maintain accurate records, and follow through on scheduling and documentation details.
• Associate’s or bachelor’s degree preferred.
• Familiarity with A-Line or similar property management or business software is helpful but not required.]]>

TalentMatch^®

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We are looking for a dedicated Bilingual Customer Service Representative to join our team in Madison, Wisconsin. In this long-term contract role, you will play a vital role in delivering exceptional service to customers by addressing their inquiries and concerns with professionalism and efficiency. This position requires fluency in Spanish and English to effectively communicate with a diverse client base.

*Fully ONSITE and must be Bilingual in Spanish*

Responsibilities:

• Respond promptly and professionally to inbound customer inquiries via phone, ensuring customer satisfaction.

• Handle both inbound and outbound calls to address customer needs and provide accurate information.

• Assist customers in resolving issues, answering questions, and providing guidance on services offered.

• Document customer interactions and maintain accurate records in the system.

• Collaborate with team members to ensure seamless service delivery and problem resolution.

• Identify and escalate complex issues to appropriate departments for further support.

• Follow established protocols and procedures to maintain high-quality service standards.

• Utilize bilingual skills to communicate effectively with Spanish-speaking customers.

• Provide feedback to improve customer service processes and enhance the overall experience.

]]> • Fluency in both Spanish and English, with excellent verbal and written communication skills.
• Strong ability to handle high call volumes while maintaining professionalism.
• Proficiency in managing inbound and outbound calls effectively.
• Exceptional problem-solving skills and attention to detail.
• Familiarity with customer service software and tools is preferred.
• Ability to work collaboratively in a team-oriented environment.
• High school diploma or equivalent; additional education or certifications in customer service are a plus.]]>

TalentMatch^®

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Responsibilities:
• Accurately pick and package parts for outgoing shipments, ensuring proper labeling and documentation.
• Coordinate shipping logistics by booking pickups, generating labels, and processing shipments through freight systems.
• Measure and document crate dimensions for shipment details using carrier platforms.
• Verify incoming shipments for accuracy and assist in maintaining inventory records through cycle counts.
• Organize and separate shipments to ensure proper routing and timely delivery.
• Process returns efficiently and restock inventory in a fast-paced environment.
• Maintain a clean, safe, and organized warehouse space to support smooth daily operations.
• Track shipments and deliveries, ensuring timely updates and resolving any delays.
• Work with urgency to meet daily shipping deadlines, including high-priority pre-lunch outputs.
• Support general warehouse tasks to optimize overall productivity.]]> • Familiarity with logistics systems and freight coordination is preferred.
• Proficiency in using computers, including freight portals and inventory management tools.
• Strong organizational skills with the ability to multitask in a high-volume environment.
• Ability to lift up to 50 lbs and work in a physically demanding setting.
• Exceptional attention to detail, particularly when handling similar-looking parts.
• Experience with cycle counting, return processing, and inventory maintenance is advantageous.
• A proactive mindset with the ability to anticipate needs and meet tight deadlines.]]>

TalentMatch^®

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Responsibilities:
• Develop and implement project plans to achieve educational goals and objectives.
• Coordinate and oversee event logistics, including transportation, venue selection, and scheduling.
• Manage cross-functional teams to ensure smooth execution of projects and alignment with organizational priorities.
• Facilitate onboarding processes and ensure proper training for team members and stakeholders.
• Monitor project progress, ensuring tasks are completed on time and within budget.
• Collaborate with curriculum developers to design and implement enriching educational programs.
• Handle data entry and reporting to maintain accurate and up-to-date project records.
• Plan and execute enrichment activities that align with organizational objectives.
• Communicate with stakeholders to provide updates and address concerns as needed.
• Identify areas for improvement and recommend solutions to enhance project effectiveness.]]> • Strong organizational skills with the ability to manage multiple projects simultaneously.
• Background in early childhood education or educational management is highly desirable.
• Proficiency in event planning and coordination, including logistics and transportation.
• Excellent communication skills to collaborate with cross-functional teams and stakeholders.
• Familiarity with curriculum development and enrichment activities.
• Ability to analyze data and produce detailed reports.
• Demonstrated problem-solving skills and the ability to adapt to changing priorities.]]>

TalentMatch^®

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Responsibilities:
• Participate in client meetings to provide subject matter support on HR systems, answer functional questions, and help shape implementation discussions.
• Contribute to Workday implementation efforts with an emphasis on skills-focused functionality and practical application within talent management processes.
• Partner with project leadership to help organize implementation activities, coordinate with delivery teams, and support successful project execution.
• Perform HRIS analysis to evaluate business needs, identify system solutions, and recommend effective approaches for client environments.
• Serve as a hands-on resource in configuring, testing, and validating HR technology solutions as project requirements evolve.
• Assist in preparing end users and internal teams through knowledge transfer, process guidance, and training support when needed.
• Apply foundational HR expertise to align system capabilities with workforce processes such as learning, development, and internal mobility.
• Support work across additional HR platforms when applicable, including environments that use systems such as UltiPro or related solutions.]]> • Strong foundation in human resources operations with prior exposure to HR systems-focused roles.
• Ability to communicate clearly and professionally in client-facing settings and present information with confidence.
• Hands-on approach to HRIS work, including analysis, problem solving, testing, and implementation support.
• Ability to learn new system functionality quickly, especially in specialized Workday features.
• Familiarity with learning and development concepts or experience supporting employee training initiatives.
• Exposure to additional HR platforms such as UltiPro or comparable systems is preferred.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are looking for a motivated HR Business Partner to join our team. This long-term contract position offers the opportunity to support a dynamic and fast-paced environment, blending HR operations, employee relations, and project management responsibilities. The ideal candidate will bring a detail-oriented mindset, strong organizational skills, and a passion for fostering a positive employee experience while contributing to strategic HR initiatives.

Responsibilities:

• Manage day-to-day HR operations, including administrative tasks, documentation, and data entry.

• Maintain and audit employee records to ensure accuracy and compliance.

• Assist with system updates and transactions in HR platforms such as Workday.

• Collaborate in drafting and revising HR policies and procedures.

• Support employee relations activities by documenting investigations and coordinating follow-ups.

• Conduct and assist with exit interviews, ensuring termination processes are completed efficiently.

• Contribute to HR projects focused on engagement, performance management, and process improvement.

• Prepare training materials and presentations for HR initiatives.

• Gather and analyze HR data to generate reports that support decision-making.

• Assist in developing and updating job descriptions to align with organizational needs.

]]> • Exceptional organizational skills and attention to detail.
• Strong verbal and written communication abilities.
• Ability to handle sensitive and confidential information with professionalism.
• Comfort working in a fast-paced, evolving environment.
• Experience with HR systems such as Workday is highly desirable.
• Demonstrated interest in pursuing a long-term career in human resources.]]>

TalentMatch^®

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Responsibilities:
• Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish.
• Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed.
• Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality.
• Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members.
• Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations.
• Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows.
• Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience.
• Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.]]> • Bilingual communication skills in English and Spanish or English and Creole are required.
• Bachelor’s degree in psychology, social services, or a related field is strongly preferred.
• Ability to manage files, data entry tasks, phone communication, and scheduling responsibilities efficiently.
• Strong organizational skills with close attention to detail and accuracy.
• Clear verbal and written communication skills with the ability to interact effectively with families and staff.
• Comfortable working in a fully onsite, business-casual environment with a supervisor-assigned weekday schedule.]]>

TalentMatch^®

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We are seeking a Part‑Time Administrative Assistant to support daily office operations in Enola, Pennsylvania. This role is ideal for someone looking for a flexible schedule who enjoys maintaining an organized, welcoming, and efficient office environment. The Administrative Assistant will serve as a key point of contact for visitors, staff, and vendors while providing essential support to keep office services and communications running smoothly.

Responsibilities:

Answer incoming calls, route inquiries appropriately, and greet visitors in a professional and friendly manner.
Assist with incoming and outgoing mail by sorting deliveries, preparing packages, and coordinating occasional special mailings.
Receive and distribute mail and packages to ensure timely delivery throughout the office.
Help maintain the shared vehicle calendar and assist with tracking routine servicing needs such as inspections and maintenance.
Support office operations by helping order supplies, monitoring inventory of paper and toner, and coordinating service for office equipment.
Provide general administrative support including scanning, copying, binding, laminating, and assembling documents or presentation materials.
Assist with limited travel coordination, timesheet review, and basic expense documentation as needed.
Proofread documents for formatting and presentation quality and coordinate outside printing requests when necessary.
Support internal teams with office events, light kitchen organization, vendor paperwork, and general administrative tasks as needed.

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Experience in an administrative, office support, receptionist, or similar business support role.

Ability to manage high-volume phone communication and provide detail-oriented front desk assistance.

Strong organizational skills with the ability to handle multiple tasks, schedules, and competing priorities effectively.

Proficiency with general administrative functions such as data entry, document preparation, filing, and office correspondence.

Comfortable using standard office equipment and coordinating service for printers, copiers, and related devices.

Strong attention to detail, including the ability to review documents for accuracy, grammar, and formatting.

Effective interpersonal and communication skills for working with employees, visitors, vendors, and external partners.

Apply today and join a supportive team in this part‑time administrative role!

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TalentMatch^®

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Responsibilities:
• Maintain and update essential team resources such as planning calendars, franchise reference materials, brand presentations, and partner tracking documents.
• Coordinate the review and distribution of brand and marketing submissions to appropriate stakeholders through the internal approval process.
• Share timely updates with internal teams regarding franchise developments, available tools, and priority initiatives.
• Organize team meetings by handling scheduling, preparing agendas, documenting discussion points, and monitoring follow-up actions.
• Conduct market and competitor research, track relevant campaigns, and summarize findings for the broader team.
• Create and refine presentation materials for internal and external use using PowerPoint and Keynote.
• Partner with legal and business affairs teams to secure required clearances and maintain accurate records for brand-related documents and filings.
• Work with category and asset operations teams to gather product details, images, and launch timing for presentations, filmmaker reviews, and public relations needs.
• Support brainstorming sessions and contribute to the daily coordination and execution of franchise planning activities.]]> • Strong presentation development skills with proficiency in PowerPoint and Keynote.
• Demonstrated ability to manage multiple projects at once while meeting deadlines in a time-sensitive environment.
• Excellent organizational skills with strong attention to detail and follow-through.
• Effective written, verbal, and interpersonal communication skills, with the ability to collaborate across teams.
• Solid analytical and problem-solving abilities, paired with a proactive and resourceful work style.
• Proficiency with Microsoft Excel, Word, and other standard business software.
• Familiarity with major entertainment brands and licensing-related business environments is preferred.]]>

TalentMatch^®

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Customer Service Phone Representative

Hybrid | Insurance Services | People-Focused Role

We're partnering with a highly regarded insurance organization that is expanding its customer operations team to support increased demand. These short‑term engagements (with strong potential to extend) are mission‑critical — helping reduce customer wait times and ensuring policyholders receive timely, thoughtful support.

This position blends customer interaction, account analysis, and problem-solving in a structured, supportive setting and is ideal for empathetic communicators who enjoy helping others by phone. If you’re someone who can listen, analyze, and guide customers through important questions with professionalism and care, this role provides for meaningful work and clear processes.

What You’ll Do:

Support customers primarily by phone (with some written communication)
Assist with billing, account, and product‑related questions
Analyze member accounts and process updates (beneficiaries, coverage, payment methods, etc.)
Use sound judgment and problem‑solving skills to resolve complex situations

Why Candidates Choose This Team

Hybrid flexibility after training
Ongoing learning and development opportunities
Predictable work hours with rotating start times
Supportive leadership and strong team culture

]]> What Sets You Up For Success

Strong communication and customer service skills
Empathy, emotional intelligence, and professionalism
Solid analytical and problem‑solving ability
Proficiency in Microsoft Office and comfort working across multiple systems

Ideal Background

Customer service, call center, or client support experience
Strong verbal communication and active listening skills
Attention to detail with accurate documentation habits

]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are looking for a Prior Authorization Coordinator to support authorization and scheduling activities for a healthcare team in Minneapolis, Minnesota. This Contract position is ideal for someone who is organized, responsive, and comfortable managing administrative tasks in a fast-paced environment. The role focuses on coordinating prior authorizations, handling incoming communication, and helping patients and internal teams stay on schedule.

Responsibilities:

• Coordinate prior authorization requests by gathering required documentation, submitting information to payers, and tracking approvals to support timely care delivery.

• Respond to inbound calls professionally, address routine questions, and route more complex concerns to the appropriate team members.

• Provide administrative support through data entry, record updates, document management, and follow-up communication with stakeholders.

• Work closely with clinical and operational teams to confirm authorization status and prevent delays in service.

• Maintain organized records of authorization activity, scheduling changes, and payer communications for reference and compliance.

• Assist with workflow updates or process-related coordination as needed to support department operations.

]]> • Working knowledge of prior authorization processes and payer communication practices.
• Ability to manage inbound calls, scheduling needs, and follow-up tasks with professionalism and accuracy.
• Familiarity with home health or related healthcare services is preferred.
• Strong organizational skills with the ability to handle multiple priorities and meet deadlines.
• Clear written and verbal communication skills when working with patients, payers, and internal teams.
• Proficiency with standard office systems and electronic record or scheduling tools.]]>

TalentMatch^®

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Responsibilities:
• Manage complex executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for internal and external commitments.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and schedule adjustments as plans evolve.
• Prepare and submit expense reports accurately and on time while maintaining compliance with company guidelines.
• Oversee meeting logistics by arranging conference space, visitor access, catering, materials, and other operational details needed for successful sessions.
• Create agendas, capture detailed meeting notes, and distribute follow-up information to support accountability and next steps.
• Assist with presentations, reports, and board-related materials by gathering content, formatting documents, and tracking deadlines across stakeholders.
• Support board meeting execution, including assembling board books and coordinating deliverables from senior leaders within required timelines.
• Welcome onsite guests and guide them to appropriate meeting locations while ensuring a detail oriented executive experience.
• Contribute to onboarding and knowledge-sharing efforts in partnership with the current Executive Assistant, while taking on additional projects as needed.
• Follow applicable internal controls, policies, and administrative procedures associated with the role.]]> • Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities with sound judgment.
• Demonstrated success handling complex calendar management, executive meetings, and travel coordination.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, with the ability to learn new systems quickly.
• Experience preparing meeting documentation and recording accurate minutes, including support for board-level meetings.
• Strong communication skills and the ability to work effectively with stakeholders across different levels and global teams.
• Adaptable, collaborative, and solutions-focused approach to executive support.
• Bachelor’s degree preferred.]]>

TalentMatch^®

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We are looking for motivated Bilingual Spanish Speaking Customer Service Representatives to join our team in Tempe, Arizona. This contract-to-permanent position offers an excellent opportunity to build a career in the mortgage and financial services industry, working in a dynamic and fast-paced call center environment. As the first point of contact for customers, you will play a key role in delivering exceptional service and ensuring customer satisfaction.

Responsibilities:

• Respond to inbound calls from customers with inquiries about mortgage payments, escrow accounts, and loan information.

• Make outbound calls to customers to address missed or overdue payments and provide guidance on account resolution.

• Deliver accurate and customer-focused assistance, ensuring all questions are addressed promptly and professionally.

• Maintain detailed and precise records of all customer interactions in the internal system.

• Adhere to company policies and compliance standards while providing consistent and reliable service.

• Participate in training sessions and ongoing coaching to enhance skills and stay updated on industry practices.

• Collaborate with team members to ensure a seamless and efficient customer service experience.

]]> • Previous experience in customer service, such as in a call center, administrative support, or retail environment.

• Verbal bilingual Spanish speaking abilities.

• Capacity to handle high call volumes while maintaining a detail-oriented approach.

• Availability to work on-site Monday through Friday, with occasional half day Saturday shifts once per month.

• Interest in learning about the mortgage industry and growing within the organization.

• Exceptional attention to detail and the ability to document information accurately.

• Familiarity with handling both inbound and outbound calls is a plus.

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TalentMatch^®

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We are seeking a highly organized and detail‑oriented Executive Assistant to support our leadership team and ensure smooth day‑to‑day operations. This role is ideal for someone who thrives in a fast‑paced environment, can manage multiple priorities, and takes a proactive approach to problem‑solving.

Key Responsibilities:

Coordinate and manage executive schedules, meetings, and appointments using tools such as Google Calendar and monday.com
Handle correspondence and communications on behalf of executives, ensuring timely and professional responses
Assist with planning and organizing conference calls, meetings, and business events
Maintain and update CRM systems with accurate data and documentation
Address urgent matters as they arise with discretion and strong critical‑thinking skills
Prepare reports, presentations, and other materials to support executive initiatives
Support expense reporting and reconciliation, including experience with Concur
Collaborate with internal teams and stakeholders to ensure efficient project coordination
Manage logistics related to hybrid work environments, including in‑office and remote support
Assist with training and support for tools such as monday.com and Salesforce as needed

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Proven experience as an Executive Assistant or in a comparable administrative support role

Proficiency with tools such as Concur, CRM systems, and Google Calendar

Strong written and verbal communication skills with a high level of attention to detail

Ability to manage multiple priorities and meet deadlines in a fast‑paced, evolving environment

Familiarity with platforms such as monday.com and Salesforce preferred

Ability to support business needs during occasional evenings or weekends, as required

Highly organized and proactive, with the ability to anticipate needs and take initiative

If this sounds like a role you’d thrive in, apply today and take the next step in your career.

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TalentMatch^®

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We are looking for a detail-oriented Receptionist to join our team in New York, NY. This contract position offers an opportunity to provide excellent front desk support and facilities assistance, ensuring smooth day-to-day operations. The ideal candidate will excel in customer service and administrative tasks, contributing to an organized and welcoming workplace environment.

Responsibilities:

• Welcome visitors, clients, and applicants, ensuring a positive first impression while following security protocols.

• Manage meeting and conference room arrangements, including setup, catering orders, and technological equipment preparation.

• Handle clerical tasks such as distributing office packages and maintaining inventory of supplies.

• Coordinate incoming and outgoing mail, packages, and freight, arranging messenger services as necessary.

• Provide guest hospitality services, including transportation arrangements, ticket bookings, and reservations.

• Maintain a clean and organized reception area and public spaces, ensuring furniture is properly positioned.

• Report and document any issues with furniture, fixtures, or equipment to the facilities or property management team.

• Assist in planning and setting up employee engagement events and activities as directed.

• Follow established procedures to complete tasks efficiently, with limited discretion under supervision.

• Perform other administrative duties as assigned by the supervisor.

]]> • Demonstrated ability to follow standard work routines and procedures.
• Strong communication skills for exchanging straightforward information.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent organizational skills and an ability to manage multiple tasks effectively.
• Basic mathematical skills to calculate percentages, discounts, and markups.
• A hospitality-focused mindset with a commitment to providing exceptional service.
• Familiarity with basic computer functions and office equipment.]]>

TalentMatch^®

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We are looking for an Account Services Representative to be responsible for processing high-volume daily order entry and billing transactions with exceptional accuracy and attention to detail. This role serves as a key liaison between customers, the sales force, and internal departments to resolve issues related to orders, billing, accounts receivable, and returns while maintaining strong customer relationships. The position requires excellent organization, communication, and problem-solving skills in a fast-paced environment.

Key Responsibilities:

· Process multiple daily order entry and billing transactions with a high level of accuracy and attention to detail.

· Resolve issues related to orders, billing discrepancies, accounts receivable, and returns in a timely and professional manner.

· Maintain and update customer accounts, ensuring data accuracy and proper documentation.

· Communicate directly with the sales force, internal departments, and clients to pursue and resolve order- and account-related issues.

· Provide high-quality customer service while meeting quality standards and customer satisfaction expectations.

· Demonstrate strong follow-up skills to ensure issues are fully resolved.

· Maintain composure and professionalism during high-volume or stressful situations.

· Support business needs by working beyond standard hours when required.

]]> Qualifications:

· Prior order processing experience.

· 2+ years of customer service, account services, or account management experience.

· Demonstrated accuracy in data entry and report generation.

· Strong problem-solving, communication, and organizational skills.

· Proven customer service skills, including customer needs assessment, meeting service quality standards, and evaluating customer satisfaction.

· Demonstrated phone skills with the ability to remain professional and composed in stressful situations.

· Proficiency with Microsoft Excel and Outlook.

· High School Diploma or equivalent.

· Valid driver’s license with a good driving record.

· Ability to work independently (self-directed), meet goals, and manage priorities effectively.

· Ability and willingness to work successfully in a team environment.

· Flexibility to work extended hours as business needs require.

Preferred Qualifications:

· Experience working with an ERP system, preferably Oracle.

· Associate’s Degree or equivalent relevant work experience.

· Prior experience supporting hospital customers or working within the medical implant industry.

· Demonstrated experience working in high-volume, detail-driven order management environments.

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TalentMatch^®

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Our client is looking for a motivated and detail-oriented Senior Customer Service Lead to oversee a team of customer service representatives and enhance overall client satisfaction. Based in Hoffman Estates, Illinois, this role is pivotal in managing customer accounts, improving operational workflows, and ensuring seamless order-to-cash processes. The ideal candidate will thrive in a collaborative environment, driving efficiency while mentoring team members to deliver exceptional service.

Responsibilities:

• Supervise and coordinate customer order processing, delivery schedules, and sales orders while ensuring smooth transitions to fulfillment and accounting teams.

• Establish and enforce response-time service level agreements (SLAs) for customer inquiries, coaching team members to meet accuracy and speed benchmarks.

• Analyze customer order patterns and inventory signals to proactively secure orders and avoid service disruptions.

• Collaborate with sales teams to forecast demand and provide actionable input during Monthly Sales & Inventory planning meetings.

• Streamline workflows for quotes, pricing, inventory availability, and delivery timelines, ensuring documentation of standard procedures for consistency.

• Mentor customer service representatives through regular one-on-one meetings, performance evaluations, and cross-training initiatives to build team expertise.

• Drive process improvements that enhance inventory management and order accuracy, contributing to overall operational efficiency.

• Partner with stakeholders to ensure customer insights are effectively translated into supply chain strategies and actionable volume signals.

• Maintain and update department standard operating procedures (SOPs) to reflect best practices and efficiency goals.

• Perform additional tasks and projects as assigned to support the department's objectives.

Hybrid schedule (Mon–Thurs onsite, Fridays remote)

Compensation: $70k–$85k + 10% bonus (based on company performance)

Benefits: medical, dental and vision insurance, voluntary life insurance, 401k with up to 5% match, 15 days PTO, 4 personal days and 9 holidays.

]]> • Demonstrated expertise in managing order-to-cash workflows, including quotes, sales orders, fulfillment, and invoicing processes.
• Proficiency in NetSuite or similar CRM systems, with the ability to train and guide team members on system usage.
• Strong analytical skills paired with excellent communication and stakeholder management abilities.
• Proven track record of participating in demand and supply chain planning meetings, turning customer data into actionable insights.
• Bachelor's degree in Business Administration, Supply Chain Management, Operations Management, Communications, or equivalent detail-oriented experience.
• Calm and composed under pressure, with a meticulous approach to documentation and process adherence.
• Experience mentoring and developing team members to create a high-performing, collaborative work environment.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

]]>

Responsibilities:
• Engage members in meaningful conversations to understand their banking needs and recommend appropriate services or account options.
• Handle routine financial transactions such as deposits, withdrawals, transfers, loan payments, and other teller activities with accuracy and efficiency.
• Open new accounts, update existing account details, and complete maintenance requests while following established policies and compliance standards.
• Investigate member questions, resolve account concerns, and provide clear information about available products, services, and credit union resources.
• Manage a personal cash drawer by opening, closing, balancing daily totals, and maintaining approved cash limits throughout the workday.
• Support branch operations by recording night deposits, mail deposits, and other controlled transactions as part of dual-control procedures.
• Contribute to business development efforts by promoting relevant financial products, making outbound member calls when needed, and helping the branch meet performance goals.
• Monitor transactions for irregularities, follow security procedures, and help protect the organization by identifying potentially fraudulent activity or documentation.
• Assist with additional branch coverage, electronic member inquiries, translation support, self-assessments, and other assigned projects as needed.]]> • Previous experience handling cash in a bank, credit union, or similar customer-facing environment is preferred.
• Strong customer service background with the ability to communicate professionally in a fast-paced setting.
• Comfortable using computers for data entry, typing, and navigating business software such as Microsoft Word, Excel, and Outlook.
• Ability to stay organized, maintain accuracy, and manage multiple priorities with close attention to detail.
• Good judgment, problem-solving ability, and a team-oriented approach to daily work.
• Flexibility to work evenings, weekends, and travel to nearby branches when business needs require it.]]>

TalentMatch^®

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Are you a dynamic leader with a passion for customer satisfaction and team development? Our organization is seeking a motivated Call Center Customer Service Manager to oversee daily operations, drive performance, and cultivate a positive work environment in our fast-paced call center.

Responsibilities:

Lead and inspire a team of customer service agents to deliver outstanding service across all channels.
Monitor and analyze key performance metrics, implementing strategies to improve customer experience and operational efficiency.
Provide ongoing coaching, training, and feedback to support staff development and ensure high performance.
Handle escalated customer issues, ensuring swift and effective resolution.
Manage scheduling, resource allocation, and workforce planning to maintain optimal coverage.
Collaborate cross-functionally with other departments to identify opportunities for process improvements.
Report regularly to senior leadership on department achievements, challenges, and plans for continuous improvement.

]]>

Proven experience managing a customer service or call center team.

Exceptional communication, interpersonal, and organizational skills.

Proficiency with call center systems and reporting tools.

Ability to thrive in a fast-paced environment and manage multiple priorities.

A customer-focused mindset and a commitment to service excellence.

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TalentMatch^®

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Responsibilities:
• Design and produce weekly bulletins using Adobe InDesign.
• Maintain and update parish records, including documentation for baptisms, weddings, and funerals.
• Coordinate logistics for special events, ensuring effective communication with relevant stakeholders.
• Provide support for leadership meetings, including preparing agendas and managing follow-ups.
• Oversee payroll processing and ensure accurate financial workflows.
• Manage the online giving system and maintain structured digital filing systems.
• Administer and oversee Google Workspace, calendars, and operational reporting.
• Update and maintain the website's architecture and content calendar.
• Facilitate digital outreach efforts to engage the parish community.
• Order and manage office supplies to ensure smooth day-to-day operations.]]> • Proficiency in Adobe InDesign and other design tools.
• Familiarity with maintaining records for events such as baptisms and weddings.
• Strong organizational skills for coordinating meetings and logistics.
• Experience with payroll processing for small teams.
• Knowledge of managing online giving systems and financial workflows.
• Proficiency in using Google Workspace for operational tasks.
• Ability to maintain structured digital filing systems and update content calendars.]]>

TalentMatch^®

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We are looking for an organized and detail-oriented Construction Scheduler to join our team in Lodi, California. In this long-term contract role, you will play a vital part in supporting construction projects from start to finish, ensuring efficiency, accuracy, and seamless coordination. This position offers an excellent opportunity to contribute to the success of dynamic construction initiatives.

Responsibilities:

• Manage and maintain project schedules, ensuring timely updates and coordination across all stages of construction.

• Oversee resource allocation and administrative processes to support project execution, including documentation and data management.

• Ensure accuracy and completeness of construction-related documentation, such as timekeeping records, purchasing transactions, and change order details.

• Handle inbound calls and inquiries, providing timely and thorough responses to internal and external stakeholders.

• Maintain calendars and schedules for construction teams, ensuring efficient time management and task prioritization.

• Support payroll, billing, and financial reporting processes by providing accurate and organized project data.

• Coordinate with various departments to ensure smooth project workflows and resolve administrative challenges.

• Assist in project closeout procedures, ensuring all documentation and records are properly finalized and archived.

• Monitor and update construction schedules to align with project goals and deadlines.

]]> • Minimum of 2 years of experience in administrative support roles, preferably within the construction or contractor industry.

• Proficiency in managing schedules and coordinating resources for complex projects.

• Strong organizational skills with the ability to maintain accurate and detailed documentation.

• Experience with timekeeping, purchasing, and financial tracking systems.

• Excellent communication skills for handling inbound calls and coordinating with team members.

• Ability to effectively manage calendars and prioritize tasks in a fast-paced environment.

• Familiarity with construction schedules and related administrative processes.

• Proficiency in Microsoft Office Suite and other project management tools.

Call 209.279.5269 once application has been completed.

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TalentMatch^®

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We are looking for a detail-oriented Property Administrator to support day-to-day property operations in Northridge, California. This contract position with potential for a permanent opportunity is ideal for someone who brings hands-on experience in property management and leasing support across residential and commercial environments. The person in this role will help maintain organized property records, coordinate tenant-related activities, and assist with administrative processes that keep operations running smoothly.

This position is 100% onsite in Northridge (San Fernando Valley). Full time schedule.

Responsibilities:

• Oversee administrative tasks that support the daily operation of residential and commercial properties, ensuring records and communications remain accurate and up to date.

• Assist with leasing activities by preparing documentation, responding to tenant and prospect inquiries, and helping coordinate unit or space availability.

• Maintain tenant files, lease information, and property data within Yardi Software and other internal systems with a high level of accuracy.

• Coordinate with property managers, vendors, and tenants to track service requests, follow up on outstanding issues, and support timely resolution.

• Prepare routine reports, notices, and correspondence related to occupancy, renewals, and general property administration.

• Support rent collection processes, invoice tracking, and other basic accounting-related administrative duties as needed.

• Help monitor compliance with lease terms, property procedures, and documentation requirements across assigned locations.

• Contribute to smooth office operations by organizing contracts, managing calendars, and assisting with special projects tied to property management needs.

]]> • Practical knowledge of residential property management, commercial property management, and leasing coordination.
• Experience using Yardi Software for tenant records, lease administration, or property-related reporting.
• Strong organizational skills with the ability to manage multiple priorities and maintain detailed documentation.
• Clear written and verbal communication skills for working with tenants, vendors, and internal stakeholders.
• Proficiency with standard office software and general administrative processes in a fast-paced environment.
• Ability to work independently while also collaborating effectively with property management teams.]]>

TalentMatch^®

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Responsibilities:
• Perform accurate data entry to maintain and update leasing records and related documentation.
• Utilize Yardi software to manage property information and ensure all leasing data is up-to-date.
• Support the leasing team with administrative tasks, including scheduling and correspondence.
• Collaborate with internal teams to ensure smooth communication and coordination of leasing activities.
• Assist in preparing reports and summaries related to leasing operations and tenant management.
• Maintain organized records and files to ensure compliance with company standards.
• Address inquiries from tenants and prospective clients, providing exceptional customer service.
• Contribute to process improvements and streamline administrative workflows.
• Ensure consistent adherence to policies and procedures within the leasing department.]]> • Proficiency in data entry with a high level of accuracy.
• Familiarity with Yardi software or similar property management systems.
• Background in real estate or property management is highly desirable.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a hybrid work environment.
• Commitment to maintaining confidentiality and professionalism.]]>

TalentMatch^®

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We are looking for an organized Board Record Specialist to support public-sector administrative operations in Clearwater, Florida. This contract opportunity with permanent potential is ideal for someone who can manage documentation, coordinate meeting-related records, and handle public-facing transactions with accuracy and professionalism. The role supports board and departmental processes, including official records, public notices, and regulatory documentation, while helping maintain efficient day-to-day operations.

Responsibilities:

• Support leadership and department staff with a wide range of administrative tasks and daily operational needs.

• Maintain and update official files in the contract database, prepare board-related documentation, and distribute finalized orders and records.

• Review submitted materials for completeness and recordability before filing or further processing.

• Receive payments, balance cash activity, and reconcile transactions in accordance with established procedures.

• Coordinate the publication of public hearing notices for the Board of County Commissioners and other county departments.

• Process permit applications and prepare ordinances and related documents for submission to the appropriate state office.

• Assist with administrative activities tied to the Value Adjustment Board and Floodplain Management Program.

• Attend meetings and hearings, capture accurate records, draft minutes and verbatim transcripts, and complete all follow-up documentation after each session.

• Research and verify details to ensure official records, summaries, and supporting documentation are accurate and complete.

• Work varied schedules when required, including mandatory coverage during emergencies, disaster response, or other special situations.

]]> • Strong written communication skills with the ability to prepare accurate meeting notes, minutes, and formal correspondence using proper grammar.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience handling data entry, document review, and records management with strong attention to detail.
• Ability to support meetings through scheduling, note-taking, and coordination of in-person or committee-based sessions.
• Comfortable assisting the public and internal stakeholders through phone, email, and in-person customer service.
• Ability to manage payment-related tasks, maintain confidentiality, and work accurately under deadlines.
• Flexibility to adapt to changing priorities and work nonstandard schedules when operational needs require it.]]>

TalentMatch^®

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Human Resources Administrator

Are you an organized, people-focused professional who enjoys being the go-to resource for employees? Do you thrive in a fast-paced environment where no two days look the same? Our client, a respected non-profit healthcare organization, is seeking a Human Resources Administrator to support their HR Director and play a key role in delivering an exceptional employee experience.

This is an excellent opportunity for someone looking to grow their HR career while making a meaningful impact within a mission-driven organization.

What You’ll Do

As the HR Administrator, you’ll be a vital part of the HR function—supporting employees, maintaining processes, and ensuring smooth day-to-day operations:

Serve as a first point of contact for employee questions related to benefits, HR policies, and the employee handbook
Support onboarding efforts, including new hire orientation and documentation
Manage and maintain accurate HR records, digital files, and employee data
Oversee the I-9 process and assist with employment verification
Track and manage recruitment activity, including interview status, hires, and background checks
Coordinate pre-employment processes such as reference checks and background screenings
Assist employees during open enrollment by guiding them through benefit selections
Support offboarding processes, including preparing separation documentation
Partner with HR leadership on unemployment documentation (training provided over time)
Maintain and update HR systems including Paylocity, E-Verify, and background check platforms
Contribute to employee engagement initiatives, including anniversary and birthday celebrations
Assist with general administrative and HR-related projects as needed

What We’re Looking For

Associate’s Degree required
Strong communication and interpersonal skills—you’ll interact with employees at all levels
Highly organized with strong attention to detail and the ability to manage multiple priorities
Comfortable working with HR systems and technology
A proactive, team-oriented mindset with a willingness to jump in and help wherever needed
Ability to handle sensitive information with professionalism and confidentiality

Why You’ll Love This Role

Opportunity to grow within HR and expand your skillset
Work closely with an experienced HR Director
Be part of a mission-driven organization that values employee engagement and culture
Make a direct impact on employee experience and organizational success

]]> • At least 1 year of experience in human resources support, HR administration, or a related administrative role.
• Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization.
• Demonstrated ability to stay organized, manage multiple tasks, and maintain close attention to detail in a fast-paced setting.
• Experience working with HR systems, databases, or other workplace technology tools.
• Knowledge of or exposure to background checks, HR administrative processes, and benefits support activities.
• Ability to handle sensitive employee information with discretion, sound judgment, and confidentiality.
• Team-oriented approach with a proactive attitude and willingness to support evolving business needs.]]>

TalentMatch^®

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Our client is seeking a Customer Service Representative to join their team and serve as a key point of contact for customers. This role is responsible for handling inquiries, resolving issues, processing requests, and ensuring a positive customer experience. The ideal candidate is professional, detail-oriented, and committed to delivering outstanding service in a fast-paced environment.

Key Responsibilities

Respond to customer inquiries via phone, email, and chat in a timely and professional manner
Resolve customer concerns, complaints, and service issues with empathy and efficiency
Process orders, returns, account updates, and other customer requests accurately
Maintain detailed and accurate customer records in CRM or other internal systems
Escalate complex issues to the appropriate department when needed
Provide product, service, and policy information to customers
Follow up on open issues to ensure timely resolution and customer satisfaction
Collaborate with internal teams to support service delivery and problem resolution
Meet performance goals related to response times, quality, and customer satisfaction
Assist with administrative or departmental support tasks as assigned

Qualifications

High school diploma or equivalent required; associate or bachelor’s degree preferred
1+ years of customer service, call center, or client support experience preferred
Strong verbal and written communication skills
Excellent problem-solving and conflict-resolution abilities
Ability to manage multiple tasks and work effectively in a fast-paced environment
Strong attention to detail and organizational skills
Proficiency with Microsoft Office and customer service or CRM systems
Positive attitude and a team-oriented approach

Preferred Skills

Experience in a high-volume customer service setting
Familiarity with CRM platforms and ticketing systems
Ability to remain calm and professional in challenging situations
Bilingual skills are a plus, depending on client needs

]]> • Strong communication skills, both verbal and written, to effectively interact with customers.
• Ability to handle multiple tasks and prioritize responsibilities in a fast-paced setting.
• Proficiency in order entry and data management systems.
• Familiarity with handling inbound and outbound calls.
• Problem-solving skills to address customer concerns and provide effective resolutions.
• Attention to detail to ensure accuracy in data entry and customer interactions.
• A customer-focused attitude with a commitment to delivering exceptional service.]]>

TalentMatch^®

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We are looking for a dedicated Part-Time, Leasing Agent to join our team in Sunnyvale, California. In this role, you will play a vital part in supporting administrative and leasing operations for residential properties. The ideal candidate will bring strong organizational skills, exceptional communication abilities, and a customer-focused approach to help ensure smooth property management processes.

Standard workdays are Sunday, 10am to 4pm; Monday, 8am to 5pm; and Wednesday, 8am to 5pm. Additional days may be required to cover for staff absences due to illness or vacations.

Responsibilities:

• Welcome customers and guide prospective residents through tours of available units.

• Perform essential administrative tasks, including filing, preparing notices, processing change of occupancy forms, and creating proof of residency letters.

• Assist with the preparation and management of leasing documents, ensuring accurate and organized resident files.

• Oversee the change of occupancy process by tracking and following up on required paperwork.

• Draft and distribute official communications to residents in a timely manner.

• Coordinate leasing activities such as scheduling unit showings and providing detailed unit information to potential tenants.

• Operate office equipment and software effectively to support daily administrative needs.

• Perform additional administrative duties as assigned to support property operations.

]]> • Excellent interpersonal and verbal communication skills.
• Strong organizational abilities with keen attention to detail.
• Proficiency in using office equipment and basic computer programs.
• Ability to manage multiple tasks efficiently and thrive in a fast-paced environment.
• Familiarity with property management systems like Yardi is a plus.
• Knowledge of residential property management and leasing processes.
• Comfortable working both independently and collaboratively within a team.]]>

TalentMatch^®

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Our client is expanding its customer operations team to support increased demand and we are recommending the best talent to contribute to their team in a Customer Service Center Processing Representative capacity.

The Customer Service Center Processing Representative role is perfect for focused, heads‑down processors who thrive in a task‑driven environment. This role of the CSC Processing Rep is critical to the processing department and ideal for someone who enjoys staying “in the zone” and moving work forward efficiently.

What You’ll Do:

Process actions from CSC worklists with attention to detail (ex: beneficiary changes, reinstatements, loans and cash surrenders)
Analyze member inquiries; determine steps for resolution; and accurately process within required timeframes
Maintain accuracy on key financial and administrative tasks
Stay productive and manage your workflow independently
Collaborate when needed by reaching out to trainers and team members

Apply now and/or contact our team today at (563) 359-7535 - Erin and Christin are great points of contact for this role!

]]> Who Thrives in This Role:

Self‑motivated, disciplined, and strong at managing time independently
Successful working remotely or in a hybrid environment
Not afraid to ask questions and collaborate with trainers or teammates
Prior Microsoft Teams experience (including screen sharing) is a plus

Why This Role?

If you’re looking for a role where you can focus, be productive, and work independently while still being part of a supportive team, this could be the perfect fit for you.

]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

]]>

Responsibilities:
• Provide support for employee relations activities, including handling terminations, disciplinary actions, and maintaining accurate documentation.
• Manage and maintain employee records, ensuring all files are accurately scanned, filed, and digitally organized.
• Oversee timekeeping processes, including monitoring timecards and attendance tracking.
• Assist with payroll preparation by reviewing and verifying payroll-related data and generating labor reports.
• Administer benefits enrollment and changes through vendor systems and platforms, ensuring compliance.
• Coordinate with benefit providers to manage communications and resolve employee inquiries.
• Support the administration and reporting of HR systems, ensuring data accuracy and compliance.
• Contribute to ongoing projects such as digitizing employee files and improving shared drive organization.
• Assist in optimizing HR documentation systems to enhance efficiency and organization.
• Track and manage incidents, ensuring proper documentation and follow-up actions.]]> • Hands-on experience with payroll, benefits administration, and compliance-related tasks.
• Familiarity with HRIS platforms, particularly ADP Workforce Now, is highly preferred.
• Proven ability to work independently and manage multiple priorities effectively.
• Strong attention to detail with a high level of discretion in handling sensitive information.
• Experience in improving organizational processes and systems.
• Excellent communication and problem-solving skills.
• A proactive mindset with the ability to adapt quickly to changing business needs.]]>

TalentMatch^®

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Responsibilities:
• Manage front desk operations, including greeting visitors and answering multi-line phone systems.
• Handle inbound calls in a courteous manner and direct them to the appropriate departments.
• Operate and maintain a switchboard system with up to 10 lines.
• Perform filing and organizational tasks to ensure office records are well-maintained.
• Assist with administrative duties such as scheduling meetings and handling correspondence.
• Ensure the reception area is tidy, organized, and welcoming for guests.
• Provide accurate information to callers and visitors regarding company services and procedures.
• Coordinate parking arrangements in the open lot for employees and visitors.
• Support various office functions across three connected buildings as needed.
• Uphold a business casual dress code while representing the company in a courteous manner.]]> • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong ability to manage multi-line phone systems efficiently.
• Excellent communication and interpersonal skills.
• Demonstrated organizational and multitasking abilities.
• Ability to work 100% onsite in Anaheim, California.
• Detail-oriented demeanor and adaptability in a dynamic work environment.
• Comfortable working in a contract-to-permanent arrangement.]]>

TalentMatch^®

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We are looking for a dedicated Talent Acquisition Specialist to join our team in Baton Rouge, Louisiana. In this short-term contract to permanent position, you will play a critical role in sourcing, attracting, and selecting top talent for our organization. This role offers the opportunity to make a lasting impact on our workforce while contributing to the overall success of our team.

Responsibilities:

• Manage the full-cycle recruitment process, including sourcing, screening, interviewing, and onboarding candidates.

• Develop and implement effective talent acquisition strategies to attract high-quality candidates.

• Build and maintain strong relationships with hiring managers to understand their staffing needs and provide tailored recruiting solutions.

• Utilize various sourcing methods, including job boards, social media, and networking, to identify potential candidates.

• Promote the organization's employer brand to enhance visibility and attract top talent.

• Maintain accurate records of recruitment activities and track key performance metrics.

• Ensure compliance with all employment laws and company policies throughout the recruitment process.

• Collaborate with HR and management teams to align recruitment efforts with organizational goals.

• Stay updated on industry trends and best practices in talent acquisition to continuously improve processes.

• Assist with workforce planning and forecasting to ensure future staffing needs are met.

]]> • Strong knowledge of talent acquisition strategies and tools.
• Familiarity with employer branding techniques to enhance recruitment efforts.
• Excellent communication and interpersonal skills to build relationships with candidates and hiring managers.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in using recruitment software and platforms.
• Understanding of employment laws and regulations.
• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.]]>

TalentMatch^®

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Responsibilities:
• Greet and check in patients, ensuring all necessary forms and documentation are completed accurately.
• Schedule and manage patient appointments using EMR systems, ensuring efficient time management.
• Handle incoming calls, provide information, and route inquiries to the appropriate staff members.
• Maintain and update patient records in compliance with healthcare regulations and privacy standards.
• Assist with insurance verification and billing processes to streamline administrative workflows.
• Communicate effectively with patients and staff, including providing bilingual support in Spanish.
• Ensure the front office area is organized and welcoming for patients and visitors.
• Collaborate with medical staff to support daily operations and resolve any scheduling conflicts.
• Adhere to healthcare protocols and maintain confidentiality at all times.]]> • Proficiency in using EMR systems and scheduling software.
• Bilingual in Spanish and English, with excellent communication skills in both languages.
• Familiarity with medical terminology and front office operations.
• Strong organizational skills and the ability to multitask in a fast-paced environment.
• Demonstrated ability to provide outstanding customer service and maintain professionalism.
• Availability to wear scrubs provided by the employer as part of the dress code.
• Certified in Epic or other relevant EMR systems is highly preferred.]]>

TalentMatch^®

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We are looking for a detail-oriented Logistics Coordinator to join our team in Century City, California. In this contract position, you will support the International Logistics Manager with shipment execution, sample handling, and documentation management. This role requires a proactive approach to meeting deadlines and ensuring smooth operations in a fast-paced environment. This is a part-time opportunity (20 hrs/week, 9am–1pm), with the potential for expanded hours in the future into full time work.

Responsibilities:

• Process sample requests from the sales team promptly and identify cost-effective shipping methods.

• Coordinate all aspects of sample shipments, including documentation, tracking, and delivery updates.

• Assist with international shipping processes by organizing and reviewing supplier and freight documents.

• Monitor shipment timelines and address potential delays to ensure timely deliveries.

• Prepare and maintain export documentation, including invoices, packing lists, and certifications.

• Communicate with freight forwarders to secure quotes, confirm bookings, and track shipments.

• Maintain accurate records of shipping costs, shipment logs, and delivery outcomes.

• Support the finance team by verifying invoices and assisting with record-keeping for audits.

• Update and archive contract-related and compliance documents for easy retrieval.

• Collaborate with internal teams to prepare weekly shipment summaries and status reports.

]]> • Exceptional attention to detail and accuracy in managing documentation.
• Strong communication and follow-up skills to ensure smooth coordination.
• Proficiency in Microsoft Office tools, including Teams, for efficient collaboration.
• Ability to handle multiple tasks effectively within tight deadlines.
• Familiarity with export documentation or freight forwarding is an advantage.
• Multilingual skills (such as Spanish, Korean, or Mandarin) are a plus.
• Experience with courier services or handling small-lot international shipments is preferred.]]>

TalentMatch^®

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Our client is seeking a proactive and detail-oriented Administrative Assistant to join their team. This role is ideal for a self-starter who can establish and optimize policies and procedures to enhance customer satisfaction and streamline sales order processes. You will collaborate closely with our sales team and customers to ensure smooth and efficient order management. This is contract to permanent, fully remote (candidate has to be local to Pittsburgh as hiring manager resides in Pittsburgh.) Pay is $23-$25, depending on experience.

Key Responsibilities: • Develop and Implement Policies & Procedures – Establish clear guidelines for customer service operations, ensuring consistency and efficiency in handling inquiries, orders, and issues. • Optimize the Sales Order Process – Evaluate and improve the current sales order workflow to increase efficiency, accuracy, and customer satisfaction. • Collaborate with Sales Team & Customers – Act as a liaison between the sales team and customers to ensure seamless order processing and address any issues that arise. • Ensure Customer Satisfaction – Proactively address customer concerns, resolve order discrepancies, and provide excellent service to maintain strong client relationships. • Monitor & Report on Performance – Track key performance indicators (KPIs) and suggest improvements based on data-driven insights.

Company Offers: • Fully remote work flexibility (based in locally in the Pittsburgh area) • Competitive salary and benefits package • Opportunities for detail oriented growth and development with a growing organization

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TalentMatch^®

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Responsibilities:
• Manage inbound deliveries and outbound shipments, ensuring materials are received, processed, packed, and dispatched accurately and on time.
• Maintain inventory accuracy by updating records, tracking item movement, and documenting serial numbers and related shipment details.
• Perform regular cycle counts and assist with broader physical inventory reviews to identify discrepancies and support corrective action.
• Organize storage areas so products are easy to locate, properly labeled, and handled in a safe and efficient manner.
• Coordinate with vendors, carriers, and internal team members to resolve shipping issues, confirm delivery activity, and keep orders moving smoothly.
• Prepare shipment documentation and verify that outgoing packages meet company standards for accuracy, presentation, and completeness.
• Work closely with sales and other internal stakeholders to identify potential order concerns early and help prevent customer service issues.
• Contribute to process improvements by documenting workflows, recommending efficiency gains, and supporting updates within inventory and order management systems.]]> • Strong attention to detail with the ability to maintain accurate inventory records and shipment documentation.
• Ability to lift and move items weighing up to 70 lbs on a regular basis.
• Clear communication skills for working with internal teams, suppliers, and transportation partners.
• Comfort using inventory, order tracking, or asset management software in a daily work environment.
• Experience with Salesforce or other inventory platforms such as Fishbowl, NetSuite, inFlow, or comparable systems is preferred.
• Ability to learn product information quickly and apply that knowledge to order accuracy and operational support.]]>

TalentMatch^®

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Our client is looking for an experienced Assistant Director of Talent to shape and enhance the employee journey at their organization in Chicago, Illinois. This role is pivotal in ensuring that hiring, onboarding, performance management, employee development, and engagement processes align with our mission and values. As both a strategic partner and hands-on contributor, you will design and manage equitable and efficient HR practices to support a thriving workplace.

Responsibilities:

• Manage the entire recruitment process, including drafting job descriptions, coordinating interviews, and preparing offer letters.

• Ensure compliance with federal, state, and local hiring regulations while guiding supervisors through recruitment activities.

• Facilitate candidate interviews by preparing materials, greeting applicants, and coaching interview panelists on best practices.

• Administer pre-employment processes such as background checks, reference verifications, and candidate reimbursements.

• Oversee administrative recruitment tasks, including job postings, LinkedIn Recruiter account management, and careers inbox monitoring.

• Coordinate and manage the summer internship program, collaborating with schools and internal teams to match candidates with supervisors.

• Organize orientation sessions for new hires, ensuring their onboarding experience is seamless and welcoming.

• Lead annual and mid-year performance review cycles, providing tools and training to supervisors and ensuring equitable processes.

• Develop and implement employee development plans, coordinating training opportunities and managing associated budgets.

• Partner with supervisors to address staff performance challenges and create actionable improvement plans when necessary.

Salary: $80,000–$90,000

Benefits: medical, dental, vision, disability, life insurance. For employee 100% of the premium costs covered, disability and life insurance, retirement plan and a generous paid time off plan.

Hybrid: 2–3 days onsite

]]> • Proficiency in full-cycle recruiting, including sourcing, interviewing, and onboarding.
• Strong knowledge of federal, state, and local employment regulations.
• Demonstrated ability to create and manage detail-oriented development initiatives.
• Exceptional organizational skills and attention to detail in managing HR processes.
• Experience in performance management strategies, including goal setting and feedback coaching.
• Effective communication and interpersonal skills to serve as a trusted partner to staff and supervisors.
• Familiarity with talent branding and employee engagement practices.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

]]>

Responsibilities:
• Advise managers and employees on workplace matters, including performance concerns, policy interpretation, and employee relations issues.
• Lead onboarding activities for new hires and help ensure a smooth and organized start-to-employment experience.
• Administer core HR processes and maintain accurate employee records, documentation, and day-to-day human resources support.
• Partner with leadership to provide coaching on people management practices, team dynamics, and employee performance discussions.
• Support benefits-related activities by assisting employees with questions, coordinating enrollments, and helping resolve issues as needed.
• Use HRIS platforms such as Workday to manage employee data, support reporting needs, and promote process accuracy.
• Contribute to the execution of HR programs and initiatives that strengthen compliance, consistency, and employee engagement.
• Work effectively in a hybrid setting with regular on-site presence in the Chicago office three to four days per week.]]> • Strong background handling employee relations matters and supporting performance management processes.
• Ability to coach managers with professionalism, discretion, and practical human resources guidance.
• Experience with HR administration, including onboarding, recordkeeping, and routine employee support activities.
• Knowledge of benefits administration and the ability to assist with related employee inquiries.
• Proficiency using HRIS tools, with Workday experience strongly preferred.
• Strong communication and interpersonal skills, with an approach well suited to a consulting environment.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

]]>

Responsibilities:
• Support departmental leadership with onboarding, guidance, and day-to-day coordination of mapping and records staff while assisting with additional operational needs as assigned.
• Examine completed mapping and records work for accuracy, authorize updates, and ensure approved items are properly entered and documented.
• Maintain daily backlog and tracking databases in company applications so critical mapping information is current, accessible, and aligned with regulatory and operational expectations.
• Prepare recurring and ad hoc performance reports to measure progress against safety targets, compliance obligations, and other key service metrics.
• Administer record retention activities by organizing historical maps and documents, processing files for storage, and ensuring materials are handled according to established policies.
• Partner with supervisors to evaluate departmental performance, identify root causes of delays or quality issues, and recommend practical improvements.
• Contribute to quality assurance practices and procedural enhancements related to upstream gas work order and mapping processes to improve turnaround times and consistency.
• Coordinate the collection and entry of mapping-related data into enterprise systems to support safe utility operations and reliable records management.]]> • At least 2 years of experience in mapping, engineering records, geographic information systems, drafting, or a closely related function is preferred.
• Working knowledge of Esri enterprise applications and utility network concepts is highly desirable.
• Ability to lead, coach, and develop personnel in both electronic and manual mapping or information management environments.
• Familiarity with regulatory requirements, local and state codes, and internal standards relevant to utility records and compliance.
• Strong written and verbal communication skills with the ability to collaborate effectively across teams.
• Proficiency with Microsoft Office Suite and comfort using databases, reporting tools, and record management systems.
• Availability to work onsite in Providence, Rhode Island five days per week in a non-driving role.]]>

TalentMatch^®

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We are looking for an organized and proactive Executive Assistant to support the CEO of a well-established organization in Bothell. This contract opportunity has the potential to become permanent and is ideal for someone who excels at managing complex schedules, coordinating travel, and keeping executive operations running smoothly. The right candidate will bring strong judgment, attention to detail, and the ability to handle shifting priorities in a dynamic setting.

Responsibilities:

• Manage executive calendars, prioritize scheduling needs, and ensure meetings are arranged efficiently across changing priorities.

• Coordinate domestic and business travel plans, including itineraries, reservations, and schedule adjustments as needed.

• Prepare meeting logistics for leadership, including scheduling, materials coordination, and follow-up support.

• Record and organize meeting notes, action items, and key decisions to help maintain accountability and alignment.

• Provide day-to-day administrative support to executives, handling correspondence, documentation, and routine coordination tasks.

• Serve as a central point of communication for executive-related matters, helping streamline internal and external interactions.

• Track deadlines, appointments, and upcoming commitments to help leadership stay organized and prepared.

]]> • Proven experience supporting executives or senior leaders in an executive assistant capacity.

• Strong ability to manage calendars, coordinate meetings, and balance competing scheduling demands.

• Experience arranging business travel and handling related logistics with accuracy and efficiency.

• Skilled in documenting meeting discussions and capturing clear, actionable minutes.

• Excellent organizational skills with strong attention to detail and follow-through.

• Effective written and verbal communication skills in a business setting.

• Ability to maintain discretion and handle sensitive information with care.

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TalentMatch^®

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Robert Half is partnering with a respected local organization to hire an experienced HR Manager. This role is ideal for a senior HR professional who thrives in a fast‑paced environment and enjoys balancing strategic initiatives with hands‑on leadership.

Key Responsibilities

Lead day‑to‑day HR operations including employee relations, performance management, compliance, and policy development.
Serve as a trusted advisor to managers on employee relations, coaching, disciplinary actions, and investigations.
Oversee HR compliance including EEO-1, FMLA, ADA, labor law postings, unemployment claims, and annual reporting.
Act as HR lead for new site openings, clinician contract renewals, HRSA support, and organizational projects.
Manage HRIS administration as the system super‑user: data integrity, workflows, reporting, and system optimization.
Partner closely with leadership to support culture initiatives, organizational change, and process improvement.
Deliver training to management teams on recruitment, employee relations, and HR policies.

]]> What We’re Looking For

10+ years of progressive HR leadership experience (healthcare strongly preferred).
Deep expertise in employee relations, HR compliance, and HRIS management.
Strong analytical and data reporting skills—Excel proficiency required.
Proven ability to lead change, build strong relationships, and influence across all levels.
Exceptional communication skills and a commitment to fostering a positive, inclusive workplace.
Bachelor's degree required; Master’s degree a plus.

If you are a forward-thinking HR leader ready to elevate organizational performance and culture, apply today or connect with a Robert Half recruiter to learn more. Contact Robert Half directly at 610-882-1700!

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TalentMatch^®

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• Proficiency in patient scheduling and handling insurance authorizations.
• Familiarity with Electronic Medical Records (EMR), preferably Epic.
• Strong understanding of basic medical terminology.
• Exceptional organizational skills and attention to detail.
• Reliable, courteous, and committed to delivering patient-centered care.
• Ability to work effectively as part of a team in a fast-paced environment.
• Experience with sleep disorder or sleep medicine practices is a plus.]]>

TalentMatch^®

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Responsibilities:
• Serve as the primary administrative support on a bustling construction jobsite, ensuring efficiency in daily operations.
• Coordinate with jobsite personnel, delivery drivers, and catering services to maintain seamless workflows.
• Manage office supply inventory and handle procurement to ensure the workspace remains well-equipped.
• Oversee email correspondence and provide timely responses to inquiries from team members and external stakeholders.
• Perform data entry tasks with precision and maintain organized records for easy access and reference.
• Utilize Microsoft Word and Outlook to create and manage documents and communications.
• Greet visitors, answer phone calls, and provide receptionist support as needed.
• Assist in scheduling and maintaining calendars for meetings and other jobsite activities.
• Adapt to changing priorities and tasks in a dynamic, quick-paced environment.
• Ensure compliance with company policies and procedures in all administrative activities.]]> • Proficiency in Microsoft Word and Outlook for document creation and email management.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, for effective interaction with diverse stakeholders.
• Familiarity with data entry processes and maintaining accurate records.
• Ability to manage office supplies and ensure timely restocking as needed.
• Experience in receptionist duties, including greeting visitors and handling phone calls.
• Demonstrated ability to adapt to a dynamic work environment and prioritize tasks effectively.]]>

TalentMatch^®

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Responsibilities:
• Handle inbound and outbound calls to assist patients with scheduling, insurance inquiries, and registration needs.
• Verify patient insurance coverage, including copays, deductibles, and billing details, to ensure accurate documentation.
• Perform receptionist duties, such as greeting patients, answering questions, and directing them to the appropriate departments.
• Maintain accurate and up-to-date records in the computer system, adhering to established protocols and procedures.
• Collaborate with clinical staff to optimize patient flow and ensure adherence to operational guidelines.
• Assist patients in understanding their medical coverage and financial responsibilities, providing guidance as needed.
• Execute clerical tasks such as typing, labeling, and maintaining paper and electronic files.
• Support financial operations through ad hoc tasks and documentation as required.
• Follow established protocols for clinical trial operations and ensure compliance with labeling and documentation standards.
• Provide exceptional customer service to create a positive experience for every patient.]]> • Need to be available to work three 12 hours shifts during the week from 6am-6:30p and four 12 hour shifts the following week with weekend and holiday rotations.

• Proven experience in customer service, preferably in a healthcare or call center environment.

• Strong communication skills, both verbal and written, to interact effectively with diverse individuals.

• Familiarity with insurance verification processes, including understanding copays and deductibles.

• Proficiency in computer systems and typing for accurate data entry and record maintenance.

• Ability to multitask and manage time efficiently in a fast-paced environment.

• Knowledge of medical procedures, billing, and scheduling practices.

• Attention to detail and adherence to established protocols and procedures.

• Experience with receptionist or clerical duties in a detail-oriented setting.

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TalentMatch^®

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We are looking for a dedicated Customer Service Representative to join our team on a long-term contract basis in Joliet, Illinois. In this role, you will serve as the first point of contact for customers, addressing inquiries and resolving issues with attention to detail and efficiency. This position is ideal for individuals with strong communication skills who thrive in a fast-paced environment.

Responsibilities:

• Respond to customer inquiries via phone and email, ensuring timely and accurate resolutions.

• Handle inbound and outbound calls with attention to detail and courtesy.

• Process customer orders and maintain accurate records using Jonas Club Software.

• Provide support with order entry tasks, ensuring all data is input correctly.

• Collaborate with team members to address complex customer concerns and find effective solutions.

• Maintain a thorough knowledge of company products and services to provide informed assistance.

• Uphold a high standard of customer satisfaction by delivering exceptional service.

• Adapt to changing priorities and manage multiple tasks simultaneously.

• Follow business casual dress code guidelines to maintain a neat and appropriate appearance.

The salary range for this position is $20 to $22/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

]]> • Proficiency in order entry and handling inbound and outbound calls.
• Familiarity with Jonas Club Software or similar systems is preferred.
• Strong verbal and written communication skills.
• Ability to manage time effectively and multitask in a dynamic setting.
• Detail-oriented with a focus on accuracy in data entry.
• Comfortable working within a business casual dress code.
• Availability during standard business hours, Monday through Friday.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

]]>

Responsibilities:
• Provide day-to-day support across core human resources functions, including employee relations, onboarding, policy administration, and general HR operations.
• Partner with managers and internal stakeholders to assist with recruiting activities, candidate coordination, and talent acquisition efforts.
• Help ensure HR practices align with applicable employment laws, company policies, and compliance standards.
• Maintain accurate employee records and HR data within Workday and other HRIS tools, supporting reporting and documentation needs.
• Contribute to benefits-related administration and respond to employee questions regarding HR programs and processes.
• Support special projects and cross-functional HR initiatives, including process improvements and future system implementation activities as needed.
• Serve as a dependable resource for employees and leaders by addressing questions with professionalism, discretion, and sound judgment.]]> • At least 5 years of broad human resources generalist experience across multiple HR disciplines.

• Experience working within investment banking is highly preferred.

• Hands-on experience with employee relations, HR administration, onboarding, benefits support, and compliance.

• Familiarity with HRIS platforms, including practical experience using Workday.

• Background in talent acquisition or recruiting support within a fast-paced business environment.

• Strong understanding of general employment laws and HR best practices.

• Excellent interpersonal skills, executive presence, and the ability to communicate effectively with employees and leadership.

• High level of integrity, curiosity, adaptability, and comfort handling evolving priorities in an onsite setting.

]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are looking for a Purchasing Coordinator to support daily procurement operations for a growing team in Gainesville, Florida. This Long-term Contract position focuses on coordinating purchasing activities, maintaining accurate order documentation, and helping ensure materials are available when needed. The ideal candidate is organized, detail-oriented, and comfortable working across purchasing functions to keep supply processes running smoothly.

Daily

· Review procurement ticket queue; validate required details (customer, ship-to, part numbers, qty, requested-by, required date).

· Convert ticket → PO in CW.

· Place orders (CDW / TD SYNNEX / Pax8 etc.) and attach order confirmations.

· Update ETAs/backorders/substitutions; route approvals back to requester when substitutions required.

· Update receiving status when deliveries occur (or ensure it’s updated by the right team).

Weekly

· Open PO review:

o Past-due ETAs

o Unreceived shipments

o Orders missing confirmations

· Renewals review in CW (30/60/90-day horizon):

o Confirm renewal intent with AM/client owner

o Ensure vendor-side renewal is executed

o Trigger agreement update ticket to Billing for recurring line adjustments (so billing stays correct)

· Bill.com processing (2-way match):

o Intake vendor bills

o Match to PO (and receiving status if present)

o Route approvals per policy

o Resolve mismatches (price, qty, missing PO)

Event-driven

· RMAs/returns:

o Initiate with vendor

o Track shipments, credits, replacements

o Ensure the credit is reflected in Bill.com trail and the PO lifecycle

· Discrepancy handling:

o Wrong item/short ship/damage → coordinate fix and record outcome

]]> • Working knowledge of purchase order processing and purchasing documentation.
• Ability to manage multiple purchasing activities with strong attention to detail.
• Familiarity with standard purchasing department workflows and coordination tasks.
• Strong communication skills for working with vendors and internal stakeholders.
• Proficiency in maintaining accurate records and handling material purchasing information.
• Ability to stay organized and meet deadlines in a fast-paced environment.]]>

TalentMatch^®

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We are looking for an HR Specialist to support key human resources projects for a large global manufacturing company in the Cleveland/Charleston Tennessee area. This Long-term Contract position focuses on document management, compliance support, and coordination of HR-related initiatives that help maintain accurate employee records and organized departmental resources. The ideal candidate brings strong administrative discipline, comfort working with sensitive information, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Digitize a high volume of employee personnel records and ensure files are accurately organized within electronic storage systems.

• Transfer paper-based I-9 documentation into digital records while maintaining completeness, accuracy, and compliance standards.

• Review and update job description documents to incorporate required health and safety accountability language across applicable roles.

• Coordinate planning activities for a fourth-quarter employee event, including sourcing materials, arranging schedules, and supporting logistics.

• Organize HR and departmental storage areas, including awards, cabinets, and promotional materials, to improve accessibility and order.

• Maintain confidentiality when handling employee information and other sensitive HR documentation.

• Generate, track, and manage HR-related records and reports as needed to support project progress and administrative needs.

• Provide additional administrative and project support to the HR team as priorities evolve.

]]> • Hands-on experience maintaining personnel records and working with employee documentation in both paper and electronic formats.
• Familiarity with HRIS tools and digital document handling, including importing and exporting files.
• Knowledge of onboarding documentation and employment eligibility record management, including I-9 processing.
• Ability to work with confidential information in a regulated or compliance-focused environment.
• Strong organizational skills with the ability to manage detailed tasks and multiple assignments at the same time.
• Proficiency in generating reports and maintaining accurate records with a high level of attention to detail.]]>

TalentMatch^®

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Responsibilities:
• Manage and organize administrative tasks to support office operations effectively.
• Answer and direct inbound calls, providing excellent customer service and accurate information.
• Maintain and update records, ensuring data accuracy and confidentiality.
• Assist in preparing documents and presentations using tools like Canva.
• Coordinate schedules, appointments, and meetings to streamline team activities.
• Handle email correspondence and distribute information as needed.
• Monitor office supplies and place orders to maintain inventory levels.
• Provide general support to team members and assist in ad hoc projects as required.]]> REQUIRED:

• Proven experience in administrative assistance or a similar role.

• Strong proficiency in managing inbound calls and delivering clear, detail-oriented communication.

• Familiarity with office tools and software, including Canva.

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TalentMatch^®

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Responsibilities:
• Coordinate recruiting activities across multiple openings, helping hiring teams maintain steady progress from initial outreach through offer stage.
• Source prospective candidates through job boards, networking channels, and talent pipelines to build a strong pool of applicants with relevant experience.
• Partner with hiring managers and recruiters to schedule interviews, track candidate movement, and keep the recruitment process organized.
• Communicate with applicants in a timely and thorough manner, providing updates and ensuring a positive candidate experience.
• Assist with full cycle recruiting tasks, including posting positions, reviewing resumes, and supporting interview logistics.
• Maintain accurate recruitment records and reporting to help monitor activity, pipeline status, and recruitment outcomes.
• Contribute to employer branding efforts by supporting recruiting outreach and presenting the organization effectively to potential candidates.]]> • Working knowledge of full cycle recruiting and candidate sourcing methods.
• Experience supporting corporate recruiting processes in a detail-oriented environment.
• Strong organizational skills with the ability to manage multiple openings and competing priorities.
• Effective written and verbal communication skills for candidate and stakeholder interaction.
• Ability to work with recruiting systems, scheduling tools, and applicant tracking platforms.
• Familiarity with talent branding or employer branding support is preferred.]]>

TalentMatch^®

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We are looking for a dedicated and detail-oriented Mailroom Assistant to join our team in Lake Forest, Illinois. In this long-term contract role, you will be responsible for managing the daily operations of the mailroom, ensuring timely and accurate handling of incoming and outgoing mail and packages. This position offers the opportunity to work in a dynamic environment where organizational skills and excellent customer service are key to success.

Responsibilities:

• Handle all incoming and outgoing mail, packages, and office supplies with precision, ensuring accurate tracking and timely distribution.

• Conduct regular mail sweeps across multiple floors to ensure efficient delivery.

• Prepare outgoing mail and packages, including applying proper postage and handling international shipments with required documentation.

• Investigate and resolve issues related to undeliverable mail or unknown recipients.

• Scan and route mail electronically to recipients when necessary.

• Respond promptly and professionally to customer inquiries and service requests.

• Monitor and replenish inventory at supply stations to maintain operational efficiency.

• Keep accurate records of all mailroom activities, including logs of inbound and outbound items.

• Identify and report any equipment or workspace issues requiring maintenance or replacement.

• Provide exceptional customer service and support to all team members and clients.

The hourly salary range for this position is $17.00 to $18.00. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.

]]> • Previous experience in mailroom operations or a similar office environment.
• Proficiency in Microsoft Office tools, including Word, Excel, Outlook, and Teams.
• Strong interpersonal and customer service skills, with the ability to thrive in a fast-paced setting.
• Ability to quickly learn new processes and adapt to changing priorities.
• Self-motivated and capable of working independently with minimal supervision.
• Excellent verbal and written communication skills, demonstrating professionalism and attention to detail.
• Physical ability to walk, bend, kneel, and lift or move items weighing up to 50 lbs as needed.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Provide comprehensive calendar management for the North American VP and other senior leaders, ensuring schedules are effectively organized and conflicts are resolved.
• Arrange and coordinate travel plans, including booking accommodations and managing itineraries.
• Support the planning and execution of company events, such as team-building activities and other organizational gatherings.
• Assist in the setup and establishment of office spaces and facilities as needed.
• Stay ahead of executive needs by anticipating requirements and preparing materials in advance.
• Handle incoming and outgoing mail with a high level of confidentiality and discretion.
• Perform recruiting coordination duties, including scheduling interviews and managing candidate communications.
• Utilize Microsoft Office, SharePoint, and other company tools to manage documents and communications.
• Provide technical support for executives, including computer setup and troubleshooting.
• Occasionally work on-site to support in-office activities and operations.]]> • Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Familiarity with SharePoint and other intranet systems is highly desirable.
• Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal, with a detail-oriented approach.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Tech-savvy with the capability to assist with basic computer setup and troubleshooting.
• Flexible and adaptable to evolving responsibilities and schedules.]]>

TalentMatch^®

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Job Summary

We are seeking a highly organized and proactive Office Administrator to join the team at a reputable firm in Sacramento. The ideal candidate will play a key role in ensuring the smooth day-to-day operation of our office and delivering exceptional support to staff and visitors in a professional, high-caliber environment.

Key Responsibilities

Staff the front desk, warmly and professionally greeting guests, and managing incoming mail and packages
Schedule and set up on-site meetings, including room arrangements and required equipment
Prepare meeting materials as needed
Order and maintain inventory of office snacks and supplies
Manage relationships with vendors to ensure timely deliveries
Coordinate with the IT department to resolve office-wide IT issues
Provide basic IT troubleshooting support to staff when necessary
Perform general administrative tasks, including filing, data entry, and document preparation
Support team members with various administrative needs as required
Contribute to a positive and collaborative team culture

]]> Qualifications

Previous experience in an office administration or similar role preferred
Strong organizational and multitasking skills
Excellent verbal and written communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to work independently as well as collaboratively within a team
Customer service-oriented mindset

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TalentMatch^®

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We are looking for an experienced Executive Assistant to provide high-level support to the General Manager in Minneapolis, Minnesota. This is a Long-term Contract opportunity offering part-time hours of approximately 25 to 30 hours per week in a hybrid setting. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage confidential matters while helping senior leadership stay organized, responsive, and effective.

Responsibilities:

• Support the General Manager with day-to-day administrative coordination, ensuring priorities, schedules, and follow-up items are handled efficiently.

• Prepare clear correspondence, reports, presentation materials, and other business documents for leadership and key stakeholders.

• Organize records, track timelines, and help keep projects moving forward by monitoring deadlines and outstanding action items.

• Partner with the Communications Manager to post meeting minutes and related updates to the organization’s website.

• Handle sensitive company, financial, and personal information with a high level of discretion and sound judgment.

• Coordinate executive meetings, travel plans, and related logistics to create a seamless experience for internal and external participants.

• Interact confidently with senior executives, legal counsel, advisors, board members, and committee representatives in an effective manner.

• Contribute to a high-service environment by anticipating needs, resolving issues promptly, and supporting leadership through changing priorities.

]]> • Strong proficiency with Microsoft Office and comfort using virtual meeting platforms and digital communication tools.
• Excellent written and verbal communication skills with the ability to create clear business materials.
• Proven ability to manage confidential information with discretion and reliability.
• Strong organizational skills with the ability to balance multiple priorities and meet deadlines in a part-time schedule.
• Experience coordinating calendars, meetings, and travel arrangements for executive leadership.
• Collaborative, service-oriented approach with strong attention to detail and a proactive problem-solving mindset.
• Prior exposure to working with executive boards or committees is preferred.]]>

TalentMatch^®

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Our client is looking for a dedicated Client Services Associate to join their team in Deerfield, Illinois. This role requires excellent communication skills and a strong ability to foster relationships. If you thrive in a collaborative environment and have a passion for customer service, we encourage you to apply.

This position offers a salary of $55,000-$58,000 + bonus + health, vision, dental, 401k, PTO, and it is on-site 4 days, and Fridays are work from home.

Responsibilities:

• Act as the primary point of contact between physician-clients, their staff, and patients, ensuring seamless communication.

• Coordinate and oversee operational processes, including planning, implementing, and analyzing project outcomes.

• Support the creation and distribution of marketing materials by collaborating with graphic designers, copywriters, and printers.

• Develop and maintain strong relationships with clients to ensure satisfaction and address any concerns.

• Provide exceptional customer service to all stakeholders, consistently exceeding expectations.

• Track project progress and report on successes and areas for improvement.

• Facilitate communication between internal teams and external clients to ensure alignment on goals and deliverables.

• Ensure all patient interactions are handled with professionalism and empathy, fostering trust and confidence.Client Services Associate

]]> • Minimum of 2 years of experience in a customer service or liaison role.

• Strong interpersonal and communication skills, with the ability to build positive relationships.

• Bachelor's Degree required.

• Experience in marketing or working with creative professionals is a plus.

• Exceptional organizational skills and attention to detail.

• Ability to work collaboratively in a team-oriented environment.

• Proficiency in tracking and reporting project outcomes.

• Commitment to providing superior customer service in all interactions.

]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

]]>

Responsibilities:
• Maintain internal tracking tools and database records to support accurate administrative reporting and follow-up activities.
• Prepare, edit, and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, and PowerPoint.
• Enter information into electronic systems with a high degree of accuracy and perform routine reviews to ensure data integrity.
• Receive, sort, and process incoming mail and faxed materials while ensuring timely distribution and proper documentation.
• Support day-to-day office operations by printing, scanning, copying, and faxing materials as needed.
• Organize, update, and preserve electronic and paper filing systems so information is easy to retrieve and securely maintained.
• Communicate professionally with healthcare providers and related contacts to support administrative coordination and information exchange.]]> • Previous experience providing administrative support in an office environment with data entry responsibilities.
• Ability to manage multiple assignments at once and adjust effectively to changing priorities.
• Solid organizational skills with close attention to detail and accuracy.
• Confidence interacting professionally with healthcare professionals and other external stakeholders.
• Experience working with electronic databases and maintaining accurate records.
• Dependable, self-motivated approach with the ability to perform effectively in a fast-paced, high-volume office setting.
• Preferred: Familiarity with healthcare organizations, the New York State Health Commerce System, or secure confidential government environments.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors and provide a personalized, attentive arrival experience from check-in through departure.
• Guide guests to scheduled meeting spaces, notify hosts promptly of their arrival, and help ensure meetings begin smoothly.
• Coordinate room reservations through office scheduling tools and Outlook, while capturing audiovisual, seating, and food service needs accurately.
• Respond to phone calls and inbox inquiries in a timely, courteous manner, ensuring clear communication with internal and external contacts.
• Support meeting and hospitality operations by helping prepare rooms with refreshments, supplies, and other requested amenities.
• Arrange transportation, off-site activities, and other concierge services based on guest or employee requests.
• Work with outside catering providers and internal teams to confirm service details and maintain a high standard of execution.
• Manage visitor access, office room scheduling, and related pass distribution in accordance with site procedures.
• Build strong coordination across departments to promote efficient service delivery and a consistent guest experience.
• Provide occasional evening support for special events or client-facing functions when needed.]]> • Strong customer service skills with the ability to anticipate needs and deliver an excellent guest experience.
• Excellent verbal and written communication skills, including strong phone and email etiquette.
• Proficiency with Microsoft Outlook and experience managing calendars, meeting bookings, or shared inboxes.
• Ability to coordinate multiple requests at once while maintaining accuracy, discretion, and attention to detail.
• Comfortable working with vendors, transportation arrangements, catering requests, and visitor logistics.
• Strong presence and sound judgment when interacting with clients, executives, and external guests.
• Flexibility to assist with occasional after-hours events or meeting support as business needs require.]]>

TalentMatch^®

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Are you an organized, detail-oriented professional seeking a dynamic administrative role? Robert Half is looking for an Order Entry Specialist to process customer orders accurately and efficiently, support sales operations, and deliver top-notch service to clients.

Responsibilities:

Accurately enter customer orders into our system, ensuring all data is complete and correct
Review and verify order information, resolving any discrepancies with customers or internal teams
Coordinate with shipping, inventory, and sales departments to ensure timely delivery of products
Track order status and follow up on outstanding items or issues as needed
Handle customer inquiries related to orders via phone and email in a prompt, professional manner
Maintain meticulous digital and physical filing systems for orders and supporting documentation
Process returns, replacements, and order adjustments according to company policies

]]> Required Qualifications:

High school diploma or equivalent; associates degree or higher preferred
1+ years of experience in order entry, customer service, or a related administrative role
Strong attention to detail with excellent organizational and time-management skills
Proficient in Microsoft Office (Excel, Outlook, Word); experience with ERP/order management systems a plus
Ability to handle multiple priorities and meet deadlines in a fast-paced environment
Professional communication and interpersonal skills
Problem-solving attitude and willingness to learn new systems and processes

Apply online today!

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TalentMatch^®

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Position Overview

We are seeking a Bilingual Customer Service Representative (Spanish/English) to join a fast-paced contact center environment. This role is ideal for someone who enjoys helping customers, communicating clearly across language barriers, and providing a positive service experience. Insurance industry knowledge is a plus, but not required.

Key Responsibilities

Handle inbound and/or outbound customer calls, emails, or chats in both Spanish and English
Assist customers with general inquiries, account information, policy questions, and service requests
Accurately document customer interactions and update information in internal systems
Resolve issues professionally and escalate complex concerns as needed
Maintain a high level of customer satisfaction while meeting quality and performance metrics
Follow company policies, procedures, and compliance guidelines

]]> Fluent in both Spanish and English (verbal and written)

Previous customer service or call center experience preferred

Strong communication, listening, and problem-solving skills

Comfortable navigating multiple systems while on calls

Reliable, professional, and customer-focused

Insurance knowledge or experience is a plus

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TalentMatch^®

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Robert Half is partnering with a respected local healthcare organization to identify a detail-oriented and proactive Executive Assistant. This is an excellent opportunity to support senior leadership within a mission-driven organization that plays a vital role in the community.

Position Summary

The Executive Assistant will provide high-level administrative and operational support to executive leadership. This role requires strong organizational skills, discretion, and the ability to manage priorities in a fast-paced healthcare environment while serving as a trusted partner to leadership.

Key Responsibilities

Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements
Prepare and organize reports, presentations, agendas, and meeting materials
Act as a liaison between executives, internal teams, and external partners
Manage correspondence, screen calls, and respond to inquiries with professionalism
Coordinate board meetings, leadership meetings, and special projects
Maintain confidential files and sensitive information with discretion
Assist with operational initiatives and process improvement efforts as needed

]]> Qualifications

3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role
Healthcare or regulated-industry experience preferred
Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
Exceptional organizational, communication, and time-management skills
Ability to handle competing priorities with professionalism and confidentiality

Interested candidates should apply through Robert Half. A Robert Half representative will contact qualified candidates to discuss the opportunity in greater detail. For immediate consideration, you may contact Robert Half directly at 610-882-1700!

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TalentMatch^®

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Our client is seeking a Talent Acquisition Specialist to support full-cycle recruiting efforts and help attract top talent across the organization. This role is responsible for sourcing, screening, interviewing, and coordinating the hiring process for a variety of positions. The ideal candidate is highly organized, proactive, and skilled at building strong relationships with hiring managers and candidates alike.

Key Responsibilities

Manage full-cycle recruitment for assigned roles, from intake meetings through offer stage
Partner with hiring managers to understand hiring needs, job requirements, and recruiting strategies
Source candidates through job boards, networking, referrals, social media, and other channels
Screen resumes and conduct initial candidate interviews
Coordinate interview scheduling and communicate with candidates throughout the hiring process
Maintain and update applicant tracking systems and recruiting records
Ensure a positive candidate experience from initial outreach through onboarding
Track recruiting activity and provide regular updates on pipeline status, time-to-fill, and hiring challenges
Assist with job posting creation and employer branding initiatives
Support onboarding coordination and other talent acquisition or HR-related projects as needed

Qualifications

Bachelor’s degree in Human Resources, Business Administration, or related field preferred
2+ years of recruiting or talent acquisition experience preferred
Experience managing multiple requisitions in a fast-paced environment
Strong sourcing, interviewing, and candidate engagement skills
Familiarity with applicant tracking systems and recruiting platforms
Excellent communication, organization, and relationship-building skills
Ability to work independently and collaborate effectively with internal stakeholders
Proficiency in Microsoft Office and other recruiting tools

]]> • Strong scheduling and calendar management skills, including the ability to coordinate interviews involving multiple participants.
• Ability to manage competing priorities and maintain accuracy in a fast-paced hiring environment.
• Strong written and verbal communication skills for interacting with candidates and internal stakeholders.
• Experience using Microsoft 365 for day-to-day coordination and administrative tasks.
• Familiarity with applicant tracking systems; exposure to Workday is preferred.
• Background in talent acquisition, corporate recruiting, talent sourcing, or full-cycle recruiting environments is beneficial.]]>

TalentMatch^®

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Responsibilities:
• Respond promptly and professionally to customer inquiries via phone, email, and other communication channels.
• Troubleshoot connectivity issues and provide clear solutions to clients.
• Assist customers in navigating multiple browsers and platforms to resolve technical challenges.
• Ensure customer success by addressing concerns and resolving issues efficiently.
• Maintain detailed records of customer interactions and follow-ups to ensure resolution.
• Collaborate with internal teams to improve service delivery and customer satisfaction.
• Handle high-volume call center interactions while maintaining a positive and helpful demeanor.
• Provide guidance and support to customers regarding company products and services.
• Continuously update knowledge of company offerings to deliver accurate information to clients.]]> • Proficiency in managing multiple browsers and technical platforms.
• Strong skills in email correspondence and clear communication.
• Ability to troubleshoot and resolve connectivity problems effectively.
• Commitment to delivering exceptional customer success outcomes.
• Excellent problem-solving skills and attention to detail.
• Ability to work collaboratively with internal teams to enhance customer experiences.]]>

TalentMatch^®

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We are looking for a Recruiter to support hiring efforts for a manufacturing organization in Virginia. This long-term contract opportunity is suited for someone who can manage recruitment from initial sourcing through the offer stage while building strong candidate pipelines for a range of business needs. The ideal candidate will bring a proactive approach to talent acquisition, strong communication skills, and the ability to work efficiently in a fast-paced hiring environment.

Responsibilities:

• Lead end-to-end recruitment activities, including intake discussions, candidate outreach, screening, interview coordination, and offer support.

• Build and maintain talent pipelines by using creative sourcing methods to identify candidates with relevant experience for current and future openings.

• Partner closely with hiring managers to understand workforce needs, align on candidate profiles, and provide updates throughout the hiring process.

• Manage a high volume of requisitions while maintaining quality, responsiveness, and a positive candidate experience.

• Review resumes and conduct initial evaluations to determine fit based on experience, skills, and role requirements.

• Maintain accurate candidate and requisition records within the applicant tracking system to support reporting and process consistency.

• Coordinate interview logistics and facilitate communication between candidates, hiring teams, and other stakeholders.

• Track recruiting activity and share hiring progress, market feedback, and pipeline insights with internal partners.

]]> • Background in corporate recruiting with the ability to support multiple openings at the same time.
• Experience handling high-volume hiring demands while staying organized and meeting timelines.
• Proficiency with applicant tracking systems and maintaining accurate recruitment documentation.
• Strong sourcing skills with the ability to identify and engage candidates through multiple channels.
• Excellent communication and relationship-building skills when working with candidates and hiring managers.
• Ability to manage priorities independently in a fast-paced, deadline-driven environment.]]>

TalentMatch^®

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Responsibilities:
• Coordinate daily facilities activities across the assigned site, ensuring services are delivered efficiently and aligned with operational priorities.
• Track, update, and help resolve work orders by following requests through completion and maintaining accurate administrative records.
• Partner with vendors, service providers, and internal teams to schedule maintenance, monitor performance, and minimize disruption to occupants.
• Support meeting logistics, conference room readiness, and special event arrangements to create a seamless experience for client teams and visitors.
• Assist with site inspections and ongoing monitoring to identify service issues, maintenance needs, and opportunities for operational improvement.
• Contribute to budget-related tasks by gathering data, helping prepare variance reports, and supporting expense and accrual tracking.
• Help implement procedures and service programs that improve quality, increase productivity, and support consistent facilities operations.
• Provide project and administrative support to facilities leadership, including research, reporting, compliance follow-up, and coordination of planned activities.]]> • Strong customer service and communication skills, with the ability to respond professionally to employees, clients, and vendors.
• Ability to manage multiple priorities such as scheduling, reporting, work order follow-up, and event coordination with close attention to detail.
• Working knowledge of compliance practices, operational procedures, and service quality standards within a facilities environment.
• Familiarity with budgeting support, financial tracking, variance reporting, or related administrative finance activities.
• Comfortable collaborating with stakeholders across different teams while maintaining organized documentation and clear updates.
• Proficiency in research, planning, and problem-solving to address day-to-day facility needs and support continuous improvement.]]>

TalentMatch^®

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We are looking for a detail-oriented Medical Scribe to join our team on a contract basis in Santa Barbara, California. This role involves supporting medical documentation processes while maintaining high standards of confidentiality. The ideal candidate will have a medical background and a strong commitment to accuracy and patient care.

Responsibilities:

• Record and maintain accurate and thorough chart notes during patient visits.

• Ensure compliance with medical and organizational protocols while handling sensitive information.

• Provide support for the physician by maintaining a focused demeanor and demonstrating excellent interpersonal skills.

• Uphold confidentiality and privacy standards in all aspects of the role.

• Maintain a respectful and composed attitude while interacting with patients and staff.

]]> • Strong understanding of medical terminology and documentation processes.
• Familiarity with conducting background checks and maintaining personnel records.
• Experience with benefit administration and related HR functions.
• Excellent organizational and time-management skills.
• Ability to maintain a detail-oriented attitude and demeanor in a healthcare environment.
• Exceptional attention to detail and accuracy in record-keeping.]]>

TalentMatch^®

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We are looking for an experienced Benefits Coordinator to join our team. In this position, you will play a pivotal role in managing employee benefit programs, ensuring compliance, and supporting administrative processes. Your expertise will contribute to creating a seamless experience for employees navigating benefits and claims.

Responsibilities:

• Administer and oversee employee benefit programs, including health, dental, vision, and retirement plans.

• Manage COBRA administration, ensuring compliance with regulations and timely communication.

• Coordinate leave of absence processes, including documentation and communication with employees.

• Act as a claims administrator for medical claims, ensuring accuracy and prompt resolution.

• Collaborate with HR and payroll teams to ensure proper compensation and benefits alignment.

• Provide clear guidance and support to employees regarding their benefits options and eligibility.

• Monitor and address employee inquiries related to benefit policies and procedures.

• Ensure compliance with federal, state, and local regulations regarding employee benefits.

• Assist in the preparation of reports and documentation related to benefits administration.

• Stay updated on industry trends and regulations to continuously improve benefits processes.

]]> • Strong knowledge of employee benefit programs, including COBRA and leave of absence administration.
• Familiarity with medical claims processes and associated regulations.
• Excellent organizational and multitasking skills to manage various aspects of benefits administration.
• Ability to communicate effectively and provide clear guidance to employees.
• Proficiency in using HR systems and software to manage benefits data.
• Understanding of federal, state, and local compliance requirements related to employee benefits.
• Experience collaborating with cross-functional teams, including HR and payroll.]]>

TalentMatch^®

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Responsibilities:
• Manage end-to-end recruiting activities, from intake discussions through offer coordination, to support timely and effective hiring outcomes.
• Partner with hiring managers and internal stakeholders to clarify staffing needs, align on candidate profiles, and provide updates throughout the recruitment process.
• Source and engage candidates with relevant experience using multiple channels, building strong talent pipelines for current and future openings.
• Review job requisitions, applications, and candidate qualifications to ensure alignment with role requirements and organizational standards.
• Apply established hiring policies and recruiting procedures consistently while supporting compliance and quality expectations.
• Negotiate employment terms with selected candidates and help facilitate a smooth transition through the hiring process.
• Serve as a knowledgeable resource to stakeholders by answering process-related questions and offering guidance on recruiting best practices.
• Maintain accurate, real-time recruitment activity records and communicate progress, challenges, and market feedback to the appropriate teams.
• Support quality-focused recruiting operations by monitoring process effectiveness and contributing to continuous improvement efforts.]]> • Strong verbal and written communication skills with the ability to build credibility across hiring teams and candidates.
• Working knowledge of recruiting policies, requisition management, candidate review, and structured hiring processes.
• Experience sourcing talent and managing multiple open positions in a fast-paced business environment.
• Ability to negotiate effectively and exercise sound judgment throughout the selection and offer stages.
• Background supporting hiring within financial services or a similarly regulated industry is preferred.
• Comfortable using recruiting systems and maintaining accurate, real-time updates on candidate and requisition activity.
• Demonstrated attention to detail and commitment to process quality, compliance, and service delivery.]]>

TalentMatch^®

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Robert Half is hiring a 3rd Shift Warehouse Administrative Coordinator on behalf of a manufacturing client to support overnight warehouse operations. This is a hands-on, onsite role requiring strong administrative experience within a warehouse or shipping office environment. This role is critical to keeping operations running smoothly and requires strong focus, timeliness, and reliability.

Location: Onsite

Schedule: Sunday night – Thursday night | 9:30 PM – 6:00 AM

Overtime: May be required

What You’ll Do

Perform high-volume data entry with a high level of speed and accuracy
Handle Bill of Lading (BOL) processing and shipping documentation
Support quality audits and assist with inventory troubleshooting
Serve as customer service support for warehouse and production teams
Operate at the driver window, manage will-call requests, and create customs documentation
Navigate multiple computer systems simultaneously
Provide administrative backup across department functions during peak or lull periods

Additional Information

Metatarsal safety boots are required on day one
Position requires being on your feet for the majority of the shift
Visa sponsorship is not available now or in the future for this position

]]> What We’re Looking For

2-year degree plus 3–4 years of related administrative experience strongly preferred
Prior administrative experience is required
Familiarity with shipping materials, DOT regulations, and inventory systems
Experience with AS400, SAP EWM, or similar inventory systems is highly beneficial
Strong Excel skills
Excellent attention to detail, communication skills, and customer service mindset
Ability to stay focused and productive for extended periods
Self-motivated and willing to assist coworkers as needed

]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Location: Tempe, AZ (On-site, Rio Salado Pkwy & Loop 101)

Pay: $22/hour

Employment Type: Full-Time Temp to Hire

Industry: Mortgage & Financial Services

About the Role

Robert Half is partnering with a rapidly growing national mortgage and financial services company in Tempe to hire multiple Loss Mitigation Collectors roles. The role is 100% on-site in a modern, high-volume outbound call center environment.

In this role your will be responsible for outbound consumer collections calls to any mortgage customer who is 60 days or more past due on their payments. The role will require you to communicate payment options that are required to get the customer back in good standing on their loan.

A qualified candidate will be confident in making outbound calls and comfortable having direct but professional conversations related to the customer' current financial situation and realistic solutions. The company is willing and able to teach individuals with any past phone-based customer care experience. Past experience working in collections or mortgage is a plus but not required.

Schedule

Full-time – 40 hours/week

Monday–Friday schedules:

• Spring/Summer: 9:00 AM – 6:00 PM

Fall/Winter: 10:00 AM – 7:00 PM

Monthly Saturday rotation (One Saturday per month):

• Spring/Summer: 7:00 AM – 11:00 AM

Fall/Winter: 8:00 AM – 12:00 PM

Training

• 5 weeks paid classroom and on the floor training

Why This Opportunity?

• Entry point into a stable and growing mortgage and financial services field

• Structured training and development

• Consistent full-time hours and long-term career path potential with promotions available to proven performers.

]]> Qualifications

• Prior customer service experience required (call center, receptionist, or other phone-based customer care experience.

• Prior experience in either the mortgage field or collections is a plus but not required.

• Ability to manage a high outbound call volume with professionalism.

• Comfortable working on-site Monday through Friday with availability one half day one Saturday per month.

• Interest in learning the mortgage industry or financial services and growing within the organization.

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TalentMatch^®

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Responsibilities:
• Process customer applications accurately and efficiently, ensuring all required information is captured.
• Provide timely and detail-oriented responses to inbound and outbound customer inquiries.
• Maintain detailed records of customer interactions and transactions using internal systems.
• Manage order entry tasks, ensuring data accuracy and adherence to established procedures.
• Deliver outstanding service by addressing customer needs and resolving issues effectively.
• Collaborate with team members to improve customer service processes and workflows.
• Handle a high volume of calls in a call center environment while maintaining a focus on accuracy and quality.
• Uphold the organization’s mission and values in every interaction, particularly within the non-profit sector.]]> • Strong computer skills, including familiarity with data entry and customer management systems.
• Excellent communication abilities, both written and verbal.
• Ability to handle high-pressure situations with tact and professionalism.
• Detail-oriented with strong organizational skills.
• Experience working in a non-profit environment is a plus.
• Demonstrated ability to manage inbound and outbound calls effectively.
• Commitment to providing exceptional service in alignment with the organization’s values.]]>

TalentMatch^®

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Responsibilities:
• Respond to customer inquiries via phone, addressing concerns, processing orders, and managing service changes.
• Accept and process customer payments while investigating and resolving billing inquiries.
• Update and maintain customer account information to ensure accuracy and efficiency.
• Collaborate with customers and internal teams to identify service needs, resolve complaints, and implement effective solutions.
• Deliver exceptional customer support, ensuring compliance with safety and environmental standards.
• Handle high-volume customer interactions with attention to detail and a commitment to quality.
• Utilize Microsoft Word, Excel, and Outlook to manage communications and track customer data.
• Actively contribute to improving customer satisfaction and service quality.]]> • Proficiency in Microsoft Word, Excel, and Outlook.
• Exceptional verbal and written communication skills.
• Proven ability to handle inbound and outbound calls effectively.
• Strong problem-solving skills with attention to detail.
• Familiarity with order entry and call center operations.
• Ability to work collaboratively in a team-oriented environment.]]>

TalentMatch^®

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Responsibilities:
• Communicate effectively with customers, vendors, and internal teams to ensure smooth processing of work orders.
• Provide excellent customer service by answering phone calls and assisting walk-in clients with professionalism and enthusiasm.
• Accurately input orders for stock glass, shop supplies, and office materials into the system.
• Track and manage inventory levels to ensure timely replenishment and availability of essential items.
• Coordinate and prioritize orders with vendors, builders, and other partners to meet deadlines.
• Prepare cost estimates based on client descriptions or technical drawings.
• Submit fabrication orders to the onsite shop and external vendors, ensuring accuracy and timeliness.
• Schedule client deliveries and installations, maintaining clear communication throughout the process.
• Manage accounts receivable, including posting checks and coding invoices appropriately.
• Handle general administrative tasks such as maintaining petty cash, processing credit card receipts, and organizing data and files.]]> • Ability to read and interpret measurements using a tape measure.
• Strong critical thinking and problem-solving skills to address customer and operational needs.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Understanding of construction procedures, work scopes, and specifications.
• Exceptional customer service skills with a proven ability to communicate effectively both verbally and in writing.
• Highly organized with excellent time management and attention to detail.
• Previous experience in customer service or office administration is preferred.]]>

TalentMatch^®

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We are looking for a Customer Service Representative to join a busy team in Long Beach, California on a Contract to Permanent basis. In this role, you will support customer communication, review shipping and order documentation for accuracy, and help ensure billing records are completed correctly. This position blends customer service, administrative coordination, and document verification in a fast-paced environment where attention to detail is essential.

Responsibilities:

• Communicate with customers to obtain required signatures, supporting documents, and other missing information needed to complete order processing.

Take and create customer orders in Cyclelution
Update customer master file with current contact information
Collect client work orders and additional services documentation to bill client
Work directly with Operations to get information for billing clients, including monitoring the open orders
Gather and review all bill of landing, receiving reports and other internal documents form operations to complete load
Work with customers to get proper documentation for claimable material
Invoice and settle both inbound and outbound orders
Reconciles customer orders and other purchases to ensure billable items have been invoiced.

• Review operational paperwork after truck receipts are logged and confirm that shipment details are accurate and complete.

• Coordinate closely with dispatch and operations teams to clarify discrepancies and keep customer-related records up to date.

• Prepare invoices and assist with billing activities by confirming order information before final submission.

• Assemble and organize shipment and order documentation to support accurate recordkeeping and timely processing.

• Enter order details into internal systems and verify that all entries align with supporting paperwork.

• Respond to customer questions regarding documentation, order status, and service-related issues in a thorough and attentive manner.

]]> • At least 1 year of experience in customer service, billing support, order entry, or a related administrative role.

• Background supporting import or export customer service activities is preferred.

• Ability to review documents carefully and identify missing or inconsistent information.

• Strong written and verbal communication skills when working with customers and internal teams.

Speak, read write and understand English and Spanish with correct usage of grammar, punctuation, etc.
Highly organized, detail oriented and can work in a fast pace environment
Excellent reasoning and problem solving skills
Strong verbal communication skills

• Comfortable managing multiple tasks in a deadline-driven environment.

• Proficiency with basic computer systems and data entry functions.

• Organized approach to handling paperwork, invoices, and service records.

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In this long-term contract role, you will play a critical part in ensuring the smooth execution of daily office operations while supporting key procedures and processes. This position offers an excellent opportunity to contribute to the efficiency and success of our organization.

Responsibilities:

• Coordinate and oversee daily office functions to ensure efficient operations.

• Provide exceptional customer service by addressing inquiries and resolving issues promptly.

• Manage scheduling, including appointments and meetings, to optimize team productivity.

• Process invoices and maintain accurate records of financial transactions.

• Support shipping and logistics functions by ensuring timely and accurate delivery of goods.

• Monitor and uphold quality standards in all operational activities.

• Assist in training and onboarding new team members in accordance with company policies.

• Collaborate with various departments to execute standard operating procedures effectively.

• Utilize Microsoft Office Suite to prepare reports, documents, and correspondence.

• Contribute to business growth by identifying opportunities for innovation and process improvement.

]]> • Strong communication skills, both verbal and written, with the ability to interact professionally.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent time management and organizational abilities to handle multiple tasks efficiently.
• Familiarity with standard operating procedures and company policies.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Knowledge of shipping functions, invoice processing, and scheduling.
• Understanding of discrimination laws and affirmative action plans is a plus.]]>

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Robert Half is looking for an efficient Front Desk Coordinator to join a team on a contract basis in Philadelphia, Pennsylvania. In this Front Desk Coordinator role, you will be the first point of contact for visitors, ensuring a welcoming and attentive environment while supporting essential administrative functions. This Front Desk Coordinator position provides a unique opportunity to contribute to the smooth operation of daily activities and the overall experience of staff, students, and families. Are you passionate about providing high quality administrative support? If you are an individual that is friendly, flexible, and loves taking initiative, then this might be the Front Desk Coordinator job for you. Click the apply button today and put your talents to the test! If you have any questions, please contact Robert Half at 215-568-4580 and mention job reference number 03720-0013422257.

As a Front Desk Coordinator your responsibilities will include but are not limited to:

• Welcome and screen visitors upon arrival, ensuring all guests adhere to security protocols and sign in appropriately.

• Provide concierge-style support to guests and staff, addressing questions and offering assistance as needed.

• Perform accurate and efficient data entry tasks, including maintaining student records and tracking attendance.

• Assist with a variety of administrative duties, such as sorting mail, managing office supplies, and supporting staff with daily operations.

• Monitor and update attendance records, promptly addressing discrepancies and communicating with relevant personnel.

• Uphold confidentiality standards and ensure compliance with school policies.

• Answer and direct calls using a multi-line phone system, providing excellent customer service to all inquiries.

• Maintain organized and up-to-date databases to support operational efficiency.

• Collaborate with team members to ensure smooth day-to-day office operations.

Click the apply button today and put your talents to the test! If you have any questions, please contact Robert Half at 215-568-4580 and mention job reference number 03720-0013422257.

]]> The ideal Front Desk Coordinator will have:

• Previous experience in a front desk, receptionist, or customer service role, preferably in a fast-paced environment.

• Excellent verbal and written communication skills, with the ability to interact professionally with a diverse range of individuals.

• Strong attention to detail and proficiency in data entry tasks.

• Demonstrated ability to multitask and prioritize responsibilities effectively.

• Familiarity with office software and attendance tracking systems is highly desirable.

• Experience managing multi-line phone systems and handling inbound calls.

• Exceptional organizational skills and the ability to maintain confidentiality.

• A proactive and collaborative approach to problem-solving and teamwork.

Click the apply button today and put your talents to the test! If you have any questions, please contact Robert Half at 215-568-4580 and mention job reference number 03720-0013422257.

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TalentMatch^®

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Responsibilities:
• Handle incoming customer interactions and provide timely support for account-related questions, service needs, and general issue resolution.
• Update customer account details, including payment information and billing arrangements, while ensuring accuracy in all records.
• Work with merchants and cross-functional teams to address product, service, or installation concerns and move issues toward resolution.
• Document customer conversations, service actions, and follow-up steps within internal systems and related tools.
• Place outbound calls when needed to gather information, provide updates, or complete service requests efficiently.
• Recognize situations involving legal, regulatory, or highly sensitive matters and route them to the appropriate internal contacts.
• Support order entry and related administrative tasks to help maintain smooth day-to-day customer service operations.]]> • Demonstrated ability to manage inbound calls while maintaining professionalism, accuracy, and strong attention to detail.
• Experience handling outbound calls for follow-up, issue resolution, or customer communication.
• Background in order entry, account updates, or similar transactional support activities.
• Proficiency with Google Workspace and comfort learning company-specific systems.
• Strong communication skills and the ability to collaborate effectively with internal teams and external partners.
• Ability to assess issues, use good judgment, and escalate complex concerns appropriately.]]>

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Responsibilities:
• Manage weekly printing and mailing activities, including scheduled outgoing collection correspondence at the start of the week.
• Prepare and organize charity-related letters for timely distribution in accordance with internal procedures.
• Review returned mail connected to legacy accounts and direct materials to the appropriate team or workflow.
• Receive incoming physical correspondence from patients and vendors and ensure each item is handled promptly and accurately.
• Scan paper documents into the required electronic format and forward them to remote team members for follow-up action.
• Monitor fax activity, sort incoming documents, and escalate time-sensitive items that require immediate attention.
• Maintain strong communication with the work-from-home revenue support team while independently overseeing on-site clerical operations.
• Adjust quickly between competing priorities such as mail handling, scanning, fax distribution, and general administrative support.
• Assist with document-processing activities tied to changes in vendor-related or operational workflows when needed.]]> • Proficiency in scanning, organizing, and maintaining both physical and electronic documents with a high level of accuracy.
• Ability to manage mail, correspondence, and fax distribution while meeting deadlines and handling time-sensitive materials.
• Strong data entry skills and attention to detail when processing documents and routing information.
• Comfortable working independently on-site while collaborating effectively with a remote team.
• Ability to stay organized, shift between tasks efficiently, and manage changing priorities throughout the day.
• Clear communication skills and a dependable approach to handling confidential or sensitive information.]]>

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Our client, a well-established real estate owner/operator, a temp to hire Property Manager to oversee operations at a dynamic business park in San Carlos. This is an excellent opportunity for a proactive professional who thrives in a fast-paced commercial environment and is passionate about delivering high-quality tenant experiences while maximizing asset performance.

FTE Salary: 100k - 110k

Position Overview

We are looking for a results-driven Property Manager who will take full ownership of day-to-day operations, tenant relations, financial performance, and vendor management for a multi-tenant business park. The ideal candidate will bring a strong background in commercial property management, with the ability to balance operational efficiency and tenant satisfaction.

Key Responsibilities

Oversee daily operations of the business park, ensuring the property is well-maintained, fully operational, and compliant with all regulations
Serve as the primary point of contact for tenants, addressing inquiries, resolving issues, and fostering strong, long-term relationships
Manage vendor contracts and service providers, including maintenance, landscaping, security, and janitorial services
Prepare and manage operating budgets, track expenses, and support financial reporting, including rent collection and expense reconciliation
Coordinate leasing support activities, including space tours, tenant onboarding, and renewals in partnership with ownership or leasing teams
Conduct regular property inspections to ensure high standards of safety, cleanliness, and curb appeal
Ensure compliance with local regulations, lease agreements, and company policies
Support capital improvement projects, including planning, execution, and vendor coordination

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Oversee daily operations of a multi-tenant commercial business park, ensuring optimal property performance and tenant satisfaction

Manage tenant relationships, including lease administration, renewals, and conflict resolution

Prepare and manage annual operating budgets, including CAM reconciliations and expense tracking

Coordinate with vendors, contractors, and maintenance teams to ensure timely and cost-effective property upkeep

Conduct regular property inspections and ensure compliance with safety regulations and local ordinances

Partner with leasing teams to support marketing, tenant improvements, and occupancy goals

Review and approve invoices, service contracts, and capital expenditure projects

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We are looking for a Customer Service Representative to support members and callers with patience and care in Indianapolis, Indiana. This Contract to permanent opportunity is ideal for someone who enjoys helping others, managing inquiries efficiently, and delivering a positive service experience in every interaction. In this role, you will assist individuals connected to a mission-driven organization that serves veterans, their families, and local communities. Success in this position requires strong communication, sound judgment, and the ability to work accurately across multiple systems in a fast-paced environment.

Responsibilities:

• Respond to incoming customer inquiries by phone and provide clear, courteous, and solution-focused support.

• Document conversations, updates, and account details with a high level of accuracy while following established procedures.

• Use multiple applications and internal systems at the same time to research issues, enter information, and complete service requests.

• Investigate customer concerns, identify appropriate next steps, and escalate more complex matters when additional support is needed.

• Maintain a calm and attentive approach during challenging interactions and work to de-escalate concerns effectively.

• Adapt to updated workflows, system changes, and shifting priorities while continuing to meet service expectations.

• Collaborate with team members and supervisors to share information, resolve issues, and support daily operations.

• Meet attendance, schedule, and coverage expectations to help ensure consistent service for customers.

]]> Requirements:

• Prior experience in customer service, call center support, or a similar client-facing role.

• Strong verbal and written communication skills with the ability to listen actively and respond with empathy.

• Comfortable navigating several computer systems, applications, and screens during live customer interactions.

• Solid data entry skills with close attention to detail and accuracy in records and documentation.

• Working knowledge of basic office software, including Microsoft Word and Microsoft Excel.

• Good judgment and problem-solving ability when handling questions, concerns, and service-related issues.

• Reliable attendance, punctuality, and flexibility to adjust to changing processes or business needs.

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TalentMatch^®

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Responsibilities:
• Provide day-to-day administrative support to department leadership, ensuring tasks are completed accurately and on schedule.
• Coordinate class scheduling and assist with participant registration for child development programs.
• Track enrollment activity, maintain attendance-related records, and prepare certificates for completed programs.
• Manage calendars and organize meetings, including scheduling sessions with internal teams and external partners.
• Communicate by phone and email with program participants, vendors, and other contacts to address questions and confirm details.
• Enter and update vendor information in internal systems to support payment processing and record accuracy.
• Prepare documents, presentations, and spreadsheets using Microsoft Office, Google Docs, Canva, and Adobe tools as needed.
• Support office operations by maintaining organized files, monitoring administrative deadlines, and assisting with related special projects.]]> • Strong calendar management and meeting coordination skills with careful attention to detail.
• Ability to handle data entry, document preparation, and record maintenance with a high level of accuracy.
• Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint, along with Google Docs.
• Comfortable communicating professionally with team members, vendors, and program participants by phone and email.
• Demonstrated initiative, reliability, and willingness to collaborate effectively with different personalities and work styles.
• Experience supporting travel arrangements or executive meetings is helpful.
• Ability to work onsite in Toledo, Ohio during standard business hours, Monday through Friday.]]>

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Our client is seeking a detail‑oriented Leasing Administrator to support a multi‑community residential portfolio in a fast‑paced, high‑volume environment. This role focuses on application processing, lease administration, renewals, and day‑to‑day support of the onsite leasing team while delivering a positive experience for both prospects and residents.

Key responsibilities include:

Reviewing and processing rental applications, verifying income and supporting documentation, and identifying inconsistencies.
Preparing and distributing electronic lease agreements and monthly lease renewals, ensuring accuracy and compliance.
Coordinating application deadlines, lease execution, and move‑in requirements including utilities, insurance, and required forms.
Supporting and guiding leasing consultants, assisting with training, workflow coordination, and daily office operations.
Responding to resident and applicant inquiries and assisting with lease changes such as roommate additions or removals.
Providing administrative support to property management and maintenance teams as needed.

]]> Qualifications:

2+ years of apartment leasing and application processing experience in a high‑volume setting.
Strong understanding of Fair Housing regulations and rental screening processes.
Experience with property management software (Yardi and RentCafe preferred).
Highly organized, reliable, and customer‑focused with strong written and verbal communication skills.
High school diploma required; four‑year degree preferred.

Schedule:

Tuesday–Saturday schedule; training initially conducted Monday–Friday.

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Event Planner / Corporate Meeting Coordinator (ONSITE – Contract)

Location: Tampa, FL 33610

Schedule: Monday–Friday, standard business hours (may vary based on event needs)

Work Environment: Professional, conference center / corporate setting

Overtime: Available as needed

Role Overview

This position supports the planning, coordination, and execution of meetings and events ranging from small internal meetings to large corporate conferences (10–500 attendees). The role combines front‑of‑house conference center operations with hands‑on event planning support and is best suited for someone highly organized, client‑focused, and comfortable managing logistics in a fast‑paced onsite environment.

Key Responsibilities

Event Planning & Coordination

Plan and manage meetings and events of varying size and complexity
Create, manage, and reconcile event project plans and budgets
Coordinate logistics including site selection (RFP process), room setups, catering, AV, décor, registration, travel, and speaker coordination
Provide strategic input and recommendations on event format and execution
Support high‑level meetings as the right‑hand partner to the lead event planner

Conference Center & Operations Support

Conduct daily walk‑throughs and inspections of conference and event spaces
Manage space issues and escalate unresolved concerns to the Lead Planner
Submit and track facilities, AV, catering, and service requests
Maintain partnerships with internal teams including Conference Services, Food Services, AV, Facilities, and Security

Front Desk & Client Support

Cover reception desk functions as needed, including answering phones and emails promptly
Greet, direct, and assist clients and attendees onsite
Handle room assignments, badge printing, small/pop‑up meetings, and last‑minute changes
Deliver high‑touch, professional customer service throughout event lifecycles

Systems & Administration

Utilize the Event Management System (EMS / AMS) to manage reservations, details, and reports
Prioritize and process incoming meeting room requests from online booking tools
Participate in daily operations meetings and weekly planning reviews
Execute pre‑conference and post‑conference calls and documentation

]]> What the Team Is Looking For

Client‑focused professional with a high‑touch service mindset
Strong attention to detail and ability to multitask effectively
Calm, solutions‑oriented approach under changing priorities
Clear communicator, both written and verbal
Team player who can also work independently
Agile, organized, and confident handling front‑facing responsibilities

Qualifications

2+ years of experience in event planning, hospitality, conference services, or corporate meetings
Background in hotel, conference center, or high‑end hospitality environments preferred
Familiarity with AV coordination, Zoom, PowerPoint, and event management systems
Proficiency in Microsoft Word, Excel, and Outlook
Strong organizational, customer service, and administrative skills
Ability to stand for extended periods and support onsite event execution

Ramp‑Up Expectations

Initial training and shadowing provided
Comfortable with day‑to‑day responsibilities within a few weeks
Fully independent within approximately 2–3 months

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Responsibilities:
• Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations.
• Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication.
• Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports.
• Coordinate schedules, meetings, events, and logistics for property-related activities.
• Maintain accurate records and support the preparation of compliance and audit documentation.
• Respond to resident inquiries promptly and provide excellent customer service.
• Facilitate communication between property teams and corporate staff to ensure efficient workflows.
• Monitor office inventory and order supplies as needed to maintain a well-equipped workspace.
• Assist with general administrative tasks, including answering inbound calls and data entry.
• Support special projects and initiatives as assigned by management.]]> • Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal, to interact with residents and team members.
• High attention to detail and a commitment to accuracy in recordkeeping and reporting.
• Customer service-oriented mindset with a proactive approach to problem-solving.
• Proficiency in standard office software, including word processing, spreadsheets, and email.
• Ability to adapt to changing priorities and work independently in a fast-paced environment.
• Familiarity with lease agreements, compliance documentation, and property management processes is a plus.]]>

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We are looking for a dependable Part-Time Office Assistant to support daily administrative operations for a lawn care business. This Long-term Contract opportunity offers a steady part-time schedule and is ideal for someone who enjoys helping customers, keeping office tasks organized, and maintaining smooth front-office communication. The person in this role will balance client interaction with clerical support and accurate record maintenance.

Responsibilities:

• Respond to incoming phone calls and direct inquiries in a courteous and detail-focused manner.

• Coordinate service appointments and maintain an organized calendar to support daily operations.

• Assist customers and clients with questions related to services, providing timely and helpful communication.

• Enter and update information in company records with a high level of accuracy and attention to detail.

• Perform general front-desk and administrative tasks to keep the office running efficiently.

• Scan, organize, and file documents so important records remain accessible and up to date.

]]> • Comfort handling a high volume of inbound calls while maintaining professionalism.
• Proficiency with Microsoft Office applications and basic data entry tasks.
• Ability to manage scheduling and multitask in a fast-paced office environment.
• Strong written and verbal communication skills for customer and client interaction.
• Experience with document scanning, filing, and other clerical responsibilities.
• Reliable availability for a part-time schedule Monday through Friday, approximately 20 to 25 hours per week.]]>

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Responsibilities:
• Maintain and organize legal documents, case files, and related records to ensure materials are easy to access and up to date.
• Prepare, submit, and track electronic court filings while ensuring documents meet procedural requirements.
• Manage calendars by coordinating deadlines, hearings, appointments, and other time-sensitive legal matters.
• Provide administrative support such as drafting correspondence, processing documentation, and assisting with day-to-day office tasks.
• Transcribe dictated notes and other recorded content into clear, accurate legal documents and communications.
• Monitor file status and help keep record-keeping systems accurate, complete, and well maintained.]]> • Proficiency with electronic filing processes, including court filings and e-filing systems.
• Strong organizational skills with the ability to manage records, documents, and multiple priorities effectively.
• Experience with calendar coordination and tracking important deadlines.
• Ability to produce accurate work from dictation and written instructions.
• Strong written and verbal communication skills, along with a high level of professionalism and discretion.]]>

TalentMatch^®

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Responsibilities:
• Welcome employees, guests, and vendors while delivering attentive service and creating a positive first impression at the site.
• Oversee reception and front-of-house activities, answer questions, and route requests to the appropriate teams in a timely manner.
• Coordinate the preparation of meeting rooms, conference areas, and event spaces by arranging furniture, signage, and necessary equipment.
• Keep booking details, room schedules, and event calendars accurate so spaces remain organized and ready for use.
• Monitor shared spaces throughout the day to ensure they are clean, functional, and aligned with workplace standards.
• Assist the facilities team with day-to-day operational needs and provide hands-on support during onsite events and meetings.
• Lift and move materials or supplies as needed to support room setups and workplace activities, following safety expectations.
• Build strong working relationships with onsite staff and respond professionally to a high volume of client-facing interactions.]]> • 0-2 years of experience in reception, concierge services, customer support, or a similar client-facing role.
• Strong verbal and written communication skills with the confidence to interact effectively with people at all levels.
• Demonstrated ability to stay organized, manage multiple tasks, and maintain close attention to detail in a fast-paced setting.
• Comfortable using computers and workplace technology platforms to track schedules, bookings, and daily activities.
• Able to work collaboratively with team members while maintaining a proactive and efficient approach to service.
• Hospitality, catering, or event support experience is preferred.
• Ability to lift between 25 and 50 pounds as part of meeting and event setup responsibilities.]]>

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Leasing Consultant

Our client is seeking a motivated Residential Leasing Assistant to support a multi‑property residential portfolio in a fast‑paced environment. This role is focused on guiding prospective residents through the leasing process while also supporting day‑to‑day property operations and delivering an excellent resident experience in compliance with Fair Housing standards.

Key responsibilities include:

Conducting in‑person and virtual apartment tours, responding to inquiries, and following up on leads to drive occupancy.
Assisting with rental application preparation, reviewing income documentation, and ensuring accuracy prior to screening.
Coordinating move‑in requirements, including payments, utilities, renter’s insurance, and lease documentation.
Supporting new residents during move‑in and assisting current residents with lease‑related questions, transfers, and general inquiries.
Collaborating with maintenance and property teams to facilitate access, service requests, and daily operations.
Providing front‑office support by greeting walk‑ins, answering phones, and assisting the leasing team as needed.

]]> Qualifications:

2+ years of apartment leasing, rental application processing, or real estate sales experience.
Familiarity with income verification documents and electronic lease agreements.
Experience with property management and CRM systems (Yardi preferred).
Strong customer service, sales, communication, and organizational skills.
Reliable, punctual, and detail‑oriented; four‑year degree preferred.

Schedule:

Tuesday–Saturday schedule.

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Responsibilities:
• Manage and transfer a high volume of incoming calls across the hospital system with care and accuracy.
• Promptly activate and announce emergency codes, such as medical emergencies or fire alarms, with precision and urgency.
• Respond effectively to high-pressure situations, including initiating lockdown procedures as needed.
• Create and manage communication pages using a ticket-based system to ensure timely delivery.
• Support patient communication needs, including calls placed through bedside systems.
• Deliver clear and detail-oriented overhead announcements to maintain smooth hospital operations.
• Adhere to established emergency protocols and hospital procedures, ensuring consistent and accurate communication.]]> • Familiarity with handling emergency communication systems, including hospital-specific codes.
• Ability to manage high-stress situations while maintaining composure and accuracy.
• Strong communication skills with a focus on clarity and effective interaction.
• Knowledge of hospital inpatient communication systems is a plus.
• Proficiency in creating and managing communication tickets.
• Understanding of emergency services and related procedures.]]>

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We are looking for a detail-oriented HR Specialist to join a team in a fully onsite, contract-to-permanent role. This position supports day-to-day human resources operations across recruiting, onboarding, employee support, and compliance activities while partnering closely with HR leadership. The ideal candidate brings strong organizational skills, sound judgment when handling confidential information, and experience working with HR systems and regulated records.

Responsibilities:

• Coordinate hiring activities by screening applicants, scheduling interviews, and assisting with candidate communications throughout the recruitment process.

• Lead employee onboarding by preparing documentation, facilitating orientation steps, and ensuring employees are set up accurately in HR systems.

• Maintain organized and compliant personnel files by reviewing records, updating documentation, and supporting internal audits.

• Assist with employee relations matters by responding to routine HR questions and escalating sensitive concerns to the HR Director when appropriate.

• Support administration related to workers’ compensation matters, wage complaint documentation, and other employment-related filings.

• Help employees understand benefit offerings and related materials, including enrollment information and earnings statement questions.

• Use platforms such as Microsoft Office, SharePoint, and HRIS tools to track information, prepare reports, and manage HR workflows.

• Represent the organization at periodic hiring events and job fairs to help attract candidates with relevant experience.

• Provide day-to-day administrative support to the HR Director and contribute to operational tasks tied to HR process updates when needed.

]]> • Working knowledge of HRIS platforms; experience with Paycor and EmployeeNavigator is strongly preferred.
• Proficiency with Microsoft Office applications, including the ability to manage documents and shared information in SharePoint.
• Familiarity with employee relations practices and handling confidential information in a detail-oriented manner.
• Ability to work onsite during standard business hours.
• Experience supporting compliance-driven environments, including documentation subject to HIPAA or other regulated requirements.
• Must be able to complete required clearances, including child abuse and other pre-employment screenings such as physical, TB, and drug testing.]]>

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Responsibilities:
• Manage incoming referral requests and move each case through the required review and approval steps for specialty and support services.
• Secure payer authorizations and coverage verification for consultations, diagnostic testing, medications, medical equipment, home-based care, and other ordered services.
• Arrange appointments and coordinate related services to help maintain an efficient and consistent patient care experience.
• Answer patient inquiries involving standard insurance and billing topics, offering clear and accurate information.
• Educate patients on referral status, approval requirements, and next steps so they understand how to access authorized services.
• Support the acquisition or rental coordination of medically necessary equipment tied to patient care plans.
• Record referral activity, authorization updates, and case details accurately within Epic and other required documentation systems.
• Collaborate with clinical and administrative teams to keep referral workflows organized and ensure services are delivered without unnecessary delays.]]> • Hands-on proficiency with Epic is required.
• Strong organizational skills with the ability to manage multiple active cases and deadlines at once.
• High attention to detail when reviewing documentation, entering information, and tracking approvals.
• Effective verbal and written communication skills for working with patients, providers, and insurance representatives.
• Ability to schedule appointments and support patients through administrative care coordination tasks.
• Familiarity with routine medical billing and insurance processes is preferred.]]>

TalentMatch^®

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Responsibilities:
• Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for upcoming commitments.
• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries.
• Coordinate meeting logistics for executive sessions, including reserving space, confirming attendance, and distributing relevant materials.
• Serve as a central point of support for day-to-day administrative needs, helping executives stay organized and focused on key business objectives.
• Monitor schedule changes and travel updates, making quick adjustments to maintain efficiency and minimize disruptions.
• Prepare and organize information needed for meetings, travel, and leadership activities to support smooth daily operations.]]> • Strong ability to manage complex calendars and prioritize competing requests effectively.
• Proven background coordinating travel arrangements with close attention to detail.
• Experience supporting executive meetings and handling related logistics professionally.
• Excellent organizational, communication, and time-management skills.
• Ability to work independently, maintain confidentiality, and adapt to changing priorities.]]>

TalentMatch^®

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Responsibilities:
• Provide day-to-day administrative support for a team of seven leaders working across multiple locations, ensuring priorities are tracked and completed accurately.
• Serve as an in-office point of coordination by managing correspondence, follow-ups, documentation, and general administrative needs for executives and staff.
• Create and maintain organized processes, checklists, and workflow tools that improve consistency and clarify expectations for employees.
• Prepare, update, and organize spreadsheets, reports, and other business documents using Microsoft Excel and related office applications.
• Communicate with internal teams and external contacts in a clear and courteous manner, delivering a high level of service and responsiveness.
• Handle a mix of tactical and more advanced administrative tasks, adjusting quickly as business needs shift throughout the week.
• Support operational collaboration across departments such as technology, human resources, finance, accounting, marketing, and legal when administrative assistance is needed.
• Help maintain an efficient office environment by staying attentive to detail, managing competing requests, and following through on outstanding items.]]> • Strong attention to detail with the ability to manage multiple responsibilities accurately in a fast-moving environment.
• Excellent written and verbal communication skills, along with a detail-oriented and service-focused approach.
• Proficiency with Microsoft Excel, including comfort working with formulas, tracking tools, and organized data sets.
• General technical aptitude and the ability to learn new systems and tools quickly.
• Prior experience in financial services is preferred.
• Bachelor’s degree preferred.
• Reliable work ethic and the ability to work on-site four days per week in Carmel, California.]]>

TalentMatch^®

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Responsibilities:
• Assist in the accurate estimation of costs for construction projects, including material takeoffs, window sizing, and pricing for trim and coil.
• Review paper blueprints and project scopes to ensure precise supply and cost calculations.
• Utilize Excel and other tools to track quotes, measurements, and project expenses.
• Collaborate with vendors and negotiate contracts to ensure timely delivery of materials.
• Support warehouse logistics operations to maintain inventory accuracy and optimize workflows.
• Conduct audits and site inspections to ensure safety compliance and adherence to project requirements.
• Coordinate with field staff and installers to streamline project execution and resolve issues.
• Develop strategies to improve operational processes in both retail and manufacturing environments.
• Maintain detailed records and documentation related to project activities and budgets.
• Provide input on risk management and budgeting strategies to enhance project outcomes.]]> • Proficiency in construction estimating, including reading blueprints and performing material takeoffs.
• Strong skills in Excel for data tracking and project cost analysis.
• Knowledge of warehouse logistics and inventory control processes.
• Ability to manage timelines effectively and ensure project deadlines are met.
• Familiarity with QuickBooks and Microsoft Office Suite.
• Excellent analytical and organizational skills with attention to detail.
• Commitment to safety compliance and process improvement.]]>

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🌟 Launch Your Career in Customer Service – Entry-Level Opportunities with Growth! 🌟

Are you a ready to kick-start your professional journey with a company that invests in your future? We’re hiring for Entry-Level Customer Service Representatives at a company that values fresh ideas, a great attitude, and your long-term success.

📍 Location: Reading, PA

💼 Type: On-site or Hybrid options available

📈 Room to Grow: YES!

What You’ll Do:

Be the first point of contact for customers—answering questions, solving problems, and creating a positive experience every time
Learn our products, services, and systems inside and out
Collaborate with team members to improve processes and customer satisfaction
Build your communication, problem-solving, and professional skills daily

Why You’ll Love It Here:

✅ Supportive team and hands-on training

✅ Clear career path and promotions from within

✅ Management Trainee track available for high-potential team members

✅ Competitive pay and benefits

✅ A company culture that celebrates fresh perspectives, personal growth, and your whole self

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A people person who’s excited to help others and learn on the job

Eager to grow, lead, and make an impact

Organized, dependable, and ready to bring energy to your work every day

Bachelor's Degree is a plus

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Responsibilities:
• Respond to incoming member and customer calls with professionalism, empathy, and clear communication.
• Place outbound calls as needed to follow up on service questions, confirm information, or provide updates.
• Enter and maintain accurate records in internal systems while ensuring details are complete and up to date.
• Support member service activities for the majority of the workday, delivering timely and courteous assistance.
• Explain available services, address concerns, and guide customers toward appropriate resolutions.
• Manage workload effectively during high-demand periods such as open enrollment while maintaining service quality.
• Use Microsoft Word and Outlook to handle documentation, communication, and daily administrative tasks.
• Contribute to a positive team environment by staying dependable, adaptable, and focused in a fast-moving setting.]]> • College degree required.
• Strong verbal communication skills with the ability to remain calm, respectful, and service-focused.
• High attention to detail and accuracy in data entry and record management.
• Comfortable handling both inbound and outbound phone interactions throughout the day.
• Working knowledge of Microsoft Word and Microsoft Outlook.
• Ability to perform well in both fast-paced and slower-paced work environments.
• Conversational Vietnamese language skills are preferred.]]>

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We are seeking an organized Enrollment Coordinator to support client re-enrollment processes. This role involves re-engaging clients, collecting and submitting required documentation, maintaining accurate records, and providing ongoing support to ensure program compliance and client success. If you have excellent communication skills and a passion for delivering exceptional service, we encourage you to apply.

Responsibilities:

Recruit and re-enroll clients into a work program.
Maintain consistent communication with clients following re-enrollment.
Collect and organize required documentation from clients on a quarterly basis.
Ensure timely and accurate submission of all paperwork to meet program requirements.
Provide support and guidance to clients throughout the re-enrollment process.
Monitor client progress and address any concerns or questions as needed.
Maintain accurate client records and update them regularly.

]]> • Proven experience in handling inbound and outbound customer calls.

• Strong interpersonal and communication skills, both verbal and written.

• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

• Proficiency in using customer relationship management (CRM) software or similar tools.

• High level of attention to detail and strong organizational skills.

• Problem-solving skills with the ability to address customer concerns effectively.

• A customer-focused mindset with a commitment to delivering excellent service.

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Responsibilities:
• Convert employee paperwork into digital records and upload documentation into the designated HR system.
• Arrange and label electronic personnel files so records remain consistent, searchable, and well maintained.
• Review employee documentation to confirm records are accurate, complete, and aligned with internal standards.
• Identify absent, outdated, or inconsistent paperwork and escalate issues for follow-up when needed.
• Protect confidential employee information by applying appropriate document handling and data privacy practices.
• Partner with the HR team to improve record organization and support more efficient file management workflows.
• Assist with reviewing approximately 75 personnel files as part of an ongoing documentation and audit effort.]]> • Prior experience in HR coordination, HR administration, or a related human resources support role.

• Working knowledge of onboarding processes, employee file maintenance, and pre-employment documentation.

• Understanding of HR compliance requirements and the importance of accurate personnel documentation.

• Strong attention to detail with the ability to identify missing information and resolve discrepancies.

• Ability to handle sensitive and confidential information with professionalism and discretion.

• Effective organizational and time management skills in a deadline-driven environment.

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We are looking for a highly organized and detail-oriented Logistics Coordinator to join our team in Anaheim, California. This is a Contract to permanent position offering an excellent opportunity to grow within a dynamic and fast-paced environment. In this role, you will play a critical part in managing order processes, with a strong focus on order management and project coordination, ensuring timely communication with clients and vendors, and supporting administrative tasks.

Responsibilities:

• Monitor and manage order processing, including order entry, tracking, and follow-ups, ensuring timely and accurate updates to clients on shipping and delivery statuses.

• Collaborate with the sales team to track daily sales activities and input orders into the system.

• Utilize distributor websites to retrieve tracking information and resolve shipping-related issues.

• Maintain clear and consistent communication with vendors, custodians, and external partners to address inquiries and ensure smooth operations.

• Perform administrative tasks such as entering data, organizing sales communications, handling permits and documentation, and supporting accounts receivable and accounts payable functions without requiring prior accounting knowledge.

• Assist in coordinating logistics and distribution efforts to streamline shipping processes.

• Address customer inquiries related to shipments and provide accurate, timely updates.

• Ensure all documentation and records are properly maintained and organized.

• Support the team with additional administrative and operational duties as needed.

]]> • Minimum of 2 years of experience in logistics, distribution, order management, or project coordination.

• Proficiency in using Microsoft Office Suite, including Word, Excel, and Outlook.

• Strong organizational skills with the ability to multitask and manage priorities effectively.

• Excellent communication skills, both written and verbal, for clear interaction with clients, vendors, and internal teams.

• Familiarity with logistics and shipping processes, including tracking and problem resolution.

• Experience supporting administrative functions such as order follow-up, documentation, and basic AR/AP tasks is a plus.

• Ability to work independently and as part of a team in a fast-paced environment.

• Detail-oriented mindset to ensure accuracy in data entry and documentation.

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Responsibilities:
• Enter and process customer orders accurately, ensuring each request moves efficiently through the fulfillment cycle.
• Coordinate closely with warehouse personnel to confirm order status, address delays, and support timely shipment activities.
• Investigate service or order-related issues, identify root causes, and drive practical solutions to keep operations on track.
• Respond calmly to urgent situations and shifting priorities, taking action to resolve problems as they arise.
• Track container and shipment reports, maintaining current information and escalating concerns when needed.
• Provide day-to-day administrative and operational support for the broader team as additional needs come up.]]> • Hands-on ability to perform accurate order entry and manage order details with strong attention to detail.
• Background in inside sales, inbound sales, outbound sales, or related sales support functions.
• Strong communication skills with the ability to work effectively across internal teams, including warehouse operations.
• Demonstrated problem-solving ability and confidence handling unexpected issues in a fast-paced environment.
• Comfortable managing multiple tasks, following up on open items, and keeping reports current.]]>

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Responsibilities:
• Manage complex executive calendars, aligning meetings, appointments, and shifting priorities to support daily business needs.
• Coordinate onsite and virtual meetings, including scheduling, logistics, materials preparation, and follow-up actions.
• Arrange business travel and related itineraries, ensuring plans are accurate, efficient, and well organized.
• Serve as a point of contact for vendors and external partners, helping maintain timely communication and coordination.
• Support project execution by tracking timelines, organizing deliverables, and assisting with cross-functional follow-through.
• Monitor project-related budgets and expenses, helping leadership stay informed on costs and resource use.
• Prepare presentations, reports, spreadsheets, and correspondence using Microsoft Word, Excel, Outlook, and PowerPoint.
• Provide direct administrative support to senior leadership while handling multiple deadlines in a fast-paced setting.]]> • Prior experience supporting senior executives or general management leadership.
• Strong ability to manage calendars, meeting schedules, and travel coordination with a high level of accuracy.
• Demonstrated background in project coordination, including tracking activities and assisting with budget oversight.
• Proficiency with Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.
• Excellent organizational skills with the ability to balance competing priorities and adapt quickly to changing needs.
• Strong communication and vendor coordination skills in a detail-focused business environment.]]>

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We are looking for a Direct Support Specialist to provide individualized, community-based support that helps clients build independence and reach personal goals in Los Angeles, California. This contract opportunity is ideal for someone who combines compassion with strong organizational skills and enjoys working closely with individuals and families in a field-based setting. In this role, you will deliver practical day-to-day assistance, maintain accurate service records, and partner with a broader support network to promote client success and well-being.

Responsibilities:

• Deliver one-on-one support based on each client’s service objectives, adapting assistance to reflect individual strengths, priorities, and developmental needs.

• Guide clients in building everyday living skills such as job readiness, household management, money handling, communication, and community participation.

• Help establish and maintain consistent routines that encourage greater self-sufficiency, stability, and confidence.

• Transport clients safely to appointments, programs, and other community destinations using a personal vehicle while following all safety expectations.

• Protect and promote each client’s rights, dignity, health, and overall welfare during all interactions and activities.

• Record service activities and client progress thoroughly, ensuring documentation is timely, accurate, and aligned with required standards.

• Coordinate effectively with family members, employers, and multidisciplinary support teams to encourage continuity of care and progress toward goals.

• Participate in scheduled trainings, team meetings, and supervision sessions, and complete additional assigned duties as needed.

]]> • High school diploma or equivalent is required; an associate’s or bachelor’s degree in a related discipline is preferred.

• Previous experience supporting individuals with developmental disabilities is preferred.

• Valid driver’s license, dependable personal vehicle, and active auto insurance are required for this field-based position.

• Ability to work independently, stay organized, manage time effectively, and complete documentation with accuracy.

• Proficiency with mobile devices and Microsoft Office applications is required.

• Strong interpersonal skills with a patient, respectful, and compassionate approach to client support.

• Ability to pass required background screening and maintain current CPR and First Aid certification.

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Our client is seeking a reliable and detail‑focused Policy Operations Coordinator in New Holland, PA to support internal policy administration and customer service workflows. This role will focus on processing policy activity, maintaining accurate records, and supporting communication with internal and external partners.

Key Responsibilities

Process new business, renewals, updates, and terminations within internal systems
Review and verify policy information for accuracy and completeness
Support basic rating and premium‑related transactions for existing accounts
Respond to routine inquiries from partners and customers related to policy servicing
Prepare and distribute standard correspondence and documentation
Coordinate tasks across internal teams to support timely processing
Request and manage supporting reports and documentation as needed
Handle incoming and outgoing mail, scanning, and document organization
Participate in quality checks to ensure compliance with internal procedures
Assist with additional operational or administrative needs as assigned

]]> • Previous experience in administrative support, office coordination, or a similar business support role.

• Strong data entry skills with the ability to maintain accuracy while handling a steady volume of transactions.

• Background in customer service, including clear and detail-oriented communication by phone, email, and written correspondence.

• Organized approach to document control, task management, and prioritizing multiple assignments.

• Proficiency in standard office procedures, including mail handling, scanning, and record maintenance.

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We are looking for a Customer Service Representative to support a busy service operations team in Fairfield, New Jersey. This Long-term Contract position is ideal for someone who enjoys helping customers, managing service-related documentation, and working in a fast-paced call center environment. The person in this role will handle a steady volume of inquiries, update service records, and coordinate closely with internal teams and external partners to keep requests moving efficiently. This opportunity includes structured onboarding and hands-on training to build product knowledge and customer communication skills.

Responsibilities:

• Review incoming service requests and confirm warranty eligibility, part details, and unit pricing before processing.

• Enter, update, and monitor service tickets in the system while maintaining complete and accurate documentation.

• Manage return requests for quality review and follow product status through each stage of the process.

• Respond to a high volume of inbound calls and provide clear, timely updates to customers and service partners.

• Work closely with technicians, managers, distributors, and contractors to resolve questions and move service issues forward.

• Check product availability and related order information to support accurate request handling.

• Communicate professionally with customers regarding service needs, request progress, and next steps.

• Participate in in-person onboarding and side-by-side training, then transition to a hybrid schedule once fully trained and approved.

]]> • Ability to manage approximately 20 to 30 calls per day while maintaining professionalism and accuracy.
• Strong data entry and computer skills, including confidence working within ticketing or order entry systems.
• Experience handling inbound calls and providing effective support to customers and internal teams.
• Comfortable reviewing service details such as warranties, pricing, and product availability.
• Strong verbal and written communication skills with the ability to interact with customers, technicians, and business partners.
• Organized approach to multitasking, recordkeeping, and follow-up in a fast-paced setting.]]>

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We're hiring a detail-oriented Customer Service Representative to support customer engagement and account management efforts within a growing team. This position offers long-term stability, opportunities to develop your skills, and the chance to be part of a supportive and team-oriented environment. This is a great opportunity for someone who enjoys helping people, solving problems, and is looking for a long-term role with room to grow.

What You’ll Be Doing:

Provide excellent customer service via phone, email, and in person
Respond to customer inquiries, resolve issues, and provide product/service information
Accurately document all customer interactions in internal systems
Collaborate with internal teams to ensure customer needs are met
Handle order entry, account updates, and general administrative support as needed
Assist with special projects and support team initiatives as assigned

]]> Previous experience in a customer-facing or administrative role preferred

Strong communication and interpersonal skills

Ability to stay organized, prioritize tasks, and follow through

A problem-solving mindset with a positive attitude

Bachelor's Degree is a plus.

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Responsibilities:
• Oversee and maintain demanding executive calendars, ensuring appointments, meetings, and deadlines are scheduled accurately and efficiently.
• Coordinate domestic and/or business travel logistics, including itineraries, reservations, and schedule adjustments as needed.
• Prepare for executive meetings by organizing materials, confirming attendance, and helping ensure all arrangements are in place.
• Support senior leaders with administrative tasks that improve workflow, responsiveness, and overall office efficiency.
• Manage special projects and follow-up items, keeping work organized and progressing according to established timelines.
• Communicate with internal and external stakeholders in a clear and attentive manner on behalf of executive leadership.]]> • Strong background in calendar management and coordinating multiple priorities with accuracy.
• Experience arranging travel and handling related logistics for business purposes.
• Ability to support executive meetings through planning, coordination, and preparation of materials.
• Proficiency with Google Suite for scheduling, document creation, communication, and organization.
• Excellent organizational, interpersonal, and written communication skills.
• Ability to handle sensitive information with discretion and maintain a high level of professionalism.]]>

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We are looking for an experienced Office Manager to oversee day-to-day workplace operations and help create an efficient office environment in Chicago, Illinois. This Long-term Contract position is ideal for a highly organized individual who can balance office coordination, administrative support, and executive-level assistance with discretion. The role will support both internal teams and external visitors while helping maintain smooth business operations across facilities, documentation, and logistical planning.

This contract position will pay between $31-33/hr.

Responsibilities:

• Act as the main point of contact for property management and address facility-related needs to keep the office running smoothly.

• Maintain a well-organized, tidy, and efficient workplace by coordinating office upkeep, layout, and overall presentation.

• Monitor inventory levels for supplies, furniture, and office equipment, and arrange replenishment or servicing as needed.

• Organize conference rooms, meeting spaces, and onsite event logistics to ensure teams and guests are fully supported.

• Assist with onboarding activities for new employees and coordinate office arrangements for visiting employees or partners.

• Welcome guests and manage front-office interactions to deliver a positive and welcoming visitor experience.

• Create and maintain structured filing and documentation systems while supporting compliance with organizational record retention standards.

• Coordinate travel plans and provide administrative assistance related to accounting, legal paperwork, board materials, shareholder communications, and charitable initiative support.

• Handle confidential business information with sound judgment, accuracy, and a high level of discretion.

]]> • 5+ years of experience in office management, workplace coordination, or administrative support roles.

• Bachelor's Degree is Preferred

• Demonstrated ability to manage office supply ordering, inventory tracking, and general workplace operations.

• Experience providing receptionist or front-desk support in a detail-oriented office setting.

• Familiarity with accounts payable processes and administrative coordination related to business operations.

• Strong organizational skills with the ability to manage records, schedules, and multiple priorities effectively.

• Excellent communication and interpersonal skills for working with staff, visitors, vendors, and building contacts.

• Proven ability to handle sensitive information with confidentiality and discretion.

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are looking for a proactive Mailroom Assistant to support a fast-paced entertainment agency. This contract position is designed for someone eager to build a strong administrative foundation while gaining exposure to office operations, guest services, mailroom coordination, and team support functions. The role offers hands-on experience across several front-office and operational tasks, making it an excellent opportunity for someone interested in growing within entertainment, media, brands, or sports. Bachelor's Degree and entertainment experience a must.

Responsibilities:

• Greet clients, visitors, and internal team members with a courteous and detail-focused approach that reflects a high standard of service.

• Answer incoming calls, direct inquiries to the appropriate contacts, and handle communications with sound judgment and discretion.

• Coordinate meeting logistics by reserving conference rooms and helping maintain organized scheduling across office spaces.

• Assist with mailroom and messenger activities, including sorting, tracking, distributing, and preparing deliveries in a timely manner.

• Prepare and package priority gifts or materials, maintain accurate distribution records, and help ensure items reach the correct recipients.

• Operate general office equipment such as copiers, binding machines, fax machines, and mailing tools to support daily administrative needs.

• Help set up and reset conference rooms or event areas for meetings, presentations, and internal gatherings.

• Protect sensitive company, client, and employee information by consistently handling records with confidentiality.

• Build positive working relationships across departments and contribute to a collaborative, service-oriented office environment.

]]> • Strong interest in entertainment, media, brands, and/or sports, with a desire to build a long-term career in the industry.
• Previous exposure to administrative support, office coordination, or customer-facing responsibilities is helpful.
• Excellent customer service and interpersonal communication skills.
• Ability to manage calendars, coordinate conference calls, and support travel arrangements when needed.
• Comfortable handling multiple priorities in a fast-moving environment while maintaining attention to detail.
• Proficiency with standard office technology and administrative tasks, including document handling and general coordination.]]>

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We are looking for an early career Receptionist to support daily front desk operations for a Private Equity firm located in Santa Monica. This permanent, in-office opportunity is ideal for someone who creates a welcoming first impression while keeping administrative activities organized and running smoothly. The role will work closely with Human Resources and internal staff to coordinate visitors, office services, and routine operational support in a detail-oriented environment. This is perfect for a recent grad who is entering the workforce. Bachelor's Degree is required.

Responsibilities:

• Welcome clients, guests, and other visitors with a detail-oriented and service-oriented approach from the moment they arrive.

• Oversee front entrance activity by managing visitor access, sign-in procedures, and badge distribution in accordance with office protocols.

• Communicate guest arrivals promptly to the appropriate employees so meetings and appointments stay on schedule.

• Keep the reception space orderly, well-maintained, and ready to receive visitors throughout the business day.

• Provide day-to-day administrative support such as maintaining office supplies, arranging deliveries, and coordinating with building personnel when needed.

• Organize meeting spaces by handling room scheduling and preparing conference areas for internal discussions and client-facing gatherings.

• Process incoming mail, outgoing shipments, and courier packages with accuracy and timeliness.

• Contribute to additional office and operational assignments, including special projects, as business needs arise.

]]> • Strong verbal and written communication skills with the ability to interact professionally with visitors and colleagues.
• Excellent organizational skills and close attention to detail in a fast-paced office setting.
• Proven ability to handle sensitive information with discretion, sound judgment, and integrity.
• Self-directed work style with dependable follow-through and the ability to complete tasks independently.
• Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities, adjust to changing needs, and meet deadlines effectively.
• Creative problem-solving skills and a proactive approach to supporting office operations.]]>

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Our client is seeking a Benefits Coordinator for a short-term contract assignment expected to run through the end of 2026. This role will primarily support U.S. leave of absence administration, with a strong preference for experience handling California leaves and added value for multi-state leave knowledge.

The right person will have experience managing employee leaves directly or working alongside a third-party leave administrator, plus solid Excel and reconciliation skills.

Key Responsibilities

Process employee leaves of absence in Workday, including entry, tracking, and extensions
Guide employees on upcoming leaves, including available time-off and pay replacement options based on company policy and state requirements
Complete California Paid Family Leave and Employment Development Department paperwork for employees going out on leave
Track and reconcile missed benefit premium deductions related to new hires, life events, and returns from leave
Code benefits invoices and submit them for payment processing
Work closely with Payroll, Accounting, and internal HR contacts
Help with additional benefits-related tasks as needed

]]> Qualifications

Experience administering U.S. leaves of absence
California leave administration experience strongly preferred
Multi-state leave experience is a plus
Experience working with an external leave administrator is a plus
Strong attention to detail and ability to handle sensitive employee information
Comfortable with basic calculations, reconciliations, and data review
Working knowledge of Excel, including sorting, filtering, and basic formulas
Able to manage multiple priorities and communicate clearly

Preferred

Bachelor’s degree in business or a related field
Experience with HRIS platforms such as Workday or ADP
Familiarity with U.S. employee benefits
Stronger Excel skills, including pivot tables and VLOOKUPs, are a plus

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We are seeking an Administrative Coordinator to support day-to-day team operations and ensure meetings, information, and follow-up activities stay organized in Seattle, Washington. This long-term contract role is well suited for a detail-oriented professional who can manage multiple priorities and use digital tools to improve efficiency. The position will play a key role in maintaining accurate records, coordinating internal events, managing schedules and communications, and keeping important documents and action items accessible and organized for the team.

Responsibilities:

Participate in recurring team meetings, capture key discussion points, and convert conversations into organized notes, documented decisions, and clearly assigned next steps using approved transcription and AI-enabled tools.
Distribute timely, easy-to-reference meeting summaries and track outstanding action items, escalating recurring delays or unresolved issues to leadership as needed.
Build and maintain a well-structured SharePoint environment, including consistent naming conventions, metadata standards, logical file organization, and version control.
Regularly review and update document repositories to improve usability, remove outdated materials, and promote consistent team adoption of filing and information management practices.
Develop clear, user-friendly guidelines to help team members consistently store, locate, and manage files as the department grows.
Serve as a primary resource for staff needing assistance with document retrieval, filing, scheduling, or general administrative support.
Leverage Microsoft Copilot, Copilot Studio, and other approved tools to support summarization, drafting, tagging, information retrieval, and routine workflow automation while identifying opportunities for process improvement.
Manage internal team events by coordinating schedules, invitations, agendas, room setup, vendor communication, catering orders, and post-event follow-up documentation.
Provide backup support to other business operations team members and assist with additional administrative functions, including calendar management, inbound call support, and other office-related needs.

]]> • Proficiency with SharePoint and Microsoft 365 tools, including the ability to organize documents and maintain accessible digital records.
• Familiarity with AI-enabled workplace tools such as Microsoft Copilot or similar platforms used for summarization, drafting, and workflow support.
• Strong written communication skills with the ability to produce concise meeting notes, action-item summaries, and procedural documentation.
• Demonstrated ability to manage multiple priorities, stay organized, and maintain accuracy in a fast-paced team environment.
• Comfortable coordinating meetings, handling calendar management, and responding professionally to inbound inquiries.
• Ability to work collaboratively across teams, escalate blockers appropriately, and support continuous process improvement.
• Background supporting healthcare, home health, or similarly service-oriented environments is a plus.]]>

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A well‑established wealth management firm in Parsippany, NJ is seeking an Investment Operations Specialist to join its in‑office operations team. This role sits at the center of the investment workflow and is ideal for someone who enjoys managing complex processes, partnering cross‑functionally, and ensuring accuracy from start to finish.

The Role

This position is responsible for overseeing the end‑to‑end execution of investment and trade requests. You’ll manage requests through internal systems, coordinate with advisors, custodians, and internal stakeholders, and ensure that all required reviews, configurations, and approvals are completed before execution. While this role does not involve making investment decisions, it plays a critical part in execution quality and client experience.

Key Responsibilities

Manage investment and trade requests from initiation through completion
Track and move requests through workflow systems, ensuring accuracy and timeliness
Coordinate with internal teams, external partners, and custodians to resolve issues and clear exceptions
Confirm accounts are properly set up with required features, restrictions, and documentation
Maintain organized records and support reporting, reconciliations, and internal controls
Provide operational support across SMAs, alternative investments, and structured products as needed

]]> Qualifications

2+ years of experience in investment operations, financial services operations, or client service
Exposure to separately managed accounts, alternative investments, or structured products preferred
Strong attention to detail with the ability to manage multiple requests simultaneously
Comfortable working in systems‑driven environments (CRM / workflow tools; Salesforce experience a plus)
Professional communication skills and a service‑oriented mindset
Experience with platforms such as AQR, CAIS, iCapital, or similar is a plus

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We are looking for a detail-focused Latvian Proofreader to support short-term remote projects in a services environment based in Burlingame, California. This is a Contract position offering project-based work, with each assignment expected to run for approximately three days and begin in early . In this role, you will review written materials for language quality, consistency, and presentation while helping ensure deliverables are completed accurately and on schedule.

Responsibilities:

• Review Latvian-language documents thoroughly to detect and correct issues related to spelling, grammar, punctuation, and layout

• Refine written content to ensure clarity, readability, and consistency with local language standards

• Verify that documents follow project instructions, formatting expectations, and quality benchmarks before final delivery

• Manage assigned proofreading tasks within established turnaround times and keep work organized across multiple short-term projects

• Communicate progress, clarification needs, and potential issues promptly to the appropriate project contacts

• Handle confidential or sensitive materials responsibly and maintain discretion throughout the assignment

]]> • At least 1 year of experience in proofreading, editing, or a closely related language-review role

• Business-level proficiency in Latvian with the ability to evaluate grammar, usage, tone, and written accuracy

• Strong command of proofreading principles and a sharp eye for linguistic and formatting inconsistencies

• Familiarity with Google Workspace and the ability to work efficiently in digital document environments

• Ability to work independently in a remote setting while meeting deadlines on short-duration contract assignments

• Strong written communication skills and a dependable approach to status updates and issue escalation

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Responsibilities:
• Coordinate patient and nursing visit appointments using internal healthcare technology and supporting third-party applications.
• Respond to a steady flow of inbound inquiries from pharmacies, patients, and clinicians while delivering attentive and compassionate service.
• Manage a high daily volume of Zendesk requests, ensuring updates are accurate, timely, and properly documented.
• Confirm scheduled visits and adjust appointments as needed to support efficient care delivery.
• Gather, review, and upload required records and supporting documents to maintain complete case files.
• Balance competing priorities in a fast-moving setting while meeting service expectations and deadlines.
• Work closely with internal teams and external partners to communicate updates, resolve issues, and improve coordination.
• Build productive relationships with specialty pharmacies and nursing networks to support a reliable patient experience.
• Identify opportunities to streamline workflows and share practical recommendations that enhance team operations.]]> • Working knowledge of basic medical terminology; healthcare industry experience is strongly preferred.
• Hands-on experience with Zendesk is required.
• Confidence using multiple digital tools, including Google Workspace and web-based platforms, in a remote or technology-driven setting.
• Strong organization, time management, and follow-through when handling several tasks at once.
• Clear verbal and written communication skills with a detail-focused, service-oriented approach.
• Ability to work independently, use sound judgment, and solve problems with limited supervision.
• A continuous improvement mindset with the ability to adapt quickly during training and ongoing process changes.]]>

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Responsibilities:
• Develop and maintain relationships with customers through consistent phone, email, and virtual outreach to expand account activity.
• Identify opportunities to grow revenue by promoting relevant products, upselling effectively, and encouraging repeat business.
• Partner with retail buyers and customer contacts to understand purchasing needs, timelines, and product preferences.
• Track sales activity, maintain accurate account information, and follow up on quotes, orders, and open opportunities.
• Work toward annual sales objectives by managing a pipeline of prospects and prioritizing high-value accounts.
• Collaborate with internal teams to ensure smooth order processing, product availability, and timely customer support.]]> • Demonstrated ability to increase sales through proactive outreach, relationship management, and solution-based selling.
• Familiarity with retail buying processes and the ability to support customer purchasing decisions effectively.
• Strong communication and negotiation skills with a detail-oriented and persuasive approach.
• Ability to manage multiple accounts, maintain sales momentum, and meet performance goals.
• Comfort using sales tracking tools, CRM systems, and standard business software.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors and participants in a courteous manner and provide clear direction upon arrival.
• Manage front desk activities, including answering incoming calls, relaying messages, and responding to general inquiries.
• Support entry screening procedures by asking required questions to individuals entering the building and following established front desk protocols.
• Coordinate with clinic staff regarding participant arrivals, departures, deliveries, and other day-to-day reception needs.
• Assist with signing in participants and maintaining accurate visitor and reception records.
• Help oversee access to the facility by learning and following door opening and closing procedures.
• Provide administrative support to onsite teams by handling routine clerical and front office tasks.
• Maintain a calm, organized, and welcoming reception area that reflects the standards of the organization.]]> • Strong administrative assistance skills with the ability to manage multiple tasks in a busy environment.
• Clear verbal communication and courteous phone etiquette.
• Comfortable interacting with clients, visitors, and staff in a courteous and service-oriented manner.
• Ability to follow site procedures accurately and handle confidential or sensitive situations appropriately.
• Basic organizational skills and attention to detail for recordkeeping and daily coordination.
• Reliable, punctual, and capable of working independently while collaborating with onsite staff.]]>

TalentMatch^®

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We are looking for a detail-focused Czech Proofreader to support short-term remote assignments for a services environment based in California. This is a contract position offering project-based work, with each assignment expected to last approximately 3 days and starting in early date to be confirmed. In this role, you will review written materials for language quality, accuracy, and consistency while helping ensure documents meet required standards and deadlines.

Responsibilities:

• Review Czech-language documents thoroughly to catch errors related to spelling, grammar, punctuation, and layout.

• Refine written content to ensure clarity, readability, and appropriate localization for the target audience.

• Apply project instructions consistently so final documents remain accurate and aligned with quality expectations.

• Manage assigned proofreading tasks within established turnaround times for each contract engagement.

• Raise questions or flag issues quickly to keep work moving efficiently and avoid delays.

• Handle confidential or sensitive materials with professionalism and sound judgment.

]]> • At least 1 year of experience in proofreading, editing, or a closely related language-review function.

• Strong Czech language skills with the ability to conduct business communication effectively.

• Strong command of grammar, spelling, punctuation, and usage in Norwegian.

• Demonstrated attention to detail and ability to identify inconsistencies in written documents.

• Proficiency with proofreading workflows and common productivity tools, including Google Workspace.

• Ability to work independently in a remote setting while meeting short project deadlines.

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TalentMatch^®

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Responsibilities:
• Welcome and assist test-takers at the greeter station, ensuring a smooth check-in process.
• Verify identification documents to confirm the eligibility of candidates.
• Conduct security checks to ensure test-takers do not bring unauthorized materials, such as calculators or notes, into the testing area.
• Monitor the testing room by performing periodic walkthroughs every 10-15 minutes to ensure compliance with testing protocols.
• Address any technical issues with web-based tests and provide basic troubleshooting support.
• Maintain accurate records of test-taker activities and incidents during the examination process.
• Perform light administrative tasks, such as organizing documents and managing schedules.
• Ensure the testing environment is quiet, clean, and conducive to focused performance.
• Uphold strict confidentiality and security standards to protect test content and candidate information.]]> • Proficiency in using computers and web-based applications.
• Strong attention to detail and the ability to enforce rules consistently.
• Excellent communication and interpersonal skills to interact professionally with test-takers.
• Ability to perform frequent walking and standing for monitoring purposes.
• Familiarity with identity verification processes and security protocols is preferred.
• Capable of troubleshooting basic technical issues with testing software or equipment.]]>

TalentMatch^®

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We are seeking a detail-oriented Data Entry Clerk for a contract role in Santa Barbara, CA. This position is ideal for someone with strong accuracy, fast typing skills, and the ability to manage large volumes of information efficiently. If you are organized, dependable, and available to start quickly, apply today.

]]> Responsibilities include entering, updating, and maintaining data, reviewing records for accuracy, and supporting administrative tasks as needed.

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TalentMatch^®

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We are looking for a detail-oriented Shipping Clerk to start ASAP in Ventura, CA. This role is ideal for someone who enjoys hands-on warehouse coordination, tracking stock movement, and helping keep assembly line operations supplied and organized. The successful candidate will play an important part in inventory control, routine counts, and maintaining reliable records across physical and asset inventory activities. *MUST FEEL COMFORTABLE SHIPPING INSECTS*

Responsibilities:

• Monitor incoming and outgoing materials to keep inventory records current and accurate.

• Support assembly line operations by ensuring required parts and supplies are available when needed.

• Perform routine stock counts and reconcile discrepancies between physical quantities and recorded inventory.

• Maintain organized tracking of company assets and assist with inventory documentation updates.

• Participate in annual physical inventory activities and help prepare count results for review.

• Verify item movements, storage locations, and shipment details to improve inventory visibility.

• Work with internal teams to address inventory variances and maintain orderly stock areas.

]]> • Working knowledge of inventory tracking practices and stock reconciliation procedures.
• Experience supporting asset inventory processes and physical count activities.
• Ability to work in a fast-paced environment that supports assembly line operations.
• Strong attention to detail with the ability to maintain accurate records.
• Basic communication skills and the ability to collaborate effectively with team members.
• Capability to lift, move, and handle materials as needed in a warehouse or shipping setting.]]>

TalentMatch^®

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We are looking for a Sales Manager to support customer growth and strengthen client partnerships. This is a permanent, hybrid role in Dallas, TX and is ideal for someone who thrives in a business-to-business sales environment, responds effectively to incoming opportunities, and builds lasting relationships that drive revenue. The person in this role will help expand market presence, manage customer needs with a high level of service, and use Salesforce tools to maintain visibility into pipeline activity and account performance.

Responsibilities:

• Manage a portfolio of business accounts, serving as a primary point of contact for customer needs, sales activity, and ongoing relationship development.

• Respond to inbound inquiries promptly, identify client requirements, and convert new opportunities into productive business relationships.

• Develop and grow account-based sales strategies that support revenue goals and contribute to broader market expansion efforts.

• Build trust with customers through consistent communication, proactive follow-up, and a strong understanding of their business objectives.

• Identify opportunities to increase market share by introducing relevant products, uncovering upsell potential, and strengthening account penetration.

• Maintain accurate customer records, sales activity updates, and pipeline details within Salesforce to support reporting and account visibility.

• Partner with internal teams to align customer expectations with product availability, service delivery, and commercial priorities.

• Monitor market conditions and customer trends to help refine outreach efforts and improve competitive positioning.

]]> • Ability to handle inbound sales inquiries professionally and turn interest into long-term client opportunities.
• Demonstrated success building strong customer relationships and maintaining high levels of account engagement.
• Understanding of sales planning and market-focused strategies that support business growth.
• Proven ability to identify opportunities that expand account value and increase market presence.
• Working knowledge of Salesforce, including account tracking, pipeline management, or related administrative tasks.
• Strong communication, organization, and follow-through skills with the ability to manage multiple priorities effectively.]]>

TalentMatch^®

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We are looking for a detail-oriented Administrative Assistant to support daily office operations in Millburn, New Jersey. This is a long-term contract position for someone who can keep communication organized, manage shifting priorities, and provide dependable support to staff, students, and families. The ideal candidate is proactive, organized, and comfortable handling a mix of administrative coordination, front-office tasks, and student-facing assistance in a fast-paced environment.

Responsibilities:

• Manage incoming messages, calls, and correspondence with accuracy and a strong sense of urgency.

• Organize materials, calendars, and task priorities to ensure the next day’s activities are fully prepared and running smoothly.

• Serve as a central communication link among the Director, team members, families, and other key contacts to keep information aligned and up to date.

• Provide day-to-day operational support to the administrative team, helping maintain efficient and well-coordinated office functions.

• Assist students with practical daily needs, including meal-related support and other routine on-site concerns.

• Coordinate logistics connected to student placement efforts, including scheduling preparatory sessions and arranging testing-related activities.

• Support training-related and program logistics by helping prepare materials and handling follow-up coordination as needed.

• Help students get ready for interviews by reviewing expectations, required preparation steps, and presentation tips.

]]> • At least 2 years of experience in an administrative assistant, office support, receptionist, or similar role.

• Strong verbal and written communication skills with the ability to interact professionally with staff, families, and students.

• Experience handling inbound calls, general correspondence, and front-office administrative responsibilities.

• Proficiency in administrative support tasks such as scheduling, document preparation, and accurate data entry.

• Ability to manage multiple priorities, stay organized, and adapt to changing daily needs.

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TalentMatch^®

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Responsibilities:
• Manage full-cycle recruitment for a high volume of open positions, with an immediate focus on production and related operational roles.
• Build candidate pipelines through Indeed and other sourcing channels to attract candidates with relevant experience and the ability to be trained.
• Create and publish job postings in Paycom after securing the appropriate internal approvals.
• Screen applicants, assess alignment with role needs, and advance suitable candidates through the hiring process.
• Coordinate interview scheduling, candidate communication, and timely follow-up with hiring stakeholders.
• Partner with staffing resources supporting contract hires and help maintain a smooth handoff for candidate starts.
• Track recruiting activity, monitor progress across approximately 40 active openings, and adjust sourcing efforts based on hiring demand.
• Support hiring for hands-on positions by identifying candidates with transferable backgrounds, strong dexterity, and the ability to learn quickly.]]> • Prior experience working in a staffing agency environment is highly preferred.

• Proven experience in full-cycle recruiting, including sourcing, screening, interview coordination, and offer-stage support.

• Background in high-volume hiring, preferably for production, manufacturing, quality, or other operational roles.

• Hands-on familiarity with applicant tracking systems, including Paycom or similar platforms.

• Strong sourcing skills using Indeed and other recruitment tools to generate active candidate flow.

• Ability to manage multiple open requisitions simultaneously while maintaining organization and responsiveness.

• Strong communication and coordination skills with the ability to work effectively in an onsite setting.

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TalentMatch^®

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We are looking for a detail-oriented Recruiting Coordinator to support hiring activities for a Contract position based in Seattle, Washington. This role focuses on creating a smooth candidate experience by coordinating interviews, organizing recruiting workflows, and assisting with onboarding activities. The ideal candidate is comfortable working in applicant tracking systems, partnering with recruiters and hiring teams, and managing multiple priorities in a fast-paced corporate recruiting environment.

Responsibilities:

• Coordinate interview scheduling across candidates, recruiters, and hiring managers to ensure a seamless hiring process.

• Maintain accurate candidate records and recruiting activity within the applicant tracking system.

• Support full-cycle recruiting operations by assisting with job postings, interview logistics, and candidate communications.

• Partner with corporate recruiting teams to keep hiring workflows organized and moving efficiently.

• Prepare and distribute interview details, confirmations, and follow-up communications in a timely manner.

• Assist with onboarding coordination to help new hires transition smoothly into the organization.

• Track recruiting progress and help resolve scheduling conflicts or process bottlenecks as they arise.

]]> • Experience supporting recruiting or talent acquisition activities in a corporate environment.

• Proficiency with interview scheduling and calendar coordination across multiple stakeholders.

• Working knowledge of applicant tracking systems and maintaining accurate candidate data.

• Familiarity with full-cycle recruiting processes and standard hiring workflows.

• Ability to manage competing priorities while maintaining strong attention to detail.

• Clear written and verbal communication skills when working with candidates and internal teams.

• Experience assisting with onboarding tasks and pre-employment coordination is preferred.

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TalentMatch^®

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We are seeking an experienced and dedicated Customer Service Representative (CSR) for a temp-to-hire opportunity in San Leandro. The ideal candidate is reliable, highly responsive, detail-oriented, and an enthusiastic team player. Experience in order processing and cross-functional communication is strongly desired.

Key Responsibilities:

Order Processing: Review incoming orders, ensure data accuracy (ATP), document exceptions and special notes. Communicate proactively with transportation, sales, and warehouse teams to maintain seamless daily workflows.
Customer Experience: Deliver timely and professional updates related to orders. Serve as the company’s representative for customer inquiries via phone, email, or chat, ensuring customers feel heard and informed.
Issue Resolution: Proactively identify and help resolve customer issues, escalating complex cases when needed. Leverage product and process knowledge to build trust and deliver accurate, reliable support.
Attention to Detail: Guarantee data accuracy in all customer and order inputs. Strive for continuous process improvement and share recommended changes with leadership.
Reliability: Consistently demonstrate commitment to team goals and company values. Contribute positively to the department’s overall success.

]]> Qualifications:

Previous experience as a Customer Service Representative or similar role, preferably in order processing or logistics.
Strong communication and interpersonal skills.
Demonstrated reliability, attention to detail, and adaptability to changing priorities.
Proficiency with standard office software and order entry systems.
Team-oriented mindset with a willingness to support colleagues.

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TalentMatch^®

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We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Beavercreek, Ohio. In this Contract to permanent role, you will play a vital part in ensuring smooth administrative operations while fostering positive relationships with members. This position offers an excellent opportunity for someone who excels in customer service, organizational tasks, and effective communication.

Responsibilities:

• Welcome and assist members, ensuring a positive and attentive experience.

• Perform data entry and maintain accurate records in organizational systems.

• Upload and organize documents to support administrative processes.

• Address member inquiries and concerns, providing timely and effective resolutions.

• Update and maintain databases and member accounts with accuracy.

• Serve as the first point of contact, representing the company with strong communication skills.

• Handle filing and other administrative tasks to support daily operations.

• Collaborate with the team to plan and assist with evening seminars as needed.

• Utilize technology tools such as Microsoft Word and Excel to complete tasks efficiently.

• Contribute to building strong member relationships through excellent service and problem-solving.

For immediate consideration, call 937.224.8326

]]> • Strong customer service skills with the ability to address inquiries professionally.
• Proficiency in Microsoft Word and Excel, with beginner to intermediate knowledge.
• Familiarity with data entry and document control processes.
• Excellent verbal and written communication abilities.
• Ability to adapt to and utilize AI tools effectively.
• Strong organizational and multitasking skills.
• Availability to assist with occasional evening seminars during weekdays.]]>

TalentMatch^®

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Overview:

We are seeking a detail-oriented Supply Chain Data Coordinator to support a high-volume logistics and warehousing program. This role is focused on maintaining accurate shipment and inventory data, working within Smartsheet and Excel, and supporting day-to-day supply chain operations.

This is a data-heavy, execution-focused position best suited for candidates with early-career experience in supply chain, logistics, or operations.

Responsibilities:

• Maintain and update warehousing and shipment records in Smartsheet with a high degree of accuracy and consistency.

• Review, enter, and revise transportation-related data, including shipment coordinates and status details.

• Use Excel to organize operational information through sorting, filtering, and basic formula application.

• Research and verify logistics or shipment information using web-based sources to support accurate data maintenance.

• Perform routine quality checks to identify discrepancies, correct errors, and improve data reliability.

• Work independently to manage assigned updates, prioritize tasks, and meet program timelines.

• Support supply chain and warehousing activities by ensuring information is current, complete, and properly documented.

]]> • Hands-on experience using Smartsheet for data entry, record updates, and information tracking.
• Proficiency in Microsoft Excel, including filtering, sorting, and creating basic formulas.
• Familiarity with transportation, shipping, or shipment coordination data.
• Ability to research information online and apply findings accurately to operational records.
• Strong attention to detail with the ability to perform data quality review and validation tasks.
• Proven ability to work independently and manage responsibilities with minimal supervision.]]>

TalentMatch^®

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We are looking for a detail oriented Patient Access Specialist to join our team in North Vernon, Indiana. In this role, you will play a key part in ensuring smooth patient registration processes, providing exceptional customer service, and handling administrative tasks efficiently. This is a long-term contract position with opportunities to make a meaningful impact within a healthcare setting.

Hours: Monday - Friday 3:30p to 11:30p + rotating weekends

Key Responsibilities:

Greet and register patients with professionalism and empathy, ensuring a positive first impression.
Obtain, validate, and update patient demographic and insurance information, maintaining accurate records.
Schedule, reschedule, and coordinate patient appointments across multiple providers and service lines.
Verify insurance benefits; collect and process co-pays, deductibles, and prior authorizations as needed.
Manage intake forms, admissions, and referrals with attention to detail and regulatory compliance.
Respond to patient inquiries; resolve access or billing issues with efficiency and tact.
Collaborate with clinical and non-clinical teams to ensure seamless patient flow and service.

]]>

Prior experience in patient access, medical front desk, admissions, scheduling, or a related non-clinical healthcare role strongly preferred.

Familiarity with Epic, scheduling software, or electronic records management systems is a strong plus.

Excellent organizational, communication, and customer service skills.

Ability to work in a fast-paced, multitasking environment while maintaining accuracy and compassion.

Demonstrated commitment to patient privacy and confidentiality.

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TalentMatch^®

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Responsibilities:
• Manage inbound customer interactions by phone and email, providing clear updates on orders, pricing, returns, product availability, and backordered items.
• Enter and process customer orders with close attention to accuracy, timing, and documentation requirements.
• Record customer communications, actions taken, and follow-up details thoroughly to maintain complete and reliable account information.
• Partner with warehouse and internal support teams to address special requests, urgent shipments, order changes, and delivery discrepancies.
• Coordinate directly with clients on allocation matters and the release of backordered products.
• Monitor personal performance against service expectations such as schedule adherence, call quality, attendance, and efficiency metrics.
• Identify sensitive or complex customer concerns and elevate them to the appropriate management contact in a thorough manner.
• Support additional service and administrative tasks as needed to help the team meet daily operational goals.]]> • Ability to handle inbound calls professionally while delivering accurate and timely information to customers.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Experience using email correspondence and standard Microsoft Office tools, including Excel and Word.
• Comfortable managing both customer communication and order entry responsibilities in a fast-paced setting.
• Strong problem-solving skills with the ability to coordinate across departments to resolve service issues.
• Reliable attendance and the ability to meet performance expectations related to quality, responsiveness, and schedule adherence.]]>

TalentMatch^®

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Position: Recruiter (ONSITE – Contract)

Location: Tempe, AZ

Tentative Hourly Pay: $30 per hour

Schedule: Monday–Friday, standard business hours

Work Environment

In‑Office Requirement: 5 days per week onsite (no work‑from‑home option)

What the Team Is Looking For

Previous full‑cycle recruiting experience
Strong ATS proficiency
Excellent communication and client management skills

Responsibilities:

• Manage full-cycle recruiting activities, from reviewing applicant information to coordinating next steps throughout the hiring process.

• Evaluate candidate backgrounds and qualifications to identify strong matches for open positions and hiring priorities.

• Work closely with hiring managers to understand staffing needs, align on candidate profiles, and support timely hiring decisions.

• Coordinate interviews, track candidate progress, and maintain clear communication with all parties involved in recruitment activities.

• Help ensure recruiting workflows follow established hiring procedures, documentation standards, and internal guidelines.

• Monitor requisition activity and provide updates on candidate pipelines, interview outcomes, and hiring progress.

• Support a positive and engaging candidate experience by responding promptly and guiding applicants through each stage of the process.

Typical Day in the Role

Sourcing and screening candidates
Scheduling interviews and managing offers
Supporting ~20 open requisitions at a time (exempt‑level roles)
Ongoing client management, follow‑ups, and engagement

]]> Experience & Skills That Stand Out

Product‑focused recruiting experience
Marketing‑related experience
3-6 years of experience in recruiting, talent acquisition, or a related HR recruiting function.
Practical knowledge of candidate review methods and structured hiring processes.
Ability to manage multiple openings and priorities in a fast-paced environment.
Strong communication and relationship-building skills with candidates, hiring managers, and internal teams.
High level of organization and attention to detail when handling recruitment records and scheduling activities.
Comfort using recruiting systems, tracking tools, and standard business software to manage hiring workflows.

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TalentMatch^®

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We are looking for a dedicated Insurance Referral Coordinator to join our client's team. In this role, you will play a crucial part in managing prior authorizations for prescription medications and medical services, ensuring patients receive timely and appropriate care. This is a long-term contract position within the healthcare industry, offering an excellent opportunity to contribute to patient-centered care.

Responsibilities:

• Review and gather necessary documentation, including medical records and physician recommendations, to support prior authorization requests.

• Submit and track authorization requests with insurance providers, ensuring timely approvals for prescribed medications and medical services.

• Communicate effectively with patients, healthcare providers, and insurance representatives to address authorization-related issues and facilitate resolutions.

• Monitor and update the status of authorization requests, notifying healthcare teams about approvals, denials, or pending cases.

• Stay informed about insurance policies and regulations to enhance efficiency and compliance in the authorization process.

• Analyze trends in insurance denials and collaborate with teams to resolve escalations, appeals, or resubmissions.

• Maintain accurate and secure records of authorization activities in compliance with healthcare guidelines.

• Provide support in identifying process improvements to streamline prior authorization workflows.

]]> • Proficiency in managing patient medical records and familiarity with Epic EMR systems.
• Strong knowledge of medical insurance policies and verification processes.
• Excellent communication skills to liaise with patients, providers, and insurance companies.
• Ability to analyze data and identify trends related to authorization denials.
• Detail-oriented with the ability to maintain accurate and compliant documentation.
• Understanding of healthcare regulations and insurance guidelines.
• Problem-solving skills and a proactive approach to resolving authorization challenges.]]>

TalentMatch^®

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Responsibilities:
• Maintain accurate information in the organization’s electronic health record platform and other online systems on a daily basis.
• Prepare routine and as-needed reports and deliver them to the appropriate agencies, departments, or team members within required timeframes.
• Welcome visitors, manage incoming phone calls, direct inquiries appropriately, and record clear, complete messages while supporting general front-office operations.
• Coordinate logistics for internal program meetings and community-related gatherings, including scheduling and administrative preparation.
• Provide day-to-day assistance to staff with basic equipment, technology, and web-based application issues, and connect with the IT support contractor when additional help is needed.
• Support new employee onboarding by helping organize materials, documentation, and administrative setup tasks.
• Assist with accounts payable, billing activities, and follow-up on invoice discrepancies to help ensure timely and accurate processing.
• Handle incoming and outgoing mail, draft routine correspondence, prepare forms, monitor office and program supply levels, place orders when needed, and complete occasional program-related errands, which may include driving for agency business.]]> • Proficiency in data entry and comfort working within electronic health record systems and other web-based platforms.
• Strong telephone and front-desk communication skills, including the ability to handle inbound calls professionally and accurately relay information.
• Working knowledge of Microsoft Excel, including using formulas and managing basic spreadsheets.
• Ability to organize multiple tasks, meet deadlines, and maintain accuracy in a fast-paced office setting.
• Strong problem-solving skills with the ability to assist staff with routine technology and office equipment issues.
• Valid driver’s license and reliable transportation may be required for errands or other agency-related travel.]]>

TalentMatch^®

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Responsibilities:
• Respond to incoming calls from homeowners and provide clear guidance on account-related questions, online account access, escrow matters, and payoff requests.
• Place outbound calls to follow up on delinquent accounts, with particular attention to early-stage past-due balances and appropriate next steps.
• Recognize customers who may qualify for refinancing solutions and connect them with the appropriate internal team for further support.
• Direct inquiries and escalated concerns to the correct departments to ensure efficient issue resolution and continuity of service.
• Maintain a courteous, solutions-oriented approach during every interaction while working to deliver a smooth and positive customer experience.
• Use internal servicing platforms and related tools accurately to document interactions, complete account activities, and support daily operations.
• Partner with colleagues across departments to resolve issues, improve service outcomes, and support overall operational effectiveness.
• Consistently achieve service standards, productivity goals, and quality expectations established for the role.]]> • Experience in mortgage servicing, such as collections, property tax, insurance, payoff processing, or general mortgage customer support, is preferred.
• High school diploma or equivalent is required; additional college education is a plus.
• Ability to work flexible schedules, including part-time or extended hours based on business needs.
• Strong interpersonal skills with the ability to communicate effectively and adapt to a wide range of customer personalities.
• Willingness and ability to learn internal servicing systems and apply them effectively in daily work.
• Background in either mortgage operations or customer service within a call center environment is highly desirable.]]>

TalentMatch^®

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Responsibilities:
• Manage general administrative tasks such as filing documents, organizing records, and maintaining orderly office materials.
• Respond to inbound calls professionally, direct inquiries appropriately, and provide courteous front-office support.
• Communicate with vendors and sales staff to gather and share updates regarding application status.
• Enter and update data accurately in internal records, ensuring information remains complete and current.
• Prepare and deliver status reports to the manager so final reviews and decisions can be made efficiently.
• Assist with day-to-day reception and office support activities to help maintain smooth business operations.]]> • Strong verbal communication skills and comfort speaking with vendors, staff, and incoming callers.
• Ability to stay organized while handling filing, tracking updates, and routine office tasks.
• Basic data entry skills with close attention to accuracy and detail.
• Detail-oriented attitude, reliability, and willingness to support a team-oriented environment.
• Ability to learn quickly in an entry-level administrative setting.]]>

TalentMatch^®

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Responsibilities:
• Manage front-desk and general office support activities to help maintain smooth day-to-day operations.
• Respond to incoming calls in a courteous and timely manner, directing inquiries to the appropriate contacts.
• Enter, update, and verify information in office records and databases with a high level of accuracy.
• Prepare, edit, and format business documents, correspondence, and other administrative materials.
• Maintain organized filing systems and oversee document control processes for easy access and compliance.
• Provide receptionist support by greeting visitors, handling basic inquiries, and assisting with administrative requests.
• Coordinate routine clerical tasks such as scheduling, record maintenance, and distribution of office materials.]]> • Ability to handle inbound phone communication professionally and efficiently.
• Strong data entry skills with careful attention to accuracy and completeness.
• Experience supporting general office administration in a fast-paced environment.
• Proficiency in document preparation, formatting, and record organization.
• Solid written and verbal communication skills.
• Strong organizational abilities and the capacity to manage multiple tasks effectively.]]>

TalentMatch^®

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Our client in Hartford, Connecticut is seeking an Administrative Assistant for a contract opportunity. This role is ideal for a polished and organized professional who enjoys supporting day-to-day office operations and helping a team stay efficient and productive. Based on general knowledge.

Position Overview:

The Administrative Assistant will provide clerical and administrative support to the team, assist with scheduling and correspondence, maintain records, and help ensure smooth daily office operations. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities in a professional environment. Based on general knowledge.

Responsibilities:

Provide administrative support to staff and department leadership. Based on general knowledge.
Answer phones, respond to emails, and direct inquiries appropriately. Based on general knowledge.
Schedule meetings, maintain calendars, and coordinate appointments. Based on general knowledge.
Prepare correspondence, reports, and other documents as needed. Based on general knowledge.
Maintain organized filing systems and accurate records. Based on general knowledge.
Support data entry, document management, and general office tasks. Based on general knowledge.
Order office supplies and assist with other operational needs. Based on general knowledge.
Greet visitors and help ensure a professional office environment. Based on general knowledge.

]]>

1+ years of administrative support experience preferred. Based on general knowledge.

Strong organizational and multitasking abilities. Based on general knowledge.

Excellent verbal and written communication skills. Based on general knowledge.

Proficiency in Microsoft Office, including Word, Excel, and Outlook. Based on general knowledge.

Strong attention to detail and professionalism. Based on general knowledge.

Ability to handle sensitive information with discretion. Based on general knowledge.

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TalentMatch^®

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We are looking for an Administrative Assistant to support fundraising and donor engagement activities for a mission-driven organization in Sherman Oaks, California. This direct hire opportunity is ideal for someone who combines strong administrative skills with accuracy, professionalism, and a service-oriented approach. The person in this role will help keep donor information organized, support outreach efforts, and assist with event and reporting needs that contribute to successful development operations.

Responsibilities:

• Maintain and update donor records within the organization’s CRM, ensuring information is complete, accurate, and properly documented.

• Process charitable contributions, record gifts promptly, and assist with ongoing database reviews to improve data quality.

• Draft and distribute donor acknowledgment letters and tax documentation in alignment with organizational standards and timelines.

• Provide administrative support for fundraising initiatives, including appeal preparation, mailing coordination, and campaign-related follow-up.

• Assist with planning and execution for fundraising events and donation drives by managing registrations, preparing materials, and supporting guest logistics.

• Research prospective individual, corporate, and foundation donors to help identify new fundraising opportunities.

• Coordinate calendars, schedule meetings, prepare presentation or meeting materials, and handle routine correspondence with professionalism.

• Prepare recurring donor activity reports and support donation reconciliation efforts in partnership with the Finance team.

]]> • Proficiency with CRM or donor database systems such as Salesforce, DonorPerfect, Raiser's Edge, or similar platforms.
• Strong data entry skills with a high degree of accuracy, including experience handling numeric information and records management.
• Ability to manage multiple tasks efficiently while meeting deadlines in a fast-paced office setting.
• Clear written and verbal communication skills, including the ability to interact professionally with donors and internal stakeholders.
• Experience supporting events, outreach campaigns, or related administrative projects is highly valued.
• Comfortable handling inbound calls, coordinating correspondence, and maintaining organized documentation and files.]]>

TalentMatch^®

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Responsibilities:
• Prepare and organize suit and judgment packages with accuracy and attention to detail.
• Perform basic data entry tasks and manage spreadsheets with minimal supervision.
• Process judgment entries and ensure all documentation is completed in a timely manner.
• Conduct bank and wage calculations to support financial assessments.
• Utilize queries to extract relevant data and generate reports as needed.
• Manage calendars, schedule meetings, and maintain appointment records.
• Draft clear and thorough responses to client inquiries, ensuring clarity and professionalism.
• Assist in preparing for audits by organizing required documents and materials.]]> • Proficiency in data entry and working with spreadsheets.
• Strong organizational and time-management skills.
• Ability to manage calendars and schedule appointments effectively.
• Excellent written and verbal communication skills.
• Familiarity with judgment entry processes and financial calculations is a plus.
• Experience in preparing for audits and handling client correspondence is preferred.
• Strong problem-solving skills and attention to detail.]]>

TalentMatch^®

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1. PO’s – 50% of them come via email
2. Need a keen eye on PO details. Chemical industry, unique properties and materials
3. Will have some communication with scientists in the industry – no experience in this aspect needed but need to be able to speak professionally and be detail oriented
4. Lots of phone and email comm
5. Strong computer skills – SAP not necessary but an understanding or use of similar software is a huge plus
6. 2 month onboarding/training period
7. Self-motivated, independent worker but will have support from the team.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are looking for a motivated Sales Specialist to join a scientific services organization in Downers Grove, Illinois. This Contract to permanent opportunity is well suited for someone who enjoys building client relationships, generating new business, and working in a fast-moving B2B environment. The role offers the chance to support commercial growth while collaborating closely with internal teams in a detail-oriented, science-focused setting.

Responsibilities:

• Build product and service knowledge across the company’s scientific testing solutions so you can confidently guide prospective clients.

• Maintain accurate sales activity, prospect details, customer communications, sample information, and opportunity updates within the CRM, preferably HubSpot.

• Create and grow a healthy pipeline by identifying promising leads and moving them steadily through each stage of the sales cycle.

• Connect with prospective customers to learn about their business needs and recommend service options that align with their goals.

• Investigate leads from marketing efforts and other inbound channels to personalize outreach and improve conversion potential.

• Track industry developments, competitor activity, and market direction to support informed sales conversations and positioning.

• Pursue new business through proactive outreach efforts, including cold calling and other outbound engagement strategies.

• Contribute to broader sales and business development efforts by assisting with additional tasks that support team objectives.

The salary range for this position is $65,000 to $69,000. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

]]> • Up to 3 years of experience in sales or a similar client-facing role with evidence of strong performance.
• Effective written and verbal communication skills suited to business interactions.
• Ability to work collaboratively with colleagues across departments to support customer and team needs.
• Hands-on experience with CRM platforms, with HubSpot experience especially valued.
• Strong organization and time management skills with the ability to handle multiple priorities under tight deadlines.
• Self-directed approach with adaptability, initiative, and careful attention to detail.
• Sound analytical thinking and problem-solving ability in a fast-paced environment.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

]]>

Responsibilities:
• Provide day-to-day administrative support to the Secretary General and assist with the coordination of priorities across the Secretariat team.
• Manage front-office activities by greeting visitors, handling incoming calls, and responding to general inquiries in a courteous manner.
• Maintain organized records, files, and internal documents to support efficient office operations and accurate information tracking.
• Perform data entry and routine administrative processing with a high level of accuracy and attention to detail.
• Help coordinate meetings, schedules, and logistics for team activities, including preparing materials and tracking follow-up items.
• Support office operations by monitoring administrative needs, assisting with supplies, and helping maintain a well-run workplace environment.
• Collaborate with team members on operational tasks that contribute to the effective functioning of the New York, New York office and broader alliance support activities.]]> • Strong ability to manage inbound calls, greet visitors, and communicate effectively with internal and external contacts.
• Proficiency in administrative office tasks, including scheduling, document handling, and general coordination.
• Accurate data entry skills with close attention to detail and strong organizational habits.
• Ability to work effectively in a small team environment while managing multiple tasks and shifting priorities.
• Reliable written and verbal communication skills paired with a detail-oriented and service-oriented approach.
• Comfortable working primarily on-site, with flexibility for a hybrid schedule as needed.]]>

TalentMatch^®

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Responsibilities:
• Engage with prospective students by phone and through follow-up outreach to explain programs, answer questions, and move candidates through each stage of the admissions process.
• Arrange and lead candidate conversations to assess interest, discuss career objectives, and determine whether available programs are a strong fit.
• Manage inbound inquiries and proactive outbound contact efforts, helping applicants complete required steps from initial interest through application transfer and orientation readiness.
• Maintain accurate and up-to-date records of conversations, application progress, and related admissions activity within the database.
• Build a steady pipeline of prospective students through lead generation, community outreach, referral development, and consistent follow-up activity.
• Partner with financial aid staff, admissions teams, and campus leadership to create a smooth and supportive enrollment experience for each applicant.
• Track daily recruiting results and share activity updates with leadership to support performance reviews, planning, and enrollment strategy discussions.
• Complete assigned tasks in alignment with admissions policies, compliance standards, and departmental expectations while contributing positively to the team environment.]]> • Ability to conduct and schedule interviews while managing a high volume of prospective student interactions.
• Experience handling both inbound and outbound calls in a fast-paced, goal-oriented environment.
• Strong application processing and high-volume data entry skills with close attention to accuracy.
• Proven ability to generate leads and support enrollment growth through outreach and follow-up.
• Effective communication and interpersonal skills with the ability to build trust and guide candidates professionally.
• Strong organizational skills and the ability to manage multiple priorities while meeting deadlines and performance goals.]]>

TalentMatch^®

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Responsibilities:
• Build and adjust daily routing plans to improve transit efficiency and support on-time delivery performance.
• Use Excel and logistics systems to track shipments, analyze transportation data, and prepare operational reports.
• Coordinate with drivers, dispatch, warehouse staff, and external partners to keep freight moving according to schedule.
• Monitor loads in transit, identify service disruptions early, and take action to resolve delays or exceptions.
• Maintain organized records related to routes, shipment activity, billing details, and transportation costs.
• Communicate status updates clearly to internal stakeholders and customers while supporting a high level of service.
• Support compliance with transportation procedures, customer requirements, and applicable industry regulations.
• Work within business platforms such as ERP, CRM, and CargoWise to manage logistics information accurately.]]> • Strong Microsoft Excel skills, including the ability to organize data, perform lookups, and build useful reports.
• Familiarity with logistics and business systems such as CargoWise, ERP platforms, CRM tools, or related applications.
• Effective communication skills with the ability to collaborate across operations, customer service, and external partners.
• Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Experience supporting billing functions, shipment documentation, or customs-related processes is helpful.
• Solid problem-solving ability and sound judgment when handling scheduling changes or service issues.]]>

TalentMatch^®

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We are looking for a detail-oriented Full Cycle Recruiter to support day-to-day HR operations in Rensselaer, New York on a Temp basis. This is a Contract position suited for someone who can jump in to recruit for high volume manufacturing roles, coordinate hiring and onboarding activities, and provide dependable administrative support across HR functions. The ideal candidate brings a service-focused approach, strong discretion, and the ability to work effectively with HR systems and employee documentation.

Responsibilities:

• Support daily human resources activities by partnering with hiring managers to fill urgent and high-volume openings

• Coordinate onboarding tasks for new hires, including collecting required paperwork, scheduling orientation steps, and helping ensure a smooth start.

• Assist with background screening activities by tracking status, following up on outstanding items, and keeping hiring records current.

• Enter and manage employee data within HRIS platforms while helping preserve data accuracy and confidentiality.

• Respond to employee questions related to HR processes, policies, and general employment matters, escalating issues when appropriate.

• Provide administrative support for employee relations matters by documenting concerns, preparing materials, and helping track follow-up actions.

• Help schedule interviews, meetings, and other HR-related appointments while ensuring timely communication with candidates and staff.

• Contribute to HR process updates and operational changes, including support for system-related transitions when needed.

]]> • Experience Recruiting for High-volume, Manufacturing Positions

• Working knowledge of HR administration practices, employee recordkeeping, and onboarding coordination.

• Hands-on experience using HRIS systems to enter, update, and maintain employee information.

• Familiarity with candidate screening processes and employment documentation requirements.

• Ability to handle sensitive information with discretion and maintain a high level of confidentiality.

• Strong organizational skills with careful attention to detail and accuracy.

• Effective written and verbal communication skills, along with the ability to interact professionally with employees and candidates.

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TalentMatch^®

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Responsibilities:
• Coordinate outgoing shipments and track deliveries to help ensure materials reach their destinations on time.
• Maintain accurate logistics records and update shipment information using spreadsheets and internal tracking tools.
• Communicate with carriers, vendors, and internal teams to resolve shipping questions and support smooth distribution operations.
• Assist with customs-related documentation and related shipping paperwork for domestic and international movements.
• Monitor logistics activity and identify issues that may affect scheduling, routing, or delivery performance.
• Support day-to-day shipping functions, including document preparation, status follow-up, and order-related coordination.
• Contribute to operational process updates, including adjustments tied to internal logistics or system changes when needed.]]> • Working knowledge of shipment coordination and day-to-day shipping procedures.
• Familiarity with customs documentation and related compliance processes is preferred.
• Proficiency in Microsoft Excel for tracking, organizing, and maintaining operational data.
• Strong organizational skills with the ability to manage multiple priorities accurately.
• Clear communication skills for collaborating with internal stakeholders and external partners.
• Availability to work a flexible part-time schedule ranging from 16 to 32 hours per week.]]>

TalentMatch^®

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Responsibilities:
• Manage daily operations of assigned properties, including leasing, resident services, and maintenance coordination.
• Ensure compliance with affordable housing regulations, fair housing laws, and organizational policies.
• Utilize Yardi software to manage rent collection, reporting, and communication with residents.
• Monitor financial performance by managing budgets, approving invoices, and preparing monthly reports.
• Conduct property audits, annual recertifications, and inspections in collaboration with compliance teams.
• Address resident concerns promptly to maintain satisfaction and retention.
• Lead and train onsite staff, promoting a collaborative and productive work environment.
• Partner with regional management to implement process improvements and ensure accurate reporting.
• Maintain detailed records and documentation to ensure regulatory and audit readiness.]]> • Advanced proficiency with Yardi software for property management.
• Strong knowledge of federal, state, and local regulations related to affordable housing.
• Excellent organizational, communication, and leadership skills.
• Ability to manage multiple priorities effectively in a fast-paced environment.
• Certified Occupancy Specialist or similar credential is preferred.
• Experience managing teams or multiple property locations is advantageous.
• Bilingual abilities are a plus.]]>

TalentMatch^®

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Project Manager – 3PL/Packaging Industry (not IT)

Berkley is hiring a Project Manager to lead efforts to improve and support the customer experience in our Rogers, Arkansas office. Berkley is a novel, efficient and entrepreneurial work environment. A successful candidate will be highly organized, innately curious, customer obsessed and be able to deliver results in a dynamic, fast paced environment.

We are looking for a Project Manager to drive operational excellence, strategy and process. The candidate must have a deep understanding of a manufacturing/distribution and transportation environment. The candidate will have to handle complex, multicomponent customer projects. You will report to the Sr. Director, Sales Operations. The Project Management Team is a multi-functional, cross-category, cross-channel team responsible for planning, executing and completing packaging and display projects, as well as managing 3PL accounts (including D2C). Strong organizational skills and creative project management skills are required. You will often have to take charge in vague situations to ensure customer satisfaction.

Responsibilities

• Lead communication directly with Berkley Customers/Clients and internally between Sales, Creative, Production and Vendors to ensure alignment on execution for the Client for all projects.

• Manage the creative development, processes, timelines and milestones for Berkley’s Customers.

• Oversee, track and communicate all project phases and deliverables from inception to final delivery.

• Collaborate with Sales, Customers, Vendors and the Director of Design to establish project calendars, plan workflow and secure resources across teams and vendors.

• Establish key milestones for stakeholders to review and provide feedback.

• Set deadlines for Vendors, Creative and Production to ensure on-time deliverables for each milestone to keep projects moving forward.

• Identify and manage external resources and vendor relationships to ensure high quality and on-time delivery. Provide specs, quantities and deadlines to vendors for project quotes.

• Understand and plan for vendor and manufacturing constraints.

• Review vendor proofs at all stages of creative and production processes for accuracy.

• Route materials to stakeholders. Collect and organize feedback and manage change requests for routed materials.

• Responsible for creation and management of workflow and production of multiple projects.

• Create detailed production work orders to ensure all project needs are communicated clearly and concisely to production.

• Provide process and standardized tools to drive consistency and improve effectiveness.

• Prepare status reports by gathering, analyzing and summarizing relevant information.

• Process invoices and track costs across multiple budgets and projects.

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We are looking for an experienced and service-focused Workplace Coordinator to support day-to-day front desk and workplace hospitality needs in Michigan. This contract position is designed for on-call coverage, making it a strong fit for someone who is adaptable, detail-oriented, and comfortable stepping into a fast-paced office environment as needs arise. The ideal candidate brings a welcoming presence, strong communication skills, and the ability to stay composed while assisting employees, guests, and onsite teams.

This is an ON-CALL FLOATER position.

Responsibilities:

• Welcome visitors and employees with a detail-oriented, approachable demeanor while serving as a primary point of contact at the front desk.

• Manage incoming calls, respond to routine questions, and direct requests to the appropriate contacts in a timely manner.

• Provide workplace hospitality support by preparing refreshments, arranging food and beverage service for meetings, and clearing items afterward.

• Maintain coffee and beverage stations by refreshing supplies, operating equipment, and completing basic cleaning tasks as needed.

• Handle administrative support duties such as scanning documents, organizing materials, and assisting with general clerical work.

• Coordinate with onsite teams to provide coverage during urgent or short-notice staffing needs, including occasional same-day requests.

• Use workplace tools such as Microsoft Office and communication platforms to support daily operations and share updates effectively.

• Participate in onsite training and follow established workplace procedures to ensure a consistent guest and employee experience.

]]> • Previous experience in reception, hospitality, concierge, office support, or a similarly customer-facing environment.

• Strong interpersonal skills with the confidence to initiate conversations and deliver a high level of service.

• A detail-oriented approach and the ability to remain calm, organized, and helpful during busy periods.

• Comfort with food and beverage support, including setting up and clearing light meeting refreshments.

• Proficiency with Microsoft Office; experience with Slack is helpful but not required.

• Availability to work on an on-call basis and flexibility to respond to occasional short-notice coverage needs.

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TalentMatch^®

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Responsibilities:
• Oversee full-cycle recruitment processes, including sourcing, interviewing, and onboarding for various roles, such as media team members and student assistants.
• Manage the student assistant program, ensuring smooth operations for approximately 35-40 student employees each semester, including backfilling positions as needed.
• Address employee relations matters by providing guidance and support to maintain a positive workplace environment.
• Deliver comprehensive HR support across various functions, ensuring alignment with organizational goals and compliance standards.
• Assist in the development and implementation of training programs to enhance employee skills and drive detail-oriented growth.
• Collaborate with leadership to support strategic HR initiatives and contribute to organizational success.
• Utilize HR systems, including iCIMS and Banner, to manage employee data and streamline HR processes.
• Coordinate benefit functions and provide assistance with onboarding to ensure a seamless employee experience.
• Serve as a resource for addressing HR-related inquiries and resolving issues effectively.]]> • Strong background in full-cycle recruiting, including sourcing, interviewing, and onboarding.
• Familiarity with HRIS systems, such as iCIMS and Banner, to manage data and streamline processes.
• Demonstrated experience in managing employee relations and resolving workplace issues.
• Knowledge of training and development practices to support employee growth.
• Ability to work independently and effectively address challenges with a problem-solving mindset.
• Experience in nonprofit or similar industries is a plus.
• Excellent communication and interpersonal skills, with a focus on collaboration and professionalism.]]>

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Our client in Amherst, Massachusetts is seeking a Customer Service Representative for a contract opportunity. This role is ideal for a professional with strong communication skills, a customer-first mindset, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Respond to customer inquiries by phone, email, and/or in person in a professional and timely manner
Resolve customer issues and escalate complex concerns when appropriate
Process orders, update account information, and maintain accurate records
Provide product, service, or billing information to customers
Track interactions and document details in internal systems
Collaborate with internal teams to ensure excellent service and follow-through
Support additional administrative or customer support tasks as needed

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Previous customer service experience required

Strong verbal and written communication skills

Proficiency with Microsoft Office and customer service or CRM systems

Excellent problem-solving skills and attention to detail

Ability to work independently and as part of a team

High school diploma or equivalent required; additional education is a plus

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We are looking for an experienced Bus Syst Consultant III to support complex business systems initiatives. This Long-term Contract position will partner with business teams, Legal, IT, and external vendors to improve application processes, guide system enhancements, and lead high-impact projects. The role requires strong judgment, organized execution, and the ability to translate business needs into practical system solutions while influencing stakeholders across multiple functions.

Responsibilities:

• Lead complex business systems projects from planning through implementation, helping drive priorities, timelines, deliverables, and overall project direction.

• Develop and maintain key project materials such as initiation documents, work breakdown structures, schedules, estimates, status updates, and risk tracking.

• Engage stakeholders across business units, Legal, IT, and vendor teams to clarify objectives, define issues, and assess downstream impact on related processes and systems.

• Evaluate operational and system data to identify root causes, recommend improvements, and support informed decision-making on business and technology solutions.

• Facilitate design discussions and review proposed solutions to confirm alignment with business requirements, usability expectations, and established standards.

• Present findings, recommendations, and project updates to customer groups and senior leaders, helping build alignment and support for proposed actions.

• Coordinate training plans, communication activities, rollout readiness, and post-implementation follow-up to support successful adoption of new or updated solutions.

• Monitor system issues, support escalation management, and partner with project leadership and technical teams to drive timely resolution of complex problems.

• Gather and document business requirements, perform fit-gap analysis, and collaborate with IT to shape technical approaches that meet business objectives.

• Contribute to testing, post-implementation review, and continuous improvement efforts, including recommendations for process changes and application enhancements.

]]> • Strong ability to gather, document, and refine business requirements and translate them into actionable system recommendations.
• Proven communication and stakeholder management skills, with experience working across business teams, IT, vendors, and senior leadership.
• Background in process improvement, issue resolution, and solution evaluation using data analysis and structured problem-solving methods.
• Experience preparing project documentation, reports, presentations, and training materials using tools such as Microsoft Word, Excel, and PowerPoint.
• Knowledge of project planning, implementation support, testing coordination, and post-launch review activities.
• Ability to manage competing priorities, navigate ambiguity, and lead initiatives with higher complexity and risk.
• Familiarity with business systems support environments and best practices related to documentation, design review, and cross-functional coordination.]]>

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We are looking for a detail-oriented Front Desk Coordinator to support daily operations for a property management office in New Jersey. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment while keeping Front office activity organized and accurate. The person in this role will manage resident and visitor interactions, handle administrative tasks, and maintain dependable records using office and property management systems.

Responsibilities:

• Welcome residents, guests, and vendors at the front desk while ensuring building access is handled according to established procedures.

• Manage incoming calls through a multi-line phone system, direct inquiries appropriately, and provide courteous front-line assistance.

• Oversee key distribution and tracking to maintain accurate control of access items and related records.

• Perform clerical support such as preparing correspondence, updating documents, and organizing routine administrative information.

• Review spreadsheet data for completeness and accuracy, making corrections as needed to keep records reliable.

• Enter information from paper files into computer-based systems and assist with converting manual records into digital formats.

• Create, format, and maintain reports, letters, and other office materials using Microsoft Office applications.

• Use BuildingLink and related back-office tools to update property information and support day-to-day office workflows.

]]> • Ability to manage receptionist and concierge-style responsibilities in a detail-oriented onsite office setting.
• Experience handling inbound calls on a multi-line or switchboard phone system.
• Strong working knowledge of Microsoft Office Suite, including Excel for data review and spreadsheet updates.
• Comfortable performing detailed data entry, record verification, and document preparation with a high level of accuracy.
• Familiarity with property management or condominium office operations is preferred.
• Strong written and verbal communication skills with the ability to interact effectively with residents, staff, and visitors.]]>

TalentMatch^®

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Responsibilities:
• Oversee daily office operations to keep the workplace running smoothly, efficiently, and professionally.
• Welcome guests, manage front-desk activity, and serve as a central point of contact for staff, consultants, and visitors.
• Coordinate office supply purchasing, monitor inventory levels, and ensure essential materials remain stocked and organized.
• Manage vendor relationships, schedule service visits, and follow up on building maintenance needs to support a safe and functional office environment.
• Provide basic administrative support related to invoices and accounts payable, including tracking documentation and coordinating with internal stakeholders.
• Assist with planning and executing meetings, events, and workplace logistics to ensure successful day-to-day operations and special activities.
• Respond to tenant or office-related requests promptly and help resolve operational issues with a high level of customer service.
• Support program and donor-related administrative tasks as needed while maintaining professionalism, discretion, and accuracy.]]> • Demonstrated ability to manage receptionist responsibilities while maintaining a detail-oriented and welcoming presence.
• Experience ordering, tracking, and maintaining office supplies and workplace inventory.
• Familiarity with accounts payable processes, invoice handling, and administrative recordkeeping.
• Strong organizational skills with the ability to manage multiple priorities and follow through on details.
• Effective communication skills and a customer-focused approach when working with staff, vendors, and visitors.
• Proficiency with standard office technology and common business software applications.]]>

TalentMatch^®

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Responsibilities:
• Partner with assigned department leaders to provide practical HR guidance for employee relations, performance concerns, workforce issues, and policy interpretation.
• Support a large employee population within designated business units, acting as the primary HR contact for leadership teams and helping address operational people matters effectively.
• Lead and document workplace investigations involving employee concerns, conduct issues, and policy matters while maintaining confidentiality and fairness.
• Advise managers on corrective action, coaching strategies, conflict resolution, and consistent application of organizational policies.
• Collaborate with HR operations and internal stakeholders to help resolve staffing challenges, retention concerns, and high-turnover situations with a strong sense of urgency.
• Build strong relationships across clinical and non-clinical teams, including high-priority departments such as nursing, to support workforce stability and leadership effectiveness.
• Provide on-site HR support in a 24/7 environment, responding to issues that may arise across multiple shifts and business functions.
• Use HR systems such as PeopleSoft to maintain records, review employee information, and support administrative HR processes accurately.
• Work closely with HR associates and broader HR leadership to ensure timely follow-through on employee matters and departmental priorities.]]> • Demonstrated strength in conducting employee relations investigations and handling sensitive workplace matters independently.
• Solid knowledge of HR policy administration, performance management, and manager coaching.
• Ability to support large, complex employee groups in a high-volume, fast-moving environment.
• Strong judgment, initiative, and follow-through, with the ability to work independently and remain highly responsive.
• Experience in healthcare is preferred; backgrounds in pharmaceutical, manufacturing, or other operationally intensive environments are also valued.
• Comfortable working fully on site in Newark, New Jersey, five days per week.
• Proficiency with HR systems and standard HR administration tools; experience with PeopleSoft is a plus.]]>

TalentMatch^®

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Responsibilities:
• Review incoming raw materials, packaging, and supply deliveries to confirm quantities, condition, and overall accuracy before acceptance
• Compare shipment information against purchase orders, packing documents, and freight records to ensure all items are properly matched
• Record receipts and inventory activity in computerized tracking systems with a high level of accuracy and timeliness
• Support scheduled cycle counts and larger physical inventory efforts to help maintain dependable stock records
• Investigate damaged items, shortages, and other inventory variances, then communicate issues to the appropriate team members for resolution
• Organize and maintain receiving documentation, transaction logs, and inventory files so records remain complete and audit-ready
• Provide day-to-day clerical assistance for warehouse and production teams, including administrative support related to material movement
• Follow food safety, quality, GMP, and workplace safety standards while keeping the receiving area orderly and clean]]> • Working knowledge of data entry and basic computer applications, including inventory platforms and Microsoft Office
• Ability to read and interpret purchase orders, packing slips, bills of lading, and related shipping paperwork
• Strong attention to detail with the ability to maintain accurate records in a busy environment
• Solid organizational skills and the ability to manage multiple priorities throughout the workday
• Familiarity with inventory counting practices, including cycle counts and physical inventory procedures
• Understanding of safety, quality, and sanitation expectations within a manufacturing setting]]>

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We are looking for a Talent Acquisition Manager to lead hiring efforts for a 6 month contract opportunity based in Wisconsin. This role focuses on building strong recruiting strategies, identifying talent with relevant experience, and guiding candidates through a positive and efficient hiring process. The ideal candidate brings a strong background in corporate recruiting and talent branding, along with the ability to manage full-cycle recruitment across a variety of roles.

3 days onsite and 2 days remote. Must be local to Darlington WI

Responsibilities:

• Lead end-to-end recruitment activities, from intake discussions and sourcing strategy through offer coordination and onboarding support.

• Develop targeted talent pipelines by using proactive sourcing methods, networking, and market research to attract candidates with relevant experience.

• Partner with hiring leaders to understand workforce needs, define role expectations, and align recruiting plans with business goals.

• Strengthen the employer brand by promoting the organization consistently across candidate touchpoints and recruiting channels.

• Manage candidate communications throughout the hiring process to ensure a clear, timely, and engaging experience.

• Track recruiting progress, evaluate pipeline health, and share updates that support informed hiring decisions.

• Coordinate interview processes, gather feedback from stakeholders, and drive efficient movement of candidates through each stage.

• Support broader talent acquisition initiatives that improve hiring effectiveness, consistency, and overall recruitment outcomes.

]]> • Demonstrated ability to source candidates effectively across multiple channels and talent markets.
• Background in corporate recruiting with experience partnering directly with hiring managers and business leaders.
• Knowledge of talent branding practices that help attract and engage applicants with relevant experience.
• Strong communication and relationship-building skills with the ability to influence stakeholders at different levels.
• Ability to manage multiple openings and priorities in a fast-paced recruiting environment.
• Experience using recruiting tools, applicant tracking systems, and reporting methods to support hiring activity.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors, direct them appropriately, and help maintain an orderly flow of traffic through the front office.
• Operate a multi-line phone system, answer incoming calls promptly, and route messages or calls to the correct departments.
• Prepare routine written communications and provide general administrative support to front-office activities.
• Receive, sort, and distribute incoming mail and deliveries while ensuring items reach the appropriate recipients.
• Keep the reception area neat, organized, and ready to receive guests at all times.
• Issue visitor badges and follow site access procedures to support facility security requirements.
• Coordinate with department staff and leadership to relay information accurately and respond to front-desk inquiries.
• Assist with additional clerical or office support tasks as needed to help daily operations run smoothly.]]> • Ability to manage a multi-line phone or switchboard system with confidence and accuracy.
• Strong verbal and written communication skills for interacting with visitors, employees, and leadership.
• Proven ability to handle inbound calls professionally while balancing multiple priorities.
• Proficiency with basic administrative tasks such as correspondence, message taking, and mail handling.
• Strong organizational skills and attention to detail in a busy office setting.
• Availability to work a part-time contract assignment in Hanford, California.]]>

TalentMatch^®

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Responsibilities:
• Enter, update, and verify information in computer systems with a high level of accuracy.
• Provide day-to-day clerical support to the department by handling routine administrative tasks.
• Review records for completeness and correct errors or inconsistencies before final submission.
• Organize electronic and administrative documents so information is easy to locate and maintain.
• Use office software and internal systems to process data efficiently and support team workflows.
• Maintain consistent productivity while managing assigned tasks during a Monday through Friday schedule.]]> • Strong typing skills with the ability to enter information accurately and efficiently.
• Comfortable using computers, standard office software, and data entry applications.
• High attention to detail and the ability to identify and correct discrepancies.
• Strong organizational skills and the ability to manage repetitive tasks effectively.
• Reliable communication skills and a detail-oriented approach to departmental support.]]>

TalentMatch^®

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Responsibilities:

• Welcome visitors and employees at the front desk, manage building entry, and ensure guests are signed in properly.

• Provide day-to-day concierge-style assistance by answering questions and directing individuals to the appropriate resources or areas.

• Maintain shared office spaces by restocking snacks, monitoring kitchen areas, and encouraging overall workplace tidiness.

• Coordinate office supply inventory by placing orders, receiving deliveries, and organizing materials in designated storage areas.

• Handle incoming mail and packages, including sorting, distribution, and basic shipment support.

• Support routine office functions that help the site operate efficiently and deliver a positive in-person experience.

• Use standard office software to complete administrative tasks, track requests, and communicate with internal teams as needed.

]]> • Strong organizational skills with the ability to manage multiple tasks in a fast-paced onsite environment.
• Reliable attendance and a consistent, proactive approach to supporting daily workplace needs.
• Comfortable interacting with employees, guests, and vendors in a courteous and detail-oriented manner.
• Proficiency with Microsoft Office Suite for basic administrative and communication tasks.
• Ability to lift light office supplies or packages and move throughout the workplace as needed during the day.
• Strong attention to detail and a willingness to take ownership of routine office support responsibilities.]]>

TalentMatch^®

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Responsibilities:
• Greet patients warmly and manage their check-in process efficiently.
• Schedule appointments and manage the office calendar to ensure smooth operations.
• Build positive relationships with patients to encourage repeat visits and promote services.
• Handle receptionist duties, including answering phone calls and addressing inquiries.
• Assist patients with understanding service offerings and guide them through appointment booking.
• Maintain accurate patient records and ensure confidentiality.
• Utilize basic medical terminology to communicate effectively with patients and staff.
• Collaborate with team members to provide a welcoming and detail-oriented environment.
• Ensure the front desk area is organized and presentable at all times.
• Provide support with administrative tasks as needed.]]> • Strong communication and interpersonal skills to build patient relationships.
• Basic knowledge of medical terminology is necessary.
• Proficiency in general computer skills; familiarity with medical office software is a plus.
• Sales experience or ability to promote services effectively is desirable.
• Ability to multitask and prioritize tasks in a busy environment.
• Detail-oriented approach and commitment to maintaining patient confidentiality.
• Must be comfortable wearing scrubs and adhering to office dress code standards.]]>

TalentMatch^®

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Responsibilities:
• Review driver documents for completeness and accuracy, following up on missing or incorrect information as needed.
• Maintain organized records related to safety, transportation, and daily administrative activity to support smooth operations.
• Track driver hours and update logs consistently to help ensure documentation remains current.
• Coordinate with drivers and other team members to collect paperwork and resolve routine administrative issues.
• Process incoming and outgoing documents efficiently while keeping files accessible and well maintained.
• Support logistics-related administrative tasks by monitoring required forms and helping keep operational records up to date.
• Communicate with internal departments to ensure information is shared clearly and deadlines for documentation are met.]]> • Strong ability to manage paperwork accurately and maintain well-organized records.
• Experience coordinating with drivers, field personnel, or transportation teams.
• High attention to detail and the ability to identify discrepancies in documents or time records.
• Comfortable handling multiple tasks at once while meeting deadlines in a fast-paced setting.
• Proficiency with standard office software and general administrative systems.
• Effective written and verbal communication skills for working across teams.]]>

TalentMatch^®

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We are looking for an Administrative Assistant to support daily office operations in Columbus, Ohio. This Long-term Contract position is ideal for someone who is comfortable working onsite, managing high volumes of physical documents, and maintaining organized records with a high level of accuracy. The role also requires flexibility to work a rotating schedule within business hours from 8:00 a.m. to 7:00 p.m.

Responsibilities:

• Review and sign organizational documents as needed to support administrative workflows

• Scan large volumes of paper records and convert them into well-organized digital files

• Sort and classify information from archived boxes to ensure materials are filed correctly

• Maintain accurate record organization so documents can be easily retrieved when needed

• Provide front office and general administrative support for onsite operations

• Handle inbound calls and assist with routine office communication in an organized manner

• Enter and update information in internal records with strong attention to detail

]]> • Previous experience in an administrative assistant, receptionist, or office support role

• Proficiency in document scanning, filing, and general records organization

• Strong data entry skills with a consistent focus on accuracy

• Ability to manage physical documents and maintain structured filing systems

• Comfortable working onsite in Columbus, Ohio

• Availability to work a rotating schedule between 8:00 a.m. and 7:00 p.m.

• Effective communication skills and professionalism when handling inbound calls

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Responsibilities:
• Coordinate a busy Outlook calendar by arranging appointments, confirming schedules, and ensuring meetings are planned efficiently.
• Organize in-person and virtual meetings, including reserving conference space, preparing Zoom sessions, and hosting calls when needed.
• Maintain organized physical and digital records by filing documents, scanning completed materials, and saving them to the appropriate shared drive locations.
• Support travel planning by arranging itineraries, booking reservations, and managing related logistics as requested.
• Prepare and distribute daily call tracking reports while helping keep executive communications and follow-up items in order.
• Assist with insurance-related administrative work by printing application packages, preparing signature tabs, and processing issued policy documents for scanning and storage.
• Create and revise business materials such as PowerPoint presentations, Word documents, and other executive-facing content.
• Welcome visitors for meetings, coordinate refreshments, and handle lunch orders or reservations to ensure a positive guest experience.
• Monitor and replenish office hospitality supplies, including beverages, coffee service items, and related breakroom inventory.]]> • Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to coordinate travel, meetings, catering, and calendar activity with a high level of accuracy.
• Comfortable setting up and managing Zoom meetings, including hosting virtual sessions in conference room settings.
• Excellent organizational skills with the ability to handle multiple tasks and shifting priorities effectively.
• High attention to detail and professionalism when preparing documents, managing records, and interacting with guests.
• Notary certification is helpful but not required.]]>

TalentMatch^®

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We are looking for an experienced and service-driven Concierge to support a hospitality-focused workplace experience in McLean, Virginia. This is a Concierge position for someone who enjoys helping employees and visitors, managing front desk interactions, and creating a welcoming environment throughout the site. The role combines customer service, workplace coordination, and day-to-day operational support while partnering with facility and service teams to keep the workplace running smoothly.

Looking to interview ASAP! Working onsite M-F. Need to have great communication skills and can work in a fast-paced environment!

Responsibilities:

• Welcome employees and guests at the front desk, provide clear guidance, and create a strong first impression throughout the day.

• Support access-related requests, including coordinating badge assistance and helping visitors and staff navigate entry procedures.

• Serve as a central resource for building, campus, and local area information, answering questions and resolving routine service inquiries promptly.

• Coordinate workplace support needs such as conference room assistance, luggage storage, lost and found, parking questions, mailroom direction, and other employee service requests.

• Maintain an orderly, presentable lobby and reception area to reflect a high standard of hospitality and site readiness.

• Partner closely with facility management, transportation, and other service teams to deliver a seamless experience across the workplace.

• Monitor client concerns, identify service risks early, and escalate issues appropriately to prevent disruptions to daily operations.

• Follow up on requests through completion, communicate effectively with staff and leadership, and contribute ideas that improve service quality and responsiveness.

]]> • Strong verbal and written communication skills with the ability to interact professionally with employees, guests, vendors, and management.
• Ability to manage multiple requests at once while staying organized, calm, and detail oriented in a fast-paced setting.
• Comfortable using workplace technology and standard business tools, including Google Suite or similar office applications.
• Demonstrated problem-solving ability with sound judgment in handling service concerns and escalating issues when needed.
• Effective interpersonal skills and a proactive approach to anticipating needs and delivering high-touch support.
• Flexibility to work varying schedules based on campus operating hours.
• Ability to collaborate across operations, facilities, transportation, and related service functions to support an exceptional workplace experience.]]>

TalentMatch^®

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Responsibilities:
• Welcome residents, visitors, and tenants in a courteous manner and serve as a primary point of contact in the office.
• Support resident recertification activities by preparing documentation, tracking deadlines, and helping ensure files remain complete and accurate.
• Enter and maintain property information in Yardi and other internal systems with a strong focus on accuracy and timeliness.
• Explain office procedures and community-related processes to tenants so they understand requirements, timelines, and next steps.
• Assist with general administrative duties such as document preparation, record maintenance, email communication, and routine office coordination.
• Use Microsoft Excel, Word, Outlook, and Paylocity to manage day-to-day administrative tasks and support property operations.
• Help maintain a welcoming front-office environment that reflects an organized image for the property and management team.]]> • Prior exposure to residential or commercial property operations with confidence working directly with tenants or residents.
• Working knowledge of Yardi software for data entry, record updates, or property administration tasks.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Strong communication skills with the ability to clearly guide tenants through forms, procedures, and office processes.
• Organized and detail-oriented approach with the ability to manage multiple responsibilities in a structured office setting.
• Detail-oriented presentation and customer-service mindset suited for a front-facing business environment.]]>

TalentMatch^®

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Responsibilities:
• Greet test takers, verify their identification, and guide them through the check-in process.
• Conduct security checks, including using wands, to maintain a secure testing environment.
• Monitor examinees throughout the testing process to ensure compliance with procedures.
• Address and resolve any candidate concerns or issues promptly and professionally.
• Enforce test center policies and safeguard all materials and equipment.
• Maintain accurate records and report any irregularities or incidents.
• Ensure a comfortable and fair testing environment for all candidates.
• Assist with the setup, maintenance, and packing of computer equipment as needed.
• Represent the organization’s values and mission in all interactions.
• Perform administrative tasks, including scanning documents and answering inbound calls.]]> • At least one year of customer service experience in roles such as retail, call centers, or restaurants.
• Proficiency in Windows-based programs, including Office applications and web browsers.
• Strong verbal and written communication skills for interacting with candidates and colleagues.
• Ability to handle multiple tasks and perform basic equipment maintenance.
• Physical capability to lift up to 40 pounds, remain seated for extended periods, and move around testing rooms frequently.
• Visual ability to monitor computer screens and camera feeds during exams.
• Flexibility to work a variety of shifts, including Saturdays and occasional evenings.]]>

TalentMatch^®

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Our client, a well-known entertainment company located in Beverly Hills, is seeking an Executive Assistant to provide comprehensive support to their Marketing Department on a contract to hire basis. In this critical role, you will take charge of high-volume scheduling and calendar management, coordinate cross-functional projects, and assist with meeting and event planning. Additional responsibilities include handling phone support, travel arrangements, expense reporting, and editing and preparing various materials and documents. The department is energetic and deadline-driven, so proven ability to prioritize and multi-task is essential.

The ideal candidate will have previous experience as an executive assistant, strong written communication skills, and proficiency in the Microsoft Office Suite. Standard hours are 9am-5pm with occasional light overtime.

]]> • At least 2 years of executive assistant experience

• Experience coordinating meetings and managing related logistics.

• Strong knowledge of Microsoft Office Suite

• Excellent communication skills, both written and verbal.

• Ability to multitask and prioritize tasks in a fast-paced environment.

• High level of attention to detail and commitment to accuracy.

• Ability to maintain confidentiality at all times and demonstrate a strong focus on detail.

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TalentMatch^®

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We are looking for a detail-oriented and proactive Operations Support team member to join our team in Eden Prairie, Minnesota . In this contract position, you will be instrumental in ensuring the seamless execution of order processing, from initial placement to final payment, while maintaining high standards of customer satisfaction. This role is ideal for someone who thrives in a fast-paced environment and is eager to learn and grow under supervision and mentorship.

Responsibilities:

• Utilize technology to identify and address issues, collaborating with team members to remove operational obstacles.

• Build strong working relationships with internal and external stakeholders to manage product pricing, transportation, and informational needs.

• Learn to oversee and plan order activities, ensuring all tasks are accurately completed within the system.

• Assist in coordinating order-related processes, including shipment tracking, exception management, inventory reconciliation, and invoicing.

• Resolve issues with exception orders by working with clients, transportation providers, and distribution partners to minimize disruptions.

• Maintain accurate item-level data in company systems, including pricing, pack sizes, and product descriptions.

• Monitor and mitigate potential service failures, such as late deliveries, to ensure minimal customer impact.

• Deliver exceptional customer service by providing clear, effective communication and promptly addressing inquiries.

• Regularly update the team on operational status and performance metrics.

• Support ongoing process improvement initiatives to enhance operational efficiency.

]]> • Excellent written and verbal communication skills for effective collaboration with diverse stakeholders.
• Proficiency in Microsoft Office Suite, particularly Excel, for data management and reporting.
• Familiarity with shipping, logistics, and order processing practices.
• Problem-solving skills to address and resolve operational challenges efficiently.
• Ability to learn and apply company policies, procedures, and systems effectively.
• Experience in customer service, demonstrating a commitment to customer satisfaction.
• Knowledge of inventory management, invoicing, and reconciliation processes is a plus.]]>

TalentMatch^®

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Responsibilities:
• Manage front desk activities by greeting visitors, directing incoming inquiries, and creating a positive first impression for the office
• Handle inbound phone calls efficiently, route messages to the appropriate team members, and respond to general administrative questions
• Perform data entry tasks with a high level of accuracy to maintain current and reliable office records
• Provide day-to-day administrative support, including preparing documents, organizing files, and coordinating routine office tasks
• Maintain administrative office systems that help keep schedules, paperwork, and communication organized
• Assist with receptionist-related duties such as monitoring visitor traffic, supporting office coverage, and handling general correspondence]]> • Ability to manage inbound calls professionally and communicate clearly with internal and external contacts
• Strong data entry skills with close attention to accuracy and detail
• Comfortable handling a variety of administrative office responsibilities in a busy environment
• Proficiency with general office systems, email, and standard computer applications
• Strong organizational skills with the ability to prioritize multiple tasks effectively]]>

TalentMatch^®

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Coordinate and execute the movement of physical files and boxes Prepare, organize, and label boxes for storage, archiving, or relocation Assist with organizing and maintaining both physical and electronic filing systems Support the transition of physical files into digital formats, as applicable]]>

TalentMatch^®

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Responsibilities:
• Manage the daily operations of the test center, ensuring adherence to company policies and client requirements.
• Develop and oversee staff schedules, including supervising regular and contract Test Center Administrators.
• Train and mentor new team members to meet performance and quality standards.
• Monitor and enforce security and identification procedures for test candidates during registration and testing.
• Maintain the physical security of the testing facility, including managing keys and ensuring proper use of locks and security systems.
• Resolve issues related to candidates, facilities, or operations, escalating them to the appropriate department when necessary.
• Communicate with property management to ensure a safe, comfortable, and fully operational testing environment.
• Conduct quality assurance checks, participate in audits, and support corporate initiatives as a team member.
• Prepare and file detailed reports on incidents, complaints, or irregularities observed at the test center.
• Utilize basic technical knowledge to troubleshoot and resolve common computer or equipment issues.]]> • Minimum of two years of customer service experience in environments such as retail, call centers, or restaurants.
• At least one year of experience in a management or supervisory role.
• Proficiency in Windows-based applications, including Office and Outlook.
• Strong communication skills, with the ability to convey information professionally and authoritatively.
• Flexibility to work various days and shifts, including evenings and weekends, based on testing demands.
• Capability to write detailed, accurate reports and correspondence.
• Physical ability to lift up to 40 pounds, remain stationary for extended periods, and move through the testing room periodically.]]>

TalentMatch^®

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Key Responsibilities

Support the onboarding process for seasonal hires, including new hire documentation and system entry
Maintain and update employee records while handling confidential information with discretion and professionalism
Utilize UKG (UltiPro) to enter, update, and manage employee data
Track onboarding progress and documentation using Excel and other organizational tools
Assist with HR administrative tasks as needed to support the broader HR team
Ensure accuracy and compliance with company policies and procedures throughout the onboarding process

Qualifications

Prior administrative experience, preferably in an HR or onboarding support role
Experience using UKG (UltiPro) or similar HRIS platforms preferred
Proficiency in Microsoft Excel for tracking, organizing, and reporting information
Strong attention to detail and ability to handle confidential information confidently
Excellent organizational and communication skills
Ability to manage multiple tasks in a fast-paced, seasonal hiring environment

Work Environment

Contract position supporting a high-volume, seasonal onboarding cycle
Collaborative HR team environment]]>

TalentMatch^®

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Robert Half is partnering with a reputable healthcare organization in Lewes, DE, and the surrounding areas to offer entry-level opportunities for motivated and career-driven individuals. If you are looking to get a foot in the door in the medical field and gain hands-on professional experience, this is the perfect opportunity for you! These contract-to-hire roles will provide hours and the potential for long-term growth in a dynamic healthcare environment. Schedules include first and mid shifts, with some requiring availability for one or two Saturdays a month.

What’s in it for you?

Bonus Incentives
Paid Certifications to enhance your skills and value in the field
Tuition Reimbursement to support your continued education
Comprehensive Benefits Package, including healthcare, retirement options, and more
Career Advancement Opportunities in a company committed to your professional development

What We’re Looking For:

Candidates with proven success in a customer service capacity are encouraged to apply, even without direct healthcare experience. Transferable skills such as effective communication, strong organizational abilities, and a passion for helping others will position you for success in this role.

We are offering a contract-to-hire employment opportunity in the healthcare industry for a Customer Service Representative. The role is located in Lewes, Delaware, United States. As a Patient Service Representative, you will be tasked with managing patient data, handling insurance details, and providing excellent customer service.

Responsibilities:

• Maintain precise records of customer credit information.

• Take necessary action by monitoring customer accounts.

• Handle both inbound and outbound calls to gather patient's demographic, insurance, and other relevant details.

]]> Depending on the role, you may:

Assist with administrative duties such as scheduling, data entry, and medical record management
Provide exceptional customer service to patients and their families
Collaborate with healthcare professionals to ensure the smooth operation of the facility or department

Take the first step toward building a rewarding career in healthcare! Apply today to join a supportive workplace that values your skills, offers growth opportunities, and rewards your hard work.

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We are looking for a highly organized Executive Assistant to support senior leadership at a company in the construction industry. This is a contract to permanent position based in Mount Pleasant, South Carolina, offering an excellent opportunity for someone with strong administrative and coordination skills. The ideal candidate will excel at managing schedules, organizing travel, and ensuring efficient communication within the executive team.

Responsibilities:

• Oversee and maintain executive calendars, ensuring meetings and appointments are scheduled efficiently.

• Arrange and coordinate domestic and international travel plans, including booking flights, accommodations, and transportation.

• Prepare and organize materials for executive meetings, ensuring all necessary documentation is readily available.

• Act as a liaison between executives and internal or external stakeholders to facilitate effective communication.

• Monitor and prioritize incoming correspondence, responding or redirecting as needed.

• Handle sensitive information with discretion and maintain confidentiality at all times.

• Provide administrative support such as drafting emails, creating reports, and managing documents.

• Coordinate logistics for events and meetings, including venue selection and catering arrangements.

• Ensure seamless operations by anticipating the needs of executives and proactively addressing potential challenges.

]]> • Strong proficiency in calendar management and scheduling tools.
• Demonstrated ability to coordinate complex travel arrangements.
• Excellent organizational and time-management skills.
• Effective communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in office software, including word processing and spreadsheet applications.
• High level of adaptability and problem-solving abilities.]]>

TalentMatch^®

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We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.

Responsibilities:

• Manage and maintain executive calendars to ensure optimal scheduling and time management.

• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.

• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.

• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.

• Serve as the central point of contact for executive correspondence and inquiries.

• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.

• Monitor and prioritize tasks to support executives in meeting organizational goals.

• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.

• Work collaboratively with other departments to facilitate smooth communication and workflow.

• Identify and implement improvements for administrative processes to enhance efficiency.

]]> • Proficiency in calendar management and scheduling tools.
• Strong ability to coordinate travel arrangements, including flights, accommodations, and itineraries.
• Excellent written and verbal communication skills for managing detailed correspondence.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Exceptional organizational skills and attention to detail.
• Ability to handle sensitive information with confidentiality and discretion.
• Familiarity with managing executive meetings and preparing required materials.]]>

TalentMatch^®

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Responsibilities:
• Advise managers and employees on workplace concerns, helping resolve employee relations matters with sound judgment and professionalism.
• Oversee day-to-day human resources operations, including record maintenance, policy administration, and support for key HR processes.
• Coordinate benefits-related activities by assisting with enrollments, responding to employee questions, and liaising with benefit providers when needed.
• Manage onboarding activities to ensure new hires have a smooth and well-structured start, including documentation, orientation, and system access coordination.
• Maintain accurate employee information within HRIS platforms and generate reports that support staffing, compliance, and operational decisions.
• Partner with leadership on HR initiatives, workforce updates, and process improvements that strengthen the employee experience.
• Support compliance with employment policies and applicable regulations by monitoring documentation and recommending corrective action when appropriate.]]> • Working knowledge of benefits administration, including employee support and coordination with external vendors.
• Hands-on experience using HRIS systems to maintain records, process updates, and produce reports.
• Demonstrated ability to manage onboarding tasks with accuracy, organization, and attention to detail.
• Strong understanding of HR policies, confidentiality standards, and employment-related compliance practices.
• Effective communication and interpersonal skills, with the ability to work across multiple levels of an organization.
• Ability to prioritize responsibilities and perform successfully in a fast-paced Contract environment.]]>

TalentMatch^®

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We are looking for a detail-oriented Order Entry Clerk to join a manufacturing team in Dayton, Ohio on a Long-term Contract basis. This position supports daily order processing activities while serving as a helpful point of contact for customers and internal teams. The role is fully onsite and is well suited for someone who can manage high-volume data entry, stay organized, and communicate with professionalism throughout the workday.

Responsibilities:

• Process a high volume of customer and parts orders accurately and in a timely manner.

• Communicate with customers by phone and other channels to address order-related questions and provide support.

• Convert quotes into sales orders while ensuring all order details are entered correctly.

• Maintain and update item records, including setting up new inventory information in the system.

• Open and manage service or order-related cases within NetSuite as needed.

• Work closely with the parts team to support orders for machinery and related components.

• Review entered information for accuracy and completeness to help reduce processing errors.

• Handle multiple tasks at once, including speaking with customers while entering data and updating records.

For immediate consideration, call 937.224.8326

]]> • Strong customer service skills with a detail-oriented and approachable communication style.
• Ability to type accurately and work efficiently in a fast-paced environment.
• Experience multitasking across phone conversations, system entry, and follow-up activities.
• Familiarity with order processing systems; experience with NetSuite is preferred.
• High attention to detail and accuracy when handling quotes, sales orders, and inventory records.
• Availability to work onsite Monday through Friday during standard business hours.]]>

TalentMatch^®

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Responsibilities:
• Prepare presentation materials, organize product samples, and assemble presentation books or visual tools for client meetings.
• Respond to client and store-related requests promptly, providing accurate information and dependable follow-up on open items.
• Complete vendor onboarding documents, customer order forms, and internal item setup records with careful attention to detail.
• Coordinate the distribution and tracking of pre-production and production samples based on customer requirements and timelines.
• Communicate product approvals, revisions, and rejections to internal partners so teams can act on current client direction.
• Maintain item information in client systems or spreadsheets and verify that all submitted data is complete and accurate.
• Review incoming orders for correctness, confirm key shipping and cancellation details, and ensure distribution teams are informed of order activity.
• Monitor order progress with internal contacts and update the sales team on changes, delays, or other issues that may affect delivery.
• Support additional administrative and sales coordination tasks as business needs evolve.]]> • Comfort using Microsoft Excel for spreadsheet updates and data tracking, including the ability to learn formulas and new file structures with training.
• Proficiency with Microsoft PowerPoint and a good visual sense for arranging images and creating clean presentation materials.
• Solid organizational skills with the ability to manage several tasks at once while meeting tight deadlines.
• High attention to detail and consistent follow-through when handling orders, samples, and client documentation.
• Working knowledge of Microsoft Word and Outlook in an office environment.
• Experience with administrative support, sales support, data entry, or customer coordination activities is preferred.
• Familiarity with tools such as CRM platforms, PDF editing, purchase order processing, or Adobe Photoshop is a plus.]]>

TalentMatch^®

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Responsibilities:
• Respond promptly to incoming customer inquiries through various communication channels.
• Provide accurate information about products and services to assist customers effectively.
• Process orders and ensure all data entry tasks are completed accurately.
• Address and resolve customer concerns to maintain high levels of satisfaction.
• Handle inbound and outbound calls while maintaining professionalism and empathy.
• Collaborate with team members to improve customer service processes.
• Keep detailed records of customer interactions for future reference.
• Escalate complex issues to the appropriate department or supervisor when necessary.
• Stay informed about company policies and updates to provide consistent support.
• Contribute to the overall success of the team by meeting individual performance goals.]]> • Strong communication skills with the ability to convey information clearly and professionally.
• Proficiency in order entry and data management systems.
• Ability to handle inbound and outbound calls effectively.
• Problem-solving skills to address customer concerns efficiently.
• Familiarity with customer service best practices and techniques.
• High attention to detail and organizational skills.
• Ability to work collaboratively in a team-oriented environment.]]>

TalentMatch^®

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We are looking for a motivated Administrative Assistant to join an organization in Berlin, New Jersey in a long-term contract position. This onsite role supports daily office operations through a mix of administrative coordination, data management, and customer and vendor communication. The ideal candidate is organized, comfortable working with multiple priorities, and eager to build long-term growth within a fast-paced operational environment.

Responsibilities:

• Manage order processing activities by entering information accurately and keeping records current across internal systems.

• Prepare operational and performance reports to support day-to-day decision-making and workflow visibility.

• Assist fulfillment and shipping functions by organizing documentation, tracking outgoing materials, and helping maintain accurate shipment records.

• Enter and monitor purchase orders while coordinating with vendors to confirm status updates and delivery details.

• Respond to incoming phone calls, direct inquiries appropriately, and provide general administrative support to office staff.

• Maintain organized files, records, and data entries to ensure documentation is complete, accessible, and up to date.

• Support cross-functional administrative needs related to departmental changes and evolving operational processes as assigned.

]]> • Experience in administrative support, office coordination, or a similar business support role.

• Ability to answer inbound calls and manage front-office or receptionist-related tasks.

• Strong data entry skills with close attention to accuracy and detail.

• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.

• Comfortable learning and using company systems and other business software.

• Strong organizational skills with the ability to prioritize multiple tasks effectively.

• Clear written and verbal communication skills for working with internal teams, vendors, and customers.

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Are you detail‑driven, organized, and thrive in a “heads‑down” workflow? Robert Half is partnering with a long‑standing, community‑focused life insurance organization to add a Member Services Processing Representative to their Customer Support Center Processing team. This is a great fit for someone who enjoys structured tasks, data accuracy, and navigating multiple systems throughout the day.

Why Candidates Love This Opportunity

Clear, structured work with predictable workflows
A respected organization with a long history and strong community impact
Supportive team culture—not a call center role, but a processing environment
The ability to stay “in the zone” and feel accomplished each day
Hybrid/remote flexibility

What You’ll Do

You’ll work inside the Customer Support Center’s digital worklists—processing tasks submitted by phone representatives, such as:

Beneficiary changes
Reinstatements
Loan processing and cash surrenders
Reviewing, tracking, and processing annuity applications (secondary workflow)
Entering application data into internal trackers
Sending follow‑up emails and occasional calls to other carriers to confirm receipt or request needed info
Navigating multiple internal systems to complete back‑office processing tasks
Partnering with trainers or teammates when you need support
Maintaining accuracy, speed, and productivity throughout the day

This role is minimal phone work—most of your day is spent processing, reviewing, and updating member information in a structured queue.

Interested? Apply today!

Reach out to us at 📞 (563) 359‑7535

We’d love to connect and share more about how this role aligns with your experience and goals.

]]> Who Thrives in This Role

This position is ideal for someone who is:

Focused and productive in a data-processing environment
Comfortable working independently and managing their own workflow
Not afraid to ask questions and collaborate when needed
Tech‑savvy and able to navigate multiple software systems
Skilled in Word, Excel, typing, and comfortable using Microsoft Teams (screen-sharing familiarity is a plus!)
Detail‑oriented, accurate, and efficient
Able to stay engaged while working remotely

Requirements

Strong computer and multi‑system navigation skills
High attention to detail and task accuracy
Ability to work independently in a remote environment
Solid performance on Microsoft Office and typing assessments
Reliable home workspace after initial on‑site IT setup if you desire to leverage hybrid flexibility

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are seeking a Credentialing Specialist for a short term contract in Nashville. This role is responsible for managing and maintaining provider credentials to ensure compliance with regulatory, accreditation, and payer requirements. This role supports timely provider onboarding, payer enrollment, and recredentialing while ensuring accuracy, confidentiality, and adherence to healthcare standards.

Coordinate and process initial credentialing, recredentialing, and payer enrollment for healthcare providers
Collect, verify, and maintain provider documentation including licenses, certifications, education, training, work history, NPIs, and DEA registrations
Prepare and submit credentialing and enrollment applications to insurance payers, hospitals, and regulatory bodies
Monitor credential expirations and proactively manage renewals to maintain continuous provider eligibility
Maintain accurate and up‑to‑date credentialing records in credentialing software and internal databases
Serve as a liaison between providers, payers, medical staff offices, and internal departments
Track application statuses, follow up on outstanding items, and resolve credentialing or enrollment issues
Ensure compliance with CMS, NCQA, Joint Commission, state, and payer credentialing requirements
Support audits and accreditation reviews by preparing and providing credentialing documentation
Maintain strict confidentiality of sensitive provider information

]]>

High school diploma or equivalent (Associate’s or Bachelor’s degree in Healthcare Administration or related field preferred)

1–3 years of experience in healthcare credentialing, provider enrollment, or medical staff services

Knowledge of payer enrollment processes (Medicare, Medicaid, commercial payers)

Familiarity with credentialing standards and regulatory requirements

Proficiency with credentialing software, provider databases, and Microsoft Office (Excel, Word, Outlook)

Strong organizational skills with high attention to detail

Excellent written and verbal communication skills

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We are looking for a detail-oriented Operations Specialist to support administrative and records-related work for an insurance organization in West Des Moines, Iowa. This Long-term Contract position is ideal for someone who can manage high-volume tasks accurately, stay organized across competing priorities, and communicate clearly with team members.

Responsibilities:

• Enter and update information across multiple internal databases with a strong focus on accuracy and completeness.

• Review returned mail, research the related records, and make appropriate corrections to account or file details.

• Maintain organized digital and physical documentation to support efficient record retrieval and document control.

• Assist with targeted data cleanup efforts and one-time projects designed to improve file quality and consistency.

Please apply today through our Robert Half website or call 515.706.4974!

]]> Requirements:

• At least 1 year of experience in an operations, administrative, or data entry-focused role.

• Demonstrated accuracy in handling large volumes of data and file updates.

• Proficiency with Microsoft Word and Microsoft Excel in a business environment.

• Strong written communication skills and the ability to follow detailed instructions.

• Effective organizational skills with the ability to manage multiple tasks at the same time.

Please apply today through our Robert Half website or call 515.706.4974!

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A busy company in the Rockaway area is seeking a Customer Service Representative to join their growing company. This Customer Service Representative will get the chance to join a dynamic team that works well with each other and offers work schedule flexibility. This Customer Service Representative role involves managing client relationships, addressing inquiries, and ensuring a seamless customer experience. The ideal Customer Service Representative will excel in communication, problem-solving, and attention to detail while supporting various internal teams to deliver exceptional service. Other responsibilities of this Customer Service Representative will include but not be limited to:

Customer Service Representative Responsibilities:

• Respond promptly to customer inquiries regarding products, services, and delivery schedules.

• Process orders, invoices, and payments accurately while maintaining detailed records.

• Investigate and resolve customer issues by identifying solutions and coordinating with relevant teams.

• Update and manage customer account information to ensure accuracy and completeness.

• Provide administrative assistance to the sales department to support their operations.

• Collaborate with logistics, finance, and technical teams to ensure smooth order fulfillment.

• Handle inbound and outbound calls to address customer concerns and provide solutions.

• Monitor customer feedback and contribute to service improvement initiatives.

• Ensure compliance with company policies while addressing client needs effectively.

This Customer Service Representative position is paying between $20.00 and $25.00 per hour depending on experience. If interested in this Customer Service Representative role, appy today!

]]> • Minimum of 3 years of experience in customer service, preferably in technical or industrial sectors.
• Proficiency in Microsoft Office and other relevant tools for administrative tasks.
• Strong communication skills to interact with international clients, including distributors and corporate accounts.
• Ability to manage multiple priorities while maintaining attention to detail.
• Experience in handling order entry and managing customer accounts.
• Detail-oriented approach with a focus on delivering excellent customer service.
• Ability to work both independently and collaboratively within a team environment.]]>

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On behalf of our client we are looking for an Executive Assistant to support a CEO with exceptional organization, discretion, and sound judgment. This role is responsible for keeping daily priorities on track, preparing clear communications, and coordinating meetings, travel, and related logistics. The ideal candidate is highly adaptable, comfortable working in a fast-paced environment, and skilled at anticipating needs before they become urgent.

Compensation: $65,165 - $100,000

8am-5pm Hybrid flexible, no set days

Medical, Dental Vision, 403(b) a match

Up to 21 days PTO annually, 9 Sick Days, 6 Paid holidays

MUST HAVE A BACHELORS DEGREE

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Responsibilities:

• Manage the executive’s calendar

• Prepare correspondence, memos, and follow-up communications

• Coordinate travel plans and related arrangements

• Track emerging business needs and scheduling conflicts

• Support meeting preparation by organizing agendas, materials, research, and background

• Assist with project and event coordination

• Build and maintain effective working relationships with board members, senior leaders, and other internal and external stakeholders

• Process and organize expense-related documentation

]]> • Demonstrated experience supporting an executive or senior leader in a high-demand administrative environment.

• Strong calendar management skills with the ability to handle competing priorities and frequent schedule changes.

• Experience arranging travel, coordinating executive meetings, and managing related logistics with accuracy.

• Excellent written communication skills, including drafting clear correspondence and executive-level documents.

• Ability to exercise discretion, maintain confidentiality, and represent leadership effectively.

• Strong organizational and research capabilities, with close attention to detail and follow-through.

• Bachelors degree is required

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Greet candidates warmly and verify their identification to ensure proper registration.
• Conduct security checks, including the use of wands, to maintain a safe testing environment.
• Monitor examinees throughout their exams, addressing any issues promptly and courteously.
• Safeguard test center materials and maintain a secure environment at all times.
• Ensure that every candidate receives a fair and supportive testing experience.
• Document and report any incidents or irregularities that occur during testing.
• Uphold the company’s values and mission by providing exceptional service.
• Digitally scan and record candidate fingerprint identification, if required.
• Adapt to a flexible work schedule based on the operational needs of the test center.]]> • Strong organizational skills and attention to detail.
• Ability to handle security protocols and follow procedures consistently.
• Proficiency in basic clerical tasks, such as document scanning and answering inbound calls.
• Excellent communication and interpersonal skills for managing candidate interactions.
• Availability to work flexible hours, including weekends and occasional evenings.
• Prior experience in receptionist or office assistant duties is preferred.]]>

TalentMatch^®

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We are looking for a Customer Service Representative to join a payments-focused corporate team in Indianapolis, Indiana. This contract opportunity with permanent potential is ideal for someone who communicates clearly, enjoys assisting customers over the phone, and can handle routine service needs with accuracy and professionalism. The person in this role will support customers by resolving account-related concerns, sharing product information, and helping them make informed decisions while meeting call center performance expectations.

***The shift is Monday - Friday 1pm - 10pm EST***

MUST BE FLUENT IN SPANISH AND ENGLISH

Responsibilities:

• Respond to customer inquiries by phone and document service concerns by creating and updating trouble tickets as needed.

• Provide clear explanations of available products, service features, pricing details, and applicable fees so customers understand their options.

• Use call center applications and support tools efficiently to access account information, complete service requests, and maintain accurate records.

• Resolve common customer issues by following established procedures and escalating more complex matters when additional guidance is required.

• Consistently meet service quality standards, productivity goals, and other call center performance measures.

• Encourage customers to use online and automated self-service resources when those options best support their needs.

• Share information about current promotions, enhanced offerings, and upgraded solutions that may benefit the customer.

• Prepare and communicate rate quotes while promoting prepay solutions when appropriate.

• Perform additional customer support and administrative tasks as assigned to support daily operations.

]]> • Previous experience in customer service, call center support, or a similar client-facing environment.

• Strong data entry skills with a high level of accuracy and attention to detail.

• Ability to research customer issues, review account information, and identify appropriate next steps.

• Clear written communication skills for detailed email correspondence and documentation.

• Comfortable discussing pricing, preparing customer quotes, and explaining service-related charges.

• Working knowledge of standard customer service systems and the ability to learn new tools quickly.

• Spanish language skills are REQUIRED.

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TalentMatch^®

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Responsibilities:
• Welcome patients upon arrival, confirm appointment details, and guide them through the check-in process efficiently.
• Coordinate provider calendars by scheduling, rescheduling, and confirming patient visits based on office procedures.
• Manage incoming calls on a multi-line phone system, direct inquiries appropriately, and relay messages in a timely manner.
• Maintain accurate patient information within electronic medical records and update documentation as needed.
• Support front-office operations by handling routine reception tasks, preparing paperwork, and assisting with patient flow.
• Communicate clearly with patients regarding basic office procedures, appointment expectations, and general administrative questions.
• Monitor the reception area to ensure a welcoming, organized, and patient-friendly environment at all times.]]> • Working knowledge of patient scheduling processes and front-desk administrative procedures.
• Experience performing patient check-in and managing high-volume receptionist duties accurately.
• Ability to operate a multi-line phone system while maintaining professionalism and attention to detail.
• Familiarity with basic medical terminology used in a clinical or physician office setting.
• Hands-on experience using EMR or electronic medical records systems.
• Strong communication, organization, and customer service skills in a fast-paced setting.]]>

TalentMatch^®

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Responsibilities:
• Coordinate new employee setup by preparing onboarding materials, scheduling orientation activities, and collecting required employment documents.
• Keep employee files and HR records accurate, current, and aligned with organizational policies and documentation standards.
• Provide administrative support for benefits processes, including responding to employee questions and helping resolve routine issues promptly.
• Update and manage HR systems and personnel databases while preparing reports that help inform staffing and operational decisions.
• Support adherence to employment regulations and internal policies by monitoring HR processes and maintaining consistent documentation practices.
• Handle incoming HR questions and correspondence from employees and external partners with professionalism, discretion, and strong customer service.
• Work closely with colleagues to identify opportunities to streamline HR workflows and strengthen overall process effectiveness.
• Assist with pre-employment screening coordination and related administrative tasks as needed.]]> • Ability to manage sensitive employee information with a high level of accuracy, confidentiality, and professionalism.
• Familiarity with HRIS or payroll platforms such as ADP Workforce Now, Ceridian, Dayforce, or similar systems.
• Experience supporting onboarding activities, employee record maintenance, benefits administration, or candidate screening processing.
• Strong written and verbal communication skills with the ability to respond clearly to employees, team members, and vendors.
• Working knowledge of compliance-related HR practices and the importance of following labor guidelines and company policies.
• Proficiency in organizing multiple tasks, meeting deadlines, and maintaining attention to detail in a fast-paced environment.]]>

TalentMatch^®

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Responsibilities:
• Coordinate vendor communication and assist with the preparation, distribution, and follow-up of bid-related materials to support project timelines.
• Provide administrative support for multiple active construction projects by tracking tasks, deadlines, and outstanding items.
• Maintain accurate project records and status updates using Excel spreadsheets and other office documentation tools.
• Monitor several concurrent workstreams and help organize moving parts so assignments remain on schedule.
• Work directly with the company owner to support day-to-day operations, scheduling needs, and administrative priorities.
• Handle inbound calls, respond to routine inquiries, and provide front-office support as needed.
• Perform data entry and document management for construction files, contracts, and bid documentation.
• Assist with general office coordination to ensure smooth communication between vendors, project stakeholders, and leadership.]]> • Experience in administrative support, office coordination, or receptionist-related work.

Must have construction experience

• Ability to manage inbound calls, data entry, and general administrative tasks with accuracy and professionalism.

• Proficiency in Microsoft Excel and comfort maintaining detailed spreadsheets and project trackers.

• Familiarity with construction environments, construction documents, or bid packages.

• Strong organizational skills with the ability to support multiple projects at the same time.

• Effective communication skills and the ability to work closely with leadership, vendors, and cross-functional contacts.

• Detail-oriented approach with the ability to keep records current and follow through on deadlines.

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TalentMatch^®

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We are looking for a detail-oriented Finance Assistant for a long-term contract role. This position offers an opportunity to work closely with customers, stakeholders and internal departments to ensure accurate administration of personal finance details. The ideal candidate will demonstrate strong organizational skills, a detail-oriented approach, and a solid understanding of basic math and economics.

Responsibilities:

• Conduct meetings with customers to review financial data.

• Set up and verify electronic funds transfers for monthly benefit payments.

• Analyze annual reports to determine investment portfolio.

• Collaborate with departments to coordinate deductions for medical premiums and other adjustments impacting benefits.

• Investigate and resolve issues related to lost checks and rejected fund transfers.

• Organize documentation for scanning and maintain accurate recordkeeping.

• Review and reconcile 1099-R reports to ensure compliance and accuracy.

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• Excellent communication skills, both written and verbal, with a detail-oriented approach.

• Ability to manage multiple tasks while maintaining accuracy and attention to detail.

• Solid analytical and problem-solving skills with the capacity to work independently.

• Proficiency in mathematics, enabling accurate calculations and financial assessments.

• Highly organized team player with a focus on collaboration and follow-through.

• Bachelor’s degree and 1-3 years of experience in financial services, or similar industry.

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TalentMatch^®

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We are looking for a detail-oriented Medical File Clerk to join a team on a short-term contract basis in Georgetown, Delaware. In this role, you will assist with organizing, scanning, and saving patient and caregiver records to ensure accurate documentation. This is an onsite position requiring strong organizational skills and the ability to handle sensitive information with care.

Responsibilities:

• Organize paper charts and employee records in preparation for scanning.

• Scan documents using an onsite multifunction device capable of double-sided scanning.

• Save scanned files to a network drive using a standardized naming convention.

• Potentially upload files directly into client charts within the designated system, as instructed.

• Handle approximately 300–400 files across two locations, with an average of five minutes of work per file.

• Follow detailed instructions and receive onsite supervision for all tasks.

• Maintain confidentiality and ensure all personal information is handled securely.

• Collaborate with agency directors at each location to ensure a smooth workflow.

]]> • Familiarity with medical records, including electronic medical record systems.
• Proficiency in using scanning devices and basic computer software.
• Knowledge of SharePoint and similar file management tools is a plus.
• Strong attention to detail and organizational skills.
• Ability to handle sensitive information with discretion and professionalism.
• Comfortable working onsite and adhering to project timelines.
• Experience with systems such as Allscripts or Cerner Technologies is advantageous.]]>

TalentMatch^®

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We are looking for a Recruiting Program Manager III to support a growing transportation-focused business in Bellevue, Washington. This Long-term Contract opportunity is ideal for a highly motivated, detail-oriented individual who brings strong judgment, organization, and a customer-focused mindset to recruiting coordination and pipeline oversight. In this role, you will help manage candidate flow, facilitate early-stage screening conversations, and provide structure and visibility throughout the hiring process for the Business Development team.

Responsibilities:

• Oversee a shared hiring pipeline designed to support high-volume recruiting activity and maintain steady progress across open demand.

• Conduct introductory conversations with prospective candidates to clarify role fit, confirm location preferences, and address early questions about the opportunity.

• Gather, organize, and maintain candidate materials and other supporting documentation needed for efficient recruiting operations.

• Create and manage reporting tools that provide clear insight into pipeline health, candidate movement, and hiring progress.

• Coordinate interview schedules by aligning candidates, hiring managers, and interview panel members to ensure a smooth process.

• Partner with stakeholders to transition candidates with relevant experience effectively to hiring managers for offer consideration.

• Support recruiting workflow improvements and help maintain a consistent, high-quality candidate experience throughout the process.

]]> • Demonstrated knowledge of hiring workflows, recruiting coordination, and pipeline management practices.
• Ability to work independently, apply sound judgment, and manage multiple priorities in a fast-paced environment.
• Experience building trackers, reports, or dashboards to monitor progress and communicate status to stakeholders.
• Strong communication and customer service skills, with the ability to engage candidates and internal partners effectively.
• Capacity to lead or guide aspects of the work while contributing creative solutions to evolving business needs.
• Prior experience supporting recruiting efforts within the organization is preferred.]]>

TalentMatch^®

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We are seeking a highly organized and proactive Human Resources (HR) Assistant to join our team on a long-term contract basis. This position plays a critical role in supporting day-to-day HR operations, with a focus on employee relations, recruitment, and employee engagement. The ideal candidate has a strong understanding of HR processes and tools, and brings at least two years of relevant HR experience.

Key Responsibilities:

Support employee relations by addressing workplace concerns and assisting in the development of a positive, collaborative environment.
Conduct audits and reviews of job descriptions to ensure accuracy, consistency, and compliance with company standards.
Participate in recruitment activities including screening applicant profiles, scheduling interviews, and assisting with candidate selection.
Collaborate with HR leadership to develop and implement employee engagement initiatives aimed at boosting team morale and productivity.
Facilitate onboarding procedures, ensuring an efficient and welcoming transition for new hires.
Manage employee records in HRIS platforms, maintaining accuracy and confidentiality of HR data.
Conduct background checks and prepare required documentation for hiring processes.
Assist in the creation and maintenance of HR workflows, supporting process improvements across HR functions.
Provide administrative support for the HR team to ensure timely and effective completion of projects and tasks.
Utilize Microsoft Excel for HR data management and reporting.

]]> • Strong knowledge of human resources administration and processes.
• Familiarity with HRIS systems and their applications in managing employee records.
• Proven ability to conduct background checks and manage recruitment activities.
• Experience in employee relations and promoting workplace engagement.
• Proficiency in Excel for data analysis and reporting.
• Self-starter with the ability to work independently and prioritize tasks.
• Previous experience as an HR Manager or similar leadership role is a plus.]]>

TalentMatch^®

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We are looking for an experienced and service-oriented Receptionist to support a hospitality-driven workplace experience in Mclean, Virginia. This Receptionist position serves as a key point of contact for employees, guests, and service partners, helping create a welcoming, organized, and responsive office environment. The role blends front-of-house support, workplace coordination, and proactive client service to ensure daily operations run smoothly and effectively.

Looking to interview ASAP- working onsite M-F

Responsibilities:

• Manage front desk and lobby operations to maintain an organized, welcoming, and detail-focused arrival experience for employees and visitors.

• Support the issuance and coordination of building access badges while helping guests and staff navigate workplace access needs.

• Provide accurate information about the building, campus, and surrounding area, serving as a reliable resource for workplace-related questions.

• Address service requests connected to workplace operations, including conference room support, parking, mailroom coordination, luggage storage, lost and found, and janitorial concerns.

• Communicate promptly with employees, guests, vendors, and leadership to resolve inquiries and ensure timely follow-through on outstanding issues.

• Partner closely with facility management, transportation, and other workplace teams to deliver a seamless service experience across the site.

• Anticipate employee and guest needs, respond with care, and take proactive steps to improve comfort, convenience, and satisfaction.

• Monitor for potential operational or security concerns and escalate issues appropriately to help prevent disruption to business activities.

• Contribute to ongoing service improvements by identifying better ways to enhance workplace experience performance and support team objectives.

• Assist with additional site-related duties as needed and maintain schedule flexibility to support campus operating hours.

]]> • Strong customer service and interpersonal skills with the ability to build positive relationships with employees, guests, and service partners.
• Clear verbal and written communication skills, including the ability to interact confidently with professionals at all organizational levels.
• Proven ability to prioritize tasks, manage time effectively, and work independently with limited supervision.
• Comfortable handling workplace coordination activities such as badging, conference room support, and general office service requests.
• Ability to troubleshoot service issues, remain composed under pressure, and respond quickly to changing daily needs.
• Proficiency with common workplace technology and business tools, including Google Suite or similar office software.
• Flexible and team-oriented approach with a focus on continuous improvement, operational support, and consistent service quality.]]>

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Seeking a knowledgeable and detail-oriented professional to review building and site development plans for compliance with fire and life safety codes, regulations, and ordinances. This role requires strong technical expertise in fire protection systems, building plan review, and code interpretation. Based on general knowledge.

Responsibilities

Review and approve plans and specifications for fire alarm, fire sprinkler, and other fire suppression systems.
Examine building construction and site development plans for compliance with applicable fire and life safety codes and regulations.
Evaluate plans for exiting requirements, fire-resistive construction, water supply, fire hydrant placement, emergency access, and rescue access.
Provide code interpretation and technical guidance to staff, architects, engineers, contractors, developers, building owners, and the public.
Advise on the application and interpretation of fire safety regulations. Based on general knowledge.
Partner with permit and building review staff to support coordinated permit review. Based on general knowledge.
Provide technical expertise and training on fire and life safety requirements. Based on general knowledge.
Assist with plan review activities involving the California Building Standards Code. Based on general knowledge.
Perform related duties as assigned. Based on general knowledge.

]]> Qualifications

Three years of experience in fire protection design or fire code enforcement.
Experience with plan review and inspection of fire suppression and fire alarm systems.
Experience with fire safety inspection and code enforcement under the California Building Standards Code.

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TalentMatch^®

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We are looking for a Customer Success Specialist to support clients in Irving, Texas. Training will be onsite in Irving, TX or 30 days before moving to remote overnight. Must be located locally. Make an impact by delivering responsive service and practical solutions that strengthen the customer experience. This contract opportunity with permanent potential is ideal for someone who enjoys solving technical and service-related issues, focusing on customer experience, and communicating clearly with a wide range of users, and contributing in a fast-paced environment. The right candidate will combine strong problem-solving ability with professionalism, attention to detail, and a customer-focused approach while supporting organizations connected to the first responder and law enforcement community.

Responsibilities:

• Provide knowledgeable guidance to customers and internal teams by addressing product, service, and technical questions with confidence and clarity.

• Investigate reported issues, identify root causes, and deliver timely resolutions for both operational and system-related concerns.

• Handle account verification and re-verification activities accurately while maintaining careful documentation and compliance with established procedures.

• Partner with teams across customer experience, product, sales, development, and marketing to address issues and improve the overall client journey.

• Create and update internal documentation, support procedures, and user-friendly reference materials to improve consistency and self-service resources.

• Monitor customer interactions with empathy and professionalism to promote satisfaction, strengthen trust, and maintain a high standard of service.

• Escalate complex matters when needed while retaining ownership of follow-through and keeping stakeholders informed until closure.

• Share recurring customer concerns and product feedback with internal teams to support ongoing enhancements to services, workflows, and tools.

]]> • Demonstrated ability to troubleshoot technical issues, including connectivity or system-use problems, and guide users toward effective solutions.
• Strong verbal and written communication skills with the ability to explain detailed information in a simple, customer-friendly manner.
• Experience using CRM and support platforms such as Salesforce Service Cloud, Zendesk, ServiceNow, Jira, or similar business systems.
• Comfortable managing inbound customer inquiries through calls, email, and browser-based applications while balancing multiple priorities.
• Proficiency with common business tools such as Excel and familiarity with process-mapping or documentation tools like Visio or comparable software.
• Ability to work effectively in a fast-moving environment, remain composed under pressure, and adapt to shifting business needs.
• Familiarity with law enforcement agencies or organizations serving first responders is a plus, along with flexibility to work non-standard hours when needed.]]>

TalentMatch^®

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Responsibilities:
• Review digital procurement records to confirm documents are complete, accurate, and stored in the proper locations.
• Perform file cleanup activities by correcting misfiled items, removing inconsistencies, and maintaining orderly electronic records.
• Combine related documentation and verify that file associations and mappings align with established standards.
• Follow documented operating procedures to process records consistently and support compliance expectations.
• Identify missing, incomplete, or incorrectly placed files and take appropriate action to resolve discrepancies.
• Scan, upload, and electronically file documents while preserving clear organization and accessibility.
• Assist with audit preparation by helping maintain records that are ready for internal review and external compliance needs.
• Generate or support basic reporting from existing dashboards when needed to assist procurement tracking and file oversight.]]> • Strong attention to detail with the ability to spot missing information, filing errors, and record inconsistencies.
• Ability to follow structured procedures and maintain accuracy while handling repetitive documentation tasks.
• Familiarity with procurement, compliance, or records management processes is preferred.
• Exposure to federally funded or federally regulated projects is an advantage.
• Comfortable working with digital files, scanned records, and organized file storage systems.
• Strong organizational skills and the ability to manage multiple documentation priorities effectively.]]>

TalentMatch^®

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We are seeking a dedicated individual to join our team in the Manufacturing industry located in Blue Ash, OH. This role is an Inside Sales Representative that will serve as a direct link between our company and our customers, distributors, and field sales force. The position offers a contract opportunity and will require the individual to perform a range of sales support functions.

Responsibilities:

• Coordinate all customer service aspects including delivery checks, technical inquiries, expediting, order maintenance, documentation pricing, shipment details, etc.

• Process customer orders accurately and in a timely manner, including clarification and order entry

• Implement all change orders, order cancellations and maintain existing sales orders, acknowledging processing of order changes to customers.

• Investigate and verify the accuracy of all debit and credit adjustments to customer accounts.

• Prepare and submit quotations, including quote tracking and necessary follow-up to finalize sales.

• Advise/suggest the best product application to meet customer needs.

• Support field sales and regional services centers.

]]> • Experience of at least 2 years in a Sales Support role within the Manufacturing industry.

• Skilled in Inventory Analysis and Inventory Planning.

• Proven Inside Sales capabilities.

• Exceptional Customer Service skills.

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TalentMatch^®

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Responsibilities:
• Enter, update, and maintain project information accurately across spreadsheets, tracking tools, and internal systems.
• Provide administrative coordination for renovation and construction-related activities, ensuring documentation and requests are handled promptly.
• Track schedules, task progress, and project-related updates to help keep work moving according to plan.
• Assist with basic accounts payable support by organizing invoices, monitoring submissions, and maintaining accurate records.
• Manage incoming task or ticket requests related to contracts, project needs, and team coordination.
• Use Excel, Smartsheet, and comparable software to organize data, prepare reports, and monitor project activity.
• Partner with project leadership to support operational improvements, including contributions to future automation or AI-enabled workflows.
• Maintain clear communication with internal stakeholders to support day-to-day project administration and follow-up.]]> • Comfort using Excel and other digital tools for tracking, reporting, and administrative support.
• Ability to learn new systems quickly and adapt to evolving processes and priorities.
• Excellent organizational skills with the ability to manage multiple tasks in a structured manner.
• Interest in construction, real estate, design, or project-based environments.
• Strong communication skills and a dependable, proactive approach to completing assigned work.
• Previous exposure to construction, design, furniture, or real estate settings is helpful but not required.]]>

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Robert Half is partnering with a respected government agency in San Carlos to hire a dynamic Administrative Specialist for an exciting contract opportunity. This role is perfect for a skilled professional who thrives in a fast-paced public sector environment and enjoys being at the center of daily operations. If you are organized, proactive, and confident balancing public interaction, detailed documentation, and financial coordination, this is your chance to make a meaningful impact in your community.

As a key member of the team, you will help ensure smooth office operations while supporting critical functions. The ideal candidate is polished, resourceful, and able to manage multiple priorities with professionalism, sound judgment, and a strong commitment to public service.

What You’ll Do:

Serve as a central point of contact, partnering with internal departments to drive cross-functional communication and project coordination
Deliver front-line administrative support including phone coverage, email correspondence, and assisting walk-in visitors
Manage the intake, processing, and tracking of permit applications, ensuring all documentation is accurate, complete, and compliant
Maintain and update records, databases, and filing systems in accordance with municipal regulations and retention requirements
Prepare professional correspondence, reports, and public notices related to permits, projects, and public works initiatives
Assist with work order tracking, service request coordination, and project documentation management
Process payments, fees, and invoices tied to permits and services with precision and accountability
Respond to public information requests, ensuring transparency, responsiveness, and excellent community service
Uphold compliance with local ordinances, policies, and procedures while contributing to operational excellence

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At least 3 years of administrative support experience, preferably in a government, municipal, or other public-facing environment.

Strong verbal and written communication skills, with the ability to interact effectively with staff, vendors, and the public.

Demonstrated ability to stay organized, manage multiple assignments, and maintain accuracy in a fast-paced setting.

Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.

Experience handling invoices, purchase orders, accounts payable support, or related financial administrative tasks.

Customer service skills grounded in patience, professionalism, and practical problem-solving.

Familiarity with record retention, document control, and administrative support for meetings or compliance-related activities.

Exposure to financial systems or government-related programs, contracts, or compliance processes is preferred.

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TalentMatch^®

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Responsibilities:
• Identify and pursue new business opportunities through outbound outreach, strategic networking, and digital engagement channels.
• Develop strong relationships with prospective and existing clients by understanding their needs and recommending suitable products or services.
• Conduct presentations and sales conversations that clearly communicate value and help advance opportunities within the pipeline.
• Support the sales process from initial contact through closing, helping the team achieve or exceed established performance targets.
• Address client concerns with confidence, assist in negotiating terms, and contribute to successful deal outcomes.
• Partner with sales and marketing colleagues to coordinate outreach efforts and improve overall campaign effectiveness.
• Track prospect activity, maintain organized pipeline updates, and follow up consistently to keep opportunities moving forward.
• Apply feedback and performance insights to refine sales techniques and continuously improve results.]]> • Demonstrated experience in sales with a history of achieving or surpassing performance goals.
• Working knowledge of inside sales, direct sales, inbound sales, and outbound sales practices.
• Strong verbal and written communication skills with the ability to build trust and maintain client relationships.
• Self-directed approach to work, strong motivation to meet goals, and the ability to collaborate effectively with a team.
• Experience in business development or technology-focused sales is beneficial.
• Willingness to travel when business needs require it.
• Chinese language proficiency is an advantage.]]>

TalentMatch^®

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Responsibilities:
• Build and maintain strong customer relationships by responding promptly to inquiries and providing clear product and application information.
• Identify customer needs and recommend suitable materials or alternatives based on specifications, availability, and cost considerations.
• Prepare and process quotes, sales orders, returns, and related transactions with a high level of accuracy and attention to detail.
• Communicate pricing, credit terms, and order conditions in alignment with established company guidelines and account parameters.
• Drive revenue growth by recognizing opportunities for cross-selling, upselling, and add-on sales during customer interactions.
• Coordinate with vendors and internal teams to confirm product availability, shipment timing, and expected delivery dates, escalating urgent orders when needed.
• Track open orders and scheduled shipments to help ensure on-time delivery and keep customers informed of status updates.
• Maintain organized customer records, provide requested catalogs or samples, and share insights on customer satisfaction trends with the broader team.
• Stay informed on product updates, market developments, and customer preferences through meetings, training sessions, trade events, and industry resources.
• Support inventory-related activities, communicate notable demand changes to purchasing, and uphold high standards in all customer and vendor interactions.]]> • Ability to handle inbound and outbound sales activity while managing multiple priorities effectively.
• Strong communication skills with the ability to explain product details, pricing, and solutions clearly to customers.
• Proven accuracy in order entry, quotation preparation, and general sales administration.
• Comfortable using computers, office software, and standard business equipment for daily tasks.
• Strong organizational skills and attention to detail in a fast-paced, team-oriented environment.
• Ability to work collaboratively with sales, purchasing, vendors, and other internal departments.
• Detail-oriented approach to customer service with a focus on responsiveness, problem-solving, and relationship building.]]>

TalentMatch^®

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We are looking for a motivated HR Generalist to join an onsite team in New Jersey. This long-term contract opportunity ideal for someone who enjoys balancing day-to-day HR support with process improvement and administrative coordination in a fast-paced workplace. The person in this role will contribute across onboarding, employee relations, benefits support, and reporting while bringing strong technical skills and a proactive approach to problem-solving.

Responsibilities:

• Coordinate the onboarding experience for new team members, ensuring required documents, system entries, and orientation steps are completed accurately and on time.

• Provide day-to-day support for employee relations matters by responding to questions, documenting concerns, and partnering with internal stakeholders to help resolve issues appropriately.

• Maintain HR records and assist with administrative activities that support compliance, organization, and efficient department operations.

• Support benefits-related tasks, including employee communication, enrollment assistance, and follow-up on routine requests.

• Prepare, update, and analyze HR reports, spreadsheets, and other workforce data to help track activity and support decision-making.

• Monitor and update unemployment claim information and related status records with a high level of accuracy and timeliness.

• Help introduce and refine HR processes and workflows to improve consistency, efficiency, and the overall employee experience.

• Work collaboratively with the broader team while managing multiple priorities in a busy, hands-on environment.

]]> • Experience in human resources with exposure to employee relations, HR administration, onboarding, and benefits support.

• Strong proficiency with HR systems and general business software, including the ability to create spreadsheets and generate reports.

• Comfortable handling detailed administrative work while maintaining accuracy and confidentiality.

• Ability to organize competing priorities, meet deadlines, and adapt quickly in a fast-moving setting.

• Effective communication skills and a collaborative mindset suited to a team-oriented workplace.

• Analytical ability to review data, identify trends, and support reporting needs.

• Self-directed approach with the initiative to take ownership of tasks and contribute beyond routine assignments.

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TalentMatch^®

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Responsibilities:
• Manage incoming phone calls and emails, providing timely assistance and directing inquiries to the appropriate departments.
• Coordinate calendars, arrange appointments, and help keep schedules organized for staff and visitors.
• Enter, update, and maintain records with accuracy while ensuring administrative documents remain well organized.
• Prepare routine correspondence, reports, and presentation materials using Microsoft Office applications.
• Support front-office activities by assisting with general customer service and handling both inbound and outbound communications.
• Monitor administrative workflows and help maintain efficient day-to-day office operations.
• Assist with spreadsheet tracking, document formatting, and data management to support team needs.
• Contribute to special projects and process-related administrative tasks as assigned.]]> • Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience handling phone-based communication, including inbound and outbound calls.
• Strong customer service skills with the ability to communicate professionally by phone and email.
• Accurate data entry skills and a high level of attention to detail.
• Ability to manage appointments, prioritize tasks, and stay organized in a busy setting.
• Comfortable working independently while also supporting a collaborative team environment.]]>

TalentMatch^®

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Responsibilities:
• Coordinate the distribution of employee event tickets and maintain accurate records of allocations, confirmations, returns, and attendance usage.
• Assist with ticket support for Houston-area programs as well as selected regional events, ensuring requests are handled promptly and effectively.
• Respond to employee questions with patience and clarity, providing helpful guidance and escalating concerns when appropriate.
• Update tracking spreadsheets and logs on a regular basis to keep inventory and participation data current and dependable.
• Prepare basic summaries related to ticket activity, employee participation, and available inventory for internal review.
• Monitor recurring inquiries or operational issues and share observations that may help improve service and process efficiency.
• Support day-to-day engagement activities by balancing multiple requests while maintaining accuracy, organization, and a positive service experience.]]> • Strong verbal and written communication skills with the ability to provide clear, thoughtful responses.
• Excellent attention to detail and dependable organizational habits, including consistent follow-through on assigned tasks.
• Working knowledge of Microsoft Excel for data entry, spreadsheet upkeep, and routine tracking activities.
• Ability to manage several requests at once without sacrificing accuracy, timeliness, or consistency.
• Proven reliability, punctuality, and the ability to maintain steady availability in an onsite setting.
• Experience with reporting, metrics tracking, or dashboard support is preferred.
• Additional familiarity with Excel features such as formulas, pivot tables, or data validation is a plus.]]>

TalentMatch^®

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Responsibilities:
• Build strong partnerships with Consumer Finance leaders to understand hiring priorities and align talent acquisition efforts with business needs.
• Create and execute targeted recruiting plans that reflect the employer brand and promote inclusive outreach to diverse candidate pools.
• Use market research, networking, and proactive sourcing methods to develop pipelines of candidates with relevant experience for current and future openings.
• Evaluate candidates through the full recruitment lifecycle, assessing experience, capabilities, and overall alignment with team and role expectations.
• Guide hiring managers through candidate selection by presenting balanced insights, addressing concerns, and helping move decisions forward efficiently.
• Maintain clear, effective communication throughout the hiring process with candidates, hiring teams, and internal stakeholders.
• Apply knowledge of employment-related federal and state regulations to ensure compliant recruiting practices.
• Use tools such as Workday, applicant tracking systems, internet research platforms, and Microsoft Office applications to support sourcing and hiring activities.]]> • Bachelor’s degree, or 8 years of full-cycle recruiting experience in place of a degree.
• Background in talent acquisition with the ability to manage recruiting strategy from intake through offer stage.
• Knowledge of federal and state employment laws and regulations related to hiring.
• Proficiency with Workday, applicant tracking systems, internet-based research tools, and Microsoft Office.
• Strong verbal and written communication skills with a detail-oriented approach.
• Ability to use market intelligence and relationship-building skills to identify and engage top talent.]]>

TalentMatch^®

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We are looking for a Customer Service Representative to support clients in Fort Lauderdale, Florida through each stage of the arbitration experience. This position is ideal for someone who communicates calmly, stays organized in a fast-paced service environment, and can provide clear guidance over the phone and through case-related follow-up. The person in this role will help clients understand their case progress, coordinate hearing preparation needs, and ensure every interaction is documented accurately and professionally.

Responsibilities:

• Respond to incoming client calls and provide timely, accurate updates regarding case progress and next steps.

• Guide clients through hearing preparation by explaining expectations, confirming schedules, and assisting with virtual meeting access such as Zoom.

• Support individuals in locating and understanding case-related details, documents, and available resources.

• Deliver courteous and compassionate service while helping clients navigate sensitive situations throughout the arbitration process.

• Record conversations, follow-up actions, and case notes with a high level of accuracy in Zoho or a comparable CRM platform.

• Coordinate with internal teams as needed to ensure client questions are addressed and service issues are resolved efficiently.

• Maintain organized records and uphold quality standards for all customer interactions and case communications.

]]> • Strong verbal communication skills with clear and courteous phone etiquette and a calm, service-oriented approach.
• Ability to handle sensitive conversations with empathy, patience, and sound judgment.
• Experience using Zoho, CRM systems, or other platforms for documenting customer interactions and tracking case activity.
• Strong organizational skills and attention to detail when managing records, updates, and follow-up tasks.
• Comfort assisting clients with scheduling matters and basic virtual meeting access support.
• Ability to work independently while managing multiple priorities in a structured service environment.]]>

TalentMatch^®

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We are looking for an experienced HR Director to lead core people operations and provide strategic guidance across employee relations, benefits, compensation, and HR administration. This contract opportunity with permanent potential is based in San Diego, California, and is ideal for someone who is a builder - someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and can create structure and scalability from ambiguity. You will oversee the full HR function end-to-end, balancing strategic leadership with day-to-day execution. This is a high-impact opportunity to refine processes, strengthen compliance, and elevate the employee experience while leading and developing a small but critical HR team.

Responsibilities:

• Lead employee relations efforts by addressing workplace concerns, guiding resolutions, and advising leaders on appropriate HR practices

• Oversee benefits administration, including plan coordination, employee support, and partnership with external vendors

• Direct HR operations to ensure personnel records, policies, and internal processes are maintained accurately and efficiently

• Manage compensation and benefits programs by evaluating market alignment, internal consistency, and employee needs

• Ensure adherence to employment laws, company policies, and regulatory requirements through ongoing HR compliance oversight

• Partner with leadership to develop people-focused strategies that support business goals and workforce planning

• Review and improve HR policies, procedures, and documentation to promote clarity, consistency, and risk reduction

]]> • 10+ years of progressive HR experience

• Demonstrated experience in a senior-level (manager and above) human resources leadership role

• Strong background in employee relations and workplace issue resolution

• Hands-on knowledge of benefits administration and compensation practices

• Solid understanding of HR operations, policy management, and personnel administration

• Working knowledge of HR compliance requirements and employment regulations

• Ability to advise leaders effectively while handling sensitive matters with discretion

• Excellent communication, organization, and problem-solving skills

• Experience with a publicly traded company or running a small company themselves is desired

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TalentMatch^®

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Responsibilities:
• Coordinate the full recruitment process by posting openings, reviewing candidates, arranging interviews, and assisting with offer preparation.
• Partner with supervisors and department leaders to keep recruiting efforts moving efficiently and help reduce time to fill open positions.
• Manage onboarding and separation activities, including documentation, scheduling, and readiness for employee start dates and departures.
• Provide day-to-day administrative support such as data entry, call handling, document organization, and general front-office assistance.
• Maintain accurate records related to office operations and support inventory-related administrative tasks within company systems.
• Help track equipment and materials information while assisting with operational workflows tied to inventory processes.
• Communicate professionally with internal teams and external contacts to ensure tasks are completed accurately and on time.]]> • Ability to stay organized, follow through on assignments, and manage several priorities at once.
• Strong written and verbal communication skills with a detail-oriented approach.
• Comfort working independently and learning new processes with minimal supervision.
• Experience with data entry, inbound call handling, and general receptionist or office coordination tasks.
• Familiarity with business systems used for inventory or operational support, such as similar platforms.
• Ability to work on-site in a manufacturing or warehouse environment.]]>

TalentMatch^®

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We are looking for a Jr. Administrative Assistant for an asset management company in West LA. This is a contract to hire position focused on administrative coordination, document handling, and accurate tracking of violation and insurance-related records. The ideal candidate is organized, attentive to detail, and comfortable managing routine office tasks while supporting day-to-day departmental operations. This is an onsite role, and the firm offers growth opportunities for motivated candidates.

Responsibilities:

• Review incoming toll notices, assess each item, and determine the appropriate next steps for resolution.

• Prepare customer charges for toll-related items through the accounting system and respond to internal requests for supporting details.

• Maintain accurate records that track received violations, current status, and follow-up actions.

• Process insurance correspondence, including cancellation notices, and upload documentation into company records.

• Examine parking citations and similar notices, then coordinate payment handling when required.

• Sort departmental mail and route materials to the appropriate team members in a timely manner.

• Assist with reporting, data entry, and other administrative tasks that help keep the department organized and efficient.

• Provide additional operational support to management and the broader team as assigned.

]]> • Strong attention to detail and the ability to work accurately with high-volume information.
• Excellent organizational skills with the ability to manage multiple routine tasks efficiently.
• Clear written and verbal communication skills for internal coordination.
• Ability to handle administrative responsibilities in a structured, detail-oriented manner.
• Willingness to learn and contribute in an entry-level support role; prior experience is not required.
• Demonstrated reliability and respect for diverse work environments.]]>

TalentMatch^®

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Responsibilities:
• Oversee day-to-day property operations by coordinating resident services, site activities, and administrative tasks across assigned buildings.
• Support leasing performance by assisting with prospect follow-up, application processing, renewals, and resident retention efforts.
• Maintain compliant and audit-ready resident documentation, including annual recertifications, renewals, and file reviews for housing program requirements.
• Partner with maintenance teams to track work orders, schedule repairs, and help ensure service requests are completed promptly and effectively.
• Assist with inspections, vendor coordination, and follow-up activities to keep properties operating efficiently and in good condition.
• Provide responsive customer service to residents, applicants, vendors, and community partners by addressing questions, concerns, and support needs in a timely manner.
• Monitor operational and financial details at the property level, helping leadership maintain strong occupancy, service standards, and overall site performance.
• Use property management systems to update records, track leasing and compliance activity, and support accurate reporting.]]> • Working knowledge of affordable housing programs such as HUD or Section 8 is strongly preferred.
• Demonstrated ability to manage compliance documentation, recertifications, and resident files with a high level of accuracy.
• Strong organizational and communication skills with the ability to handle multiple deadlines and priorities across properties or sites.
• Experience delivering detail-focused customer service to residents, vendors, and internal stakeholders.
• Proficiency with property management software; experience with Yardi or Rent Café is an advantage.
• Team-oriented approach with strong attention to detail and sound judgment in a fast-paced property environment.]]>

TalentMatch^®

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We are looking for an Administrative Assistant to join a construction-focused organization. This contract opportunity with long-term potential is ideal for someone who enjoys keeping office operations organized, supporting purchasing activities, and handling a high volume of administrative tasks with accuracy. The person in this role will help maintain orderly records, process information efficiently, and provide dependable front-office and departmental support.

Responsibilities:

• Provide day-to-day administrative support to the purchasing team, helping keep departmental activities organized and on schedule.

• Enter vendor, order, and related business information into internal records with a strong focus on accuracy and timeliness.

• Organize, scan, copy, and file documents so that purchasing and office records remain easy to access and well maintained.

• Assist with preparing, reviewing, and tracking paperwork connected to department operations and purchasing activities.

• Answer incoming calls, direct inquiries appropriately, and support general reception and office communication needs.

• Maintain orderly documentation systems by sorting materials, updating files, and ensuring records are stored correctly.

• Support the team with routine clerical tasks and follow up on administrative items to help daily operations run smoothly.

]]> • Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to manage filing, scanning, copying, and document organization efficiently.
• Comfortable handling inbound calls and providing detail-focused front-desk or receptionist support.
• Proficiency with general administrative office tasks and standard computer applications.
• Strong organizational skills with the ability to manage multiple priorities in a busy environment.
• Clear written and verbal communication skills and a dependable, team-oriented approach.]]>

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We are looking for an HR Specialist to support a broad range of people operations activities for a financial services organization in Stamford, Connecticut. This Long-term Contract position will play an important role in delivering a strong employee experience across benefits, employee relations, compliance, and day-to-day HR administration. The ideal candidate will bring a practical, service-oriented approach and the ability to work effectively with employees, managers, and cross-functional partners.

Responsibilities:

• Oversee the administration of employee benefit offerings, including health, retirement, and wellness programs, and help ensure employees receive timely and accurate information.

• Partner with external providers and internal stakeholders to resolve enrollment matters, support benefits communication, and maintain smooth vendor coordination.

• Guide employees through key lifecycle events by coordinating onboarding and separation activities that create an organized and positive experience.

• Advise managers and staff on HR policies, workplace practices, and employee-related questions while promoting consistency and professionalism.

• Collaborate with global HR business partners to address employee relations matters and provide support on performance discussions and probationary reviews.

• Manage leave administration, including parental, disability, and other absences, while working closely with payroll to support accurate processing.

• Maintain complete and up-to-date employee records within HR systems and ensure data integrity across HR documentation.

• Monitor adherence to applicable labor regulations and internal standards, and assist with audits, reporting needs, and compliance-related activities.

• Contribute to regional and global HR initiatives, process enhancements, and programs that strengthen inclusion and workplace culture.

]]> • Working knowledge of employee relations practices, HR administration, and employee onboarding processes.
• Familiarity with benefits administration, including coordination with vendors and employee support for plan-related questions.
• Experience using HRIS platforms to maintain employee data and support routine reporting or recordkeeping.
• Understanding of leave management processes and coordination with payroll or related internal teams.
• Knowledge of HR compliance requirements and the ability to handle sensitive information with discretion.
• Strong communication and interpersonal skills with the ability to support employees and managers effectively.]]>

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We are looking for a dependable Eligibility Specialist to join a customer support team in Vandalia, Ohio in a contract-to-permanent capacity. This position focuses on maintaining accurate member records, supporting enrollment-related activities, and providing responsive service through phone and email communication. The ideal candidate is organized, comfortable handling administrative tasks, and able to manage a steady workflow in a weekday office setting.

Responsibilities:

• Enter and update member information in the designated portal while verifying accuracy and confirming successful submission of records.

• Process enrollment-related transactions and maintain eligibility records to support timely and accurate member services.

• Communicate with vendors and external representatives as needed to resolve routine questions and support service-related follow-up.

• Prepare, review, and distribute reports that help track operational activity and support day-to-day team needs.

• Scan, organize, and index documents so files remain accessible, accurate, and properly maintained.

• Sort and distribute incoming mail and related materials to ensure timely handling of correspondence.

• Respond to inbound inquiries and email messages with clear, service-focused communication.

• Support additional order entry, scheduling, and administrative tasks required to keep daily operations running smoothly.

]]> • Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to handle inbound calls and written correspondence with attention to detail.
• Proficiency with Microsoft Word and Microsoft Excel for routine office and reporting tasks.
• Comfortable managing multiple responsibilities in a structured Monday through Friday schedule.
• Ability to work effectively with internal teams, vendors, and external contacts.
• Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.]]>

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We are looking for a meticulous and organized Data Entry Clerk to join our team in Carol Stream, Illinois. In this Contract to permanent position, you will play a crucial role in maintaining accurate records, processing orders, and supporting customer service operations. This role requires strong attention to detail, excellent communication skills, and proficiency in basic office software.

MUST be skilled in Microsoft Excel

Responsibilities:

• Accurately input data into various systems and databases while ensuring consistency and precision.

• Handle order entry tasks, including verifying and processing customer orders.

• Respond to inbound and outbound calls to address customer inquiries and provide support.

• Collaborate with team members to maintain updated and organized records.

• Utilize Microsoft Office tools effectively for documentation and communication purposes.

• Perform basic mathematical calculations as part of data verification processes.

• Assist in resolving customer issues by providing clear and thorough communication.

• Monitor and report discrepancies in data or orders to the appropriate department.

• Support administrative tasks as needed to ensure smooth daily operations.

]]> • Proven experience in data entry or a related role.

• Strong customer service skills with the ability to handle inquiries professionally.

• Proficiency in order entry and familiarity with database systems.

• Excellent verbal and written communication abilities.

• Competency in Microsoft Office applications, primarily strong in Word and Excel.

• Basic math skills for accurate data verification.

• Ability to manage time effectively and prioritize tasks.

• High attention to detail and a commitment to accuracy.

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Robert Half is partnering with a Miami-based luxury real estate development firm, to identify Experience Coordinator to support operations within their gallery space. This is a highly visible, client-facing role focused on delivering a premium experience while supporting the coordination and execution of events and day-to-day activities.

This individual will play a key role in ensuring the gallery runs smoothly, providing administrative support while managing logistics for events, client visits, and internal coordination. The ideal candidate is detail-oriented, proactive, and thrives in a polished, fast-paced environment.

Schedule:

Tuesday – Saturday
9:00 AM – 6:00 PM

Responsibilities:

Provide administrative support to the gallery and internal team
Coordinate and execute events, client visits, and presentations
Manage scheduling, calendars, and logistics for meetings and events
Track and support event performance, including basic analytics and reporting
Ensure the gallery space is organized, presentable, and aligned with brand standards
Act as a point of contact for guests, providing a high-touch, professional experience
Assist with vendor coordination and day-of event execution

]]> Qualifications:

At least 2+years of prior experience in administrative support, event coordination, or hospitality
Strong organizational and multitasking skills
Comfortable working in a client-facing, high-end environment
Ability to manage logistics and coordinate multiple moving parts
Detail-oriented with strong communication skills
Hospitality or luxury brand experience strongly preferred

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TalentMatch^®

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Responsibilities:
• Lead end-to-end recruitment efforts for outpatient clinical positions, with an emphasis on nursing and allied care talent.
• Build candidate pipelines through targeted sourcing strategies, networking, referrals, and community engagement.
• Review applications, conduct candidate assessments, and determine alignment with both technical requirements and team culture.
• Arrange interviews, maintain consistent communication with applicants, and support candidates throughout each stage of the recruitment process.
• Partner with hiring managers and clinical leadership to understand workforce needs and adjust recruiting strategies accordingly.
• Monitor recruiting activity within the applicant tracking system and maintain accurate records, status updates, and hiring metrics.
• Help ensure each new team member meets applicable licensure, credentialing, and healthcare compliance standards before onboarding.
• Contribute to employer visibility initiatives that strengthen the organization’s ability to attract outpatient care professionals with relevant experience.]]> • At least 3 years of experience in recruiting, including work in healthcare, nursing, or other clinical staffing environments.
• Demonstrated success managing full-cycle recruitment and sourcing for multiple openings at the same time.
• Working knowledge of outpatient clinical roles such as RNs, LPNs, CNAs, and Medical Assistants.
• Familiarity with healthcare hiring regulations, credential verification, licensure standards, and related compliance practices.
• Strong communication, organization, and stakeholder management skills in a fast-paced setting.
• Experience using applicant tracking systems and sourcing platforms to manage candidates and measure recruiting progress.]]>

TalentMatch^®

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Responsibilities:
• Welcome guests and employees with a courteous, detail-oriented approach while maintaining an organized and efficient front desk presence.
• Manage incoming calls through a multi-line phone system, directing inquiries accurately and ensuring prompt responses.
• Coordinate visitor check-in procedures and provide front desk assistance to support a positive on-site experience.
• Respond to general questions, route messages to the appropriate contacts, and help maintain smooth day-to-day front office operations.
• Monitor the reception area to ensure it remains presentable, secure, and ready to receive visitors and staff throughout the day.
• Support administrative front desk tasks such as handling basic correspondence, documenting visitor activity, and assisting with office coordination needs.]]> • Ability to operate a multi-line switchboard or phone system handling high volumes of inbound calls.
• Strong customer service skills with a helpful and detail-oriented demeanor.
• Excellent verbal communication skills and the ability to relay information clearly and accurately.
• Proven ability to manage multiple priorities while remaining organized and attentive to detail.
• Comfort working on-site in Boston, Massachusetts in a client-facing environment.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors and manage front desk activity in a busy office, ensuring a detail-oriented and organized experience for guests, clients, and internal teams.
• Operate a multi-line phone system, direct calls accurately, and respond to routine inquiries with courtesy and efficiency.
• Coordinate the use of conference rooms and support a high volume of daily traffic while keeping shared spaces running smoothly.
• Receive, sort, and distribute incoming mail, packages, and deliveries in a timely and accurate manner.
• Prepare, handle, and safeguard sensitive documents and information with a high level of discretion.
• Communicate proactively with leadership and client contacts regarding scheduling conflicts, service needs, or deadline-related concerns.
• Provide general administrative and office support, including assistance with ad hoc assignments as business needs arise.]]> • Prior experience as a receptionist, switchboard operator, or administrative assistant is strongly preferred.
• Ability to succeed in a high-traffic environment with frequent interruptions and competing priorities.
• Strong verbal and written communication skills, with the ability to interact effectively across different personalities and seniority levels.
• Experience using multi-line phone systems and transferring calls accurately and efficiently.
• Demonstrated ability to manage confidential documents and sensitive information responsibly.
• Background in a legal, banking, or large corporate environment is preferred.
• A customer-focused, experienced receptionist approach with strong judgment, reliability, and service orientation.]]>

TalentMatch^®

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We are looking for a detail-oriented File Clerk to join our team in Bridgewater, New Jersey.

Responsibilities:

Organize, maintain, and update physical and electronic files and records.
Assist with document preparation, data entry, and routine record updates.
Respond to basic inquiries and prepare standard correspondence as needed.
Generate simple reports and status updates to support daily operations.
Collaborate with team members to ensure accurate filing and smooth workflow.
Use Microsoft Office tools (Word, Excel, PowerPoint, SharePoint) for filing and documentation tasks.
Follow confidentiality guidelines to ensure records are secure and accessible.
Manage multiple tasks efficiently while meeting deadlines and priorities.

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Proficiency with standard office software, including word processing, spreadsheets, presentations, and shared document platforms.

Strong written and verbal communication skills with the ability to interact professionally.

Good organizational and time‑management skills to manage multiple tasks efficiently.

Familiarity with industry‑specific tools or systems is a plus.

High school diploma or equivalent required; additional education or training preferred.

One to two years of general office, administrative, or support experience preferred.

Basic understanding of organizational or industry processes is beneficial.

Ability to work independently and as part of a team in a flexible work environment.

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TalentMatch^®

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We are looking for an organized HR Admin to support day-to-day human resources coordination in Darlington, Wisconsin. This 6 month Contract position is ideal for someone who enjoys creating a smooth onboarding experience, assisting with candidate screening activities, and keeping HR processes accurate and well managed. The role will contribute to core administrative tasks while helping maintain an efficient and responsive recruitment and employee support function.

3 days onsite and 2 days remote. Must be local to Darlington WI

*Open to a admin background

Responsibilities:

• Coordinate new employee onboarding activities, including preparing documentation, scheduling key steps, and helping employees transition into their roles successfully.

• Support recruiting efforts by reviewing applicant information, assisting with interview coordination, and helping move suitable candidates through the hiring process.

• Conduct initial screening support to identify candidates whose background and experience align with open positions.

• Maintain HR records, files, and employment documentation with a strong focus on accuracy, confidentiality, and compliance.

• Assist with daily HR administrative operations, including responding to routine inquiries and tracking required personnel information.

• Partner with managers and internal stakeholders to help ensure recruiting and onboarding timelines stay on track.

• Help improve the overall employee experience by providing timely follow-up and clear communication throughout recruiting and onboarding activities.

]]> • Ability to assist with candidate sourcing, screening, and interview coordination in a fast-paced environment.
• Strong organizational skills with attention to detail when managing records and HR documentation.
• Effective communication skills for interacting with candidates, employees, and internal teams.
• Ability to handle sensitive information with professionalism and discretion.
• Comfortable prioritizing multiple tasks and meeting deadlines across recruiting and administrative responsibilities.]]>

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Robert Half is teaming up with a company located in Des Moines, IA to find a contract Property Manager to support the daily operations of their apartments. This Contract position is ideal for someone who is detail oriented and can balance tenant service, operational coordination, and administrative oversight while maintaining high property standards. The role requires strong judgment, clear communication, and the ability to work closely with internal teams and service providers to keep property needs on track.

Responsibilities:

• Respond to tenant questions, service concerns, and operational issues with care and timely follow-through.

• Partner with maintenance personnel and outside vendors to arrange repairs, track progress, and confirm quality completion of work.

• Assist with leasing support, occupancy tracking, and compliance-related activities for residential or commercial spaces.

• Monitor building condition, curb appeal, and overall presentation to uphold property standards and expectations.

• Complete operational paperwork, records, and other administrative tasks tied to property management activities.

If you are looking to continue in your property management career, please apply today! Call 515.706.4974 or apply on our Robert Half website.

]]> Requirements:

• Experience managing residential properties, commercial properties, or a combination of both.

• Working knowledge of property management practices, including tenant relations and day-to-day site operations.

• Ability to coordinate effectively with maintenance teams, contractors, and external service vendors.

• Strong communication and problem-solving skills with the ability to handle challenging situations professionally.

• Organized approach to administrative work, documentation, and follow-up on operational tasks.

If you are looking to continue in your property management career, please apply today! Call 515.706.4974 or apply on our Robert Half website.

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TalentMatch^®

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We are looking for a detail-oriented Administrative Assistant to support account managers and help streamline daily administrative operations in Louisville, Kentucky. This contract position is ideal for someone who is highly organized, confident working with data, and comfortable managing multiple priorities in a fast-paced environment. The role includes a mix of administrative coordination, spreadsheet management, and data entry, with a Monday through Friday schedule.

Responsibilities:

• Provide day-to-day administrative support to account managers to help maintain efficient workflow and timely follow-up.

• Enter and update order information accurately while ensuring records remain organized and current.

• Build, maintain, and format Excel spreadsheets, including charts and pivot tables, to track and present key information.

• Perform high-volume data entry with strong attention to accuracy and completeness.

• Assist with customer service-related tasks by responding to routine inquiries and helping resolve basic issues.

• Organize documentation, reports, and internal records to support smooth office operations.

• Monitor details across multiple assignments and prioritize tasks to help the team address backlog efficiently.

]]> • Prior experience in an administrative support or office coordination role.

• Strong data entry skills with a high level of accuracy and attention to detail.

• Advanced Microsoft Excel abilities, including experience creating charts, managing spreadsheets, and using pivot tables.

• Customer service experience, preferably in a role involving order support or account coordination.

• Ability to manage multiple tasks, stay organized, and meet deadlines in a structured work environment.

• Strong written and verbal communication skills.

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TalentMatch^®

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We are looking for a Recruiter to provide support for corporate hiring efforts. This contract opportunity is ideal for someone who can balance candidate outreach, early-stage screening, and interview logistics while helping maintain momentum across Human Resources searches. The person in this role will contribute to recruiting activity for positions ranging from individual contributors to leadership-level talent and may have the chance to grow into a longer-term recruiting support function.

Responsibilities:

• Coordinate interviews across multiple stakeholders, ensuring scheduling accuracy and a smooth experience for candidates and hiring teams

• Conduct initial candidate screenings to evaluate alignment with role expectations and overall fit for Human Resources openings

• Source talent with relevant experience through targeted outreach strategies for corporate and HR-focused positions

• Support recruitment efforts for a range of openings, including individual contributor, manager, and selected executive-level roles

• Maintain recruiting workflow activity within the applicant tracking system and keep candidate records current and organized

• Partner with internal recruiting contacts to provide coverage during a transitional staffing period and sustain hiring progress

• Assist with high-volume recruiting activity when needed while preserving responsiveness and attention to detail

]]> • Demonstrated ability to source candidates effectively for detail-focused roles
• Background in corporate recruiting, ideally including Human Resources positions
• Comfortable managing high-volume coordination and recruiting tasks in a fast-paced setting
• Proficiency using an applicant tracking system to manage candidate activity and documentation
• Strong communication and organizational skills with the ability to work across multiple priorities
• Ability to conduct initial candidate assessments and support a positive hiring experience]]>

TalentMatch^®

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Responsibilities:
• Maintain accurate product, vendor, store, and employee records across internal databases and business systems.
• Set up new item information for merchandising teams and update existing records to reflect current business needs.
• Review promotional data and offers carefully, identifying inconsistencies and making corrections before release.
• Examine data across multiple applications to verify completeness, consistency, and overall quality standards.
• Investigate data-related issues, determine underlying causes, and coordinate fixes with internal stakeholders, including IT when needed.
• Perform routine audits and monitor daily reports to detect errors, address exceptions, and support data governance practices.
• Assist with system testing, validation activities, and the rollout of data updates to ensure dependable results.
• Provide guidance to colleagues on data processes, explain how information flows through business operations, and support training material preparation.]]> • Bilingual fluency in Spanish is required.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Demonstrated experience in data analysis, data entry, or administrative support involving high levels of accuracy.
• Strong written and verbal communication skills with the ability to work effectively across departments.
• Solid analytical, organizational, and problem-solving abilities in a deadline-driven setting.
• Customer service experience and the ability to manage multiple priorities independently and as part of a team.]]>

TalentMatch^®

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We are looking for a highly organized Senior Executive Assistant to support senior leadership at a multi-strategy investment firm located in the Greater Philadelphia Region. This Long-term Senior Executive Assistant contract opportunity is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and handles sensitive matters with discretion. The person in this role will serve as a trusted partner to executive leadership by coordinating priorities, streamlining communication, and ensuring daily operations run efficiently.

What you get to do every single day:

• Manage a complex executive calendar, aligning meetings and commitments with shifting business priorities while resolving scheduling conflicts proactively.

• Coordinate domestic and international travel arrangements, including itineraries, meeting schedules, materials, and related logistics.

• Serve as a central point of contact for the executive office, directing requests appropriately and facilitating efficient communication with internal and external stakeholders.

• Organize Board of Directors and leadership meetings by scheduling sessions, preparing agendas, assembling presentation materials, and overseeing meeting logistics.

• Draft, edit, and distribute accurate correspondence, reports, and other confidential documents with a high degree of accuracy and discretion.

• Monitor incoming issues, requests, and follow-up items for executive leadership, helping assess urgency and recommending next steps when appropriate.

• Support cross-functional communication by keeping departments informed of executive priorities, commitments, and time-sensitive developments.

• Handle expense reporting, special projects, and event coordination, including catering and logistics for client and leadership meetings.

• Assist with occasional personal administrative matters and provide dependable support outside standard business hours when needed.

]]> Other requirements for the Senior Executive Assistant position include and are not limited to:

• Bachelor’s degree required.

• At least 5+ years of experience supporting C-level or other senior executives in a high-demand environment.

• Demonstrated expertise in calendar management, executive meeting coordination, and complex travel planning.

• Advanced proficiency with Microsoft Office Suite, Adobe Acrobat, and web-based communication tools.

• Strong written and verbal communication skills with the ability to interact confidently with executives, board members, clients, and colleagues.

• Excellent organizational, problem-solving, and decision-making abilities, with strong attention to detail.

• Proven ability to manage confidential information with discretion while balancing multiple priorities under tight deadlines.

• Flexibility to work extended hours and travel when business needs require.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013424494

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TalentMatch^®

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We are looking for an Assistant Property Manager to support day-to-day operations for residential properties in New York, New York. This contract position has the potential to become permanent and is ideal for someone who enjoys balancing resident service, administrative coordination, and property-related documentation in a fast-moving environment. The role works closely with management, residents, board members, and vendors to help keep building operations organized, responsive, and efficient.

Responsibilities:

• Serve as a primary administrative contact for residents, homeowners, and shareholders, delivering timely and attentive support.

• Respond to questions, concerns, and service requests while escalating urgent matters to the appropriate property management lead.

• Coordinate resident communications, building notices, and logistics for community meetings and annual events.

• Maintain organized records for property operations, including governing documents, leases, financial files, and meeting materials.

• Assist with invoice tracking, payment requests, account documentation, and follow-up with vendors on billing-related matters.

• Schedule meetings, arrange shared spaces, and support board and management team communications and conference logistics.

• Track amenity usage and related records, helping ensure accurate billing and proper documentation for resident services.

• Work with board members, contractors, auditors, and internal teams to support smooth property administration and ongoing projects.

• Contribute to reporting and administrative processes related to property financial and tax documentation as needed.

• Perform additional operational and administrative duties that support the broader property management team.

]]> • Bachelor's degree preferred.
• Working knowledge of residential property operations, including cooperative or condominium settings, is a plus.
• Strong written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders.
• Proficiency with Microsoft Office applications, especially Word, Excel, and Outlook; experience with Yardi or other property management platforms is preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Customer-focused approach with sound judgment, attention to detail, and composure in a fast-paced setting.
• Interest in building a long-term career in property management; industry coursework or certifications are a plus.]]>

TalentMatch^®

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We are looking for an experienced Human Resources Administrator to join our team in Long Beach, California. In this long-term contract role, you will play a pivotal part in supporting HR functions, ensuring compliance with legal standards, and contributing to talent acquisition and onboarding processes. This position is ideal for someone who is detail-oriented and has a strong background in HR administration and legal documentation.

Responsibilities:

• Manage legal forms and ensure compliance with company policies and state regulations.

• Conduct thorough background checks for candidates and employees, ensuring accuracy and confidentiality.

• Oversee HR administrative tasks, including record-keeping and correspondence.

Greenhouse

Workday

• Prepare and handle legal correspondence in alignment with organizational standards.

• Support benefit functions by coordinating enrollment processes and addressing employee inquiries.

• Facilitate onboarding processes to ensure new hires have a seamless transition into the company.

• Assist in talent sourcing and acquisition efforts to attract and retain skilled individuals.

• Collaborate with multiple vendors to maintain efficient HR operations and services.

• Maintain up-to-date knowledge of HR practices and legal requirements to support organizational goals.

]]> • Proven experience in human resources administration or a related field.

Greenhouse

Workday

• Familiarity with handling legal forms and documents within an HR context.

• Strong understanding of confidentiality protocols and related procedures.

• Excellent organizational and communication skills for managing legal correspondence.

• Experience in onboarding and benefit coordination.

• Ability to source and acquire top talent to meet company needs.

• Proficiency in working with multiple vendors and managing HR service agreements.

• Knowledge of relevant HR laws and regulations to ensure compliance.

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TalentMatch^®

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Responsibilities:
• Provide administrative support to leadership within a foundation environment, ensuring daily operations remain organized and efficient.
• Manage front-desk and receptionist activities, including welcoming visitors and handling a high volume of inbound calls with care.
• Prepare, update, and maintain records, correspondence, and other office documentation with strong attention to detail.
• Enter and review data accurately across internal tracking systems and spreadsheets to support reporting and office workflows.
• Use DonorPerfect and Microsoft Office 365 applications, including Excel, to organize information and support administrative processes.
• Coordinate schedules, meetings, and general office tasks while responding to shifting priorities with flexibility.
• Support donor and stakeholder interactions by providing timely follow-up, clear communication, and attentive service.
• Maintain an orderly onsite office presence during regular weekday business hours and assist with additional administrative needs as assigned.]]> • Prior experience in an administrative assistant, office support, or receptionist role.

• Strong verbal communication skills with the ability to manage inbound phone calls professionally.

• Demonstrated accuracy in data entry, document handling, and record maintenance.

• Proficiency with Microsoft Office 365, including Excel and standard administrative tools.

• Experience working with DonorPerfect or a similar donor or customer database is preferred.

• Excellent organizational skills and a consistent focus on detail and follow-through.

• Ability to work onsite Monday through Friday

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Responsibilities:
• Coordinate appraisal requests by tracking new orders, expedited needs, and revisions to help keep the pipeline moving efficiently.
• Serve as a communication link between lending teams and appraisers to gather required borrower details and confirm assignment information.
• Use the Mercury Network platform to support users, resolve navigation questions, and assist with issues related to system connectivity with Encompass.
• Guide staff through appraisal ordering procedures, respond to inquiries, and help address order-related concerns.
• Distribute appraisal assignments to appraisers or appraisal management companies based on coverage area, eligibility, and internal guidelines.
• Prepare and upload cover letters and supporting documentation into the Encompass eFolder with a high degree of accuracy.
• Help uphold appraisal compliance standards by following applicable regulations, investor expectations, and departmental procedures.
• Respond to branch questions involving appraisal payments, order updates, and general service issues while maintaining professionalism and discretion.
• Contribute to quality control efforts, provide backup coverage for appraisal desk functions, and assist with workflow improvements or cross-functional projects as needed.]]> • Ability to manage inbound calls and handle a multi-line phone or switchboard system effectively.
• Experience providing receptionist or concierge-style service with strong attention to responsiveness and follow-through.
• Strong organizational skills with the ability to monitor multiple requests, priorities, and deadlines at once.
• Comfortable communicating with internal teams and external contacts while handling confidential information appropriately.
• Proficiency with standard office systems and the ability to learn tools used for appraisal tracking and document management.
• Detail-oriented approach with the ability to maintain accurate records and complete tasks in a compliance-focused environment.]]>

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We are looking for an Administrative Assistant to support busy legal team in a fast-moving office environment in New Jersey. This contract position offers the potential for a permanent role and is ideal for someone who can stay organized, handle competing priorities, and contribute to daily administrative operations with accuracy and professionalism. The role offers the opportunity to work across high-volume workflows while supporting documentation, communication, and case-related processing.

Responsibilities:

• Manage a range of office support tasks, including document scanning, file indexing, photocopying, and preparing outgoing materials for delivery.

• Enter and update information in internal systems with a strong focus on speed, accuracy, and completeness.

• Assemble legal and case-related packets such as suit and judgment documentation for review and processing.

• Support litigation and collections workflows by maintaining calendars, tracking deadlines, and organizing related records.

• Prepare written responses and correspondence for clients and internal stakeholders based on established guidelines.

• Perform basic spreadsheet work, including reviewing data, updating information, and assisting with simple calculations related to bank and wage matters.

• Handle mailings and package preparation to ensure materials are completed and sent on time.

• Assist with reporting, query-based information lookups, and audit preparation activities as needed in a high-volume setting.

]]> • Comfortable managing repetitive tasks while maintaining accuracy in a fast-paced environment.
• Ability to perform data entry efficiently and work with digital documents and office equipment.
• Basic proficiency with spreadsheets and general computer applications.
• Strong organizational skills with the ability to balance multiple assignments at once.
• Detail-oriented communication skills, including the ability to support inbound calls and general office interactions.
• Willingness to learn legal or collections-related administrative processes and follow established procedures.]]>

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We are looking for an HR Data Center Specialists to support a long-term contract engagement in Cleveland, Ohio. This role will help drive a Workday HCM implementation by collaborating with HR, payroll, and academic stakeholders to shape system solutions that meet operational needs. The ideal candidate brings hands-on experience with configuration, testing, data activities, and user support in complex environments, with a strong preference for higher education experience.

Responsibilities:

• Lead and support key phases of the Workday HCM rollout, including setup, validation, and go-live readiness activities.

• Collaborate with HR, Payroll, and academic departments to gather needs and help translate operational goals into effective system design decisions.

• Evaluate leading practices for Workday modules such as Core HCM, Compensation, Talent, and Absence to align configuration with higher education requirements.

• Contribute to data conversion efforts by assisting with data mapping, cleansing, validation, and coordination of integration-related tasks.

• Build and carry out testing activities across unit, integration, and user acceptance phases, then investigate and help resolve identified issues.

• Prepare clear end-user materials and assist in training efforts to encourage adoption and effective system use.

• Provide post-configuration support by diagnosing issues, recommending improvements, and helping optimize system performance.

• Partner with the Data Center team to troubleshoot PeopleSoft HR issues when additional support is needed.

]]> • Background participating in Workday implementations, preferably within higher education environments.
• Ability to convert business and functional needs into practical technical solutions.
• Working knowledge of data migration practices, system integrations, and structured testing approaches.
• Strong analytical thinking, troubleshooting ability, and clear written and verbal communication skills.
• Proven ability to manage assignments independently and deliver quality work within established timelines in a contract setting.
• Experience with Workday Integration, Workday Payroll, and user acceptance testing.
• Prior exposure to PeopleSoft HR is preferred.]]>

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We are looking for a Greek-speaking Proofreader to support short-term, remote document review assignments for a services organization in Burlingame, California. This is a Contract position offering project-based work, with each assignment expected to run for approximately 3 days starting in early . The role focuses on refining written materials for accuracy, readability, and consistency while handling content with care.

Responsibilities:

• Review Greek-language documents in detail to correct errors in spelling, grammar, punctuation, and layout.

• Improve clarity and consistency so each document reads naturally and aligns with local language standards.

• Compare content against project instructions to ensure all edits follow established quality expectations.

• Complete assigned proofreading tasks within project timelines while maintaining a high level of accuracy.

• Communicate progress, issues, and clarification needs promptly to the project team.

• Handle confidential or sensitive materials responsibly throughout the review process

]]> • At least 1 year of experience in proofreading, editing, or a closely related language-focused role.

• Business-level proficiency in Greek with strong command of written grammar, spelling, and punctuation.

• Demonstrated ability to identify language issues and apply precise corrections without changing intended meaning.

• Experience using Google Workspace or similar online productivity tools in a remote work environment.

• Strong attention to detail and the ability to manage short turnaround assignments effectively.

• Strong communication skills and the ability to work independently on contract-based project

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We are looking for a Talent Acquisition Coordinator to join our team in Woodbury, Minnesota. This position requires prior experience assisting with managing high-volume hiring needs. As part of a long-term contract role, you will leverage modern tools and platforms to streamline recruitment processes and deliver exceptional results.

Responsibilities:

Schedule and coordinate interviews with candidates and internal teams
Communicate with candidates throughout the hiring process
Maintain accurate records in the applicant tracking system (ATS)
Post job openings and support recruiting initiatives
Assist with pre-employment steps and onboarding coordination

]]> • Strong knowledge of high-volume recruitment processes and strategies.

• Proficiency in using applicant tracking systems and AI-driven recruitment tools.

• Familiarity with platforms like LinkedIn Recruiter and Indeed for candidate sourcing.

• Excellent organizational skills to manage multiple requisitions and schedules.

• Effective communication and interpersonal skills for engaging with candidates and hiring teams.

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Responsibilities:
• Lead communication and maintain strong relationships with Walmart, aligning on priorities, timelines, and resolving issues effectively.
• Develop and manage annual and quarterly sales plans, including forecasts and volume commitments, to achieve business goals.
• Oversee pricing strategies, cost adjustments, and margin targets to ensure profitability.
• Plan and execute promotional programs, modular resets, and seasonal events while ensuring pricing accuracy and alignment with Walmart's expectations.
• Scrub and validate item files, including item numbers, artwork, and pricing, to support accurate item setup and data management.
• Collaborate with planning and supply chain teams to create accurate forecasts and address inventory risks such as overstock and stockouts.
• Coordinate merchandising plans for modulars, features, and seasonal events in partnership with marketing and other stakeholders.
• Analyze performance data, including sell-through rates and promotional results, to provide actionable insights and recommendations.
• Act as a central point of coordination, working closely with internal teams and external partners to drive execution and resolve ad hoc requests.]]> • Strong knowledge of retail fundamentals, including pricing, promotions, forecasting, and inventory management.
• Proven ability to manage multiple priorities and lead teams to execute complex projects.
• Excellent analytical skills with experience utilizing data for actionable insights; proficiency in Excel is preferred.
• Exceptional communication skills, with the ability to work effectively across teams and with external partners.
• Experience in developing and executing sales and promotional strategies.
• Familiarity with item setup processes and data validation for retail systems.
• Ability to identify and address operational risks, such as inventory imbalances or pricing discrepancies.]]>

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Responsibilities:
• Manage applicant waitlists by regularly reviewing and updating records, assisting prospective residents with online pre-application steps, and keeping lead information current.
• Oversee leasing administration from application through move-in, including explaining eligibility criteria, preparing lease documents, and completing required onboarding paperwork.
• Monitor vacancy trends closely and take timely action to support occupancy targets through follow-up, outreach, and leasing activity.
• Coordinate lease renewals, annual income recertifications, and related documentation for applicable housing programs, ensuring records remain complete and audit-ready in both digital and paper files.
• Guide residents through recertification or portal-based processes when additional support is needed and maintain clear communication throughout each step.
• Work with housing agencies and subsidy partners to track approvals, confirm tenant payment obligations, and follow up on deposits or initial rent commitments from third parties.
• Support the Property Manager with daily site operations, including resident transfers, accommodation requests, and resolution of community concerns.
• Partner with maintenance teams by tracking work orders, unit turns, inspections, and preventive service timelines, while reporting property issues identified during routine site walks.
• Promote strong presentation standards across the community by monitoring curb appeal and assisting with marketing efforts for available units, including market-rate apartments when assigned.
• Collaborate with internal departments and colleagues to improve service delivery, share effective practices, and contribute to broader operational goals.]]> • Working knowledge of affordable housing compliance, including HUD-related processes, recertifications, and file accuracy standards.
• Experience supporting both occupancy performance and resident-facing services in a property management environment.
• Familiarity with Yardi, RentCafe, or similar property management and resident portal systems.
• Ability to prepare, organize, and maintain precise leasing, compliance, and subsidy-related documentation.
• Strong customer service and communication skills when working with residents, vendors, housing partners, and internal teams.
• Capability to monitor multiple priorities at once, including vacancies, renewals, inspections, and maintenance follow-up, while meeting deadlines.]]>

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Responsibilities:
• Evaluate and organize physical and digital files to align with established folder structures and retention policies.
• Identify and securely dispose of outdated or unnecessary documents, including sensitive materials such as Section 8 files and procurement records.
• Collaborate with file room personnel to categorize and manage documentation efficiently.
• Ensure compliance with organizational policies regarding document retention and destruction.
• Provide guidance on potential roadblocks or challenges in the document purge process and suggest practical solutions.
• Maintain accurate records of purged and retained documents for auditing purposes.
• Utilize tools such as Microsoft Outlook and Microsoft Word to support correspondence and documentation.
• Engage in data entry tasks to update file inventories and track progress.
• Work closely with other team members and staff to meet project deadlines, including occasional overtime as needed.
• Communicate effectively with stakeholders to ensure clarity on project objectives and outcomes.]]> • Proficiency in Microsoft Outlook and Microsoft Word for correspondence and documentation tasks.
• Strong organizational skills and attention to detail in handling sensitive and confidential information.
• Ability to discern and make judgments regarding document retention and destruction.
• Familiarity with data entry practices and maintaining accurate records.
• Experience with filing systems and folder organization for efficient document retrieval.
• Understanding of challenges related to document purging and the ability to address them effectively.
• Availability to work occasional overtime to meet project deadlines.]]>

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We are looking for an experienced Human Resources Manager to join our team in Kemah, Texas in a fully onsite contract-to-permanent role. This position will oversee core HR operations, including payroll, benefits, employee relations, and compliance activities across multiple states. The ideal candidate is bilingual in Spanish, brings strong leadership in HR administration, and is comfortable managing employee records and payroll processing in QuickBooks Online.

Responsibilities:

• Lead day-to-day human resources operations, providing guidance on employee relations, policy interpretation, and workplace matters.

• Administer multi-state payroll activities, including accurate wage processing, payroll tax coordination, and compliance with applicable regulations.

• Manage employee benefits programs by handling enrollments, updates, issue resolution, and ongoing plan administration.

• Maintain organized and accurate personnel records, payroll data, and HR documentation within QuickBooks Online and related HR systems.

• Oversee onboarding processes to ensure new team members are smoothly integrated and properly documented from their first day.

• Support compliance efforts by monitoring HR practices, tax requirements, and employment processes across multiple jurisdictions.

• Partner with leadership to address staffing needs, employee concerns, and process improvements that strengthen the overall employee experience.

• Assist with HR-related system or process updates when needed, including changes that affect payroll, records management, or reporting workflows.

]]> • At least 5 years of experience serving in an HR Manager capacity.
• Demonstrated experience managing multi-state payroll and payroll tax activities.
• Strong background in benefits administration and employee benefit support.
• Hands-on experience using QuickBooks Online for payroll processing and employee file management.
• Knowledge of employee relations practices, onboarding coordination, and HR administration.
• Familiarity with HRIS platforms and maintaining accurate, compliant employee records.]]>

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Responsibilities:
• Prepare patient charts and caregiver personnel records for digital conversion by organizing, reviewing, and separating documents before scanning
• Scan paper files using onsite multi-function equipment, ensuring both single-sided and double-sided documents are captured clearly and completely
• Name and save electronic files to the designated network location using established file-labeling standards for easy retrieval
• Maintain the accuracy and confidentiality of medical and employee documentation throughout the intake, scanning, and storage process
• Follow provided instructions and coordinate with onsite leadership to complete file processing tasks in line with project expectations
• Support document uploading into client record systems when needed, based on project direction and workflow requirements
• Verify scanned records for legibility, completeness, and proper indexing before finalizing file storage
• Handle a moderate volume of records efficiently while meeting daily productivity goals during the 4-5 day assignment]]> • Prior exposure to medical records, patient files, or healthcare documentation processes
• Familiarity with electronic medical record platforms such as Allscripts, Cerner, or similar systems
• Ability to work onsite in Georgetown, Delaware for the full duration of this short-term assignment
• Strong attention to detail and the ability to follow file-naming and record-handling procedures accurately
• Comfortable using scanners, shared drives, and document management tools such as SharePoint
• Ability to handle confidential information responsibly and complete required documentation related to privacy compliance]]>

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Responsibilities:
• Provide first-line support to employees using the HRIS, including password resets, navigation assistance, and general system guidance.
• Coordinate onboarding activities to help new hires complete required documentation and enter the organization with a positive experience.
• Maintain and update employee information in HR systems while ensuring records remain accurate, complete, and confidential.
• Prepare spreadsheets, routine reports, and HR-related data summaries to support department tracking and decision-making.
• Assist with payroll and HRIS-related administrative tasks, including troubleshooting system issues and escalating concerns when needed.
• Partner with HR team members on daily coordination needs across talent acquisition, employee administration, and compliance support.
• Monitor HR documentation and processes for consistency with internal policies and applicable regulatory requirements.
• Respond to employee inquiries with professionalism and discretion, especially when handling sensitive personnel matters.]]> • Hands-on experience working with HRIS platforms and the ability to learn new systems quickly.
• Familiarity with onboarding processes and employee record management.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience supporting users with system access, password issues, or general HR technology questions.
• Strong written and verbal communication skills with a detail-focused and service-oriented approach.
• Excellent organizational skills and close attention to detail when managing confidential information.
• Exposure to Paycom is preferred but not required.]]>

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Are you someone who thrives on organization and precision? We’re looking for a reliable and detail-focused File Clerk to support our team with document management and records organization. If you enjoy creating order from chaos and working behind the scenes to keep operations running smoothly, this role is for you.

What You’ll Do:

Keep our filing systems in top shape by organizing, sorting, and maintaining paper records for easy access
Locate and retrieve physical files to support important administrative tasks
Digitize documents by scanning and converting records with a strong focus on accuracy and quality
Prepare, label, and manage file boxes to maintain a clean and structured storage system
Review and update records to ensure information is properly filed and easy to find
Handle confidential documents responsibly, following all security and privacy procedures
Provide hands-on, onsite clerical support for records and document-related projects
Assist with special projects and organizational tasks as needed

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Previous experience with paper filing and general document management in an office setting.

Ability to scan and organize documents with strong attention to detail.

Experience working with file boxes and maintaining structured physical storage systems.

Comfortable performing back-office administrative tasks in an onsite work environment.

Ability to research and locate records efficiently within large filing systems.

Strong discretion and reliability when handling confidential information.

Why Join Us?

Be part of a team that values accuracy, organization, and reliability. Your work will play a key role in keeping our operations efficient and running smoothly every day.

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Responsibilities:
• Greet patients warmly, check them in efficiently, and help create a positive and detail-focused office experience throughout each visit.
• Assist providers with therapy-related patient support while following established clinical guidance and office procedures.
• Coordinate appointment scheduling, manage daily patient flow, and keep communication clear between patients, providers, and staff.
• Process administrative duties such as documentation, record updates, and routine office follow-up with a high level of accuracy.
• Support billing and financial activities, including insurance-related tasks and payment handling, with careful attention to detail.
• Perform daily reviews and audits of office records to help maintain complete, organized, and dependable documentation.
• Navigate electronic medical records, scheduling platforms, and billing systems to keep information current and accessible.
• Maintain a clean, orderly, and detail-focused workspace that supports efficient operations and a strong patient impression.
• Participate in ongoing training and apply feedback to strengthen performance and support team standards.]]> • Working knowledge of basic medical terminology and the ability to use it accurately in daily tasks.
• Familiarity with electronic medical record systems and confidence working across multiple digital platforms.
• Understanding of medical insurance verification processes and related administrative workflows.
• Strong customer service skills with the ability to interact effectively with patients and team members.
• High attention to detail, dependable follow-through, and a consistent approach to completing work accurately.
• Clear verbal and written communication skills combined with a detail-oriented and organized work style.
• Bilingual English and Spanish skills or a Radiological Technology License would be considered an advantage, but are not required.]]>

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Responsibilities:
• Coordinate with hospital discharge planners and, when needed, patients to arrange service and delivery details.
• Schedule deliveries to hospital representatives and help ensure timing and information are communicated clearly.
• Enter orders accurately and maintain complete service records in the appropriate system.
• Review patient benefit information to confirm referrals are ready for processing and free of issues.
• Verify insurance coverage through online resources and contact insurance carriers directly when additional clarification is required.
• Handle inbound calls professionally and place outbound calls to gather missing details or provide updates.
• Support day-to-day customer service activities by addressing questions, resolving routine issues, and assisting with administrative tasks as needed.]]> • Ability to manage both inbound and outbound phone communication with professionalism and accuracy.
• Experience with order entry and maintaining detailed records.
• Familiarity with insurance verification or benefit review processes is preferred.
• Strong attention to detail and the ability to identify incomplete or unclear referral information.
• Comfortable working in a fast-paced environment while balancing multiple tasks and priorities.
• Solid written and verbal communication skills and basic computer proficiency.]]>

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Responsibilities:
• Accurately input and maintain data records in databases and systems.
• Perform numerical and alphanumeric data entry tasks with speed and precision.
• Organize and manage data to ensure accessibility and reliability.
• Generate reports and summaries based on data inputs and operational needs.
• Provide administrative support to streamline operations and processes.
• Collaborate with team members to ensure data integrity and consistency.
• Monitor and verify information to minimize errors and discrepancies.
• Handle sensitive data with confidentiality and professionalism.
• Assist in maintaining documentation and tracking updates effectively.]]> • High level of accuracy and attention to detail in all tasks.
• Proficiency with computer systems and data entry software.
• Strong typing skills, both numeric and alphanumeric.
• Ability to manage multiple tasks and prioritize effectively under deadlines.
• Excellent organizational and time management skills.
• Strong communication skills to interact with team members.
• Commitment to maintaining confidentiality of sensitive information.]]>

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Responsibilities:
• Direct manufacturing projects from kickoff through completion, ensuring objectives, scope, and deliverables are clearly defined at each stage.
• Build and maintain comprehensive project roadmaps that outline timelines, budgets, resource needs, and key dependencies.
• Partner with stakeholders across engineering, operations, quality, and other functions to coordinate work and keep milestones moving forward.
• Evaluate project status regularly, identify potential risks or schedule impacts early, and implement practical recovery plans when issues arise.
• Prepare and share project performance updates, including progress against deadlines, spending, and completion of major deliverables.
• Promote adherence to applicable safety practices, quality expectations, and regulatory requirements throughout the full project lifecycle.
• Lead improvement-focused efforts that strengthen manufacturing performance by applying structured methodologies such as Lean or Six Sigma.
• Run project meetings, document decisions and action items, and maintain consistent communication with team members and leadership.
• Support equipment installation and operational change initiatives by coordinating implementation activities and ensuring minimal disruption to production.
• Align project priorities with business goals by balancing competing demands and helping teams stay focused on high-impact outcomes.]]> • Demonstrated capability in formal project management practices, including planning, scheduling, budgeting, and risk management.
• Experience leading cross-functional teams and driving collaboration across multiple departments.
• Strong knowledge of core project management principles, tools, and reporting methods.
• PMP certification is preferred or highly valued for this role.
• Familiarity with Agile Scrum and the ability to apply adaptable project delivery approaches when appropriate.
• Understanding of continuous improvement concepts, with exposure to Lean, Six Sigma, or similar process improvement frameworks.
• Effective verbal and written communication skills with the ability to present updates clearly to stakeholders at different levels.]]>

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Responsibilities:
• Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to callers.
• Perform a range of administrative support duties to maintain efficient day-to-day office operations.
• Enter, update, and review data with a strong focus on accuracy and completeness.
• Welcome visitors and assist with reception coverage to ensure a positive and organized front-office experience.
• Organize files, records, and general documentation so information is easy to access when needed.
• Support office coordination tasks such as scheduling, routing messages, and assisting with routine correspondence.]]> • Previous experience in an administrative support or office assistant role.

• Ability to manage inbound calls with professionalism and clear communication.

• Strong data entry skills with careful attention to detail and accuracy.

• Comfortable performing receptionist and front-desk responsibilities.

• Working knowledge of general office procedures and administrative practices.

• Strong organizational skills and the ability to handle multiple tasks effectively.

Bilingual Spanish Speaking

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We are looking for a detail-oriented Construction Administrator to support project operations for a Contract position based in Brea, California. In this role, you will help keep construction activities organized by coordinating documentation, vendor communications, cost-related records, and renovation tracking. The ideal candidate is comfortable working with project management systems, managing multiple priorities, and partnering with internal teams to keep projects moving efficiently.

This is a hybrid work opportunity requiring Monday, Wednesday and Friday to be worked onsite.

Responsibilities:

• Manage the full administrative lifecycle of contracts, purchase orders, and change documentation, ensuring timely routing, approvals, and execution through digital tools such as DocuSign.

• Coordinate with contractors and suppliers to maintain productive working relationships, track invoice status, and support accurate payment processing.

• Monitor renovation progress across units by maintaining organized records, updating milestone information, and sharing status details with appropriate stakeholders.

• Assist with solicitation activities by preparing bid packages, supporting scope documentation, and organizing contractor selection and award materials.

• Provide project administration support for budgeting, schedules, setup activities, closeout tasks, and construction documentation such as RFIs, submittals, and meeting records.

• Maintain structured filing systems for project documents, warranties, turnover materials, and closeout records while supporting compliance with company procedures.

• Prepare loan draw submission packages by assembling required backup documentation and ensuring deadlines are met.

• Facilitate communication among project teams by coordinating meetings, creating agendas, recording minutes, and distributing follow-up information.

• Deliver general administrative support to office and field personnel, including handling inbound calls, data entry, correspondence management, and document distribution.

]]> • 1–2 years of experience in construction administration or a closely related support role.
• Demonstrated ability to work with contracts, vendors, and project documentation in a fast-paced environment.
• Proficiency with Smartsheet or similar project management software is required.
• Strong computer skills, including Microsoft Word, Excel, Outlook, OneDrive, and SharePoint, as well as DocuSign.
• Experience with Yardi, especially job cost-related functions, is highly valued.
• Ability to manage inbound calls, perform accurate data entry, and handle administrative office responsibilities with strong attention to detail.]]>

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Responsibilities:
• Review scheduled visits and procedures to confirm active insurance coverage, plan benefits, and patient eligibility before care is delivered.
• Secure required prior authorizations and referrals by working directly with insurance carriers and provider offices.
• Enter, verify, and maintain accurate insurance and benefits information within the patient management system.
• Explain coverage details, expected out-of-pocket expenses, and financial obligations to patients in a clear and thorough manner.
• Investigate authorization issues, correct discrepancies, and follow through on missing or denied requests to support clean claim submission.
• Partner with billing and clinical teams to help ensure claims are supported by accurate insurance documentation and timely verification.
• Follow established healthcare regulations and organizational standards when handling patient information and insurance records.]]> • High school diploma or equivalent required; additional education in healthcare administration or a related field is preferred.
• Working knowledge of insurance eligibility review, patient benefits coordination, and medical claims processes.
• Familiarity with prior authorization and referral requirements across a range of insurance carriers.
• Understanding of medical terminology and its application in coverage verification and billing support.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Effective verbal and written communication skills, along with a customer-focused approach when assisting patients and internal teams.
• Proficiency with healthcare software platforms and Microsoft Office applications.]]>

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Responsibilities:
• Coordinate and execute onboarding activities to ensure new hires are smoothly integrated into the organization.
• Maintain and update HRIS platforms, ensuring accuracy and compliance with organizational standards.
• Assist with employee relations by addressing inquiries and providing guidance on HR policies and procedures.
• Conduct background checks and verify employment eligibility for new hires.
• Support administrative tasks, such as maintaining employee records and preparing HR documents.
• Collaborate with team members to enhance HR processes and improve efficiencies.
• Communicate with various departments to ensure alignment on HR-related matters.
• Help organize and facilitate training sessions and development programs.
• Provide timely support for employee requests and HR-related concerns.
• Ensure compliance with company policies and applicable labor regulations.]]> • Proficiency in HRIS platforms and familiarity with HR administrative processes.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication abilities.
• Experience with onboarding procedures.
• Knowledge of employee relations and HR policies.
• Ability to manage multiple tasks in a fast-paced environment.
• Working knowledge of labor laws and compliance standards.]]>

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Responsibilities:
• Coordinate case files, maintain accurate records, and track important dates to help attorneys stay prepared and meet court deadlines.
• Prepare, format, and file legal documents, including electronic court submissions, with close attention to procedural requirements.
• Assist with litigation support by gathering case materials, organizing discovery, and compiling information for attorney review.
• Develop hearing, mediation, and trial materials such as summaries, exhibits, and supporting documentation for upcoming proceedings.
• Manage calendars for legal matters, schedule key events, and help confirm witness and case readiness before appearances.
• Monitor case-related expenses and communicate regarding outstanding balances with attorneys, clients, and external providers as needed.
• Take notes during court proceedings or legal meetings and maintain clear documentation of follow-up actions.
• Support the broader legal team by handling additional administrative and case support tasks that contribute to efficient operations.]]> • Proficiency with e-filing and court filing processes, including electronic submission of legal documents.
• Strong calendar management skills with the ability to prioritize deadlines across multiple active matters.
• Ability to prepare, format, and revise legal correspondence and case documents accurately.
• Familiarity with dictation and document formatting in a legal or services environment.
• Strong organizational skills, attention to detail, and dependability when handling confidential information.
• Effective written and verbal communication skills, along with the ability to work well with attorneys, clients, and outside contacts.]]>

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Responsibilities:
• Organize and coordinate training sessions, workshops, and learning activities for staff, volunteers, or program participants.
• Develop and adapt instructional materials that support clear, effective learning for a variety of audiences.
• Provide hands-on guidance to learners by answering questions, reinforcing key concepts, and encouraging participation.
• Work with program leaders and educators to schedule training events and ensure resources are prepared in advance.
• Track attendance, maintain training records, and assist with reporting on participation and program progress.
• Support learning environments that reflect best practices drawn from tutoring, school-based instruction, and human services settings.
• Communicate with internal teams and community stakeholders to promote training opportunities and support program goals.]]> • Background working in non-profit, school, preschool, faith-based education, or human services environments.
• Ability to communicate clearly with children, adults, families, and team members from diverse backgrounds.
• Strong organizational skills with the ability to manage schedules, materials, and multiple priorities effectively.
• Comfort facilitating group learning and providing one-on-one support when needed.
• Proficiency in maintaining accurate records and supporting program documentation.
• Demonstrated commitment to service, education, and community engagement.]]>

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Responsibilities:
• Partner with leaders across assigned teams to understand workforce priorities and recommend HR solutions that support operational goals.
• Advise managers on employee relations matters, including workplace concerns, performance challenges, team effectiveness, and day-to-day people management decisions.
• Interpret and apply HR policies, employment guidelines, and company practices to promote consistent and compliant decision-making.
• Lead prompt, well-documented, and objective reviews of employee complaints or workplace issues, ensuring appropriate follow-up actions are taken.
• Support performance management activities such as annual evaluations, development planning, and corrective action processes while helping maintain fairness and consistency.
• Contribute to the creation, communication, and ongoing administration of HR programs, procedures, and policy updates.
• Build proactive relationships with business partners to identify current and future talent and organizational needs.
• Collaborate with internal stakeholders to escalate sensitive issues when needed and help reduce organizational risk through appropriate HR practices.]]> • Working knowledge of HR policy interpretation, workplace investigations, and performance management practices.
• Ability to coach managers through complex employee situations with professionalism and sound judgment.
• Strong understanding of employment law principles and the importance of compliant documentation.
• Excellent communication and relationship-building skills with the ability to work effectively across multiple teams.
• Comfortable working onsite five days per week in Ft. Mill, South Carolina.
• Experience in a manufacturing environment is helpful, but not required for candidates with broad HR expertise.
• Familiarity with HR systems and tools used for employee records, reporting, and daily HR operations is preferred.]]>

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We are looking for a Medical Customer Service Rep to support a healthcare organization serving members in Minneapolis, Minnesota. This Long-term Contract opportunity is ideal for someone who is comfortable handling high-volume calls, resolving benefit and claims-related questions, and guiding members through available healthcare services. The person in this role will deliver attentive service, provide accurate information, and help members navigate coverage, authorizations, and transportation-related support. This role is remote but does require candidates to be local to MN for quarterly onsite meetings.

Responsibilities:

• Handle incoming calls from health plan members and provide clear answers related to coverage, claims activity, and amounts owed to providers.

• Review member benefit information and explain plan details in a way that is easy to understand and aligned with service standards.

• Assist callers with questions involving Medicaid programs, managed care services, and eligibility-related concerns.

• Help members understand prior authorization requirements and direct them through the appropriate next steps for care access.

• Use provider network resources to confirm participating providers and support members in locating appropriate care options.

• Guide members through transportation service coordination and appointment navigation when those services are part of their health plan benefits.

• Document interactions accurately and maintain complete records of inquiries, resolutions, and follow-up needs.

• Escalate complex issues when necessary while ensuring members receive timely and courteous support.

]]> • Working knowledge of Medicaid, including eligibility, claims, managed care, and related member services.
• Familiarity with prior authorizations and the ability to explain healthcare processes clearly to members.
• Strong verbal communication skills with the ability to remain attentive to detail and empathetic during frequent member interactions.
• Ability to manage a high volume of calls while maintaining accuracy, attention to detail, and quality service.
• Comfortable using multiple systems and resources to research member information and resolve questions efficiently.
• Proven ability to document information thoroughly and follow established procedures for issue resolution.]]>

TalentMatch^®

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Responsibilities:
• Manage day-to-day administration of employee benefit offerings, including health, dental, vision, life, disability, and retirement programs.
• Coordinate new enrollments, status updates related to life events, employee separations, and annual open enrollment activities while ensuring accuracy and timeliness.
• Maintain reliable benefits records in HR systems and review carrier billing to resolve discrepancies and support accurate reconciliations.
• Work closely with insurance providers, brokers, and external administrators to support smooth delivery of benefit services and issue resolution.
• Monitor adherence to applicable federal and state employment and benefits regulations and help maintain compliant HR practices and documentation.
• Administer leave and disability cases by tracking requests, communicating with employees, and supporting required documentation.
• Assist with payroll-related benefits activity, including deduction review, audits, and reporting tied to employee elections.
• Lead benefits orientation sessions and prepare employee-facing materials that explain programs, enrollment steps, and available resources.
• Support HR administration tasks such as onboarding coordination, background checks, and I-9 compliance activities as needed.]]> • Working knowledge of employee benefit programs and associated compliance requirements.
• Experience using HRIS platforms and payroll-connected systems, including ADP Workforce Now.
• Familiarity with onboarding processes, candidate screening coordination, and I-9 audit or compliance support.
• Strong organizational skills with the ability to manage detailed records and multiple deadlines effectively.
• Clear communication and customer service abilities when assisting employees and external partners.
• Sound judgment, discretion, and a high level of accuracy when handling confidential HR information.]]>

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Our client is seeking a detail oriented and customer-focused Workplace Experience Coordinator to support daily workplace operations at the corporate headquarters for Varian. This role is highly interactive and ideal for someone who thrives in a fast-paced corporate environment with strong event coordination, communication, and client service responsibilities. The Workplace Experience Coordinator will serve as the first point of contact for employees, guests, and vendors while supporting workplace services, event coordination, office operations, and facility-related requests. The ideal candidate will bring exceptional organizational skills, professionalism, and a hospitality-driven mindset.

Key Responsibilities

Serve as the first point of contact for employees, visitors, and vendors entering the facility

Provide a welcoming and detail oriented front desk experience Issue visitor badges and parking passes while following building security procedures

Coordinate workplace services including office supply management, mail services, and onboarding support Organize and manage on-site meetings and events, including room setup, breakdown, and supply coordination

Assist with communications and employee engagement activities Coordinate janitorial and maintenance requests through internal systems

Respond to employee and guest inquiries in a detail oriented and customer-service-oriented manner

Support event logistics and collaborate closely with internal teams and vendors

Maintain a clean, organized, and detail oriented workplace environment

Follow property-specific emergency and security procedures as needed

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TalentMatch^®

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We are looking for a Customer Service Supervisor to lead a call center team in Pennsylvania. This opportunity is ideal for someone who combines strong leadership with a customer-focused approach and can help drive appointment-setting efforts through outbound calling. The person in this role will guide daily team activity, support service quality, and help create a positive experience for customers while meeting business goals.

Responsibilities:

• Oversee day-to-day call center operations and provide direction to staff handling customer interactions and outbound outreach.

• Coach team members on effective communication techniques, customer service standards, and appointment-setting best practices.

• Monitor call activity, team productivity, and service performance to help ensure goals are achieved consistently.

• Assist with outbound calling efforts to schedule free estimate appointments and support sales-related follow-up activity.

• Address escalated customer concerns professionally and work with the team to resolve issues in a timely manner.

• Help maintain scheduling coverage and contribute to a smooth workflow across permanent and part-time team members.

• Reinforce quality expectations and provide ongoing feedback to strengthen team performance and customer satisfaction.

]]> • Strong background in customer service with the ability to handle escalations and support a high-quality customer experience.
• Demonstrated ability to manage team performance, provide coaching, and promote accountability.
• Comfortable making and overseeing outbound calls related to appointment setting and sales support.
• Excellent verbal communication skills and a detail-oriented, service-oriented approach.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting.
• Availability to support a Monday through Friday schedule, with flexibility to work in either a permanent or part-time capacity.]]>

TalentMatch^®

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Responsibilities:
• Support the President, Vice Presidents, and Business Development team with high-level administrative coordination and day-to-day operational assistance.
• Create and refine presentations, business proposals, reports, and other business documents for leadership review and external use.
• Track open tasks, deadlines, and follow-up items to help ensure commitments are completed accurately and on schedule.
• Monitor incoming deliverables from internal teams and external partners, confirming they meet timing, quality, and content expectations.
• Serve as a point of coordination for vendors, suppliers, and third-party partners, helping manage communication and next steps.
• Organize tradeshows, meetings, and special events by handling logistics, travel planning, printed materials, and promotional support.
• Maintain executive calendars and meeting schedules, balancing priorities and improving efficiency for senior leadership.
• Arrange detailed domestic and international travel, including itineraries, accommodations, and meeting coordination.
• Contribute to cross-functional initiatives, office operations, conference call coordination, and special projects as business needs evolve.]]> • At least 5 years of experience providing executive-level administrative support.
• Advanced skills in Microsoft PowerPoint, Word, and Excel.
• Strong time management abilities with a demonstrated capacity to manage multiple priorities under deadlines.
• Excellent written and verbal communication skills with a high level of professionalism.
• Exceptional attention to detail and a consistent record of accurate work output.
• Experience with calendar management, travel coordination, and administrative support for senior leaders.
• Familiarity with Adobe InDesign, Illustrator, or Photoshop, and proficiency in Mandarin and/or Spanish, are valued assets.]]>

TalentMatch^®

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Responsibilities:
• Manage full-cycle recruitment for a high-volume workload, overseeing approximately 25 to 30 open positions at any given time.
• Source, screen, and advance candidates for manufacturing and operations roles, including positions related to forklift operation, picking and packing, safety, and technical support.
• Conduct and coordinate virtual interviews through Zoom, guiding candidates and hiring teams through each stage of the selection process.
• Partner closely with hiring managers to clarify staffing needs, provide market feedback, and maintain hiring momentum.
• Use Greenhouse and Airtable to track candidate activity, organize recruiting data, and maintain accurate hiring records.
• Focus recruiting efforts exclusively on the Sunnyvale, Texas location to support local workforce demands.
• Drive timely movement of candidates through the process, from initial outreach through offer and onboarding coordination.]]> • Ability to manage a heavy requisition load while maintaining organization, responsiveness, and attention to detail.
• Hands-on experience with full-cycle recruiting, including sourcing, screening, interviewing, and offer support.
• Familiarity with applicant tracking and recruiting tools such as Greenhouse, Airtable, or similar systems.
• Strong communication skills with the confidence to influence hiring managers and keep searches on track.
• Detail-oriented background in HR-related functions such as onboarding, HR administration, employee relations, benefits support, or HRIS processes.
• Spanish language skills are appreciated but are not required for consideration.]]>

TalentMatch^®

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We are looking for an experienced and dependable Receptionist to support front desk operations at a fantastic CPA firm in Encino. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping administrative tasks organized. The right candidate will bring prior reception experience, strong phone etiquette, and the ability to handle a steady flow of calls and documentation with accuracy.

Responsibilities:

• Welcome visitors professionally and serve as the first point of contact for the office.

• Manage a multi-line phone system, direct calls efficiently, and respond to inbound inquiries with courtesy and accuracy.

• Coordinate front desk activities to ensure daily office operations run smoothly during assigned part-time hours.

• Maintain organized electronic records and perform e-filing tasks with attention to detail.

• Assist with administrative support related to tax return documentation and general office paperwork.

• Monitor messages, route communications to the appropriate staff members, and follow up when needed.

• Keep the reception area orderly and presentable while supporting a positive client experience.

]]> • At least 2 years of experience in a receptionist or front desk support role at a professional services firm is required.

• Proven ability to operate a multi-line phone system.

• Strong verbal communication skills and courteous phone manners when assisting inbound callers.

• Experience with electronic filing and maintaining accurate digital records.

• Familiarity with administrative support involving tax return documents is preferred.

• Ability to work effectively in a part-time position while managing multiple tasks independently.

• Reliable organizational skills and close attention to detail in a fast-paced office setting.

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We are seeking an Assistant Property Manager to support a luxury residential property with 625 units. This is a hands-on, resident-facing role covering a maternity leave (3–6 months). The ideal candidate will be organized, customer service-oriented, and experienced with property management systems.

- Manage move-ins and move-outs, including elevator scheduling

- Review and process Certificates of Insurance (COIs)

- Oversee amenity reservations (approve/decline availability)

- Ensure units are move-in ready

- Send parking and storage agreements via DocuSign

- Handle roommate removal forms (training provided)

- Run background checks

- Provide day-to-day support to residents and property operations

]]> - Experience with Yardi (required)

- Familiarity with BuildingLink and DocuSign

- Strong customer service and communication skills

- Ability to manage multiple tasks and stay organized in a fast-paced environment

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TalentMatch^®

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We are looking for an experienced Administrative Associate 3 to support office operations in Denver Colorado. This Long-term Contract position is ideal for an organized individual who can manage administrative workflows, coordinate communications, and produce accurate business documentation. The role requires sound judgment, strong organizational ability, and the confidence to support senior leaders in a fast-paced environment.

Responsibilities:

• Coordinate daily administrative activities, including maintaining office supplies, organizing records, and supporting routine clerical and bookkeeping tasks.

• Create and format business documents such as correspondence, reports, invoices, meeting materials, and financial summaries with a high degree of accuracy.

• Manage the filing, storage, and retrieval of company records, reports, and other important documentation.

• Review incoming communications and materials, assess priority, and route information to the appropriate teams or leaders.

• Arrange logistics for meetings, committees, and executive sessions, including scheduling, agenda preparation, and follow-up support.

• Serve as a reliable point of contact for internal and external inquiries while maintaining professionalism and confidentiality.

• Support research and information-gathering tasks to help leaders make informed administrative and operational decisions.

]]> • 5-7 years of administrative support experience required.
• Prior experience assisting executives or senior leadership strongly preferred.
• Strong written and verbal communication skills with the ability to interact effectively across teams.
• Proven ability to prioritize multiple assignments, work independently, and manage time efficiently.
• Proficiency with Microsoft Word, Excel, and PowerPoint, along with general computer and office software skills.
• Ability to handle sensitive information with discretion and maintain well-organized records.
• Customer service mindset and interpersonal skills, with the ability to provide guidance and constructive support when needed.]]>

TalentMatch^®

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Responsibilities:
• Coordinate participant schedules by matching Behavior Interventionists with individuals based on location, qualifications, availability, and program requirements.
• Communicate with participants, families, and clinical staff to arrange service times and adjust appointments while ensuring timely updates reach all involved parties.
• Manage a high volume of inbound and outbound scheduling communication with professionalism, addressing changes, conflicts, and urgent coverage needs throughout the day.
• Track attendance and assignment changes daily, identify gaps in coverage, and reassign services when needed to maintain continuity of care.
• Maintain precise scheduling documentation in the designated computer system and confirm that schedule updates are acknowledged and followed.
• Prepare service verification reports for payroll and billing, reviewing data for accuracy and resolving discrepancies with the appropriate teams.
• Review fulfillment levels and compliance-related metrics, identify service gaps, and support action plans to improve scheduling outcomes.
• Partner with Payroll, Billing, and Human Resources to help ensure correct pay status, service records, and contract-related documentation.
• Support team operations by organizing or attending meetings, trainings, and staff sessions, and assist with onboarding or cross-training of scheduling team members as needed.]]> • Ability to handle inbound and outbound calls while maintaining a courteous and solutions-focused approach.
• Strong scheduling, coordination, and data entry skills with close attention to detail.
• Comfortable using computer-based systems to update records, track service activity, and generate reports.
• Ability to manage multiple priorities, respond quickly to schedule changes, and escalate issues appropriately.
• Clear written and verbal communication skills when working with families, staff, and internal departments.
• Experience with order entry or administrative support tasks is preferred.
• High school diploma or equivalent required; additional related experience is a plus.]]>

TalentMatch^®

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Responsibilities:
• Deliver customer test reports within established turnaround times while maintaining accuracy and completeness
• Prepare, laminate, and distribute test tags through outgoing mail processes
• Respond promptly to customer inquiries submitted through the company’s online chat platform
• Accept and fulfill requests for sample kits, including processing and coordinating shipment details
• Conduct proactive outbound calling campaigns to engage customers and support business outreach efforts
• Handle incoming customer communications and provide clear, attentive assistance for service-related questions
• Maintain organized electronic records and documentation to support customer interactions and order activity
• Use Microsoft 365 tools to manage correspondence, track tasks, and complete daily administrative work]]> • Ability to manage order entry or service request processing with strong attention to detail
• Experience handling inbound and outbound calls in a business environment with careful attention to detail
• Confidence making cold calls and speaking with customers in a clear and courteous manner
• Proficiency with electronic file management and general department mail handling
• Working knowledge of Microsoft 365 applications for communication and administrative tasks
• Strong written and verbal communication skills with a focus on responsiveness and accuracy]]>

TalentMatch^®

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Responsibilities:
• Respond to incoming customer calls courteously, providing clear information and resolving routine service questions efficiently.
• Place outbound calls as needed to follow up on customer requests, confirm details, or provide status updates.
• Enter customer orders and related data into internal systems with close attention to accuracy and completeness.
• Support front-office administrative activities to help ensure daily workflows remain organized and on schedule.
• Address customer concerns in a courteous manner and escalate more complex issues when appropriate.
• Maintain detailed records of calls, requests, and transactions to support service quality and operational tracking.
• Coordinate with internal team members to ensure customer needs are handled promptly and correctly.]]> • Ability to manage a high volume of inbound calls while maintaining professionalism and accuracy.
• Familiarity with order entry processes and data input tasks.
• Strong verbal and written communication skills with a customer-focused mindset.
• Comfortable making outbound calls for follow-up and issue resolution.
• Proficiency with standard office software and general administrative procedures.
• Strong organizational skills and the ability to prioritize multiple tasks effectively.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Examine deeds, affidavits, closing files, and related title documents to confirm completeness and readiness for processing.
• Check title records for accuracy and identify missing information or discrepancies before files move to closing.
• Support the preparation of title commitments, preliminary reports, and final policy documentation as needed.
• Work closely with escrow staff, lenders, real estate agents, and clients to address title-related questions and clear outstanding issues.
• Organize, scan, and maintain file documentation so records remain accessible, current, and properly tracked.
• Coordinate the recording of executed documents with county offices and follow through to confirm timely submission.
• Apply company procedures and state-specific title requirements to help ensure compliant file handling throughout the transaction.
• Provide consistent status updates and responsive service to parties involved in each transaction to help maintain smooth closings.]]> • Working knowledge of deeds, affidavits, preliminary title reports, closing packages, and related real estate documentation.
• Ability to review documents carefully, detect inconsistencies, and maintain a high level of accuracy.
• Proficiency in scanning, organizing, and maintaining digital and physical records in a structured filing system.
• Strong communication skills for coordinating effectively with internal teams, clients, lenders, and external partners.
• Capacity to manage deadlines and shifting priorities in a fast-paced transactional setting.
• Familiarity with county recording practices and standard title processing workflows is preferred.]]>

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We are looking for a dedicated Medical Front Desk Coordinator to join our team in Seattle, Washington. This is a long-term contract position that involves ensuring a smooth and detail-oriented patient experience while managing administrative tasks in a fast-paced healthcare environment. The ideal candidate will possess strong organizational skills and a commitment to delivering exceptional service.

Responsibilities:

• Verify patients' insurance coverage and eligibility while reviewing their benefits.

• Accurately collect copays and process payments using established procedures.

• Resolve registration discrepancies and address front-end claim edits efficiently.

• Oversee patient flow and maintain precise documentation in Epic systems.

• Handle referrals and intake for specialty services, including managing virtual referrals from One Medical.

• Communicate effectively with both clinical and administrative staff to ensure coordinated patient care.

• Provide outstanding customer service to patients while addressing inquiries and concerns.

• Ensure the reception area operates smoothly, including managing multi-line phone systems and inbound calls.

]]> • Familiarity with insurance verification processes, copays, and eligibility procedures.
• Hands-on experience with Epic or similar electronic health record systems is preferred.
• Exceptional customer service skills, especially in high-pressure, high-volume environments.
• Strong attention to detail and the ability to organize and solve problems effectively.
• Effective communication skills with an emphasis on patient-centered care.
• Ability to manage multi-line phone systems and perform receptionist duties efficiently.]]>

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We are looking for a success-driven and attentive Customer Service Representative to join our team on a contract basis in San Rafael, California. In this role, you will act as a key liaison between customers and showroom staff, ensuring a seamless experience for all visitors and inquiries. If you thrive in a dynamic retail environment and enjoy providing exceptional service, this position is an excellent opportunity to showcase your skills.

Responsibilities:

Serve as the primary point of contact for customers via phone, email, and chat, addressing inquiries and resolving concerns promptly
Handle customer orders, process returns and exchanges, and provide information about products and services
Resolve customer complaints with patience and professionalism, ensuring customer satisfaction
Document customer interactions and maintain accurate records in customer management systems
Collaborate with internal teams to address customer needs and escalate issues when necessary
Identify opportunities to enhance customer experience and provide feedback to management
Uphold the company’s values and maintain a high standard of customer care
Stay up to date with company products, services, and policies

]]> • Proficient in handling inbound and outbound calls with a focus on delivering excellent customer support.
• Demonstrated ability to manage point-of-sale transactions and order entry processes with accuracy.
• Strong communication and interpersonal skills, with the ability to establish rapport with customers and team members.
• Detail-oriented and organized, capable of multitasking in a fast-paced setting.
• Familiarity with workflow communication tools and retail operations.
• Commitment to maintaining an attentive and customer-focused approach at all times.]]>

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We are looking for a detail-oriented Logistics Coordinator to support ocean import operations in Torrance, California. This Contract position focuses on guiding inbound shipments from port arrival to final delivery while keeping documentation accurate and stakeholders informed. The ideal candidate brings strong import logistics knowledge, a solid grasp of customs-related processes, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Oversee ocean import shipments from initial arrival through final delivery, ensuring each move is handled efficiently and on schedule.

• Create, review, and distribute essential import paperwork such as arrival notices, pre-alerts, delivery orders, bills of lading, and customs-related documents.

• Partner closely with overseas agents, steamship lines, customs brokers, trucking providers, and customers to keep shipments progressing smoothly.

• Track cargo status throughout the transportation cycle and address delays, document issues, or service disruptions before they escalate.

• Verify that shipment activity aligns with customs regulations as well as internal operating standards.

• Provide customers with timely updates on delivery expectations, shipment milestones, and required documentation.

• Maintain complete and well-organized shipment records in both digital and hard-copy formats for audit readiness and operational accuracy.

• Assist with day-to-day logistics coordination and additional operational support activities as business needs require

]]> • Working knowledge of import documentation, customs procedures, and international shipping workflows.
• Strong organizational skills with the ability to manage multiple shipments and deadlines at the same time.
• Clear written and verbal communication skills for effective interaction with internal teams, vendors, and customers.
• Dependable attendance and consistent punctuality in a detail-focused work setting.
• Proficiency in general logistics coordination, shipment tracking, and distribution support tasks.
• Collaborative mindset with a proactive, efficient approach to problem-solving and customer service.]]>

TalentMatch^®

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We are looking for a detail-oriented HIM Associate to support patient registration and health information operations in Nashville, TN. This Long-term Contract position is ideal for someone who is organized, dependable, and comfortable handling administrative tasks in a healthcare setting. The role involves maintaining accurate records, processing documentation, and assisting with clerical activities that support daily department functions.

Responsibilities:

• Manage patient registration records and ensure information is entered accurately and efficiently.

• Organize, label, file, and retrieve paper and electronic documents in accordance with established procedures.

• Scan, photocopy, and distribute records and correspondence to support health information workflows.

• Perform clerical support tasks such as typing, transcribing, and preparing presentation or meeting materials.

• Communicate with internal teams by phone, email, and conference calls to coordinate document handling and requests.

• Follow departmental policies and standard procedures while maintaining confidentiality and record accuracy.

• Assist with transporting files, supplies, or materials as needed to support office operations and special activities.

• Respond appropriately during urgent situations while maintaining attention to documentation standards and workflow priorities.

]]> • Experience with clerical and administrative duties, including typing, filing, and document handling.
• Ability to follow policies, procedures, and documentation standards with close attention to detail.
• Comfortable using office equipment for scanning, photocopying, and organizing records.
• Capable of managing time effectively and handling multiple tasks in a structured setting.
• Basic understanding of patient access or patient registration processes is preferred.
• Ability to perform physical tasks such as moving paper files and maintaining manual dexterity for routine office work.]]>

TalentMatch^®

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We are looking for a dependable Administrative Assistant to help keep daily operations, programs, and events running smoothly for a mission-driven museum in Chatham, New York on a TEMP basis. This position is ideal for someone who is highly organized, comfortable with digital tools, and able to manage a wide range of administrative and event-related tasks with accuracy and professionalism. The person in this role will support internal teams, help coordinate for a bit Summer Gala event, assist with communications and scheduling, and contribute to a well-organized office environment while helping deliver a positive experience for staff, board members, and visitors.

Responsibilities:

• Provide day-to-day administrative support across museum operations, helping staff stay organized and on schedule.

• Assist with meetings, presentations, hybrid gatherings, and public programs by preparing materials, coordinating technology, and offering on-site support when needed.

• Help organize tours, events, and outreach activities by managing logistics, maintaining guest information, and tracking attendance for follow-up purposes.

• Support development and communications efforts through tasks such as preparing mailings and updating shared calendars.

• Maintain office efficiency by ordering supplies, coordinating service needs for equipment, and keeping shared spaces orderly and functional.

• Assist with routine business office tasks, including documentation, scanning records, and filing receipts accurately.

• Help oversee museum store administrative needs by monitoring inventory records and updating information in Shopify.

• Handle mail pickup and drop-off responsibilities and assist with event setup and breakdown, including moving materials or equipment up to 35 pounds when necessary.

]]> • Strong proficiency with Microsoft 365 and confidence using digital platforms, databases, and office technology.
• Clear written and verbal communication skills, with the ability to proofread and prepare clear correspondence.
• Excellent attention to detail and the ability to manage multiple assignments with competing deadlines.
• Demonstrated ability to work independently, use sound judgment, and handle sensitive information with discretion.
• Valid driver’s license and access to a personal vehicle for work-related local travel.
• Experience supporting events, calendars, data entry, or reception-related tasks in an office environment.]]>

TalentMatch^®

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Responsibilities:
• Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate.
• Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards.
• Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process.
• Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible.
• Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed.
• Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay.
• Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas.
• Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions.]]> • Previous experience in patient registration, administrative support, or a customer-facing healthcare setting is preferred.
• Ability to type at least 30 words per minute and work efficiently across several computer applications at the same time.
• Strong verbal and written communication skills with a detail-oriented, patient-centered approach to service.
• Working knowledge of insurance verification, co-pay or deductible collection, and handling legal or privacy-related documents.
• Ability to stay organized, prioritize effectively, and produce accurate work with limited supervision.
• Comfortable working in both stationary and mobile work environments while maintaining attention to detail under high-volume conditions.]]>

TalentMatch^®

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Responsibilities:
• Maintain and organize paper and electronic patient files to support accurate, complete, and secure medical documentation.
• Enter and update demographic details, diagnoses, treatment information, and related medical data within electronic record systems.
• Review charts and documents for missing or inconsistent information and resolve discrepancies through careful follow-up.
• Process requests for medical records from patients, providers, and approved third parties while following release procedures and authorization requirements.
• Retrieve, file, and track clinical documents such as lab results, reports, and correspondence with a high level of accuracy.
• Partner with clinical and administrative teams to promote consistent documentation practices across patient records.
• Monitor record request activity, maintain logs, and prepare routine tracking reports for documentation workflows.
• Handle incoming and outgoing communication related to medical records and support day-to-day administrative recordkeeping tasks.]]> • Prior experience working with medical records, health information management, or a similar healthcare administrative function.

• Working knowledge of electronic medical record platforms such as Epic, NextGen, or related EMR systems.

• Strong data entry skills with the ability to process high volumes of numeric and text-based information accurately.

• Understanding of patient privacy standards and the importance of handling confidential information appropriately.

• Ability to manage multiple requests, prioritize deadlines, and maintain accuracy in a fast-paced setting.

• Clear communication skills for coordinating with staff, patients, and authorized external contacts.

• High attention to detail and strong organizational abilities when maintaining and auditing documentation.

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TalentMatch^®

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Responsibilities:
• Assist customers and staff with inquiries related to debit card services, ensuring prompt and accurate resolution.
• Process applications for new debit cards, replacements, and updates while maintaining attention to detail.
• Handle card activation, deactivation, and troubleshooting to support seamless cardholder experiences.
• Monitor and address potential fraud activity to safeguard cardholder accounts and ensure transaction security.
• Maintain accurate records of cardholder activity and departmental operations.
• Provide technical support for debit card systems and services, ensuring optimal functionality.
• Collaborate with internal teams to enhance service delivery and streamline processes.
• Ensure compliance with banking policies and security protocols related to debit card operations.
• Respond to inbound and outbound calls professionally, addressing customer needs effectively.
• Stay informed on industry best practices and updates to enhance operational efficiency.]]> • Strong proficiency in handling inbound and outbound calls professionally.
• Ability to perform accurate order entry and maintain organized records.
• Familiarity with debit card operations and security measures is highly preferred.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to work independently and manage multiple tasks efficiently.
• Strong communication skills with a customer-focused mindset.
• Technical proficiency to navigate banking systems and troubleshoot issues effectively.]]>

TalentMatch^®

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We are looking for an experienced Executive Assistant to support a growing office in Minneapolis, Minnesota within the Financial Services industry. This Long-term Contract opportunity is ideal for someone who thrives in a detail-oriented, high-trust environment and can manage sensitive information with exceptional discretion. The role offers a hybrid work arrangement, with initial onsite support during onboarding, and will suit a dependable individual who brings strong organization, follow-through, and attention to detail to daily executive support.

Responsibilities:

• Manage complex executive calendars, coordinate priorities, and ensure meetings are scheduled efficiently across changing demands.

• Arrange domestic and international travel, including itineraries, lodging, transportation, and related logistics for business needs.

• Prepare for executive meetings by organizing materials, confirming schedules, and helping keep follow-up actions on track.

• Handle confidential documents and communications with a high level of accuracy and discretion.

• Provide day-to-day administrative support that helps leadership stay organized, informed, and focused on key priorities.

• Monitor details across multiple assignments, ensuring tasks are completed thoroughly and deadlines are consistently met.

• Support onboarding transition activities during the initial training period so responsibilities can be assumed smoothly and effectively.

]]> • Strong calendar management skills with the ability to coordinate competing priorities and last-minute changes.
• Demonstrated experience booking and managing travel arrangements with excellent attention to detail.
• High level of reliability, personal accountability, and commitment to completing work with accuracy.
• Ability to handle highly confidential information with sound judgment and discretion.
• Solid organizational skills and the ability to manage multiple tasks in a fast-paced environment.
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.]]>

TalentMatch^®

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We are looking for a detail-oriented Administrative Assistant to join our growing team! In this position, you will play a key role in supporting application processing and ensuring compliance with program guidelines. This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about organization and efficiency. Room for growth!

Responsibilities:

• Assist in preparing and submitting applications to ensure accuracy and timely completion.

• Track application statuses and promptly address any outstanding issues or follow-ups.

• Collaborate with internal teams to collect and compile necessary information and documentation.

• Perform additional administrative tasks and responsibilities as needed

]]> • 2+ years Administrative Assistance experience

• Exceptional organizational skills with a keen attention to detail.

• Strong written and verbal communication abilities.

• Proficiency in Microsoft Office Suite, especially Excel and Word.

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TalentMatch^®

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Responsibilities:
• Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders.
• Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation.
• Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments.
• Prepare, review, and submit expense reports with accuracy and in alignment with company policies.
• Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics.
• Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities.
• Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.]]> • 5+ years of experience providing executive-level administrative support.

• Demonstrated expertise in managing high-volume and frequently changing calendars.

• Strong background in booking and coordinating detailed business travel arrangements.

• Experience preparing and processing executive expense reports with a high degree of accuracy.

• Ability to support executive meetings and handle related logistics efficiently.

• Excellent organizational skills with the ability to prioritize multiple responsibilities in a fast-moving environment.

• Strong written and verbal communication skills paired with a high level of professionalism and discretion.

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Robert Half is looking for a dedicated Administrative Assistant to join a growing construction company. This is a long-term contract role that offers the opportunity to work onsite at a dynamic project location. The ideal candidate will provide essential clerical and office support to ensure smooth daily operations. This position is working at a construction site at the new Tahoe Reno Industrial Center (TRIC).

Responsibilities:

• Perform general office tasks such as filing, scanning, and organizing documentation.

• Manage schedules and timelines to support project goals and deadlines.

• Handle data entry tasks with accuracy and attention to detail.

• Coordinate shipping and delivery functions as needed.

• Utilize Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook, to complete administrative duties.

• Provide excellent customer service by addressing inquiries and coordinating communications.

• Maintain an organized workspace and ensure efficient record-keeping.

• Assist with managing office resources and supplies.

• Support the team with clerical tasks related to construction projects.

]]> • Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage multiple files and tasks effectively.
• Excellent customer service skills to communicate and collaborate with team members and stakeholders.
• Familiarity with construction environments or similar industries is preferred.
• Ability to perform data entry tasks with accuracy and attention to detail.
• Experience managing timelines and coordinating schedules.
• Capability to adapt and respond to changing priorities in a fast-paced setting.]]>

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Robert Half is partnering with a local healthcare organization to identify a reliable and detail-oriented Administrative Assistant to support daily administrative and intake operations within a fast-paced outpatient setting. This role is ideal for someone with healthcare clerical experience who enjoys patient interaction, multitasking, and contributing to a collaborative care environment.

Key Responsibilities

Answer and direct all incoming phone calls and greet visitors promptly and professionally.
Log into and manage the outpatient intake phone queue daily.
Provide clerical and administrative support to the Program Manager and clinical staff.
Serve as a frontline resource for individuals seeking or engaged in treatment, providing information and appropriate referrals.
Complete patient intakes both over the phone and in person.
Schedule assessments, send appointment reminders, and follow up with no-show patients.
Complete admissions by gathering required information, securing signed documentation, and accurately entering data into the EMR.
Verify patient insurance coverage and document all required eligibility and benefit information.
Educate patients on financial responsibilities, collect and record copayments, and assist with setting up payment plans.
Perform insurance benefit re-verifications twice monthly and maintain documentation.
Track patients with deductible or benefit renewals and notify patients and counselors accordingly.
Scan unfiled documents into the EMR and maintain accurate electronic records.
Adhere to all organizational policies and procedures and perform other related duties as assigned.

]]> Skills and Qualifications

Knowledge of substance use disorder and the population served preferred.
Excellent verbal, written, and interpersonal communication skills.
Strong customer service mindset with a compassionate and professional demeanor.
Exceptional organizational skills and attention to detail.
Ability to manage multiple priorities in a high-volume, fast-paced environment.
Proficient in Microsoft Office Suite and competent in using electronic medical records (EMR) systems.
Ability to operate multi-line phone systems and standard office equipment.
Ability to respond to audible emergency alarms and safety signals.

Apply today through Robert Half to be considered for this opportunity supporting meaningful work in a healthcare setting.

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Position Summary

This role is responsible for managing end-to-end order operations across a multi-state region while serving as a central point of coordination between sales, logistics, supply chain, procurement, finance, vendors, and customers. The position has evolved beyond transactional order entry into a critical operations role that ensures revenue flow, operational efficiency, and financial accuracy. The individual in this role exercises independent judgment to resolve complex operational and financial issues and directly contributes to business performance.

Key Responsibilities

Operations Management

Oversee end-to-end order lifecycle from order entry through fulfillment and completion
Manage and resolve escalations related to order processing, delivery issues, and RMAs
Ensure timely and accurate order execution to support revenue realization

Supply Chain Coordination

Maintain inventory accuracy across systems and distribution centers
Execute Goods Receipts (GRs) and ensure alignment between physical and system inventory
Coordinate with logistics and distribution teams to resolve supply and delivery challenges

Procurement & Vendor Management

Create and manage purchase orders in alignment with operational needs
Review and approve vendor invoices, ensuring accuracy and compliance
Partner with vendors to resolve discrepancies and maintain performance standards

Financial Accuracy & Compliance

Support invoice reconciliation and ensure accurate financial posting
Identify and resolve billing discrepancies to minimize financial risk
Partner with finance to ensure alignment between operations and financial records

Cross-Functional Leadership

Serve as a primary escalation point across sales, logistics, finance, and customer teams
Coordinate activities across departments to ensure seamless operations
Drive communication and issue resolution in a fast-paced, multi-functional environment

]]> Qualifications

Strong understanding of order-to-cash processes, inventory management, and procurement workflows
Experience with ERP systems (e.g., SAP)
Proven ability to manage cross-functional processes and resolve complex issues

Skills & Competencies

Strong analytical and problem-solving skills
Ability to make independent decisions in a dynamic environment
Excellent communication and cross-functional collaboration skills
High attention to detail with a focus on accuracy and accountability
Ability to manage multiple priorities with minimal oversight

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Responsibilities:
• Manage front-desk and general office support activities to keep daily operations running efficiently
• Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers
• Enter, update, and maintain information in office records and databases with strong attention to accuracy
• Welcome visitors and handle receptionist-related duties in a detail-oriented and service-oriented manner
• Prepare, organize, and route administrative documents, correspondence, and routine office materials
• Support team members with scheduling, coordination, and other day-to-day administrative tasks as needed]]> • Ability to handle inbound calls effectively and communicate clearly with internal and external contacts
• Strong data entry skills with a focus on accuracy and efficiency
• Familiarity with general office procedures and administrative workflows
• Capability to manage receptionist responsibilities while maintaining a detail-oriented approach
• Strong organizational skills and the ability to prioritize multiple tasks effectively]]>

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We are looking for a Talent Acquisition Specialist to support hiring efforts for a long-term contract opportunity based in Moorpark. This role is ideal for a recruiting specialist who can manage the full hiring lifecycle, build strong candidate pipelines, and represent the employer brand in a competitive market. The successful candidate will partner with hiring teams to identify talent needs, attract experienced candidates, and help deliver an efficient and positive recruitment experience.

Responsibilities:

• Lead end-to-end recruitment activities, from intake discussions and sourcing strategy through offer coordination and onboarding support.

• Develop and maintain candidate pipelines by using proactive sourcing methods, networking, and outreach across appropriate channels.

• Work closely with hiring managers to clarify position expectations, align on candidate profiles, and move searches forward efficiently.

• Screen applicants and conduct initial evaluations to identify individuals whose experience matches business needs and role requirements.

• Coordinate interviews and maintain clear communication with candidates and internal stakeholders throughout the selection process.

• Promote the organization in the talent market by helping strengthen employer presence and creating a positive candidate experience.

• Track recruiting progress, maintain accurate records, and provide updates on pipeline activity, hiring challenges, and market feedback.

• Support corporate recruiting initiatives that improve attraction strategies, process consistency, and overall hiring outcomes.

]]> • Strong background in sourcing candidates for corporate or specialized roles using multiple recruitment channels.
• Ability to build productive relationships with hiring managers and guide recruitment activity with a consultative approach.
• Experience reviewing resumes, conducting candidate assessments, and advancing suitable talent through the hiring process.
• Effective written and verbal communication skills with the ability to engage professionally with candidates and stakeholders.
• Familiarity with employer branding concepts and the ability to contribute to a strong candidate-facing presence.
• Strong organizational skills with the ability to manage multiple openings and competing priorities in a fast-paced environment.]]>

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Responsibilities:
• Maintain accurate project files and ensure drawings, records, and documentation are properly tracked in Procore and related project platforms.
• Assist with weekly and daily timekeeping activities by collecting, reviewing, and organizing labor information for project teams.
• Coordinate purchases for office materials, minor equipment, consumable items, and other routine project needs in alignment with established procedures.
• Prepare, print, assemble, and distribute work packages so field and project teams have the materials needed to perform assigned tasks.
• Use web-based project management systems to support purchasing, document updates, and timesheet processing across ongoing project activities.
• Monitor document revisions and help keep current versions of project information available to the appropriate stakeholders.
• Support reporting and general administrative coordination to help maintain project schedules, communication flow, and operational efficiency.
• Assist with request-for-quote activities and related procurement documentation when sourcing project items and services.]]> • Hands-on experience with Procore, preferably in a general contractor or construction setting.
• Working knowledge of document control practices, including version tracking and revision management.
• Familiarity with procurement workflows, including preparing or supporting RFQ-related activities.
• Ability to understand construction drawings and recognize differences between P& ID documentation and plan views.
• Strong organizational skills with the ability to manage timelines, handle multiple priorities, and maintain accurate records.
• Quick learner with a dependable work ethic and the flexibility to adapt to new processes and systems.]]>

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We are looking for an HR-Generalist to support a healthcare organization in Melbourne, Florida through a Long-term Contract assignment providing temporary coverage. This role offers a remote work arrangement and focuses on delivering dependable human resources support across recruiting, onboarding, employee relations, and day-to-day HR operations. The ideal candidate brings practical experience with Paycor, exercises sound judgment when handling employee matters, and understands when to elevate sensitive issues for further guidance.

Responsibilities:

• Manage daily human resources activities, ensuring timely and accurate support for employees and leadership.

• Coordinate recruitment efforts for a range of positions, including engineering-related roles, from initial posting through candidate communication.

• Lead onboarding activities for new hires, preparing documentation, scheduling key steps, and helping employees transition smoothly into the organization.

• Support employee relations matters by responding to questions, providing guidance within policy, and escalating complex situations when appropriate.

• Assist with benefits-related administration, including employee inquiries, enrollment support, and coordination of required records.

• Maintain HR data within Paycor and other HR information systems, helping keep personnel information current and organized.

• Partner with hiring managers and internal stakeholders to support workforce needs and maintain efficient hiring processes.

]]> • Hands-on knowledge of employee relations practices and the ability to use sound judgment in sensitive situations.
• Experience supporting recruiting and onboarding processes in a fast-paced environment.
• Familiarity with benefits administration and general HR operational tasks.
• Proficiency working with HRIS platforms, including Paycor.
• Ability to recognize when issues require escalation and communicate clearly with appropriate stakeholders.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities effectively.]]>

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We are looking for a detail-oriented individual to support inventory accuracy and material control for our client in Portland, Oregon. This is a Contract position focused on organizing existing inventory, and ensuring assets are properly documented. The ideal candidate is organized, comfortable with data entry, and able to help coordinate annual physical inventory activities while keeping day-to-day inventory information current.

Responsibilities:

• Maintain accurate inventory records by updating stock movements, usage, and on-hand quantities in a timely manner.

• Support assembly line operations by ensuring materials and components are available where and when they are needed.

• Perform routine inventory tracking activities to identify discrepancies and help resolve record variances.

• Assist with asset inventory processes by labeling, counting, and documenting equipment and materials.

• Participate in annual physical inventory counts and help reconcile findings against system records.

• Enter inventory data with a high degree of accuracy while verifying information for completeness and consistency.

• Organize inventory documentation and prepare basic reports to support operational and audit needs.

]]> • Ability to support annual physical inventory activities with accuracy and attention to detail.
• Strong data entry skills with the ability to maintain precise records.
• Comfortable working around assembly lines or in environments with material flow requirements.
• Basic understanding of asset inventory practices and stock control procedures.
• Ability to identify discrepancies, follow procedures, and complete tasks with minimal supervision.
• Strong organizational skills and the ability to manage repetitive tasks efficiently.]]>

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Responsibilities:
• Pick, pack, process, and ship orders with accuracy and efficiency.
• Receive, sort, load, and unload products to maintain seamless warehouse operations.
• Assist in organizing the warehouse layout to maximize space utilization and workflow efficiency.
• Conduct regular inventory checks and reconcile physical counts with system records.
• Ensure compliance with health, safety, and hygiene standards within the warehouse.
• Adhere to shipping and handling regulations to meet legislative requirements.
• Monitor and implement security procedures to safeguard warehouse operations and inventory.
• Collaborate with team members to meet daily shipping and order processing goals.
• Utilize ERP systems and other tools to streamline warehouse tasks and inventory management.]]> • Familiarity with shipping, receiving, and billing processes.
• Strong computer skills and ability to navigate various software programs.
• Excellent communication and customer service skills.
• Prior experience in warehouse operations or logistics is preferred.
• Ability to handle physical tasks, including lifting and moving products.
• Detail-oriented and capable of maintaining accuracy in inventory control.
• Knowledge of health and safety standards applicable to warehouse environments.]]>

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Responsibilities:
• Coordinate the Managing Partner’s schedule by arranging meetings, appointments, and time-sensitive commitments with careful attention to changing priorities.
• Keep track of key deadlines, open action items, and important deliverables to help ensure timely follow-through across daily activities.
• Provide ongoing administrative support by preparing information, organizing correspondence, and keeping leadership updated on upcoming obligations.
• Monitor the status of reports, assignments, and other requested materials, following up with the appropriate parties to support on-time completion.
• Maintain oversight of case-related work by organizing documentation, tracking progress, and identifying outstanding tasks that require attention.
• Support daily prioritization by helping structure workloads, manage competing demands, and promote an efficient office workflow.
• Serve as a central coordination resource for administrative and case-related matters so that communication and next steps remain clear.
• Assist with front office and phone coverage, data entry, and general clerical duties as needed to support business operations.]]> • Demonstrated ability to manage calendars, schedules, and multiple deadlines with a high level of accuracy.
• Experience handling administrative office tasks such as data entry, document organization, and general clerical support.
• Comfortable answering inbound calls and communicating effectively with internal and external contacts.
• Strong organizational skills with the ability to track details, maintain records, and follow through on assignments.
• Proficiency in prioritizing tasks and adapting to changing needs in a busy work environment.
• Clear written and verbal communication skills with a dependable and detail-oriented approach to support work.]]>

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We are looking for a Facilities Associate to support daily office operations in San Francisco, CA. This Contract position is ideal for a detail-oriented facilities associate who can work independently, respond calmly to changing site needs, and keep workplace services running smoothly. The role focuses on coordinating vendors, building services, and internal requests rather than performing technical repairs. You will play a key part in maintaining a well-organized, safe, and efficient onsite environment.

Responsibilities:

• Oversee the full cycle of facilities requests for the office, ensuring issues are addressed efficiently from intake through resolution.

• Coordinate with maintenance providers, janitorial teams, and other service vendors to support daily workplace operations.

• Create, monitor, and close work orders while keeping accurate updates on request status and completion.

• Serve as the main point of contact for building management on site-related matters and operational needs.

• Respond to routine office concerns such as spills, minor incidents, and general workplace disruptions by arranging appropriate support.

• Facilitate resolution of electrical or outlet-related concerns through the proper vendors or building contacts, without performing repairs directly.

• Communicate proactively with employees, stakeholders, and internal partners to provide timely updates and manage expectations.

• Help support recurring office events by coordinating facilities readiness across the workplace environment.

• Maintain a visible onsite presence and take initiative in identifying and addressing day-to-day facility concerns across both office floors.

]]> • Demonstrated experience in facilities coordination, office operations, or workplace support within a detail-oriented environment.

• Strong understanding of vendor management, maintenance scheduling, and building-related service requests.

• Proven ability to work independently, make sound decisions quickly, and manage priorities with minimal supervision.

• Clear and effective communication skills with the ability to work effectively with stakeholders, partners, and property management.

• Experience handling work order processes and tracking issues through completion.

• Comfortable working fully onsite.

• Ability to lift up to 50 pounds when needed.

• Must be able to support a coordination-focused role that does not involve the use of power tools or hands-on maintenance work.

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Responsibilities:
• Welcome visitors, answer incoming calls, and guide questions or requests to the appropriate team members for timely resolution.
• Organize schedules by managing calendars, arranging appointments, and coordinating meetings to keep daily operations running smoothly.
• Maintain an orderly front office by ensuring shared spaces remain well organized, clean, and ready for staff and guests.
• Complete core administrative work such as copying, scanning, printing, filing, and accurate data entry across physical and digital records.
• Create and format routine documents, correspondence, and presentation materials using Microsoft Office applications.
• Track inventory of office materials and replenish supplies as needed to support uninterrupted workflow.
• Assist with logistics for small meetings, internal gatherings, and community-facing activities, including room setup and coordination.
• Preserve confidentiality while supporting staff, volunteers, and visitors with dependable day-to-day administrative service.]]> • Strong ability to manage multiple priorities, stay organized, and follow through on tasks with minimal supervision.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and email communication tools.
• Clear verbal and written communication skills paired with a detail-oriented and service-oriented approach.
• Comfort working in an on-site, community-facing environment with frequent interaction across different groups.
• Reliable attendance, punctuality, and sound judgment when handling sensitive or confidential information.
• Previous experience in a church, nonprofit, or mission-driven organization is preferred.]]>

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We are looking for a Medical Receptionist to support patient registration and front-desk operations for a healthcare setting in Grand Rapids, Michigan. This Long-term Contract position is ideal for someone who brings professionalism, empathy, and strong organizational skills to every patient interaction. The role focuses on creating a smooth check-in experience, handling insurance and payment tasks accurately, and helping patients feel informed and welcomed throughout their visit. This role is 100% onsite. Prior patient registration experience is highly preferred.

Responsibilities:

• Welcome patients and visitors warmly, creating a courteous and supportive front-desk experience from arrival through check-in.

• Gather, confirm, and update demographic, insurance, and medical intake details with a high level of accuracy.

• Process copays and other patient payments, issue receipts, and maintain organized records of financial transactions.

• Review insurance eligibility and benefit information, including deductibles and patient cost responsibilities, before or during visits.

• Communicate with insurance carriers to clarify coverage questions and resolve registration or billing discrepancies efficiently.

• Arrange patient appointments, provide scheduling guidance, and coordinate with care teams to accommodate urgent visit needs when possible.

• Respond to patient questions and concerns with professionalism, escalating issues appropriately to support a positive care experience.

• Perform administrative duties such as scanning, filing, data entry, and maintaining a clean, orderly, and efficient reception area.

]]> • Previous experience in patient registration, medical reception, healthcare administration, or a similar front-desk role preferred.
• Working knowledge of insurance verification, copay collection, and patient check-in procedures.
• Ability to use electronic health records, billing platforms, and standard office computer applications effectively.
• Strong communication and interpersonal skills with a customer-focused approach to patient service.
• Excellent attention to detail and the ability to manage confidential information with discretion.
• Solid problem-solving skills and the ability to remain organized in a fast-paced clinical environment.]]>

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Responsibilities:
• Review and process payor submissions to ensure accuracy and compliance.
• Coordinate the credentialing of physicians by verifying their qualifications and certifications against relevant databases.
• Maintain detailed records and documentation for membership and credentialing activities.
• Facilitate the signing of necessary documents to support new member onboarding.
• Adhere to established processes and draw analytical conclusions based on procedural guidelines.
• Conduct recredentialing tasks, ensuring all required certifications and program completions are verified.
• Cross-check information using various databanks, including the American Medical Association database.
• Collaborate with team members to uphold quality standards in documentation and credentialing processes.
• Communicate effectively in written and verbal forms to address credentialing inquiries and resolve issues.
• Support physician and provider credentialing with a focus on accuracy and thoroughness.]]> • Familiarity with credentialing databases and processes, including physician and provider credentialing.
• Strong organizational skills with attention to detail and process-oriented thinking.
• Excellent written and verbal communication skills.
• Ability to verify certifications, employment history, and malpractice records independently.
• Knowledge of medical or hospital business operations is preferred.
• Proficiency in handling documentation and maintaining formal records.
• Analytical mindset to follow procedures and ensure compliance with credentialing standards.]]>

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We are looking for a Staffing Coordinator to support hiring and workforce operations for a hybrid contract role based in the Greater Philadelphia Region. This Staffing Coordinator position focuses on coordinating candidate movement through the hiring process, maintaining accurate records, and delivering responsive service to applicants, hiring teams, and internal partners. The ideal Staffing Coordinator candidate brings strong communication skills, sound judgment, and the ability to manage scheduling, compliance steps, and onboarding activities in a fast-paced environment.

What you get to do every single day:

• Coordinate interview calendars, hiring activity, and onboarding timelines to keep staffing processes moving efficiently.

• Communicate with candidates, hiring managers, and internal teams to provide updates, answer questions, and set clear expectations throughout the recruitment cycle.

• Review hiring documentation for accuracy and completeness while ensuring alignment with internal procedures and applicable policy requirements.

• Track candidate progress in staffing systems and maintain organized records related to screening, verification, and onboarding milestones.

• Support compliance-related steps such as background documentation, licensure checks, and other required pre-employment validations.

• Assist with non-clinical staffing operations for a health system environment, helping teams meet workforce needs within established timelines.

• Monitor service levels and help resolve scheduling or process issues that may affect candidate experience or hiring progress.

• Contribute to process consistency by following established workflows and escalating exceptions when additional guidance is needed.

]]> Other requirements for the Staffing Coordinator position include and are not limited to:

• Prior experience in customer service, staffing coordination, recruiting support, or call center operations.

• Strong verbal and written communication skills with the ability to interact professionally across multiple stakeholder groups.

• Proven ability to manage scheduling, documentation review, and follow-up tasks with a high level of accuracy.

• Working knowledge of compliance practices, policy adherence, and hiring process coordination.

• Experience using applicant tracking systems or similar workforce management tools; familiarity with ATS platforms is a plus.

• Ability to handle sensitive information with discretion while maintaining organized and reliable records.

• Understanding of onboarding activities, verification steps, and legal or licensure requirements is preferred.

• Demonstrated leadership skills, sound prioritization, and the ability to maintain progress in a fast-paced environment.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013426068

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Responsibilities:
• Greet visitors, manage front-desk activity, and provide detail-oriented administrative support throughout the office
• Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages in a timely manner
• Scan, organize, and maintain paper and digital documents with a high level of accuracy
• Perform data entry and update office records to ensure information remains current and accessible
• Assist with general office coordination, including handling routine administrative requests from staff and leadership
• Support multiple day-to-day office functions to maintain an efficient and well-organized workplace]]> • Ability to answer inbound calls clearly and communicate effectively with visitors and staff
• Proficiency in general administrative office tasks, including document handling and record organization
• Strong data entry skills with consistent attention to detail and accuracy
• Comfortable managing multiple priorities in a fast-paced office setting
• Reliable interpersonal skills and a detail-oriented approach to customer and team interactions]]>

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Benefits Specialist

As a Benefits Specialist, you’ll play an important role in supporting and improving our global benefits and leave of absence (LOA) programs. This is a great opportunity for someone with a strong foundation in HR and benefits administration who enjoys problem-solving, collaborating across teams, and delivering a high-quality employee experience. We’re looking for someone with 2+ years of hands-on benefits and LOA experience who is comfortable supporting diverse employee populations and managing complex cases in a compliance-focused environment.

What You’ll Do

Support Complex Benefits & Leave Needs

Act as a go-to resource for employees with complex benefits and leave questions

Ensure enrollments, life events, and terminations are processed accurately and on time in HRIS and benefits systems

Lead Open Enrollment Activities

Help configure and test open enrollment in HRIS/benefits platforms

Partner with Payroll, HRIS, IT, and Communications teams to ensure a smooth experience

Support post–open enrollment reconciliations and payroll accuracy

Own Data Accuracy & Reporting

Run regular audits related to eligibility, dependents, deductions, enrollments, terminations, and EDI timing

Research discrepancies, resolve issues, and help improve controls

Create reports and dashboards that provide meaningful insights to leadership

Manage Leave of Absence Coordination

Partner with third-party LOA vendors to support complex leave scenarios

Ensure benefits and payroll are handled correctly before, during, and after leaves

Assist with the ADA interactive process and maintain appropriate documentation

Ensure Invoice & Payroll Alignment

Review and resolve carrier invoice discrepancies and retroactive adjustments

Partner with Finance to support monthly close processes

Communicate & Educate

Create clear, helpful employee communications, guides, and FAQs

Participate in employee and manager training related to benefits and leave programs

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We are looking for a detail-oriented Property Manager to support a growing real estate portfolio in Beachwood, Ohio. This is Contract opportunity that begins on a part-time basis and offers the chance to contribute during a high-volume period of property onboarding and tenant support. The role is ideal for someone who communicates confidently, follows through on open items, and is comfortable working across property operations, billing coordination, and customer service.

Responsibilities:

• Coordinate follow-up on utility accounts, payment activity, and other property-related administrative items to keep operations moving efficiently.

• Guide new tenants through payment portal setup and provide clear support during the registration process.

• Respond to tenant inquiries related to ownership updates, billing questions, and general property concerns with professionalism and urgency.

• Communicate with vendors to confirm account changes, billing updates, and service continuity across assigned properties.

• Track outstanding issues, gather missing information, and help move time-sensitive tasks to resolution.

• Assist with onboarding activities for newly assigned properties, including operational coordination and documentation follow-through.

• Maintain accurate records and use property management systems and Microsoft Office tools to organize daily work.

• Partner with internal stakeholders to troubleshoot issues and ensure a smooth experience for tenants, vendors, and property teams.

]]> • Strong customer service and communication skills, with the ability to manage interactions with tenants, vendors, and internal teams.
• Comfortable handling detailed follow-up, tracking multiple open items, and keeping priorities organized in a fast-paced setting.
• Proficiency with Microsoft Excel and Word; experience with property management software is highly valued.
• Familiarity with platforms such as Rent Manager, Yardi, or similar systems is a plus.
• Ability to work effectively with numbers, account-related details, and operational data.
• Self-directed and dependable, with the flexibility to work a part-time schedule in a hybrid environment after initial onsite training.]]>

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We are looking for an Administrative Coordinator to provide organized, responsive support. This contract position will focus on managing schedules, coordinating meetings and events, preparing business communications, and handling sensitive records with accuracy and discretion. The ideal candidate brings strong administrative experience, confidence with Microsoft Office tools, and the ability to work smoothly with colleagues across multiple departments.

Responsibilities:

• Manage complex calendars for multiple leaders, arranging appointments and resolving scheduling conflicts using Microsoft Outlook.

• Organize and maintain employee documentation by scanning, digitizing, naming, and filing records in a secure and compliant manner.

• Coordinate logistics for onsite and virtual meetings, including room preparation, technology setup, catering, agendas, materials, recordings, and follow-up notes.

• Draft, revise, and format correspondence and internal documents with a high level of accuracy and care.

• Provide day-to-day administrative support such as tracking tasks, responding to requests, and helping maintain efficient office operations.

• Partner with administrative colleagues and cross-functional teams to ensure consistent support across the organization.

• Handle confidential information carefully while supporting records management and other sensitive administrative processes.

• Support inbound communications and scheduling needs, ensuring timely responses and a detail-oriented experience for internal stakeholders.

]]> • Demonstrated ability to manage calendars and scheduling for multiple stakeholders in Microsoft Outlook.
• Proficiency with Microsoft Office Suite, including Teams, Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills, with experience preparing detailed documents and correspondence.
• Ability to manage confidential information with discretion and maintain accurate, organized records.
• Experience supporting meetings or events, including virtual sessions and onsite logistics.
• Comfortable collaborating with cross-functional teams while balancing multiple priorities in a fast-paced environment.
• Experience with administrative systems or organizational platforms is preferred.]]>

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Our client in Turners Falls, CT is seeking a Human Resources Generalist for a contract opportunity. This role is ideal for an experienced HR professional who can support a wide range of human resources functions and help drive daily HR operations in a fast-paced environment.

The Human Resources Generalist will partner with leadership and employees to support key HR initiatives, ensure compliance, and provide guidance across employee relations, onboarding, benefits, and policy administration. The ideal candidate is organized, professional, and comfortable managing multiple priorities while handling confidential information with discretion.

Responsibilities:

Support day-to-day human resources operations and administrative processes
Assist with onboarding, orientation, and new hire documentation
Maintain employee records and ensure HR files are accurate and up to date
Provide support with benefits administration and employee questions
Help administer HR policies, procedures, and compliance-related activities
Partner with managers and employees on general HR matters and employee relations issues
Assist with recruiting coordination, interview scheduling, and hiring process support
Track HR data, prepare reports, and update information in HR systems
Support special projects and other HR initiatives as needed

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2+ years of human resources experience preferred

General knowledge of HR practices, employment laws, and compliance requirements

Strong interpersonal, communication, and problem-solving skills

Excellent organizational skills and attention to detail

Ability to manage sensitive information with a high level of confidentiality

Proficiency in Microsoft Office and HRIS systems preferred

Bachelor’s degree in Human Resources, Business, or related field preferred

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Responsibilities:
• Manage core HR activities for a workforce of approximately 100 employees, including support for a smaller permanent staff population.
• Oversee payroll-related administration by reviewing timekeeping details, coordinating timecard accuracy, and helping ensure timely processing.
• Lead recruiting efforts from candidate outreach through hiring coordination to help fill open positions efficiently.
• Facilitate onboarding activities to create a smooth and compliant start for new employees, including documentation and orientation support.
• Maintain adherence to employment laws, workplace policies, and HR compliance standards across daily operations.
• Serve as a resource for employee relations matters by addressing workplace concerns, guiding managers, and promoting fair resolution practices.
• Support benefits and HR administrative processes while keeping employee records and HRIS information accurate and current.
• Partner with leadership on recurring annual HR activities aligned to the organization's July-to-June fiscal cycle.
• Work within a hybrid schedule, including onsite presence on Mondays and Wednesdays, to provide direct support to employees and managers.]]> • Working knowledge of payroll support processes, timekeeping coordination, and onboarding administration.
• Solid understanding of labor laws and employment regulations with the ability to apply them in everyday HR situations.
• Experience supporting employee relations in dynamic environments, including teams with a range of experience levels.
• Familiarity with recruiting coordination, onboarding processes, and benefits-related HR support.
• Proficiency with HRIS platforms and maintaining accurate employee data and documentation.
• Strong communication, organization, and problem-solving skills with the ability to manage multiple priorities effectively.]]>

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We are looking for an experienced Administrative Assistant to join a healthcare organization in Brentwood, Tennessee on a contract to hire basis. The Administrative Assistant role provides high-level support to senior leadership, including the Executive Director and other executive stakeholders, while helping keep daily office operations organized and efficient. The ideal Administrative Assistant brings strong judgment, excellent communication skills, and the ability to manage competing priorities in a fast-paced, in-office environment.

Responsibilities:

• Provide administrative support to executive leaders by coordinating calendars, preparing meeting materials, and ensuring leaders are well prepared for daily priorities.

• Arrange complex meetings by confirming schedules, organizing agendas and documents, and supporting virtual participation when needed.

• Oversee calendar management for multiple senior stakeholders, proactively identifying conflicts and adjusting plans to keep commitments on track.

• Handle sensitive business information with discretion and maintain confidentiality in all communications and documentation.

• Support new employee onboarding by coordinating logistics, resources, and administrative setup for incoming staff.

• Serve as a key resource for administrative processes, offering guidance and helping the team navigate day-to-day operational needs.

• Assist with recruitment coordination by scheduling interviews and organizing candidate travel or related logistics.

• Manage business travel planning and prepare or process expense reimbursement documentation accurately and on time.

• Deliver responsive service to employees, vendors, clients, and other partners while supporting office operations and additional leadership requests as needed.

]]> • At least 5 years of experience providing administrative support to executive-level leaders.
• Demonstrated ability to deliver excellent service to both internal teams and external contacts.
• Strong verbal and written communication skills with a detail-oriented approach.
• High level of accuracy and attention to detail when managing schedules, documents, and confidential information.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Visio.
• Ability to work independently, manage ambiguity, and complete tasks effectively without detailed procedures.
• Healthcare industry experience is preferred but not required.]]>

TalentMatch^®

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Responsibilities:
• Partner with site leaders and employees to promote an open, accountable approach to workplace safety and continuous improvement.
• Design, implement, and maintain safety procedures, reporting methods, meeting rhythms, and emergency response practices across the facility.
• Inspect the workplace for potential risks, document findings, and drive corrective actions that protect employees, contractors, and visitors.
• Administer and maintain process safety management documentation and related records to support compliance within the bakery division.
• Lead core safety processes such as hazard reviews, change management activities, incident investigations, behavioral observations, 6S walkthroughs, and follow-up on audit action items.
• Support environmental health and safety programs to align operations with applicable federal, state, and local regulatory requirements.
• Deliver safety training and coordinate specialized instruction on topics such as confined space, lockout/tagout, and first aid, including vendor scheduling when needed.
• Review contractor activities to confirm work is completed in accordance with company safety expectations, policies, and procedures.
• Conduct safety and environmental audits, analyze incident and trend data, and present recommendations to management to improve performance.
• Chair the Health and Safety Committee, lead monthly meetings, and coach managers on effective policy application and program execution.]]> • Strong working knowledge of OSHA regulations, safety audits, and workplace safety standards.
• Experience managing incident investigations, corrective action tracking, and safety compliance documentation.
• Ability to develop and deliver training programs for employees, supervisors, and contractors.
• Demonstrated success partnering with operations and leadership teams to improve safety performance.
• Skilled in identifying hazards, evaluating trends, and recommending practical risk reduction strategies.
• Strong communication, organization, and coaching abilities with a hands-on approach to problem solving.]]>

TalentMatch^®

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Responsibilities:
• Support the administration of employee leave cases by tracking requests, maintaining documentation, and applying relevant federal and state regulations.
• Help oversee compliance-related programs by monitoring required records, following internal procedures, and coordinating with HR contacts across multiple locations.
• Prepare, review, and process HR forms, files, and other departmental documentation in a timely and accurate manner.
• Partner with the HR Manager on projects involving HR systems by assisting with testing, identifying issues, and helping improve process accuracy.
• Research changes in employment regulations and HR best practices to support ongoing compliance efforts.
• Assist with onboarding and other employee lifecycle activities, including candidate screening coordination and related administrative support.
• Respond professionally to routine HR inquiries from employees and internal partners while maintaining confidentiality.
• Perform additional administrative and operational tasks as needed to support the Human Resources function.
• Maintain dependable attendance and consistent participation in daily office operations.]]> • At least one year of HR administrative experience in a role with increasing responsibility.
• Working knowledge of leave administration, HR processes, and employment compliance requirements.
• Experience using HRIS platforms and strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to read and interpret policies, regulations, and business documents, then communicate information clearly to different audiences.
• Strong organizational skills with the ability to manage multiple tasks, maintain accurate records, and meet deadlines.
• Effective problem-solving skills, including the ability to gather information, evaluate details, and reach sound conclusions.
• HR certification is preferred.]]>

TalentMatch^®

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Responsibilities:
• Welcome members and visitors, provide a positive first impression, and direct them to the appropriate banking services.
• Process routine teller transactions accurately while maintaining a high standard of service and compliance.
• Assist with opening new accounts and guide members through required documentation and enrollment steps.
• Update member records, including address changes and other account maintenance requests, with close attention to detail.
• Support digital service activities by preparing and sending electronic documents through DocuSign.
• Respond to member questions received through online service channels such as chat and web-based inquiries.
• Balance time between lobby support, teller duties, and back-office customer service tasks to meet daily operational needs.
• Help resolve member concerns efficiently while promoting a smooth and attentive service experience.]]> • Strong communication skills with the ability to assist members clearly and effectively in person and online.
• Working knowledge of customer account support, service issue resolution, and transaction handling.
• Proficiency with Microsoft Excel and comfort using CRM, database, and other business software tools.
• Ability to manage multiple responsibilities throughout the day in a fast-paced service environment.
• High level of accuracy, organization, and discretion when handling sensitive member information.
• Detail-oriented presentation and willingness to follow workplace dress standards.
• Availability to work on a permanent basis, Monday through Friday, in Rahway, New Jersey.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and helpful experience.
• Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.
• Perform a range of administrative support duties to keep daily office activities organized and on schedule.
• Enter and maintain information accurately in office records, databases, and related documents.
• Prepare, organize, and file paperwork so materials are easy to access and up to date.
• Coordinate routine front-desk and receptionist activities while supporting staff with general office needs.
• Monitor administrative workflows and assist with scheduling or other clerical priorities as needed.]]> • Ability to handle inbound calls professionally and communicate clearly with staff and visitors.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Comfortable managing multiple clerical tasks in a fully onsite office environment.
• Proficiency with standard administrative procedures and day-to-day office operations.
• Dependable organizational skills and the ability to prioritize responsibilities effectively.]]>

TalentMatch^®

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Responsibilities:
• Handle incoming customer calls with patience and professionalism, using thoughtful questions to identify needs and provide accurate support.
• Route inquiries to the appropriate teams when additional expertise is needed, and follow through to help move issues toward resolution.
• Maintain a strong understanding of company services, processes, and common transactions to deliver informed assistance during each interaction.
• Communicate service-related concerns or workflow obstacles to leadership when they may affect customers, partners, or daily operations.
• Complete customer interactions and related tasks in alignment with established procedures, quality expectations, and applicable regulations.
• Enter and update customer information accurately in internal systems while documenting conversations and outcomes clearly.
• Support both inbound and outbound call activity as needed to address questions, provide updates, and improve the customer experience.]]> • At least one year of customer service experience is preferred, ideally in a call center or phone-based support environment.
• Comfortable handling inbound calls, outbound calls, and data entry responsibilities in a fast-paced setting.
• Basic proficiency with Microsoft Office or Microsoft 365 is required, along with the ability to learn internal and third-party software tools.
• Strong verbal and written communication skills, including the ability to understand instructions and prepare clear messages.
• Demonstrated listening skills with the ability to ask clarifying questions and respond thoughtfully to customer concerns.
• Able to stay calm, adaptable, and solution-oriented when managing pressure, shifting priorities, or unclear situations.]]>

TalentMatch^®

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We are looking for a dedicated Test Center Administrator to join our team. This is a long-term contract position that requires flexibility with scheduling, including availability on Saturdays and occasional evenings. As a vital member of our team, you will play a key role in ensuring a secure and attentive testing environment for all candidates.

Responsibilities:

• Greet examinees upon arrival and verify their identification to ensure compliance with testing protocols.

• Conduct security checks, including the use of wands, to maintain a safe and secure environment.

• Monitor candidates throughout their testing process to ensure adherence to exam guidelines.

• Resolve any candidate issues promptly and report incidents that fall outside company policies.

• Protect the integrity of the test center by safeguarding materials and enforcing security procedures.

• Provide a fair and comfortable testing experience for all candidates.

• Maintain and troubleshoot computer systems and other equipment in the test center.

• Digitally record candidate fingerprint identification, if applicable, to uphold security standards.

• Prepare detailed and accurate reports related to test administration and candidate incidents.

• Represent the organization's values and mission while maintaining a conscientious demeanor.

]]> • At least one year of customer service experience in roles such as retail, call center, or hospitality.
• Strong communication skills, both written and verbal, to interact effectively with candidates and team members.
• Proficiency in Windows-based programs, including Office applications and web browsers.
• Ability to handle multiple tasks, including using small tools and packing or unpacking equipment.
• Physical ability to bend, stoop, and lift up to 40 pounds, as well as remain stationary for extended periods.
• Capability to move through testing rooms frequently and monitor candidates via camera systems.
• Strong attention to detail and ability to follow strict security protocols.]]>

TalentMatch^®

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We are looking for a Dispatcher to support daily coordination and communication efforts for a contract to hire position based in Torrance, California. This role is ideal for someone who can manage incoming requests, prioritize service needs, and provide responsive customer support in a fast-paced environment. The successful candidate will play a key part in organizing logistics, maintaining accurate dispatch records, and helping ensure timely service delivery.

Responsibilities:

• Manage inbound calls and service requests, gathering essential details and assigning work based on urgency and availability.

• Coordinate schedules and route information to support efficient daily operations and timely response efforts.

• Use computer-aided dispatch tools to update job status, track activity, and maintain accurate service records.

• Communicate clearly with customers, field personnel, and internal teams to confirm timelines and resolve routine issues.

• Monitor active assignments throughout the day and adjust dispatch plans when priorities or conditions change.

• Provide call center support by answering questions, documenting concerns, and escalating matters when needed.

]]> • At least 2 years of experience in dispatching, customer service, call center support, or a related coordination role.

• Working knowledge of computer-aided dispatch systems or similar scheduling and tracking platforms.

• Strong verbal communication skills with the ability to handle a high volume of calls professionally.

• Ability to organize multiple tasks, balance changing priorities, and remain accurate under pressure.

• Customer-focused approach with sound judgment and dependable follow-through.

• Basic computer proficiency and comfort entering, updating, and reviewing operational information.

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TalentMatch^®

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Responsibilities:
• Coordinate day-to-day facilities support activities to ensure offices, shared spaces, and building services are maintained in an efficient and detail-focused manner.
• Monitor and respond to maintenance requests through a computerized maintenance management system, tracking progress and helping drive timely resolution.
• Prepare conference rooms for meetings and events by confirming room setup, functionality, cleanliness, and availability of needed resources.
• Partner with external service providers and building vendors to schedule work, follow up on service completion, and maintain consistent service quality.
• Assist with basic oversight of building systems, including HVAC-related issues, and escalate concerns when specialized support is required.
• Maintain accurate facilities records, service logs, and work order updates to support operational visibility and compliance.
• Support timekeeping and administrative coordination related to facilities operations using systems such as Kronos when needed.
• Work with facilities leadership and cross-functional teams to address workplace needs, prioritize requests, and improve overall site support.
• Help identify and communicate operational issues affecting the workspace, contributing to a safe, organized, and reliable environment for staff and visitors.]]> • Hands-on experience using CMMS or other computerized maintenance management systems to manage service requests and track work orders.
• Familiarity with conference room coordination, including room setup, scheduling support, and readiness checks.
• Experience working with external vendors and service providers, including scheduling, follow-up, and issue resolution.
• Working knowledge of HVAC systems and the ability to recognize and escalate maintenance concerns appropriately.
• Experience with administrative or operational systems such as Kronos Timekeeping System is preferred.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Effective communication skills and a customer-focused approach when supporting employees, visitors, and business partners.]]>

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We are seeking a candidate with Customer Care experience who can demonstrate professionalism, warmth, and enthusiasm in providing exceptional customer service to our customers.

Position: Temp to Hire – Please note that traveling is a requirement for this position once they are hired. Attendance is strict Monday through Friday 8:30am to 5:30pm.

Bilingual: Required (Spanish, Chinese, Vietnamese, or Tagalog)

POSITION OVERVIEW

The Customer Care Associate (CCA) has a passion for taking care of customers. The Customer Care team processes a large volume of orders placed over email, fax, phone, and in person, researches and solves customer problems, processes returns and works on custom/special orders. The CCA loves to work within a team to exceed customer expectations. This person is motivated by and able to thrive in a fast-paced, start-up, environment with little structure and requiring a lot of initiative. The successful CCA ultimately develops a comprehensive understanding of the product and department policies and is able to recognize issues that should be escalated to the manager/supervisor for resolution.

REPORTS TO: Manager, Customer Care

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Research and resolve customer inquiries.
Interact with customers to provide information in response to inquiries, concerns, and requests about products and services, including following through to completion on product returns and claims. A reply with solution is expected for most customer requests within two business days to customers, sales reps and internal departments.
Work with sales representatives, accounting, and the shipping department to process customer requests and concerns. Confirm orders, obtain payment information, and documents.
Respond to customer questions efficiently and effectively through the use of active listening, personalization techniques and focusing on adding value.
Build formal and informal relationships with customers and internal team members to drive customer loyalty and retention. Manage assigned accounts and review their performance.
Provide supervisor/manager with timely updates on order processing, shipping, and back orders.
May be asked to back up the front desk receptionist for a limited time, including greeting visitors, triaging phone calls, and other administrative tasks.
Participate in tradeshows and showroom set-ups. Engage and work with customers face-to-face.
Operate as a team player. Work together to drive solutions for the long-term success of Allstate Floral and its customers.

]]> REQUIRED EDUCATION AND EXPERIENCE

High School Diploma
Minimum 1 year in an office customer service environment

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We are looking for a Housing Specialist to join our non-profit organization in New Orleans, Louisiana. In this short-term contract to permanent position, you will provide administrative support to the IT department, ensuring smooth operations and effective coordination across various projects. This role requires an individual with strong attention to detail, organizational, and communication skills who can contribute to the department's success.

Responsibilities:

• Manage IT procurement tasks, including preparing purchase requests, coordinating with vendors, tracking orders, and ensuring compliance with procurement policies.

• Assist the IT Director in collaborating with the Contract Manager and Project Manager on initiatives such as electronic documentation and camera installation projects.

• Update and maintain the agency’s WordPress website by posting IT-related updates and ensuring accurate, high-quality content.

• Open, monitor, and manage IT service tickets, ensuring timely resolution and effective communication with staff.

• Act as the primary liaison between the IT department and agency staff, delivering clear and responsive customer service.

• Create and manage documents, spreadsheets, and correspondence using Microsoft Word, Excel, and other relevant tools.

• Provide administrative support for IT-related projects, including organizing resources and tracking deliverables.

• Schedule appointments and manage calendars to facilitate efficient department operations.

• Handle inbound and outbound calls, responding to inquiries and addressing issues promptly.

• Ensure timely email correspondence, maintaining accuracy in communication.

]]> • Strong data entry skills with attention to detail and accuracy.
• Excellent customer service abilities, including handling inbound and outbound calls professionally.
• Experience with email correspondence and scheduling appointments.
• Familiarity with WordPress for website updates and content management.
• Ability to organize and manage multiple tasks simultaneously in a fast-paced environment.
• Effective written and verbal communication skills.
• Prior experience in administrative roles, preferably within IT or technical departments.]]>

TalentMatch^®

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We are looking for a skilled IT Strategic Sourcing Analyst Senior to join our team on a long-term remote contract basis in Northeast Ohio. In this role, you will manage complex procurement processes for IT labor services and IT professional services, ensuring alignment with business strategies and compliance with contractual requirements. You will collaborate with senior leadership and cross-functional teams to drive vendor negotiations, optimize sourcing strategies, and oversee contract approvals.

Responsibilities:

• Develop and implement comprehensive sourcing strategies to meet technical and business objectives while minimizing risks.

• Lead procurement activities from gathering business requirements to obtaining contract approvals, coordinating with legal, security, and vendor teams.

• Analyze, structure, and negotiate contracts to ensure they are cost-effective, legally compliant, and meet organizational needs.

• Oversee competitive bidding processes, including Requests for Proposal, Information, and Quotes, ensuring thorough evaluation and selection.

• Apply industry best practices to improve sourcing processes and address challenges effectively.

• Document stakeholder requirements for new purchases, renewals, and competitive bids, providing detailed minutes and actionable plans.

• Manage vendor relationships, set expectations, and navigate contracts through complex sourcing and project management processes.

• Update and maintain accurate contract data records across procurement systems to ensure data quality.

• Integrate technology trends, industry standards, and regulatory requirements into sourcing strategies.

• Collaborate with Vendor Managers to define performance criteria and ensure adherence to service level agreements (SLAs).

]]> • Proven experience in procurement, sourcing, and contract management for IT goods and services.
• Ability to analyze complex contracts and ensure compliance with legal and organizational standards.
• Expertise in project management and the ability to coordinate cross-functional teams.
• Knowledge of industry best practices, technology trends, and regulatory standards related to IT sourcing.
• Proficiency in using procurement and contract management systems to maintain data accuracy.
• Leadership skills to guide teams and influence decision-making processes.
• Willingness to travel occasionally, generally once per quarter.]]>

TalentMatch^®

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Responsibilities include:

- Customer service

- Email correspondence

- Processing orders

- Order entry (high volume)

- Collaborating with sales team and customers

- Ensuring timely delivery of orders

- ERP experience is a MUST!

- Ability to work in a fast paced environment

Start Date: Asap!

Duration: 1 year

Hours: 8:30am-5pm | M-F

Work type: Remote

Pay Rate: $18-$20 (based on experience)

]]> Responsibilities include:

- Customer service

- Email correspondence

- Processing orders

- Order entry (high volume)

- Collaborating with sales team and customers

- Ensuring timely delivery of orders

- ERP experience is a MUST!

- Ability to work in a fast paced environment

Start Date: Asap!

Duration: 1 year

Hours: 8:30am-5pm | M-F

Work type: Remote

Pay Rate: $18-$20 (based on experience)

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TalentMatch^®

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The HR Business Partner provides guidance to management and staff in the areas of recruitment, benefit administration, compensation, employee relations and strategic focuses. Will support HR policy, onboarding and orientation, talent management, performance management, investigations, and HRIS database management.

• Work directly with leaders with Employee relations, recruitment, compensation, and onboarding employees

• Talent Management - recruiting, onboarding and offboarding

• Support compliance through investigations, provides day to day guidance on employee issues, leave of absences, etc.

• HRIS database management

]]> 2+ years' experience in HRBP role or strong Generalist background with a focus on employee relations

Strong knowledge of Employee relations and generalist responsibilities such as HR Policy, onboarding and new hire orientation, recruiting, HRIS database management, performance management, compliance

Bachelors Degree required - in Human Resources or other related field

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TalentMatch^®

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We are looking for a Rental Subsidy Specialist to support individuals and families through program participation, employment readiness, and ongoing case coordination. This position involves helping clients access services, understand program expectations, and work toward greater economic stability. The ideal candidate is organized, resourceful, and comfortable building partnerships with community organizations, employers, and service providers.

Responsibilities:

• Collect and organize required participant and third-party documentation to support compliance with applicable program guidelines and funding requirements.

• Explain program expectations, participation steps, and available support services to individuals and families in a clear and thorough manner.

• Provide enrollment assistance, case management, and needs assessments to identify barriers to employment and housing stability.

• Guide participants in developing resumes, preparing for interviews, and setting realistic career and income-growth goals based on their background and assessment results.

• Connect clients with training opportunities, educational resources, job readiness programs, and employment leads that align with their skills and interests.

• Refer participants to community-based resources such as childcare, counseling, transportation, and other supportive services that promote successful outcomes.

• Maintain accurate case files, progress notes, assessments, calendars, and status reports using spreadsheets, databases, email, and word processing tools.

• Conduct outreach and collaborate with workforce centers, employers, local agencies, and community partners to expand access to jobs and supportive services.

• Lead individual or group sessions focused on career planning, job search strategies, and workplace preparation.

]]> • Ability to communicate program information clearly and professionally to participants, community partners, and service providers.
• Strong organizational skills with experience maintaining records, tracking participant activity, and preparing routine reports.
• Proficiency with common office and computer applications, including email, calendars, spreadsheets, word processing, and database systems.
• Ability to assess participant needs, identify barriers, and coordinate referrals to appropriate services and resources.
• Experience supporting job seekers with resume preparation, interview coaching, or employment readiness activities.
• Strong scheduling, coordination, and customer service skills, including the ability to manage inbound calls and participant follow-up.
• Familiarity with supportive housing or related community-based assistance programs is preferred.]]>

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We are looking for a bilingual customer service specialist who can support Spanish- and English-speaking customers with confidence, accuracy, and empathy. This contract opportunity is based in Columbia, South Carolina, and is ideal for someone with a strong background in customer support or banking operations. The role requires excellent communication skills and comfort handling a high volume of calls.

Responsibilities:

• Assist customers in both Spanish and English by answering questions, resolving issues, and providing clear guidance over the phone.

• Manage a steady flow of inbound calls while also making outbound follow-up calls as needed to address customer requests or obtain additional information.

• Accurately document customer interactions, update account details, and enter service-related information into internal systems.

• Support mortgage servicing inquiries with a high level of care and attention to compliance requirements.

• Deliver a positive customer experience by handling concerns efficiently and escalating complex matters when appropriate.

• Apply banking or financial services knowledge to explain processes, respond to account-related questions, and assist with service requests.

]]> • Fluency in both Spanish and English, with the ability to communicate clearly and professionally in both languages.

• Previous experience in customer service, call center operations, banking, or a related support environment.

• Ability to handle inbound and outbound calls in a fast-paced setting while maintaining accuracy and professionalism.

• Willingness and ability to obtain required licensing, including passing the necessary exam and meeting applicable state requirements.

• Strong data entry and documentation skills with close attention to detail.

• High school diploma or equivalent required; additional experience in financial services is preferred.

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TalentMatch^®

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Responsibilities:
• Welcome visitors, confirm their identity as needed, and guide them to the appropriate staff or meeting areas.
• Manage incoming calls through a multi-line phone system and ensure messages or inquiries are routed accurately and promptly.
• Create and format business documents such as correspondence, reports, technical specifications, and legal descriptions using Microsoft Word.
• Carry out day-to-day administrative support tasks, including scanning, copying, filing, and processing office documentation.
• Maintain office supply inventory levels and coordinate replenishment to keep the workplace running efficiently.
• Support project administration by organizing files, preparing binders or plan sets, and maintaining both electronic and hard-copy records.
• Coordinate outgoing shipments, receive deliveries, and track project-related packages or submittals to ensure timely handling.]]> • Prior experience in a receptionist, administrative, or office support role preferred.
• Proficiency with Microsoft Office Suite and Adobe software in an office environment.
• Strong verbal and written communication skills with a customer-focused approach.
• Excellent organizational abilities and the capacity to manage multiple priorities with accuracy.
• Attention to detail and dependability in handling routine clerical and document-related tasks.
• Ability to use standard office equipment, including copiers, scanners, and large-format plotters.
• Experience within the architecture, engineering, or construction industry is helpful but not required.]]>

TalentMatch^®

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Responsibilities:
• Guide real estate files through each stage of the transaction process, from opening escrow to completion and post-closing follow-up.
• Communicate with escrow officers, title representatives, lenders, brokers, attorneys, and internal stakeholders to maintain momentum and resolve issues promptly.
• Monitor contractual deadlines, financing milestones, and closing schedules to help ensure timely execution of all required steps.
• Review transaction records for completeness and accuracy, including title-related materials, settlement figures, notices, and closing packages.
• Coordinate matters related to 1031 exchanges, escrow holdbacks, and other transaction-specific requirements as they arise.
• Maintain well-structured digital records and file management practices within SharePoint to support document access and compliance.
• Track loan maturity dates and other important financial deadlines tied to active assets and transactions.
• Support entity administration by organizing records, assisting with registrations, and coordinating updates with legal and tax partners.
• Contribute to operational and project-based initiatives, including document execution support and post-close administrative activities.
• Use AI-enabled tools and other technology to improve efficiency in scheduling, document preparation, and routine coordination tasks.]]> • Working knowledge of commercial real estate documentation, closing procedures, and loan-related administrative coordination.
• Ability to manage multiple active transactions independently while maintaining strong attention to detail and sound judgment.
• Experience reviewing and organizing legal, title, escrow, and financial documents with a high degree of accuracy.
• Proficiency with document management platforms such as SharePoint and confidence handling deadline-driven workflows.
• Familiarity with entity record maintenance, compliance tracking, and coordination with outside legal or tax professionals.
• Strong written and verbal communication skills for working with internal leadership and external transaction partners.
• Comfort using technology and AI-based tools to streamline administrative tasks and improve workflow efficiency.]]>

TalentMatch^®

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We are looking for a Part Time (20-25 hours a week) HR Generalist to support day-to-day human resources operations for a team based in Raleigh, North Carolina. This Long-term Contract position will focus on employee support, onboarding coordination, benefits administration, and core HR processes while helping maintain accurate records and consistent policy application. The ideal candidate brings a balanced approach to HR administration and employee relations, with the ability to manage details while responding effectively to workforce needs.

Responsibilities:

• Manage routine human resources activities, including employee documentation, record maintenance, and support for standard HR procedures.

• Serve as a point of contact for employee relations matters by addressing questions, resolving workplace concerns, and escalating issues when appropriate.

• Coordinate onboarding activities for new hires, ensuring required paperwork, orientation steps, and system access are completed on schedule.

• Administer benefits-related tasks such as enrollments, updates, employee inquiries, and coordination with internal or external partners.

• Maintain data accuracy within HRIS platforms and regularly review employee information for completeness and compliance.

• Assist with HR administration tied to personnel changes, policy communication, and ongoing employee lifecycle events.

• Partner with managers and internal stakeholders to support consistent human resources practices across the organization.

]]> • Working knowledge of employee relations practices and the ability to handle sensitive matters professionally.
• Hands-on experience with onboarding coordination and documentation processes for new team members.
• Familiarity with benefits administration, including employee support and transaction processing.
• Proficiency with HRIS systems and maintaining accurate personnel data.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills, along with sound judgment when handling confidential information.]]>

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We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey.

Responsibilities:

• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.

• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.

• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.

• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.

• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.

• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.

• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.

• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.

• Assist in special projects as needed, contributing to the overall efficiency of the executive team.

]]> • Minimum of 5 years of experience providing executive-level support, preferably to C-suite leaders.

• Proficiency in calendar management, including the ability to handle complex scheduling needs.

• Demonstrated expertise in arranging and coordinating travel plans for executives.

• Strong interpersonal skills with the ability to foster positive relationships with clients and stakeholders.

• Exceptional discretion and confidentiality in handling sensitive information.

• Outstanding organizational and time management abilities to juggle multiple priorities effectively.

• Excellent written and verbal communication skills, with attention to detail.

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TalentMatch^®

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Job Title: Floor Manager (Temp-to-Hire)

Robert Half is seeking a Floor Manager for a temp-to-hire opportunity in Oklahoma City, OK. This position is 100% onsite and starting pay is $23+hour DOE. The schedule is Monday–Friday, 6:00 AM – 2:30 PM, with additional time before and after regular production hours as needed. Occasional evenings and weekends may be required.

Position Summary

The Floor Manager will oversee daily manufacturing and production floor operations, ensuring productivity, quality, safety, and efficiency standards are consistently met. This role is responsible for supervising employees, coordinating workflow, resolving production issues, and maintaining a positive and productive work environment.

Key Responsibilities

Supervise daily production floor operations and employee activities
Ensure production equipment is properly set up, tested, and ready for operation
Monitor workflow to ensure production starts and stays on schedule
Maintain strong visibility and communication with employees throughout the shift
Establish and uphold department standards for productivity, reliability, and accuracy
Track and report daily production results, material usage, waste, and downtime
Coordinate equipment maintenance requests and report production issues as needed
Partner with quality control to maintain product quality standards and resolve deficiencies
Assist with employee scheduling, overtime approvals, vacation requests, and timecard review
Support hiring, onboarding, and training of new employees
Help develop and enforce workplace policies, procedures, and safety standards
Maintain required safety programs and ensure all employees complete necessary training
Resolve day-to-day production challenges across departments
Perform additional duties as assigned by management

]]> Qualifications

2–4 years of supervisory experience in a manufacturing, production, or industrial environment
Strong knowledge of production processes and workflow management
Proven leadership skills with experience training, motivating, and managing teams
Strong organizational, problem-solving, and decision-making abilities
Excellent verbal and written communication skills
Ability to prioritize tasks and work in a fast-paced environment
Strong attention to detail and commitment to quality standards
Comfortable working with production systems, email, and general computer programs
Ability to work effectively with individuals at all levels of the organization
Bilingual skills are a plus

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TalentMatch^®

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Responsibilities:
• Coordinate daily administrative activities, including supply management, document organization, record tracking, and support for routine clerical operations.
• Create and format business materials such as invoices, reports, correspondence, summaries, and other office documentation with a high level of accuracy.
• Maintain organized filing systems by storing, updating, and retrieving company records, reports, and important corporate documents as needed.
• Review incoming communications and materials, assess urgency and relevance, and route information to the appropriate individuals or teams.
• Arrange meetings and executive sessions by preparing agendas, scheduling attendees, and handling logistics for board, committee, and internal discussions.
• Support office workflows through research, information gathering, and timely follow-up on administrative requests from leadership and staff.
• Handle confidential information with care while ensuring documents and communications remain secure and properly organized.]]> • 5-7 years of administrative support experience required, including prior work assisting senior leaders or executives.
• Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization.
• Proven ability to manage multiple priorities independently while maintaining accuracy and meeting deadlines.
• Experience using Microsoft Word, Excel, and PowerPoint for document preparation, reporting, and presentations.
• Solid organizational skills with the ability to maintain confidentiality and manage records in a structured manner.
• Background in customer service, office coordination, and general clerical support is preferred.]]>

TalentMatch^®

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Temp‑to‑Hire Call Center Specialist

Location: 100% Onsite – Oklahoma City, OK

Schedule: Monday–Friday, 8:00 AM–5:00 PM (STRICT – No exceptions)

Pay Rate: $16/hour

Employment Type: Temp‑to‑Hire

Position Overview

We are seeking a reliable and detail‑oriented Call Center Specialist to join a high‑volume operations support team. This role serves as a primary point of contact for field employees, supporting onboarding, scheduling, training coordination, and issue resolution. This is a temp‑to‑hire opportunity for candidates who demonstrate strong attendance, communication skills, and a commitment to learning.

🚨 Important: This role requires full availability and perfect attendance during the first 30 days of training. Zero absences are permitted during training.

Key Responsibilities

Contact newly onboarded employees within 48 hours and follow up through completion of required paperwork
Confirm acceptance of terms, availability, and readiness to work
Schedule and track completion of virtual and in‑person training sessions
Answer inbound calls and assist with scheduling issues, questions, or concerns
Maintain detailed and accurate documentation in internal systems
Conduct regular check‑ins with field staff (minimum every 30 days)
Assist with assignment coverage, unfilled roles, and scheduling changes
Review dashboards, reports, and compliance items as assigned
Coach and counsel employees as needed and escalate issues when appropriate
Perform additional duties to support business and operational needs

•Schedule & Training Commitment (Non‑Negotiable)

Monday–Friday | 8:00 AM–5:00 PM
100% onsite in Oklahoma City
Must fully commit to the first 30 days of training with ZERO absences
This includes no late arrivals, early departures, or scheduled time off during training

]]> Required Qualifications

High School Diploma or equivalent
Strong verbal and written communication skills
Ability to manage multiple tasks while on the phone and working in computer systems
Proficient in Microsoft Outlook, Excel, and Word
Comfortable working in a fast‑paced, call‑center environment
Flexible and adaptable to change

Work Environment

Office‑based call center setting
Moderate noise level
Prolonged sitting with frequent computer and phone use

Why This Role?

Clear path to permanent employment
Stable, consistent schedule
Hands‑on training and team support
Great fit for candidates with call center, customer service, or operations support experience

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TalentMatch^®

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Responsibilities:
• Place a large number of outbound calls each day to individuals who have previously submitted interest or inquiry requests.
• Speak with prospective patients to confirm relevant care needs and gather details about the products they currently use.
• Maintain productive, patient-centered conversations that balance service quality with daily call volume goals.
• Record call activity, updates, and follow-up information accurately within company systems such as Salesforce and other basic software tools.
• Collaborate within a shared lead environment where team members work from the same pool of opportunities.
• Use strong listening and communication skills to build trust with individuals seeking information related to healthcare products.
• Manage time independently throughout the workday while staying focused on outreach targets and team performance expectations.
• Contribute to a results-driven culture by consistently working toward contact goals and potential performance-based incentives.]]> • Interest in the healthcare industry and a genuine desire to support patients with professionalism and care.
• Strong work ethic with the ability to remain focused and productive during a full workday.
• Confidence handling high-volume outbound calling in a call center, customer service, or lead development environment.
• Clear verbal and written communication skills, including phone-based conversations and email correspondence.
• Comfortable using softphone systems, Microsoft Office applications, and general computer tools.
• Experience with Salesforce is helpful, though not required.
• Ability to work independently while staying organized in a fast-paced team environment.]]>

TalentMatch^®

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Responsibilities:
• Respond to customer inquiries via phone, email, or in person, delivering accurate and timely information.
• Provide support with general office tasks, ensuring all documentation and processes are handled efficiently.
• Conduct research to resolve customer issues or provide in-depth responses to inquiries.
• Maintain thorough and effective email correspondence with clients and internal teams.
• Assist with hiring-related processes, including scheduling and managing communication with candidates.
• Troubleshoot customer concerns and escalate complex issues to the appropriate departments.
• Deliver clear and precise communication to ensure customer satisfaction.
• Collaborate with team members to improve service delivery and address common challenges.
• Stay updated on company products, services, and policies to provide accurate information.
• Ensure all customer interactions are logged and documented appropriately.]]> • Strong understanding of general office functions and procedures.
• Ability to conduct research and analyze information to resolve customer concerns.
• Proficiency in managing detailed and organized email correspondence.
• Familiarity with hiring processes, including scheduling and candidate communication.
• Strong troubleshooting skills to address and resolve customer inquiries.
• Excellent verbal and written communication skills.
• Ability to work onsite in Fairfield, Ohio, as required.]]>

TalentMatch^®

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Responsibilities:
• Manage end-to-end credentialing, recredentialing, and privileging activities for providers and clinical staff, ensuring records remain complete and current.
• Prepare, submit, and monitor credentialing applications, following up with health plans, facilities, and agencies to keep approvals moving forward.
• Maintain organized documentation for licenses, certifications, malpractice coverage, and other required compliance materials for all applicable providers.
• Monitor expiration dates for licenses, certifications, liability coverage, and related credentials, and coordinate timely renewals to avoid lapses.
• Update and maintain provider profiles within credentialing platforms and internal databases, ensuring data accuracy across systems and directories.
• Coordinate renewal appointments for clinic staff and track required timelines to support uninterrupted compliance.
• Process privileging and reappointment requests for affiliated healthcare facilities when needed and verify supporting documentation.
• Review provider listings and directory information for accuracy, correcting demographic and practice location details with payers and partner entities as necessary.
• Provide credentialing and privileging verifications and assist with audits, accreditation activities, and other compliance-related assignments.
• Participate in training and carry out additional duties as assigned while demonstrating efficient use of time and resources.]]> • Demonstrated knowledge of credentialing workflows, application processing, and document management for licensed clinical professionals.
• Familiarity with California regulatory expectations and common payer, agency, and accreditation requirements related to provider credentialing.
• Experience maintaining accurate provider records, tracking expirations, and managing deadlines across multiple files or databases.
• Ability to work effectively with providers, leadership, health plans, agencies, and external facilities to resolve credentialing matters.
• Strong organizational skills and close attention to detail, with the ability to handle confidential information appropriately.
• Proficiency with online credentialing systems, database updates, and verification processes.
• Clear written and verbal communication skills for follow-up, coordination, and status reporting.]]>

TalentMatch^®

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A busy firm in the West Caldwell area is seeking a Litigation Legal Assistant to join their growing firm. This Litigation Legal Assistant will get the chance to join a stable firm that offers work schedule flexibility and an excellent work/life balance. This Litigation Legal Assistant will provide comprehensive administrative and legal support to attorneys in all phases of litigation. The ideal Litigation Legal Assistant will have extensive litigation experience and be local to the West Caldwell area. Responsibilities of this Litigation Legal Assistant will include but not be limited to:

Litigation Legal Assistant Responsibilities:

Support attorneys throughout all stages of litigation, including pre-trial, trial, and post-trial activities
Draft, format, and proofread legal documents such as pleadings, motions, discovery requests, and correspondence
File legal documents electronically in state and federal courts (e-filing) and manage court deadlines and calendars
Maintain and organize case files, exhibits, and supporting documentation
Coordinate depositions, mediations, hearings, and trial logistics
Communicate with clients, opposing counsel, court personnel, and vendors in a professional manner
Assist with discovery processes, including document production, review, and tracking
Prepare trial binders, exhibits, and witness materials
Conduct basic legal research and gather case-related information as needed
Track billable time and assist with time entry and expense reporting

This Litigation Legal Assistant position pays between $65,000 and $75,000 annually depending on experience. If interested in this Litigation Legal Assistant role, apply today!

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3+ years of litigation legal assistant or legal secretary experience

Strong knowledge of court procedures, rules, and e-filing systems (state and federal)

Proficiency in Microsoft Office Suite and legal case management software

Excellent written and verbal communication skills

Strong organizational skills with the ability to manage multiple deadlines

High level of professionalism and confidentiality

Experience in specific practice areas (e.g., personal injury, insurance defense, commercial litigation)

Familiarity with document management systems and e-discovery platforms

Associate’s or Bachelor’s degree, or Paralegal Certificate

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TalentMatch^®

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Responsibilities:
• Retrieve employee personnel and payroll documents from legacy HR platforms and prepare them for accurate placement in Workday.
• Upload, index, and organize files within employee records to ensure documentation is complete and easy to locate.
• Review records for accuracy, completeness, and proper file alignment before finalizing updates in the system.
• Maintain organized documentation for both active and inactive employees in accordance with internal recordkeeping standards.
• Support compliance-focused retention practices by managing sensitive HR files with precision and discretion.
• Collaborate with HR team members to clarify document priorities, resolve filing issues, and maintain consistent record organization.
• Provide administrative assistance tied to employee file cleanup, documentation updates, and records maintenance activities.
• Contribute to manual document consolidation efforts involving a large employee population across multiple locations and systems.]]> • Strong attention to detail with the ability to perform repetitive tasks accurately in a deadline-oriented environment.
• Proven ability to handle confidential employee and payroll information with professionalism and discretion.
• Familiarity with HRIS platforms such as Workday, BambooHR, Paycom, or similar systems is preferred.
• Excellent organizational skills and the ability to manage large volumes of documentation efficiently.
• Ability to work independently while staying closely aligned with HR team priorities and timelines.
• Comfort supporting structured records projects that require consistency, accuracy, and follow-through.]]>

TalentMatch^®

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Responsibilities:
• Welcome patients professionally, gather required demographic and coverage details, and complete registration records with a high level of accuracy.
• Coordinate appointment scheduling and rescheduling activities while helping patients understand next steps, required documents, and visit preparation instructions.
• Manage inbound and outbound calls to address questions related to appointments, billing matters, insurance verification, deductibles, copays, and medical coverage.
• Maintain clear and timely documentation in computer systems, ensuring patient information, forms, labels, and related records are properly entered and organized.
• Support reception and general administrative operations by handling paperwork, typing, scanning, and other clerical duties that keep daily workflows running smoothly.
• Explain office procedures and financial policies to patients, and assist with routine payment-related inquiries or ad hoc financial tasks as needed.
• Work closely with internal teams to confirm protocol-related requirements, communicate updates, and help optimize patient access processes and service quality.
• Follow established guidelines for confidentiality, documentation standards, and department procedures while delivering consistent customer service in a fast-paced environment.]]> • Strong customer service and communication skills, with the ability to assist patients clearly and professionally in person and over the phone.
• Working knowledge of insurance concepts, including eligibility, medical coverage, billing terminology, deductibles, and copays.
• Ability to complete detailed documentation accurately and navigate computer systems efficiently for scheduling, record updates, and routine data entry.
• Comfortable performing clerical and receptionist duties such as typing, managing paper records, and maintaining organized workflows.
• Strong time management skills and the ability to prioritize multiple tasks in a high-volume setting.
• Familiarity with healthcare procedures, patient intake processes, and standard office protocols.
• High school diploma or equivalent required; additional healthcare administration training is a plus.]]>

TalentMatch^®

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This is a hands-on role within a fulfillment and warehouse operation. You’ll be responsible for preparing and shipping customer orders, maintaining organized inventory, and supporting our operations manager with day-to-day tasks. The right person is organized, dependable, and pays close attention to detail. Over time, there’s potential for this position to grow into a broader operations support role.

Responsibilities:

· Pick, inspect, and pack customer orders with care and accuracy.

· Check items for quality (no loose threads, stains, or visible flaws).

· Print packing slips, verify addresses, and manage shipments via USPS, DHL, and FedEx.

· Organize and maintain inventory, including counting and restocking as needed.

· Assist with updates to product listings and inventory quantities in our system.

· Keep the workspace clean and organized, including taking out trash and preparing shipments.

· Communicate with customers under the direction of the operations manager.

· Run errands or drop off shipments as needed.

· Support the team wherever help is needed - flexibility and teamwork are key.

]]> · Prior experience working in retail is a plus but not required.

· Proven reliability and punctuality - you show up and follow through.

· Strong attention to detail and pride in doing things right.

· Excellent organization skills - you enjoy keeping things in order.

· Positive attitude and willingness to help out in all areas.

· Comfortable using computers and learning new systems.

· Valid driver’s license and your own transportation.

· Prior fulfillment or warehouse experience is preferred but not required, we’ll train the right person.

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TalentMatch^®

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Responsibilities:
• Coordinate meeting schedules, manage calendars, and help keep leadership and staff appointments organized
• Maintain accurate digital and physical records by filing, retrieving, and updating client documents as needed
• Support tax and accounting workflows by assembling documents, scanning materials, and preparing files for processing
• Monitor outstanding client paperwork and follow up to help ensure required information is received on time
• Draft and distribute engagement letters, routine correspondence, and other client-facing administrative documents
• Handle incoming and outgoing mail, packages, and deliveries while keeping office operations running smoothly
• Assist with invoicing, billing support, and basic bookkeeping-related administrative tasks
• Track office supply levels and help maintain a clean, orderly, and well-organized workspace
• Provide day-to-day administrative assistance to team members based on business needs and deadlines]]> • Strong organizational skills with the ability to manage detailed work accurately
• Clear written and verbal communication skills for working with clients and internal staff
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
• Experience with filing and scanning documents in a structured office environment
• Ability to handle multiple assignments effectively and meet deadlines in busy periods
• Sound judgment, discretion, and a commitment to maintaining confidentiality
• Familiarity with tax or accounting software is helpful but not required]]>

TalentMatch^®

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We are looking for a Risk Management/Safety Administrative Assistant to provide administrative and operational support for environmental, health, and safety activities within a local government setting in Long Beach, California. This position is ideal for someone who is highly organized, attentive to detail, and comfortable managing documentation, schedules, and compliance-related records. The role will support safety initiatives, maintain critical files, and assist with audit and project coordination across multiple priorities.

Responsibilities:

• Support Safety Officers by organizing schedules, maintaining records, and updating documentation tied to permits, vehicle-related files, and environmental materials.

• Assist with internal environmental and safety reviews by preparing materials, tracking findings, and helping document follow-up actions.

• Maintain accurate logs for workplace incidents, corrective measures, and other safety-related activities.

• Manage and update files related to safety procedures, accident documentation, and associated compliance records.

• Process and track safety training and video-related requests while ensuring supporting materials are properly filed.

• Oversee document control for environmental compliance records to keep files current, accessible, and audit-ready.

• Maintain credential documentation for employees who hold commercial driving licenses and ensure records remain complete.

• Provide coordination support for special safety initiatives, emergency response activities, and regulatory training programs.

• Handle multiple assignments at once while maintaining accuracy, timeliness, and consistent communication with stakeholders.

]]> • Demonstrated attention to detail with the ability to maintain accurate records and organize compliance documentation.
• Effective verbal and written communication skills for working with internal teams and supporting department activities.
• Proficiency in Microsoft Word, Excel, and PowerPoint, including practical knowledge of Excel formulas.
• Experience supporting safety audits, credential tracking, or operational risk management activities.
• Ability to prioritize competing tasks and manage several projects simultaneously.
• Comfortable working with confidential or regulated information in a structured office environment.]]>

TalentMatch^®

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We are looking for a detail-oriented Part-Time Onsite Administrative Assistant to join our team in Honolulu, Hawaii. This is a long-term contract position where you will play a key role in ensuring the smooth daily operations of our office. Your organizational skills and ability to handle a variety of tasks will be critical to success in this role. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Apply by calling us at 808-531-0800.

***Schedule: Mondays, Wednesdays, and Fridays, 12pm-2pm.

Responsibilities:

• Answer and direct inbound calls promptly, ensuring excellent communication with clients and team members.

• Perform accurate data entry and maintain organized records to support efficient office operations.

• Provide administrative support by preparing documents, managing schedules, and coordinating meetings.

• Greet visitors and handle receptionist duties, creating a welcoming and attentive environment.

• Assist in maintaining office supplies and equipment, ensuring resources are available when needed.

• Support various office functions by managing correspondence and distributing mail.

• Assist with filing, scanning, and other clerical tasks to keep records up-to-date.

• Collaborate with team members to ensure seamless execution of administrative tasks and projects.

]]> • At least 1 year of experience in administrative support or a similar role.

• Proficiency in handling inbound calls and managing multi-line phone systems.

• Strong data entry skills with a focus on accuracy and attention to detail.

• Familiarity with general office equipment and administrative procedures.

• Excellent organizational and multitasking abilities in a fast-paced environment.

• Strong communication skills, both written and verbal, with attention to detail.

• Ability to work collaboratively with a team and independently with minimal supervision.

Free parking provided!

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TalentMatch^®

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Responsibilities:
• Direct daily branch activities, including teller operations, cash handling oversight, balancing functions, and frontline service support to keep the office running smoothly.
• Lead, coach, and develop branch employees by setting clear expectations, providing regular feedback, and holding recurring one-on-one and team meetings.
• Support business growth by promoting deposit, consumer, and business banking solutions and by building strong relationships with new and existing customers.
• Review and authorize customer and branch transactions within established approval limits while ensuring accuracy and sound judgment.
• Monitor branch compliance, conduct operational reviews, and identify control gaps to reduce risk and maintain audit readiness.
• Maintain staffing plans and work schedules that provide consistent coverage and a high level of service throughout the branch.
• Resolve complex customer concerns with professionalism, urgency, and practical solutions that protect both client relationships and the organization.
• Partner in recruiting, onboarding, and retaining team members who contribute to a positive, service-driven branch culture.
• Participate in branch initiatives, community outreach, training sessions, and policy review efforts, recommending process improvements when appropriate.
• Uphold security procedures, protect confidential information, and assist with additional branch certifications or duties as business needs require.]]> • Demonstrated ability to supervise staff, manage workflow, and maintain strong service standards in a fast-paced branch environment.
• Working knowledge of deposit products, consumer and business banking services, and day-to-day transactional processes.
• Experience supporting sales goals, strengthening customer accounts, and contributing to branch revenue growth.
• Strong understanding of compliance expectations, operational controls, security procedures, and risk awareness within a regulated setting.
• Excellent communication, coaching, and conflict resolution skills, with the ability to handle challenging customer interactions effectively.
• Comfortable using workplace technology and branch systems to manage service activity, scheduling, reporting, and process improvement.]]>

TalentMatch^®

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Responsibilities:
• Monitor operational activity and interpret call center performance data to identify trends, risks, and opportunities for improvement.
• Support processes related to credit card and consumer lending operations by ensuring work is completed accurately and in alignment with established standards.
• Review service levels, productivity results, and quality indicators to help leadership make informed operational decisions.
• Conduct criticality assessments to prioritize issues, evaluate business impact, and recommend appropriate next steps.
• Collaborate with cross-functional partners to resolve operational challenges and strengthen workflow efficiency across consumer banking functions.
• Prepare reports and summaries that highlight performance outcomes, emerging concerns, and areas requiring attention.
• Assist with process updates, procedural changes, or operational transitions when needed, ensuring minimal disruption to business activities.]]> • Knowledge of call center metrics and the ability to use performance data to support operational improvements.
• Familiarity with criticality analysis and risk-based prioritization of operational issues.
• Strong analytical skills with the ability to interpret data, recognize patterns, and communicate findings clearly.
• Ability to manage multiple tasks in a fast-paced setting while maintaining accuracy and attention to detail.
• Proficiency in collaborating with business partners and supporting process execution across operational teams.]]>

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We’re seeking an HR Coordinator to support day-to-day people operations and generalist HR functions in Seattle, Washington. This long-term contract opportunity is ideal for someone who enjoys balancing administrative accuracy, employee support, and recruiting coordination in a collaborative environment. The person in this role will help keep HR processes organized, ensure records remain current, and contribute to a positive experience for employees and candidates alike.

Responsibilities:

• Guide new hires through onboarding activities and help deliver a consistent, well-organized start to employment.

• Maintain employee and HRIS records with a high degree of accuracy, including payroll-related details and time-off balances.

• Review information across HR systems, investigate inconsistencies, and resolve record issues affecting payroll, leave tracking, and employee data.

• Coordinate recruiting logistics by arranging interviews, communicating with candidates, and supporting hiring teams as openings move through the process.

• Update and maintain applicant information in Greenhouse to keep recruiting activity current and well documented.

• Contribute to HR process improvements by supporting training administration, compliance-related workflows, and performance management activities.

• Provide adaptable assistance across HR programs and partner with internal teams to keep people operations running smoothly.

• Support light office administration for the Seattle, Washington workplace and assist with planning company events held during the year.

]]> • Working knowledge of HRIS platforms and the ability to manage employee records with accuracy and discretion.
• Familiarity with payroll-related data, candidate screening coordination, and core HR compliance practices.
• Experience using recruiting systems such as Greenhouse for interview scheduling, candidate tracking, or hiring coordination.
• Ability to identify data discrepancies, troubleshoot issues across systems, and follow through on resolutions.
• Strong organizational and communication skills with the flexibility to shift between recruiting, HR operations, and administrative support.
• Proficiency with common HR tools and systems, including platforms such as Paychex or similar human resources management software.]]>

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We are looking for a Sales Development Representative to join a growing team in a contract-to-permanent capacity. In this role, you will serve as an early point of contact for prospective clients, introducing solution-driven business planning tools and creating meaningful opportunities for the sales organization. This position is ideal for someone who enjoys outbound outreach, building executive-level relationships, and contributing to a fast-paced B2B SaaS sales environment.

Responsibilities:

• Initiate outreach to prospective enterprise customers and create a strong first impression through thoughtful, consultative conversations.

• Develop and advance sales opportunities by engaging decision-makers, identifying business needs, and securing introductory meetings for the sales team.

• Use account-based prospecting methods to target key organizations, personalize outreach, and improve engagement with high-value accounts.

• Partner closely with field sales representatives to align on territory strategy, messaging, and next-step actions for priority prospects.

• Lead conversations that focus on business value, helping prospects understand how planning, forecasting, budgeting, and modeling solutions can support their goals.

• Maintain consistent activity levels across calls, follow-ups, and pipeline development efforts to achieve weekly and monthly performance targets.

• Track outreach progress, lead status, and sales activity accurately within Salesforce and related sales tools.

• Support demand generation efforts through outbound sales and business development initiatives across B2B SaaS accounts.

]]> • Demonstrated success in meeting or surpassing goals related to lead generation, pipeline growth, or sales performance.
• Experience prospecting into large enterprise or Fortune 2000 organizations.
• Background in inside sales, outbound prospecting, business development, or B2B sales.
• Familiarity with SaaS-based sales approaches and the ability to communicate value to business stakeholders.
• Working knowledge of Salesforce, including Salesforce Sales Cloud or related sales and marketing platforms.
• Strong communication skills, personal drive, professionalism, and the ability to maintain high outreach volume in a fast-moving environment.]]>

TalentMatch^®

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Responsibilities:
• Provide timely and detail-focused support to clients using the HireRight background screening platform, ensuring a positive service experience.
• Monitor pending cases and proactively follow up on unresolved items to help meet established service level commitments.
• Maintain working knowledge of assigned Paychex services, applicable policies, and standard operating procedures to address client needs accurately.
• Record customer communications, case updates, and service actions thoroughly within internal systems.
• Enter and manage data with a high degree of accuracy while balancing urgent requests and daily workload priorities.
• Use business software and customer relationship tools effectively to research issues, complete tasks, and track service activity.
• Identify recurring service challenges and partner with leadership to recommend and support process enhancements.
• Assist less experienced team members by sharing guidance, best practices, and day-to-day support as needed.]]> • Comfort handling frequent inbound and outbound phone interactions with a confident phone presence.
• Experience conducting customer outreach and following through on open service items.
• Ability to work toward performance goals and metrics while maintaining service quality.
• Strong organizational skills with the ability to prioritize tasks and manage detailed data entry responsibilities.
• Familiarity with compliance-driven processes, service procedures, and policy-based decision-making.
• Proficiency with business systems or CRM platforms, such as Salesforce or similar software tools.]]>

TalentMatch^®

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Responsibilities:
• Coordinate complex schedules, arrange meetings, and maintain calendars to support daily business priorities.
• Prepare, organize, and distribute reports, correspondence, and business documents with strong attention to detail and formatting accuracy.
• Track documentation through various stages of completion, ensuring materials are updated, filed, and shared on time.
• Support conference calls and virtual meetings by managing logistics, preparing materials, and communicating updates to participants.
• Maintain clear records of administrative processes, notes, and supporting documents for operational and compliance purposes.
• Review information for completeness and follow established procedures when handling sensitive or regulated documentation.
• Assist with importing, exporting, and organizing electronic files across shared systems and team resources.
• Provide general operations support by monitoring task progress, responding to routine requests, and helping the team stay organized.]]> • Strong ability to take detailed notes, follow established procedures, and work independently with minimal supervision.
• Proficiency in handling multiple documents, screens, and communication tools in a detail-oriented office setting.
• Experience supporting conference calls, meetings, and related administrative logistics.
• Solid written communication skills and the ability to prepare accurate analysis or compliance-related documentation.
• High level of organization, attention to detail, and ability to manage several priorities at once.
• Comfortable using standard office software and collaborative platforms to complete daily tasks efficiently.]]>

TalentMatch^®

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We are looking for a detail-oriented Occupancy Specialist to support occupancy-related operations for a Long-term Contract position in Bronx, New York. This role focuses on lease administration, resident document follow-up, and day-to-day back-office coordination within a property management setting. The ideal candidate is organized, bilingual in Spanish and English, and comfortable managing deadlines while maintaining accurate tenant records.

Responsibilities:

• Coordinate monthly recertification and lease renewal activities, making sure required documents are prepared, distributed, and tracked on schedule.

• Communicate with residents to collect completed renewal paperwork and issue follow-up notices when documentation is missing or overdue.

• Maintain accurate tenant files by copying, scanning, and uploading lease records into the property management system.

• Support annual property and unit registration processes by preparing documentation and assisting with administrative tasks assigned by leadership.

• Provide limited front-desk or switchboard coverage as needed to help maintain smooth daily office operations.

• Assist with special assignments and administrative projects that support the property management team.

• Keep organized records and monitor time-sensitive items to help ensure compliance with occupancy and leasing requirements.

]]> • Fluency in both Spanish and English is required.
• Strong administrative skills with the ability to manage documentation, deadlines, and resident correspondence.
• Previous exposure to lease renewals, recertifications, or occupancy-related processes is preferred.
• Experience working in a back-office property management environment is highly valued.
• Familiarity with Yardi or a similar property management platform is preferred.
• Ability to handle multiple tasks independently while maintaining accuracy and professionalism.]]>

TalentMatch^®

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Responsibilities:
• Direct overnight front office activities to ensure the property runs smoothly and efficiently throughout the shift.
• Act as the primary on-site leader during overnight hours, making timely decisions to resolve guest concerns and operational issues.
• Assist with nightly audit tasks and verify that end-of-day records and reports are completed accurately.
• Provide courteous, attentive service to guests while maintaining a calm presence in a fast-paced hotel environment.
• Observe front desk workflows, address service disruptions, and coordinate appropriate solutions as issues arise.
• Maintain precise documentation and review overnight transactions and reports for completeness and consistency.
• Complete onboarding and hands-on training alongside an existing part-time team member to learn overnight procedures.
• Use hotel management systems to support front desk and reporting needs, including Opera Cloud when applicable.
• Support general office coordination tasks, including administrative follow-up and supply-related oversight as needed.]]> • Prior experience working in a hotel setting is required.
• Demonstrated ability to make sound judgments and work effectively without direct overnight supervision.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Strong communication skills and a guest-focused approach to service.
• Familiarity with administrative office responsibilities, including receptionist-related duties.
• Experience with office supply coordination or accounts payable support is helpful.
• Exposure to Opera Cloud is a plus, though training will be available.]]>

TalentMatch^®

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We are looking for an Operations Specialist to support critical operational activities for an Information Technology organization near Mahwah, New Jersey. This Contract position focuses on maintaining accurate records, coordinating contract and pricing administration, and providing responsive support to internal stakeholders and partner accounts. The ideal candidate brings strong attention to detail, comfort working with high-volume transactions, and the ability to keep multiple workflows moving efficiently in a fast-paced environment.

Responsibilities:

• Review agreements, order details, pricing information, and supporting documents to confirm accuracy and completeness across internal platforms.

• Maintain and update account records to ensure master data remains current, reliable, and properly documented.

• Support the setup of new partners by gathering required information and entering data accurately into internal systems.

• Address questions related to agreement progress, payment matters, and account maintenance.

• Assist with compensation activities and help investigate variances or issues while partnering with leadership for resolution.

• Work closely with Sales, Customer Support, Finance, and Legal teams to resolve operational concerns and improve day-to-day coordination.

• Track incoming requests and follow through on responses within established service expectations.

• Contribute to team discussions, training activities, audits, reporting tasks, and other operational projects as needed.

]]> • Strong background in account support, service request coordination, or operations administration.
• Ability to perform high-volume data entry while maintaining careful attention to detail.
• Familiarity with SAP and other enterprise systems used for transaction processing and record management.
• Effective written and verbal communication skills for working with external partners and internal departments.
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities.
• Comfortable investigating discrepancies and supporting issue resolution in a structured environment.]]>

TalentMatch^®

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Responsibilities:
• Enter, update, and verify information in company systems with a strong focus on accuracy and timeliness.
• Review documents for completeness, correct inconsistencies, and maintain reliable digital and physical records.
• Use Microsoft Excel and Word to prepare, format, and manage reports, logs, and routine documentation.
• Handle email correspondence in a clear and organized manner and respond to basic internal or customer-related inquiries.
• Scan, file, and organize records so that information can be retrieved quickly when needed.
• Perform basic numerical checks and calculations to support data accuracy and administrative processing.
• Provide courteous customer service while assisting with information requests and record-related questions.
• Support general office coordination by maintaining orderly files and completing assigned clerical tasks efficiently.]]> • Proficiency in 10-key entry and typing with a high level of speed and accuracy.
• Working knowledge of Microsoft Excel and Microsoft Word for everyday business tasks.
• Ability to manage email communication clearly, professionally, and promptly.
• Strong organizational skills with the ability to maintain structured filing systems.
• Comfort with scanning documents and handling both electronic and paper records.
• Ability to perform basic calculations and review data for errors or inconsistencies.]]>

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We are looking for a Medical Receptionist to support patient-facing operations for a healthcare organization in Los Angeles, California. This Medical Receptionist position is ideal for someone who brings strong customer service skills, accuracy in handling patient information, and confidence assisting callers in both English and Spanish. The person in this role will help create a welcoming experience while ensuring communication and documentation are handled efficiently and effectively.

Key Responsibilities:

• Greet patients and visitors in a courteous, attentive manner and provide clear assistance with front-line inquiries.

• Receive and manage inbound calls, directing questions and concerns to the appropriate department or staff member.

• Gather patient demographic details and review documentation for completeness and accuracy during intake interactions.

• Confirm Medi-Cal insurance information and other required records to support timely patient processing.

• Serve as a communication bridge between care teams and Spanish-speaking patients to help ensure understanding.

• Maintain accurate records using customer service and office systems while following established procedures.

• Respond to service-related concerns with patience, care, and a solutions-focused approach.

Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.

]]> Qualifications:

• At least 1 year of experience in a medical receptionist, customer service, or patient support environment.

• Ability to handle inbound calls efficiently while delivering a high level of customer care.

• Experience verifying Medi-Cal insurance information and managing documentation with strong attention to detail.

• Comfortable using customer service software and basic office tools in a fast-paced setting.

• Strong verbal communication skills, including the ability to assist Spanish-speaking patients effectively.

• Detail-oriented demeanor and the ability to interact respectfully with patients, visitors, and medical staff.

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Responsibilities:
• Guide new hires through onboarding activities, coordinate orientation sessions, and manage separation processes to ensure smooth employee transitions.
• Maintain HR records and personnel data with a high level of accuracy, organization, and discretion across employee files and systems.
• Support benefits administration by assisting with enrollments, resolving employee questions, and helping communicate available programs clearly.
• Contribute to staffing efforts by coordinating job postings, arranging interviews, and assisting with other recruitment logistics.
• Work closely with leaders to address employee relations concerns, explain policy application, and support performance-related processes.
• Help draft, revise, and share HR policies and procedures so employees and managers have clear guidance.
• Assist with compliance activities by preparing reports and helping ensure HR practices align with federal, state, and local employment regulations.
• Organize training and development activities that support employee growth and strengthen workplace effectiveness.
• Provide accurate employee updates and related information to support payroll processing and broader HR initiatives focused on engagement and operational improvement.]]> • Hands-on knowledge of employee relations, HR administration, onboarding, and benefits support.
• Experience working with HRIS platforms and maintaining confidential employee information accurately.
• Proficiency in Microsoft Excel and comfort handling HR data, reporting, and record management.
• Understanding of employment law requirements and HR compliance practices at the federal, state, and local levels.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective communication skills and the ability to work collaboratively with employees, managers, and cross-functional teams.]]>

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We are looking for a dynamic Events Coordinator to manage and execute a variety of corporate events in a fast-paced environment. This contract position requires strong organizational skills, creativity, and the ability to juggle multiple events simultaneously while maintaining high standards of quality. Based in New York, NY, this role offers an exciting opportunity to collaborate and assist with the coordination and execution of small to medium meetings conferences and events.

Responsibilities:

As an Events Coordinator you will assist with the coordination and execution of small to medium meetings conferences and events.

Overview of Work Environment/Client Nuances:

Collaborative fast paced results driven

Team Overview:

Will work with Center of Excellence CoE Team directly reporting to WPE Director. CoE team runs events hospitality amenities transportation and shipping programs globally.

Resource's typical working day:

Check emails slacks meets with CoE / WPE Director for tasks and projects. Coordinates / books vendors for events. Manages payments and budgets as needed. Organizes information in decks / sheets. Supports as requested.

]]> Must Have Skills:

Event coordination / planning 2-3 years

Budget understanding

Worked in G-Suite

Excellent communication skills verbal and written

Nice to have skills:

Managed complex events and large budgets creative mindset

Years of Experience:

2-3 years minimum

Education

Bachelors

Software skills:

Must have: G-Suite Adobe Express

Nice to have:

Social Media / Reel creator AI programs like Claude ChatGPT Gemini

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Responsibilities:
• Coordinate pre-employment and onboarding activities, including onboarding schedules, document collection, and orientation support
• Facilitate background screening steps and follow up on required recruitment documentation to keep the process moving efficiently
• Maintain employee information within HR systems, ensuring records are current, complete, and handled confidentially
• Provide day-to-day administrative support for HR operations, including tracking personnel changes and responding to routine employee inquiries
• Assist with compliance-related tasks by monitoring required forms, acknowledgments, and audit-ready documentation
• Partner with recruitment teams and internal stakeholders to support a consistent and timely onboarding experience
• Help identify and resolve recordkeeping discrepancies within HRIS and related personnel files
• Support additional HR coordination duties as needed to maintain smooth departmental operations]]> • Working knowledge of candidate screening processes and employment documentation requirements
• Familiarity with HR administration practices, including employee records management and policy support
• Hands-on experience using HRIS platforms to enter, update, and review personnel information
• Understanding of HR compliance standards and the importance of maintaining accurate documentation
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively
• High level of discretion when handling confidential employee and business information]]>

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We are seeking a Quality Assurance & Packaging to support the Operations team on a temporary basis. This role will focus on driving progress across active projects, ensuring timelines are met, and maintaining quality and packaging standards. The ideal candidate is highly organized, detail-oriented, and experienced in coordinating cross-functional teams within a fast-paced environment.

Key Responsibilities

Manage and track multiple ongoing QA and packaging-related projects from initiation through completion

Coordinate with internal teams including Operations, Quality Assurance, Packaging, and external vendors as needed

Monitor project timelines, deliverables, and milestones to ensure on-time execution

Identify risks or delays and proactively implement solutions

Ensure all packaging and product quality standards align with company and regulatory requirements

Maintain clear documentation, status updates, and reporting for stakeholders

Facilitate meetings, follow-ups, and communication between cross-functional partners

Support continuous improvement initiatives related to QA and packaging processes

]]> 3+ years of project management experience, ideally within Quality Assurance, Packaging, CPG, or Food Manufacturing environments

Strong understanding of QA processes and packaging workflows

Proven ability to manage multiple projects simultaneously and meet deadlines

Excellent communication and stakeholder management skills

High attention to detail with strong organizational capabilities

Proficiency in Microsoft Office (Excel, PowerPoint, Outlook); experie

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We are looking for a Front Desk Coordinator to support daily front office operations in Redondo Beach. This Long-term Contract opportunity is ideal for someone with at least 2 years of experience creating a welcoming environment while managing high-volume visitor interactions. The person in this role will serve as the first point of contact for guests, helping maintain an organized and well-kept reception area.

Responsibilities:

• Welcome visitors, provide a positive first impression, and direct guests to the appropriate person or department.

• Manage a multi-line phone system by answering incoming calls promptly, transferring calls accurately, and taking detailed messages when needed.

• Coordinate front desk activities to ensure smooth day-to-day reception coverage and efficient visitor flow.

• Provide concierge-style assistance by responding to general inquiries and helping guests navigate office procedures.

• Maintain a neat and well-kept reception area while supporting administrative tasks related to front office operations.

• Monitor incoming communications and escalate urgent matters to the appropriate internal contacts.

• Support scheduling and coordination needs that help keep the front office organized and responsive.

]]> • Hands-on experience handling receptionist responsibilities in a detail-focused office environment.
• Ability to operate a multi-line or switchboard phone system and manage a steady volume of inbound calls.
• Strong interpersonal skills with the ability to deliver courteous and attentive concierge-style service.
• Clear verbal communication skills and the ability to relay information accurately.
• Strong organizational skills with the ability to manage multiple front desk priorities efficiently.]]>

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We are looking for a dependable, part-time, Mailroom Assistant to support mail, shipping, and inventory activities for a higher education organization in Minneapolis, Minnesota. This Long-term Contract position focuses on preparing assessment materials, processing incoming and outgoing shipments, and keeping records accurate and organized. The ideal candidate brings strong attention to detail, follows established procedures carefully, and handles sensitive materials with professionalism.

Responsibilities:

• Prepare assessment kits for shipment, ensuring each package is assembled correctly and sent to the appropriate destination.

• Receive returned materials, review contents for accuracy, and verify that all required items have been included.

• Sort, organize, and replenish kits, supplies, and related materials to keep inventory ready for ongoing use.

• Maintain up-to-date logs for shipping activity, package tracking, and stock levels using basic computer systems.

• Examine returned kits for missing or incomplete contents and communicate discrepancies to the appropriate team members.

• Manage daily incoming and outgoing mailroom workflows to support timely distribution and receipt of materials.

• Assist with clerical tasks such as filing, record updates, and documentation related to mailroom and inventory operations.

• Handle confidential assessment materials with care and in accordance with organizational and compliance standards.

]]> • Strong organizational abilities with close attention to detail in repetitive, process-driven tasks.
• Ability to lift and move packages, mail bins, file boxes, and supplies as part of daily responsibilities.
• Basic computer proficiency, including data entry, electronic recordkeeping, and tracking shipments or inventory.
• Effective communication skills and a reliable approach to meeting deadlines and following procedures.
• Comfort working with frequent mail handling, package distribution, and routine material processing.
• Experience in higher education, healthcare, or another structured and regulated environment is an advantage.]]>

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We are looking for an Training & Development Specialist to support a contract assignment in Washington. This position will focus on strengthening day-to-day HR operations, improving documentation, and building clear, practical procedures that support multiple retail locations. The ideal candidate brings a process-driven mindset, strong communication skills, and the ability to translate complex workflows into easy-to-follow guidance. This is a contract position suited for someone who is comfortable working independently, asking thoughtful questions, and helping modernize operational and people practices.

Responsibilities:

• Develop and refine HR and operational policies so they are clear, consistent, and easy for teams to follow across several store locations.

• Create step-by-step process documentation and training materials that improve understanding of daily procedures and workplace expectations.

• Partner with leadership to review existing practices, identify gaps, and recommend practical improvements to support business operations.

• Support onboarding activities and related HR administration to help create an organized and positive employee experience.

• Contribute to HRIS and workflow-related updates by helping organize information, track changes, and improve process efficiency.

• Help implement operational tools or maintenance-related workflow processes as needed, ensuring users understand new procedures and expectations.

]]> • Experience in HR administration, operations support, or a similar process-focused role.

• Ability to write policies, procedures, and training documents in a clear and user-friendly format.

• Strong communication skills with the ability to ask effective questions and clarify process details.

• Experience in retail, multi-site operations, or fast-paced field environments is highly valued.

• Organized and self-directed approach with the ability to manage priorities independently.

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Responsibilities:
• Coordinate schedules, manage calendars, and arrange meetings for leadership and regional teams to keep priorities organized and on track.
• Maintain well-structured digital files, business records, and supporting documentation to ensure information is accurate and easy to access.
• Provide reception and front office coverage when needed, including greeting visitors and handling inbound communication in a courteous manner.
• Prepare clear written communication such as internal correspondence, client-facing messages, and recurring quarterly letters.
• Act as a point of coordination across departments, helping information move efficiently between teams such as operations and accounting.
• Process expense submissions and supporting backup, reconcile company card activity, and verify receipts for completeness and accuracy.
• Review invoices before approval, apply appropriate transaction coding, and assist with financial tracking and periodic reporting across weekly, monthly, quarterly, and annual timelines.
• Build and update spreadsheets using formulas and formatting tools to organize operational and financial data with a high degree of accuracy.
• Lead planning and execution for corporate events and special projects by managing vendors, schedules, budgets, logistics, and on-site support.]]> • Strong calendar management, meeting coordination, and general organizational skills.
• Ability to draft clear correspondence and communicate effectively with internal teams and external contacts.
• Working knowledge of bookkeeping or accounting support tasks, including expense reporting, invoice review, and reconciliation.
• Proficiency in Microsoft Excel, including formulas, spreadsheet maintenance, and data organization.
• High level of accuracy in data entry, recordkeeping, and documentation management.
• Comfortable handling inbound calls, front desk responsibilities, and multiple priorities in a fast-paced office setting.]]>

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We are looking for a dependable Mail Clerk III to support daily mailroom operations in Philadelphia, Pennsylvania. This position focuses on the accurate handling of incoming and outgoing mail, package processing, and postage-related tasks in a structured environment. The ideal candidate brings practical experience in mail distribution procedures and follows established guidelines carefully while working under supervisor direction.

Responsibilities:

• Receive, sort, and distribute incoming mail to the appropriate departments and team members in a timely manner.

• Gather outgoing correspondence and packages, prepare them for shipment, and ensure dispatch deadlines are met.

• Apply correct postage to mail pieces and parcels, including registered items that require special handling.

• Maintain accurate records for registered mail, package shipments, and postage activity as required.

• Review outgoing materials for proper labeling, packaging, and routing before release.

• Follow established mailroom procedures and workplace guidelines to complete daily operational tasks efficiently.

• Support supervisors and team operations by reporting mail issues, delivery exceptions, or processing concerns promptly

]]> • At least 4-7 years of experience in mailroom operations, clerical support, or a related function.
• Working knowledge of standard mail handling practices, shipping procedures, and postage application.
• Ability to process both incoming and outgoing mail with a high level of accuracy and consistency.
• Experience maintaining logs or records for registered mail and package tracking.
• Comfortable working under direct supervision and following defined instructions and procedures.
• Strong attention to detail and dependable organizational skills in a task-focused environment.]]>

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Job Summary

We are seeking a detail-oriented and organized Legal Secretary to join our team. In this role, you will provide essential administrative and paralegal support to attorneys, contributing to seamless case management and exceptional client service. This position offers the opportunity to work in a collaborative environment where your contributions directly impact clients' lives. We welcome applications for both direct hire (full-time, permanent) and temp-to-hire arrangements, with potential for long-term placement based on performance and firm needs.

Key Responsibilities

Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys.
Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims.
Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports.
Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation.
Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation.
Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses.
Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements.

]]> Qualifications

High school diploma or equivalent required; Associate's degree in Legal Studies, Paralegal Studies, or related field preferred.
2+ years of experience as a legal secretary or administrative assistant in a law firm, ideally with exposure to personal injury or litigation practice areas.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software such as Clio, Time Matters, or similar case management systems.
Strong organizational skills with the ability to multitask in a fast-paced environment handling high-volume caseloads.
Excellent written and verbal communication skills, with a compassionate demeanor suitable for interacting with injury victims and their families.
Knowledge of California court procedures, e-filing systems, and basic legal terminology is a plus.
Ability to maintain strict confidentiality and exercise discretion with sensitive client information.
Reliable, proactive team player with a commitment to accuracy and client satisfaction.

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Robert Half is partnering with a growing organization to identify a dependable and detail-oriented Logistics Clerk to support day-to-day fulfillment and shipping operations. This role plays a key part in ensuring orders are processed accurately and efficiently in a fast-paced warehouse and distribution environment.

Key Responsibilities

Accurately pick, prepare, and process orders using pick tickets and handheld scanners.
Package products according to company guidelines to ensure safe and timely shipment.
Verify product SKUs, quantities, and condition prior to shipment.
Generate labels and prepare outbound shipments using carrier systems such as UPS, FedEx, and USPS.
Support inventory accuracy by assisting with cycle counts and stock checks as needed.
Maintain a clean, organized, and safety-compliant work area.
Follow established warehouse procedures, safety standards, and operational policies.
Meet daily productivity, quality, and accuracy expectations.
Assist with additional logistics or warehouse tasks as assigned.

]]> Qualifications & Requirements

Previous experience in a warehouse, logistics, picking, packing, or shipping role preferred.
Comfortable using barcode scanners and warehouse management systems (WMS experience a plus).
Strong attention to detail with a focus on accuracy and quality.
Ability to stand, walk, bend, and lift up to 40 pounds throughout the shift.
Reliable attendance, punctuality, and a strong work ethic.
Ability to thrive in a fast-paced, deadline-driven environment.
Team-oriented attitude with a willingness to support overall operations.

Candidates interested in this Logistics Clerk opportunity are encouraged to apply through Robert Half for consideration.

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Responsibilities:
• Respond to a high volume of inbound and outbound customer calls related to mortgage accounts, ensuring each interaction is handled with accuracy and care.
• Assist borrowers with questions involving payments, escrow matters, tax details, refinancing information, and other account-related concerns.
• Support early-stage collections activity for accounts up to 60 days past due while maintaining a respectful, service-focused approach.
• Navigate several internal systems and AI-enabled tools to research account information, document conversations, and provide timely resolutions.
• Communicate clearly through both phone and email channels to address customer needs and follow up on outstanding issues when needed.
• Manage changing priorities throughout the workday, including training schedules, post-training shift expectations, and periodic rotational Saturday coverage with compensatory time provided.
• Contribute to a positive customer experience by identifying practical solutions, reducing confusion, and guiding customers through next steps.
• Maintain business-casual workplace standards and represent the organization with care and consistency in all customer interactions.]]> • Strong verbal and written communication skills with a detail-oriented and empathetic approach to customer conversations.
• Comfort working across multiple browser windows, systems, and digital tools in a high-volume environment.
• Ability to adapt quickly, locate information independently, and use available resources to resolve issues effectively.
• Experience handling payment-related conversations or collections activity is preferred.
• Familiarity with mortgage servicing, borrower support, or related financial account inquiries is helpful.
• Proven ability to balance customer care with policy adherence and account resolution expectations.]]>

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We are looking for a Call Center Specialist to join a busy customer support team. This contract opportunity with potential for a long-term role is ideal for someone who thrives in a high-volume setting, communicates clearly, and can manage multiple priorities throughout the day. The person in this role will support customers, technicians, and internal teams by coordinating service requests, resolving issues efficiently, and maintaining accurate records. You will play an important part in delivering responsive service while helping keep daily operations organized and on schedule.

Responsibilities:

• Respond to a large volume of inbound calls from customers and field technicians while providing timely, attentive support.

• Document service needs by creating detailed work orders and entering accurate information into company systems.

• Review completed jobs and finalize work orders with careful attention to accuracy and completeness.

• Distribute assigned service requests to technicians based on the finalized daily schedule and operational priorities.

• Adjust technician workloads by removing, reassigning, or rescheduling service calls as business needs change.

• Investigate equipment service history to assist with troubleshooting and help guide next steps for resolution.

• Work directly with field technicians to offer remote assistance and share updates needed to complete service calls.

• Coordinate with sales and installation teams to address service concerns and ensure clear communication across departments.

• Process customer refunds through multiple payment platforms in accordance with company procedures.

]]> • Ability to manage several tasks at once while maintaining accuracy in a fast-paced setting.
• Strong verbal communication skills with the ability to remain composed during challenging customer interactions.
• Good organizational skills and close attention to detail when handling service records and follow-up activities.
• Proven problem-solving ability and a consistent approach to resolving issues through completion.
• Comfort using customer service software and basic office tools to track activity and update records.
• Familiarity with inbound call handling and general office support processes.
• Ability to learn new systems quickly and adapt to changing daily priorities.]]>

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Responsibilities:
• Coordinate daily administrative activities for residential and commercial properties, ensuring records, files, and correspondence remain current and well organized.
• Support leasing efforts by preparing documentation, assisting with applicant and tenant communications, and helping move-ins and renewals progress smoothly.
• Maintain accurate property data within Yardi Software, including tenant information, lease details, and operational updates.
• Respond to resident, tenant, and vendor inquiries in a timely manner, escalating issues when needed to support effective property operations.
• Assist with rent-related tracking, reporting, and general account follow-up to help keep financial and occupancy information up to date.
• Work with property management staff to schedule maintenance, coordinate vendor services, and monitor completion of routine property requests.
• Prepare reports, notices, and other administrative documents that support compliance, leasing activity, and overall site performance.]]> • Working knowledge of leasing processes, tenant communication, and lease administration.
• Proficiency with Yardi Software for property records, reporting, or lease-related administration.
• Strong organizational skills with the ability to manage multiple tasks and maintain accurate documentation.
• Clear written and verbal communication skills for interacting with tenants, vendors, and internal teams.
• Ability to work independently in a Contract position while maintaining a high level of accuracy and professionalism.]]>

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Responsibilities:
• Oversee daily office operations to maintain an organized, detail-focused, and productive work environment.
• Manage inventory levels for workplace materials and coordinate timely purchasing of needed office supplies.
• Handle front-desk and reception activities, including greeting visitors and directing communications appropriately.
• Support administrative processes such as document preparation, scheduling, filing, and general office coordination.
• Assist with accounts payable tasks by organizing invoices and helping maintain accurate payment records.
• Use tools such as Google Workspace, Microsoft Outlook, Word, and Excel to manage correspondence, reports, and office documentation.
• Partner with team members through platforms such as Slack to keep communication clear and workflows on track.
• Monitor office needs proactively and recommend improvements that strengthen day-to-day efficiency.]]> • Ability to purchase, track, and replenish office supplies with strong attention to detail.
• Background in reception or front-office support, including visitor interaction and communication handling.
• Proficiency with Google Workspace and Microsoft Office applications, including Excel, Outlook, and Word.
• Familiarity with Slack or similar workplace communication platforms.
• Strong verbal and written communication skills with a customer-focused approach.
• Ability to manage multiple priorities, stay organized, and work independently in a fast-paced environment.]]>

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Responsibilities:
• Respond to incoming customer calls with professionalism, accuracy, and a solutions-focused approach.
• Place outbound calls as needed to follow up on requests, confirm details, or provide updates.
• Manage customer communication through email and ensure timely, clear responses to inquiries.
• Enter and update customer, order, and service information with a high level of accuracy.
• Support order processing activities and verify details to help maintain efficient service delivery.
• Schedule appointments and coordinate timing based on customer needs and business requirements.
• Maintain organized records and documentation to support daily service operations.
• Use Microsoft Word and Excel to complete administrative tasks, track information, and prepare basic documentation.]]> • Ability to handle inbound and outbound phone communication confidently and professionally.
• Strong data entry skills with close attention to detail and accuracy.
• Experience managing email correspondence in a business setting.
• Familiarity with order entry processes and appointment scheduling.
• Working knowledge of Microsoft Word and Microsoft Excel.
• Clear written and verbal communication skills.
• Ability to stay organized while managing multiple tasks in a fast-paced environment.]]>

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Responsibilities:
• Coordinate calendars, appointments, and administrative activities to help maintain efficient day-to-day office operations.
• Track outstanding items and provide timely follow-up with team members, residents, vendors, or other stakeholders as needed.
• Manage incoming phone calls and emails, respond to routine inquiries, and direct requests to the appropriate contacts.
• Enter, update, and maintain records accurately while ensuring documentation is organized and accessible.
• Prepare correspondence, forms, and general office materials using Word, Excel, and Outlook.
• Support customer-facing interactions by providing courteous service and clear communication in person, by phone, and through email.
• Assist with general office coordination tasks that support the launch and ongoing needs of the property management team.]]> • Proficiency with Microsoft Word, Excel, and Outlook is required.
• Strong technical ability and confidence in learning and using office systems and digital tools.
• Experience handling inbound calls, outbound calls, email communication, and data entry with accuracy.
• Excellent organizational skills with the ability to manage multiple tasks and follow through on deadlines.
• Customer service skills with a detail-oriented and approachable communication style.
• Spanish language skills are preferred, but not required.]]>

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Responsibilities:
• Coordinate recruitment and separation activities, including preparing employment documentation, facilitating new employee orientation, maintaining personnel files, and assisting with departure procedures.
• Support recruitment efforts by posting openings, tracking requisitions, arranging interviews, and preparing offer-related paperwork for selected candidates.
• Oversee leave administration and workers’ compensation case support while helping ensure alignment with applicable employment regulations in the U.S. and Canada.
• Assist with the rollout and maintenance of HR policies by contributing to handbook revisions and identifying potential compliance concerns.
• Help deliver internal HR communications and support engagement programs such as employee announcements, feedback initiatives, and recognition efforts.
• Maintain accurate employee data within the HRIS, prepare recurring and ad hoc reports, and provide documentation support for audits and other administrative needs.]]> • Hands-on experience using ADP Workforce Now or a comparable human resources information system.
• Working knowledge of onboarding, employee relations, HR administration, and benefits-related processes.
• Familiarity with leave of absence coordination, workers’ compensation support, and employment law compliance practices.
• Strong attention to detail with the ability to handle confidential records accurately and efficiently.
• Excellent verbal and written communication skills, along with strong organizational and time management abilities.]]>

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We are looking for an experienced and service-oriented Receptionist to support a detail-oriented office environment. This is a Contract position with the potential to convert to a long-term opportunity, ideal for someone who excels in a highly visible front-desk role and enjoys creating a welcoming experience for employees, guests, and executives. The right candidate brings strong communication skills, sound judgment, and a hospitality-minded approach to daily interactions. You will serve as a key point of contact for the workplace, helping ensure the reception area runs smoothly and reflects a high standard of workplace presentation.

Responsibilities:

• Welcome employees, visitors, and vendors with a courteous and attentive approach that creates a positive first impression.

• Manage front desk coverage throughout the workday, ensuring the reception area remains consistently staffed and responsive.

• Answer incoming calls, respond to routine questions, and direct inquiries to the appropriate departments or personnel.

• Provide clear guidance to guests by offering directions, check-in support, and general information about the office environment.

• Maintain an orderly, well-presented, and guest-ready lobby and reception space that aligns with workplace expectations.

• Coordinate with facilities and other internal teams to address visitor needs, workplace requests, and day-to-day operational matters.

• Support meeting and workplace logistics by assisting with reservations, visitor coordination, and related administrative tasks.

• Use strong judgment and proactive problem-solving to resolve issues quickly while preserving a high level of client service.

]]> • Strong verbal and written communication skills, with the ability to interact confidently with executives, employees, and guests.
• A business-casual presentation and a customer-first mindset suited to an executive-facing environment.
• Proven ability to stay organized, prioritize multiple tasks, and remain composed in a fast-paced setting.
• Experience handling inbound calls, visitor check-in, and general reception duties with accuracy and care.
• Strong interpersonal skills and a friendly, outgoing style that helps build positive connections with clients and colleagues.
• Basic computer proficiency and comfort using workplace systems for communication, scheduling, and administrative support.]]>

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We are looking for an organized Office Manager to support day-to-day workplace operations for a legal environment. This 6-month Contract position is ideal for someone who enjoys creating an efficient, welcoming office experience while coordinating administrative support across multiple functions. The role requires strong communication, sound judgment, and the ability to keep office services, facilities, and vendor relationships running smoothly.

Responsibilities:

• Direct daily office activities to maintain an orderly, efficient, and detail-focused workplace environment

• Provide front desk coverage when needed, including greeting guests and helping manage reception-related needs

• Prepare meeting spaces for internal and external use, ensuring conference rooms are properly arranged and ready

• Record visitor activity and help oversee office access procedures in coordination with building protocols

• Serve as a point of contact for suppliers, property management, security personnel, and other external service providers

• Monitor inventory levels and place orders for office and kitchen materials to keep essential supplies stocked

• Help maintain clean, organized shared spaces such as kitchens, break areas, and other common office locations

• Review incoming messages in shared administrative inboxes and route requests to the appropriate teams or individuals

• Support new employee setup by coordinating workspace readiness, materials, and other onboarding logistics

• Arrange catering, assist with office gatherings, manage maintenance requests, and escalate workplace issues when necessary, including handling Certificates of Insurance with training provide

]]> • Ability to manage office supply ordering and maintain appropriate inventory levels
• Experience working with vendors and external service partners in a detail-focused setting
• Comfortable coordinating catering, meetings, and conference room logistics
• Strong organizational skills with the ability to manage multiple requests and priorities effectively
• Clear written and verbal communication skills for interacting with staff, visitors, and building contacts
• Proficiency in general administrative tasks, including monitoring shared inboxes and routing inquiries accurately]]>

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We are looking for a Customer Service Representative to support daily customer interactions for a long-term contract to hire opportunity for a technology company in Encino, California. In this role, you will serve as a key point of contact for callers and customers, helping resolve questions, process information accurately, and maintain a positive service experience. The ideal candidate is comfortable working in a fast-paced call center environment, balancing communication tasks with detailed administrative support.

Responsibilities:

• Use VoIP phone systems and standard office software to manage communications and document interactions

• Handle a high volume of incoming calls while providing courteous, solution-focused assistance to customers

• Respond to customer inquiries through phone and email, ensuring clear communication and timely follow-up

• Enter, update, and maintain customer information, service details, and related records with accuracy

• Process order information and complete data entry tasks to support daily business operations

• Make outbound calls as needed to confirm details, provide updates, or assist with service-related matters

• Coordinate and schedule appointments based on customer needs and team availability

• Support ongoing customer service activities by tracking requests and escalating unresolved issues when appropriate

]]> • Ability to communicate professionally by phone and email with a strong customer-first approach
• Strong data entry skills with close attention to accuracy and detail
• Proficiency with Microsoft Word and Microsoft Excel for routine documentation and recordkeeping
• Familiarity with order entry processes and appointment scheduling responsibilities
• Comfortable using VoIP or Voice over IP phone systems in a business setting
• Ability to manage multiple tasks efficiently in a fast-paced work environment]]>

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We are looking for an organized and detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This role is ideal for someone who thrives in a fast-paced environment, enjoys client interaction, and excels in managing schedules and administrative tasks. As a permanent placement position this opportunity offers the potential for long-term growth and stability within our organization.

Responsibilities:

• Coordinate and maintain schedules for multiple team members, ensuring appointments and meetings are seamlessly managed.

• Handle incoming calls, providing a welcoming and attentive experience while directing inquiries to appropriate team members.

• Maintain and organize client files, ensuring all documents are accurately stored and easily accessible.

• Assist with document management tasks, including uploading and maintaining files in the firm’s database.

• Schedule and confirm client appointments, ensuring all details are accurately communicated.

• Manage the firm's master calendar, keeping track of deadlines, meetings, and events.

• Support client communications by preparing and sending correspondence, such as sympathy cards and other mailings.

• Organize meetings and facilitate connections between team members for calls and discussions.

• Provide general administrative support to ensure smooth day-to-day operations.

For immediate consideration, call 937.224.8326.

]]> • Exceptional organizational skills with a keen eye for detail.
• Proficiency in managing schedules and calendars using tools like Outlook.
• Strong communication skills and a client-focused approach.
• Ability to handle multiple priorities and meet deadlines in a dynamic work setting.
• Familiarity with document management systems and willingness to learn new technologies.
• Experience with customer service, ensuring clients feel valued and supported.
• Reliable and adaptable, with a proactive attitude towards problem-solving.]]>

TalentMatch^®

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Responsibilities:
• Coordinate administrative support for risk management and safety activities, ensuring records, communications, and follow-up tasks are completed accurately and on time.
• Manage workers’ compensation and other insurance-related files by assisting with claim intake, documentation, status tracking, and closure activities.
• Gather incident details, statements, reports, photographs, and supporting materials for workplace, vehicle, and liability matters to aid investigations and claim handling.
• Maintain organized electronic documentation for claims, potential legal matters, recoveries, and injury cases while monitoring important reporting dates and action deadlines.
• Partner with Human Resources, Safety, Fleet, and other departments to collect required employee and incident documentation for claims review and legal support.
• Assist with auto claim administration by tracking cases from initial notice through resolution, reviewing related estimates, and helping ensure timely processing.
• Support subrogation efforts by identifying recovery opportunities, organizing evidence, and coordinating with carriers, adjusters, attorneys, and third parties.
• Audit injury and claim files for completeness, verify supporting documents are properly maintained, and provide follow-up on missing information or outstanding actions.
• Submit invoices and related backup documentation for payment processing and maintain accurate records of departmental financial paperwork.
• Respond to routine safety and risk inquiries, assist with training and cross-functional coordination, and support ongoing compliance and operational improvement efforts.]]> • Working knowledge of workers’ compensation, insurance claims processing, accident reporting, and compliance documentation.
• Strong data entry and recordkeeping skills with the ability to maintain accurate, confidential, and well-organized electronic files.
• Experience coordinating with multiple departments and communicating professionally with employees, vendors, carriers, and outside partners.
• Familiarity with Accounts Payable support, including invoice submission and documentation tracking.
• Understanding of safety and compliance practices, including OSHA-related environments or construction industry operations.
• Ability to manage competing priorities, monitor deadlines, and follow detailed procedures with a high level of accuracy.
• Proficiency in general administrative tasks such as inbound call handling, office support, and document coordination.]]>

TalentMatch^®

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I]]> • Proven ability to manage full cycle recruiting across multiple openings and business needs.
• Strong experience with candidate sourcing and building pipelines through diverse recruiting sources.
• Familiarity with corporate recruiting practices, recruiting processes, and stakeholder collaboration.
• Ability to communicate professionally with candidates, hiring managers, and cross-functional teams.
• Strong organizational skills with the ability to manage recruiting activities in a fast-paced environment.
• Experience supporting recruiting events, outreach campaigns, or similar talent engagement efforts.]]>

TalentMatch^®

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Are you highly organized, detail-driven, and thrive in a fast-paced office environment? We’re looking for a motivated Administrative Assistant to join a growing team in Harrisburg, PA. This role is perfect for someone who enjoys being the backbone of office operations and takes pride in keeping things running smoothly and efficiently.

Responsibilities:

Schedule and coordinate meetings, hearings, conferences, trainings, and travel arrangements
Organize and maintain electronic and physical files, calendars, databases, and document management systems
Draft, proofread, and distribute correspondence, reports, agendas, and presentation materials
Provide on-site and logistical support for meetings, hearings, conferences, and training sessions
Assist with legal and litigation tasks, including document preparation, case file maintenance, and law library updates
Manage financial processes such as invoices, vouchers, petty cash, and office supply orders
Operate, troubleshoot, and coordinate repairs for office equipment and technology in collaboration with vendors or IT support
Support budgeting activities, office maintenance, and reception duties
Perform general administrative tasks to enhance overall office efficiency

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Familiarity with standard and specialized office procedures, including records management.

Strong written communication skills with attention to grammar, spelling, and detail.

Proficiency in Microsoft Office Suite and database systems.

Ability to take accurate notes and transcribe information effectively.

Experience operating and troubleshooting basic office equipment.

Excellent organizational and multitasking abilities.

Strong interpersonal skills to collaborate effectively with colleagues and stakeholders.

If you’re organized, detail-oriented, and ready to make an impact, apply today to join a growing team.

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TalentMatch^®

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Responsibilities:
• Oversee the fitness center during scheduled operating hours, ensuring the space is ready for use at opening, actively supervised throughout the day, and properly secured at closing.
• Maintain a strong on-site presence by assisting employees, answering basic questions, and reinforcing a positive and safety-focused experience within the facility.
• Observe activity across the gym floor to encourage proper equipment use and address unsafe behavior before it leads to injury or disruption.
• Take immediate action during medical or safety-related events by providing appropriate first-response support and coordinating follow-up reporting as needed.
• Record incidents, injuries, and hazardous conditions accurately, then escalate concerns to facilities leadership in a timely manner.
• Perform regular inspections of workout areas and equipment to confirm that machines, supplies, and shared spaces remain clean, orderly, and functional.
• Identify damaged or potentially unsafe equipment promptly and communicate issues quickly so corrective action can be taken.
• Monitor the availability of cleaning and sanitation materials and help ensure they are stocked and used correctly by gym users.
• Complete routine operational documents such as usage records, checklists, and facility observations while communicating recurring needs or access concerns to leadership.]]> • At least 1 year of experience in health and safety, facility coordination, gym operations, or a closely related environment.

• First Aid and CPR certified.

• Ability to conduct safety checks, recognize hazards, and support routine safety audits within an active facility setting.

• Confidence in responding calmly and effectively to medical or safety incidents in a fast-paced environment.

• Strong written communication skills for preparing incident documentation, logs, and status updates.

• Ability to enforce policies consistently while maintaining a detail-focused and approachable presence with employees.

• Comfortable remaining on-site, moving throughout the facility regularly, and monitoring operations during business hours.

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TalentMatch^®

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Responsibilities:
• Enter and maintain contract details, home option selections, and related records with a high level of accuracy.
• Monitor each transaction as it moves through the home sales and construction timeline, ensuring milestones are tracked and updated.
• Communicate with customers regarding next steps, timelines, and scheduled settlement appointments.
• Assemble and review settlement-related paperwork and coordinate required information with lenders, attorneys, and title partners.
• Provide day-to-day administrative support for both sales and construction operations within the local division.
• Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members.
• Support front office and receptionist-style duties to help maintain an efficient and welcoming office environment.]]> • Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong data entry skills with consistent attention to detail and accuracy.
• Clear written and verbal communication skills with a customer-focused approach.
• Ability to manage responsibilities independently while also collaborating effectively with a team.
• Experience handling inbound calls, office coordination, or receptionist responsibilities.
• Background in real estate, homebuilding, sales processing, or settlement coordination is preferred.]]>

TalentMatch^®

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Responsibilities:
• Provide day-to-day administrative support to the organization and assist the Executive Director with ongoing operational needs.
• Prepare, revise, and organize proposal and grant-related documents to help keep submissions accurate and up to date.
• Manage routine office tasks such as filing records, making copies, and scanning documents for internal use and retention.
• Draft and send thank-you letters and other written communications to donors in a clear and timely manner.
• Enter, update, and maintain report data in Excel to support tracking and organizational reporting needs.
• Help coordinate administrative priorities by keeping documents, correspondence, and materials well organized and accessible.
• Contribute to smooth office workflow by handling general clerical duties and supporting special projects as assigned.]]> • Proficiency with Microsoft Word and Microsoft Excel for document preparation, data entry, and reporting.
• Familiarity with grant-related documentation or grant writing support is preferred.
• Strong written communication skills with the ability to produce effective donor and business correspondence.
• Excellent organizational skills and attention to detail in a fast-paced office setting.
• Ability to manage multiple tasks independently while maintaining accuracy and professionalism.
• Interest in nonprofit, community-focused, or public service work is highly valued.]]>

TalentMatch^®

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We are looking for an HR Specialist to provide part-time support for a non-profit organization. This is a fully remote role and requires someone who knows California Labor Law. This long-term contract opportunity is well suited for a detail-oriented individual who can confidently manage California leave administration and workers’ compensation activities in a remote environment. The assignment is expected to run for approximately three months at about 15 hours per week, with a focus on maintaining accurate records, supporting employees through leave-related processes, and helping coordinate claim-related follow-up.

Responsibilities:

• Guide employees through leave-related questions, next steps, and ongoing communication throughout their time away from work.

• Maintain organized records for leave cases, including status updates, key dates, required paperwork, and return-to-work details.

• Monitor billing-related items connected to employee leave and follow up as needed to keep information current.

• Partner with internal teams to ensure leave matters are handled consistently and important updates are shared promptly.

• Assist with the intake of new workers’ compensation incidents and claims by gathering initial details and documenting key information.

• Prepare and maintain supporting documentation for workers’ compensation matters while tracking required follow-up actions.

• Help ensure leave and claim processes align with California regulations and internal HR practices.

• Use HR systems and administrative tools to keep employee information accurate and case activity well documented.

]]> • Working knowledge of workers’ compensation procedures, from initial intake through ongoing follow-up.
• Background in HR administration with the ability to manage sensitive employee matters professionally and confidentially.
• Experience maintaining accurate information within HRIS or other human resources systems.
• Strong communication skills for interacting with employees, managers, and internal stakeholders.
• Ability to track multiple cases, deadlines, and documents with a high level of organization and attention to detail.
• Prior experience in a non-profit environment or familiarity with similar mission-driven organizations is helpful but not required.]]>

TalentMatch^®

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Responsibilities:
• Organize, sort, and maintain physical and digital filing systems to ensure records are easy to retrieve and accurately stored.
• Welcome visitors and respond to the front door in a courteous manner, directing guests or deliveries appropriately.
• Perform local bank deposits or other scheduled errands while handling materials securely and responsibly.
• Assist with collection-related follow-up tasks, including basic communication and documentation support when assigned.
• Provide day-to-day administrative assistance such as preparing correspondence, updating records, and supporting office staff with clerical needs.
• Answer inbound calls and route messages to the appropriate team members with courtesy.
• Use office software and document tools to create, update, and manage files, forms, and related administrative materials.]]> • Strong ability to manage filing systems and maintain accurate document organization.
• Comfortable handling front desk interaction, inbound calls, and routine office communication.
• Experience with general clerical tasks, including correspondence and administrative recordkeeping.
• Familiarity with tools or platforms such as Adobe Acrobat, ADP, A-Systems, Epic Software, IBM AS/400, or similar office systems.
• Ability to manage errands such as bank runs in a dependable and timely manner.
• Good attention to detail, organization, and the ability to shift between multiple support tasks during the workday.]]>

TalentMatch^®

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We are looking for an experienced and service-focused Office Services Specialist to support a client site in Riverwoods, Illinois. This is a Contract position suited for someone who enjoys creating a welcoming workplace experience, building strong relationships, and responding quickly to day-to-day service needs. In this customer-facing role, you will help coordinate workplace services, support events, and serve as a key point of contact for employees, guests, and service partners.

Responsibilities:

• Welcome employees and visitors with a detail-oriented, hospitality-driven approach that creates a positive onsite experience.

• Manage workplace service tasks such as issuing contract badges, coordinating building access requests, handling lost-and-found items, and overseeing luggage storage activities.

• Partner with conference services and administrative teams to help organize onsite meetings and special events, including support that may occasionally extend beyond standard business hours.

• Monitor service-related issues across areas such as janitorial support, mailroom activity, parking, copiers, facilities requests, badging, and meeting spaces, and route concerns through the proper channels.

• Enter and track work orders to help ensure building and workplace issues are addressed in a timely manner.

• Conduct regular walkthroughs of office and shared spaces, including meeting rooms and other designated areas, to help maintain presentation and readiness standards.

• Collaborate with internal teams and external vendors to strengthen service delivery and improve the overall workplace experience.

• Contribute to projects and service initiatives designed to increase engagement, improve efficiency, reduce risk, and support operational goals.

• Perform additional onsite support duties as needed to meet business and client expectations.

]]> • High school diploma or equivalent.

• At least 3 years of experience in hospitality, workplace operations, facility or property management, or a related customer service environment.

• Proficiency with Google Workspace applications, including Gmail, Sheets, and Docs.

• Strong ability to balance multiple priorities and stay organized in a fast-paced setting.

• Excellent verbal and written communication skills with a detail-oriented and client-focused demeanor.

• Demonstrated sound judgment, initiative, and a collaborative approach to working with cross-functional teams and service partners.

• Ability to walk and stand for extended periods, complete routine facility walkthroughs, and assist with light materials handling for events or workplace support.

• Experience with commercial real estate environments, vendor coordination, event support, or workplace technology platforms is preferred.

The salary range for this position is $17.00 to $19.00. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are seeking a Contract Cyber Security Recruiter to support onsite hiring efforts in Manhattan Beach. This role will focus on sourcing, screening and managing candidates for cyber security positions, while partnering closely with hiring managers to meet talent needs. The ideal candidate will have 3–5 years of experience recruiting specifically within cyber security and a strong understanding of the security talent market.

Key Responsibilities:

Manage full-cycle recruiting for cyber security roles
Source and engage qualified cyber security talent
Screen candidates and coordinate interviews
Partner with hiring managers on hiring strategy and candidate pipelines
Maintain a high-touch candidate experience throughout the process

]]> Qualifications:

3–5 years of recruiting experience in cyber security
Proven success filling cyber security roles
Strong communication and stakeholder management skills
Ability to work onsite in Manhattan Beach

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TalentMatch^®

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Robert Half is looking for an Executive Assistant / Administrative Assistant to support daily office operations and provide high-level administrative assistance in a Church in Lexington, Kentucky. This contract opportunity is ideal for someone who is organized, attentive to detail, and comfortable balancing executive support with finance-related administrative work. The person in this role will help maintain smooth workflow across scheduling, communication, travel coordination, and financial processing while contributing to a service-focused environment.

This position is on site in a Church.

Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings to ensure leadership priorities are organized and well supported.

• Arrange travel plans, prepare itineraries, and handle related logistics for executives and other approved staff as needed.

• Process financial transactions such as check, cash, and online deposits with accuracy and timely documentation.

• Review invoices, prepare checks for payment, and assist with routine financial recordkeeping and correspondence.

• Support online giving administration, event payment tracking, and preparation of assessment-related letters or notices.

• Maintain office files, draft correspondence, and respond to administrative requests in a timely and thorough manner.

• Assist with meeting preparation by organizing materials, confirming details, and helping leadership stay informed of upcoming commitments.

]]> • Strong calendar management skills with the ability to handle changing priorities and multiple schedules.
• Background in arranging travel and supporting executive meetings with strong attention to detail.
• Comfort working with financial administrative tasks, including deposits, invoices, and check processing.
• Proficiency with standard office software and ability to manage records, correspondence, and reports accurately.
• Strong written and verbal communication skills with a detail-oriented and service-oriented approach.
• Ability to maintain confidentiality, stay organized, and manage multiple responsibilities effectively.]]>

TalentMatch^®

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Responsibilities:
• Engage with customers by phone and email, using thoughtful questions and attentive listening to resolve concerns thoroughly and professionally.
• Route inquiries to the appropriate team members when issues require additional support, and coordinate follow-up to help ensure timely resolution.
• Record customer details, case updates, and service outcomes accurately in company systems while keeping files current and organized.
• Monitor response timelines and contribute information used for reporting, service tracking, and management review.
• Identify recurring service challenges and recommend practical improvements that enhance efficiency and customer satisfaction.
• Build knowledge of company products, services, and procedures to provide more effective support across a range of customer needs.
• Assist other departments with service-related tasks and participate in special projects or additional assignments as business needs evolve.]]> • Associate degree from an accredited college or technical school preferred.
• Strong verbal and written communication skills, with the ability to explain information clearly to customers and colleagues.
• Ability to manage live conversations while entering information accurately and navigating multiple browser-based systems.
• Proficiency with Microsoft Office and the ability to learn new software applications quickly.
• Solid math and analytical skills, including comfort working with percentages, ratios, and basic reporting data.
• Strong judgment and problem-solving skills when following procedures and handling routine service issues.
• Spanish language ability is strongly preferred.]]>

TalentMatch^®

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We are looking for an experienced Executive Assistant to provide high-level administrative support to senior management. This role requires exceptional organizational abilities and interpersonal skills to ensure the efficient operation of the leadership team. As a contract-to-permanent position based in Memphis, Tennessee, this opportunity is ideal for professionals seeking to contribute to a dynamic and fast-paced environment.

Responsibilities:

• Manage complex calendars, schedule meetings and appointments, and coordinate travel arrangements for senior executives.

• Prepare and proofread correspondence, reports, presentations, and other documents with attention to detail and accuracy.

• Create and maintain effective workflows and communication channels to facilitate the completion of various projects and tasks.

• Act as an administrative liaison, making informed decisions in the executive's absence while maintaining discretion and professionalism.

• Monitor and control office budgets, tracking expenditures related to supplies, subscriptions, and travel.

• Organize and manage meeting materials, including agenda planning, note-taking, and follow-up on action items.

• Establish and maintain efficient filing systems for departmental and confidential materials.

• Operate standard office equipment and utilize Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.

• Handle confidential information with discretion, applying tact and diplomacy in all interactions.

• Perform additional administrative tasks as required to support the executive team.

]]> • Proficiency in Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to prioritize multiple tasks and maintain attention to detail.
• Excellent written and verbal communication skills, including proficiency in grammar, punctuation, and spelling.
• Ability to handle confidential information with discretion and professionalism.
• Proven ability to build relationships with internal executives, departments, external clients, and vendors.
• Demonstrated ability to work independently, exercise sound judgment, and manage time effectively.
• Familiarity with calendar management, travel coordination, and executive meeting arrangements.]]>

TalentMatch^®

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Responsibilities:
• Administer employee benefit programs, including health, dental, vision, life, disability, and retirement offerings, while maintaining accurate participant records.
• Support onboarding activities by explaining benefit options to new employees and providing enrollment guidance during orientation.
• Review benefits information for accuracy, complete routine audits, and correct discrepancies before updates are shared with external providers.
• Serve as a point of contact for employees and managers by addressing questions related to coverage, eligibility, status updates, and claim concerns.
• Coordinate benefit enrollments, process qualifying life event changes, and ensure timely communication with insurance carriers and plan partners.
• Manage leave and disability documentation for medical, personal, and accommodation-related requests while helping ensure proper handling of each case.
• Interpret applicable policies and regulatory considerations connected to leave administration and disability programs.
• Assist with retirement plan administration by responding to 401(k) questions, supporting contribution changes, and coordinating annual catch-up enrollment activity.
• Contribute to open enrollment planning and execution, including distribution of materials and support for employee elections.
• Partner with internal teams on workers’ compensation updates and prepare reports or billing documentation related to benefit allocations and program costs.]]> • Working knowledge of employee benefits programs and applicable regulations affecting leave, disability, and retirement administration.
• Experience supporting a benefits system implementation, preferably within Workday.
• Strong written and verbal communication skills with the ability to explain benefit information clearly to employees and managers.
• Excellent organizational skills and the ability to manage multiple tasks, deadlines, and detailed records accurately.
• Proficiency with Microsoft Office applications and general data entry tasks.
• Ability to handle confidential information with discretion and professionalism.
• Experience with administrative support tasks such as filing and responding to inbound inquiries is preferred.]]>

TalentMatch^®

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Responsibilities:
• Address customer questions and concerns with professionalism, working toward practical and timely resolutions.
• Enter, review, and maintain customer profiles, order details, and related records with a high level of accuracy.
• Prepare shipping paperwork, including labels, packing documentation, and other required transportation records.
• Coordinate with freight providers to secure transportation options, arrange pickups, and support on-time shipment scheduling.
• Monitor delivery progress and keep customers informed of delays, changes, or other shipment-related updates.
• Confirm shipping information meets internal standards and assist in resolving billing discrepancies or freight claims.
• Maintain well-organized files for shipping activity, customer communication, and order documentation.
• Partner with sales, warehouse, and production teams to support order flow and improve service and shipping processes.]]> • Prior experience in customer service, shipping support, order processing, or a related operational role.
• Strong verbal and written communication skills with the ability to interact effectively with customers and internal teams.
• Comfort using computers, data entry systems, and order or shipping software in a daily work environment.
• Ability to manage multiple tasks, shift priorities, and stay organized in a fast-paced setting.
• Strong attention to detail with a dependable and accountable approach to daily responsibilities.
• Experience handling inbound customer inquiries, outbound follow-up, or call center support is preferred.]]>

TalentMatch^®

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We are looking for a Dispatcher to join a fast-moving team in Northern, Colorado on a Contract basis. In this role, you will serve as a central point of coordination for scheduling, incoming requests, and day-to-day communication, helping keep field activity organized and on track. This opportunity is well suited to someone who stays composed under pressure, communicates clearly, and works confidently with dispatch technology and call management tools.

Responsibilities:

• Direct daily work assignments by coordinating schedules, relaying updates, and keeping field staff or drivers informed throughout the day.

• Handle incoming calls and service inquiries with professionalism, capturing complete details and determining the appropriate level of response.

• Maintain accurate records in dispatch software by logging activities, tracking progress, and updating job information in real time.

• Liaise with customers and internal teams to share status reports, answer questions, and address service-related concerns promptly.

• Review schedules and route changes continuously, making adjustments that support efficiency and minimize delays.

• Assist with logistics planning by confirming resource availability, organizing coverage, and supporting reliable on-time operations.

]]> • Strong customer service skills with the ability to communicate effectively by phone and through internal channels.
• Comfortable working in call center or high-volume service environments with multiple priorities.
• Proficiency with dispatch systems, scheduling tools, and standard computer applications.
• Ability to coordinate logistics accurately while maintaining attention to detail in a fast-paced setting.
• Experience supporting construction, field service, transportation, or related operational teams is preferred.]]>

TalentMatch^®

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Responsibilities:
• Place outreach calls to California residents to share emergency preparedness information and offer support when needed.
• Address incoming questions about disaster readiness, response steps, and available assistance in a clear and courteous manner.
• Record call details, customer concerns, and outcomes accurately in the appropriate database or tracking system.
• Follow approved workflows, communication standards, and call handling procedures to ensure consistent service delivery.
• Take part in onboarding and ongoing training to stay current on messaging, service expectations, and call center best practices.
• Manage both inbound and outbound interactions efficiently while maintaining a positive customer experience.
• Support related administrative tasks such as data entry, email follow-up, appointment coordination, or order-related updates as assigned.]]> • Ability to handle a high volume of outbound calls and respond professionally to inbound inquiries.
• Strong verbal and written communication skills with a customer-focused approach.
• Accurate data entry skills and attention to detail when documenting interactions.
• Proficiency with Microsoft Word and Microsoft Excel.
• Comfortable managing email correspondence and other basic administrative support tasks.
• Ability to follow scripts, procedures, and training guidance while adapting to customer needs.]]>

TalentMatch^®

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We are looking for a dependable Customer Service Representative to join a communications team in Lansing, Michigan. This contract-to-permanent opportunity is ideal for someone who enjoys speaking with customers, gathering information accurately, and delivering a positive service experience in a call center setting. The role supports inbound and outbound phone interactions, order processing, and survey-related outreach, with a self-schedule at least 32 hours a week within these shifts: Monday through Friday 12:00 PM - 8:00 PM and Saturday 11:00 AM - 7:00 PM

Responsibilities:

• Handle a high volume of inbound calls professionally while providing clear, courteous assistance to customers and survey participants.

• Place outbound calls as needed to collect responses, confirm details, or support ongoing polling and customer service activities.

• Record information accurately in company systems and complete order or data entry tasks with close attention to detail.

• Engage callers in a respectful and efficient manner to gather required information and maintain a smooth call experience.

• Manage your assigned schedule within approved shift windows and consistently meet weekly hour expectations.

• Follow call handling procedures, documentation standards, and quality guidelines during each customer interaction.

]]> • Comfort working in a call center environment with frequent inbound and outbound phone communication.
• Strong verbal communication skills and a detail-oriented, customer-focused approach on every call.
• Basic data entry and order entry skills with the ability to enter information accurately.
• Reliable time management skills and the ability to work within self-scheduled shift options.
• No prior experience is required; training is provided for candidates who are eager to learn.]]>

TalentMatch^®

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We are looking for an organized Human Resources Assistant to support day-to-day HR operations in California. This position will partner closely with HR leadership and the broader HR team to help maintain efficient processes, coordinate follow-up activities, and provide dependable administrative support. The ideal candidate brings prior human resources experience, communicates effectively in both English and Spanish, and is comfortable working with employee relations matters and company policy administration.

Responsibilities:

• Support the HR Manager and HR Generalist team with daily administrative and coordination tasks across human resources functions.

• Track outstanding HR items, coordinate follow-ups, and help ensure timely completion of employee-related actions and documentation.

• Assist with the interpretation and application of company policies by providing accurate information and escalating questions when appropriate.

• Help prepare, organize, and maintain confidential personnel records, reports, and HR documentation in accordance with internal standards.

• Provide administrative support for employee relations activities, including gathering information and assisting with investigation-related documentation.

• Communicate with employees and internal stakeholders in a clear and attentive manner, including supporting Spanish-speaking team members when needed.

• Coordinate scheduling, meetings, and routine HR communications to help keep department activities organized and on track.

]]> • Working knowledge of company policy administration and general HR procedures.
• Experience assisting with employee relations matters and investigation documentation.
• Ability to communicate effectively in Spanish and English in a workplace setting.
• Strong organizational skills with the ability to manage follow-ups and handle multiple priorities.
• High level of discretion when working with sensitive employee information.
• HR certification is preferred.]]>

TalentMatch^®

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Responsibilities:
• Manage front office activities by greeting visitors, answering incoming calls, and directing inquiries in a detail-oriented manner.
• Coordinate calendars, appointments, and meetings while helping maintain an organized daily schedule for the team.
• Prepare, update, and maintain files, records, and other administrative documentation with strong attention to accuracy.
• Enter and track data across office systems to support reporting, recordkeeping, and day-to-day operational needs.
• Provide administrative support for routine office functions, including correspondence, document preparation, and general clerical tasks.
• Assist with basic bookkeeping or financial administrative work, including tasks where QuickBooks knowledge may be beneficial.
• Take initiative in handling shifting priorities and complete assignments efficiently with limited supervision.
• Support a busy property operations environment by helping the team stay organized as workload demands increase.]]> • Strong ability to manage inbound calls, scheduling, filing, and data entry responsibilities.
• Comfortable using general computer applications; experience with QuickBooks is a plus.
• Friendly, detail-focused, and outgoing communication style with a customer-focused approach.
• Ability to work independently, stay organized, and follow through on tasks without close oversight.
• High level of attention to detail and accuracy in handling records and administrative processes.
• Willingness to work on site in Cleveland, Ohio and contribute effectively within a small team setting.]]>

TalentMatch^®

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We are looking for a detail-oriented Administrative Assistant to join a Contract position based in Englewood, Colorado.

This role supports a busy team through high-volume administrative coordination, precise data handling, and preparation for upcoming program activities over the summer. The ideal candidate can step in quickly, work with minimal supervision, and maintain accuracy while managing shifting priorities.

Responsibilities:

• Manage large volumes of information by entering, organizing, validating, and correcting data to ensure records remain accurate and usable.

• Prepare and execute mail merges and related document processes with a strong focus on precision and quality control.

• Review submitted video entries, track completion status, and confirm eligibility requirements are met for each submission.

• Update recurring program materials such as presentation decks, certificates, and supporting documents to keep content current and organized.

• Provide administrative scheduling support by arranging meetings, coordinating calendars, and sending invitations when needed.

• Oversee print production tasks, including assembling high-volume printed materials and checking finished items for completeness and accuracy.

• Organize, pack, and prepare materials for shipping, including physical event-related items, during key preparation periods.

• Assist with general office and administrative tasks as priorities shift, contributing flexible support across the team.

]]> • Demonstrated experience in administrative support, office coordination, or a similar role.

• Strong data entry and spreadsheet skills, with the ability to manage detailed information accurately in Microsoft Excel and related tools.

• Proven ability to perform mail merges and document preparation with a high level of attention to detail.

• Comfortable reviewing video content and tracking outcomes in an organized, methodical manner.

• Able to work independently, learn quickly, and adapt to changing deadlines and workload demands.

• Strong written and verbal communication skills for scheduling, email correspondence, and general coordination.

• Willingness to handle physical preparation tasks and lift up to 20–30 lbs occasionally.

• Availability to support time-sensitive work tied to June reviews, July printing activities, and August shipping preparation.

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TalentMatch^®

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We are looking for a detail-oriented Administrative Assistant to support a commercial property management team in Louisiana. This short-term contract opportunity with potential for a long-term role is ideal for someone who enjoys keeping office operations organized, assisting with tenant and vendor communication, and handling a mix of administrative and light accounting tasks. The right candidate will bring accuracy and strong follow-through while working in a fast-paced office environment.

Responsibilities:

• Provide day-to-day administrative support to commercial property managers, helping maintain organized records, schedules, and office workflows.

• Answer incoming calls and greet visitors in a courteous and organized manner, directing requests to the appropriate team members and responding to routine inquiries.

• Enter invoices, payables, and other financial information accurately to assist with basic accounting and payment processing.

• Prepare, update, and maintain property-related files, reports, correspondence, and documentation with careful attention to detail.

• Support leasing and property management activities by coordinating paperwork, tracking deadlines, and assisting with tenant communications.

• Perform data entry across office systems and spreadsheets to ensure information remains current, complete, and easy to access.

• Use Microsoft Office applications to create documents, manage records, and support daily administrative functions.

• Assist with general front office responsibilities, including mail handling, filing, copying, and other clerical duties as needed.

]]> • Ability to manage inbound calls, written communication, and in-person interactions with professionalism.
• Experience with data entry and recordkeeping that demonstrates strong accuracy and attention to detail.
• Familiarity with basic accounting support tasks, including entering accounts payable information.
• Working knowledge of Microsoft Office applications such as Word, Excel, and Outlook.
• Strong organizational skills with the ability to handle multiple priorities and meet deadlines.
• Experience supporting commercial leasing or commercial property management operations is preferred.]]>

TalentMatch^®

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Responsibilities:
• Place outbound calls to residents and community members to communicate emergency readiness information and offer appropriate support resources.
• Handle incoming questions effectively, providing accurate guidance related to disaster preparedness, safety procedures, and related services.
• Record call details, customer concerns, and follow-up actions in the designated system with a high level of accuracy.
• Apply established call handling standards, scripts, and operating procedures to ensure consistent and compliant service.
• Take part in ongoing training to remain current on program updates, communication approaches, and service expectations.
• Manage email correspondence and related administrative tasks to support customer interactions and case follow-up.
• Schedule appointments or callbacks when needed to help ensure residents receive timely assistance.
• Use Microsoft Word, Excel, and other basic office tools to complete documentation and support daily customer service activities.]]> • Ability to manage both inbound and outbound calls with confidence, professionalism, and empathy.
• Strong verbal and written communication skills, including the ability to handle email correspondence clearly and accurately.
• Accurate data entry skills with close attention to detail when documenting interactions and updates.
• Proficiency with Microsoft Word and Microsoft Excel for routine administrative and reporting tasks.
• Ability to follow scripts, procedures, and service guidelines in a structured support environment.
• Strong organizational skills, including the ability to coordinate appointments, callbacks, or order-related entries when required.]]>

TalentMatch^®

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Responsibilities:
• Prepare and share recurring sales activity reports, including updates related to bookings, shipments, backlog, and forecast information.
• Monitor outstanding requests, prepaid transactions, and open orders, and follow through with the appropriate parties to keep items moving.
• Assist with creating quotes and entering sales orders into internal systems while checking confirmations and outbound communication for accuracy.
• Organize and maintain records such as invoices, order files, shipment documents, and quality-related paperwork for easy retrieval and compliance needs.
• Provide customers with shipment status updates, tracking details, and any required supporting documentation in a timely manner.
• Route incoming sales leads, respond to general inquiries, and help coordinate communication between customers, sales staff, and other internal departments.
• Arrange meetings and customer visits, record key discussion points, and distribute clear meeting summaries to relevant stakeholders.
• Support departmental operations by maintaining office supplies, assisting with trade show or marketing-related activities, and contributing to special projects and process documentation as needed.]]> • High school diploma required.
• Strong working knowledge of Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Demonstrated ability to manage data entry, document control, and multiple deadlines with a high level of accuracy.
• Clear written and verbal communication skills with a detail-oriented customer service approach.
• Ability to work independently, stay organized, and handle shifting priorities with minimal supervision.
• Experience using order entry, quoting, or ERP-style business systems is preferred.
• Must be able to lift up to 25 pounds on an occasional basis.]]>

TalentMatch^®

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Contract Fixed Asset Inventory Specialist – Healthcare Setting

We’re partnering with a healthcare organization on a short‑term, onsite contract assignment supporting a fixed asset inventory project within a hospital environment. This role is ideal for someone who is detail‑oriented, comfortable working onsite, and experienced in structured inventory or asset‑tracking work.

Key Responsibilities

Locate and physically count fixed assets throughout the hospital facility
Place and verify asset tags on equipment and inventory
Compare physical inventory to existing asset registers
Identify discrepancies, including items not found and items found not on the list
Recommend updates or adjustments to the asset register based on findings
Maintain accuracy and professionalism while working in patient‑care environments

]]> Required Qualifications

Prior experience in inventory, asset tracking, auditing, or similar detail‑driven work
Healthcare or hospital background required
Comfort working onsite in a clinical setting
Strong attention to detail and ability to follow structured processes
Ability to walk, stand, and move throughout a large facility

Position Details

Contract / project‑based assignment
Onsite at a hospital location
Daytime hours
Hourly pay: $25–$28/hour, based on experience

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TalentMatch^®

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Responsibilities:
• Welcome patients upon arrival, guide them through check-in and check-out steps, and address routine questions related to appointments, billing, and visit logistics.
• Coordinate new patient intake and assist with arranging procedures and surgery appointments based on provider availability and clinic priorities.
• Work closely with physicians and clinic staff to align scheduling needs and help address time-sensitive patient concerns promptly.
• Support patient and provider interactions by using approved reference materials, office tools, and established administrative procedures.
• Maintain accurate clinic records by updating databases, processing internal documentation, and organizing front-office information.
• Respond to non-clinical inquiries received through phone, messaging, or CRM systems, and escalate issues when they require additional review.
• Handle incoming and outgoing administrative materials, including faxes, mail, and clinic documentation, while ensuring proper distribution and filing.
• Contribute to high service standards by managing multiple front-office tasks efficiently and maintaining a thorough, patient-focused approach throughout the day.]]> • Familiarity with medical terminology used in a clinical or outpatient environment.
• Experience using computer systems, Windows-based applications, and standard office software in an administrative setting.
• Ability to communicate clearly and professionally in both verbal and written formats.
• Strong customer service skills with the ability to resolve routine issues and balance competing priorities.
• Comfortable adapting communication style to meet the needs and understanding of different patients and staff members.
• Ability to remain composed and effective in busy or high-pressure situations.
• Experience with scheduling, documentation management, payment handling, CRM tools, phone systems, or electronic medical records is preferred.]]>

TalentMatch^®

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We are looking for a Patient Admin Specialist (PAS)/Medical Scheduler to support front-office operations for an outpatient clinic in Palo Alto, California. This short-term Contract position focuses on delivering a welcoming patient experience while coordinating registration, scheduling, and essential administrative support. The ideal candidate is organized, responsive, and comfortable managing a high-volume environment with professionalism and accuracy.

The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, high-volume healthcare environment while providing excellent patient service.

Key Responsibilities

Review Epic scheduling reports and work queues to identify patients requiring pre-anesthesia appointments
Contact patients via phone to schedule appointments in a timely, professional manner
Determine appropriate appointment types (in-person vs. virtual) based on established guidelines
Accurately document all scheduling activities within Epic
Request and track medical records, ensuring proper documentation in the system
Collaborate with schedulers, patient care coordinators, and clinical teams to optimize workflows
Maintain high standards of customer service and patient communication
Follow clinic workflows, standard operating procedures, and escalation protocols

]]> Required Qualifications

High school diploma or equivalent
Previous experience in healthcare scheduling
Experience working in a patient-facing or customer service role
Ability to thrive in a fast-paced, high-volume environment

Required Skills & Competencies

Strong verbal communication and professional phone etiquette
High attention to detail and organizational skills
Ability to follow detailed workflows and scheduling criteria
Effective time management and ability to meet productivity goals
Customer-focused mindset with a patient-centered approach
Reliability, professionalism, and ability to work collaboratively onsite

Technical Skills

Experience with Electronic Health Records (EHR); Epic preferred
Proficiency with Microsoft Office (Outlook, Word, Teams)
Ability to navigate scheduling systems, reports, and documentation tools
Comfortable learning new systems and workflows quickly

Preferred Qualifications

Prior experience with Epic or similar EHR systems
Healthcare scheduling or clinic experience
Familiarity with pre-anesthesia or surgical workflows
Experience working with scheduling reports or work queues
Bilingual (e.g., Spanish)

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Are you ultra-organized, detail-driven, and energized by checking things off a to‑do list? We’re looking for a motivated Administrative Assistant to play a key role in a 3‑month project. This is your chance to jump into a focused initiative, make an immediate impact, and help support a wonderful team.

This short-term opportunity is perfect for someone who thrives in a fast-paced environment and enjoys being the go‑to support that keeps everything moving.

What You’ll Do

You’ll be the backbone of the project, helping keep tasks organized, information flowing, and timelines on track.

Responsibilities include:

Providing hands-on administrative support for a defined project
Organizing, maintaining, and tracking project documents and files
Managing data entry, spreadsheets, and project trackers
Scheduling meetings, coordinating calendars, and preparing materials
Drafting, formatting, and proofreading emails, reports, and summaries
Monitoring inboxes and routing questions or requests effectively
Supporting deadlines, deliverables, and status updates
Jumping in where needed to keep the project running smoothly

]]> What You Bring

High school diploma or equivalent (associate degree a plus)
1–3 years of administrative, office, or coordination experience
Strong skills in Microsoft Office or Google Workspace
Exceptional attention to detail and time management
Clear, professional written and verbal communication
Confidence working independently and juggling priorities
Discretion and professionalism when handling sensitive information

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We are looking for an experienced Human Resources (HR) Manager to support a growing organization in Stockton, California. This Contract to permanent position will lead key HR operations with a strong focus on employee relations, union collaboration, payroll administration, benefits oversight, and policy guidance. The role requires sound judgment, a hands-on approach to resolving workplace matters, and the ability to manage multiple HR programs while partnering closely with leaders across the organization.

Responsibilities:

• Advise supervisors and department leaders on employee relations matters, workplace policies, coaching strategies, and appropriate documentation for performance concerns.

• Conduct workplace reviews and investigations, prepare findings, and recommend corrective actions or disciplinary steps when needed.

• Administer labor relations activities in a union setting, including grievance handling, contract interpretation, and support during collective bargaining efforts.

• Oversee payroll-related HR processes, including reporting and maintaining accurate employee status changes such as new employee additions, separations, compensation updates, and retirements.

• Manage health and welfare programs by coordinating enrollments, vendor communication, billing reviews, audits, and annual open enrollment activities.

• Evaluate benefits offerings and survey data to identify improvements that align with compliance standards, cost considerations, and market trends.

• Maintain organized personnel records and strengthen document retention practices to ensure secure, accurate, and compliant file management.

• Lead recruitment and onboarding activities, including job posting coordination, interview scheduling, background screening, and new employee orientation.

• Support the administration and improvement of HR systems such as attendance tracking and performance management tools, while troubleshooting issues for staff and managers.

• Coordinate employee training initiatives and contribute to special HR projects that support organizational goals.

]]> • At least 5 years of progressive human resources experience, including leadership responsibility in a broad HR management role.

• Demonstrated background in employee and labor relations, with hands-on experience working in a unionized environment.

• Working knowledge of California and federal employment laws, HR compliance practices, and disciplinary procedures.

• Experience administering payroll, benefits, leave processes, and HRIS platforms with a high degree of accuracy.

• Familiarity with union payroll considerations, union contract administration, and related employee recordkeeping.

• Ability to manage confidential information, conduct investigations, and exercise independent judgment in complex situations.

• Proficiency with HR technology and human resources software, including systems used for payroll, employee data, and workflow administration.

• HR certification is preferred.

Please call 209-225-2014 if you meet the above requirements.

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TalentMatch^®

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A Healthcare Company in Long Beach in looking to hire a Credentialing Analyst to support provider enrollment and credentialing activities. The Credentialing Analyst is ideal for someone who can step into a fast-paced healthcare environment, work fully onsite Monday through Friday, and help maintain accurate, compliant credentialing records. The person in this role will play an important part in keeping provider files current, complete, and ready for timely onboarding and activation.

Key Responsibilities:

• Manage credentialing and recredentialing case files by gathering, reviewing, and organizing provider documentation for completeness and accuracy.

• Communicate with providers and practice contacts to obtain outstanding materials and resolve incomplete submissions in a timely manner.

• Conduct and coordinate primary source verification for items such as licensure, certifications, education history, sanctions screening, and malpractice coverage or claims history.

• Support provider onboarding efforts by tracking packet status and helping move applications through the credentialing workflow efficiently.

• Enter, update, and maintain credentialing data within internal systems to ensure records remain current and reliable.

• Monitor key operational indicators, including missing file components, upcoming renewal deadlines, processing turnaround times, and open backlog items.

• Assist with audit preparation and file quality reviews to support compliance with organizational, state, and health plan standards.

• Verify provider demographic details and roster information while also helping with backlog reduction, document indexing, scanning, and other administrative support tasks.

Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.

]]> Qualifications:

• Hands-on experience with provider credentialing, physician credentialing, or recredentialing in a healthcare setting.

• Working knowledge of credentialing workflows, documentation standards, and primary source verification practices.

• Strong attention to detail with the ability to identify missing information and maintain highly accurate records.

• Comfortable following up with providers and practice staff to obtain required documents and clarify discrepancies.

• Proficiency with data entry and credentialing systems, with the ability to manage a high volume of files efficiently.

• Ability to work onsite in Long Beach, California, Monday through Friday with no remote or hybrid schedule.

• Availability to begin immediately and contribute during a 3- to 6-month assignment with potential for extension.

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TalentMatch^®

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Responsibilities:

• Handle a high volume of incoming calls while providing courteous, efficient assistance to customers and participants.

• Place outbound calls as needed to collect responses, share information, or complete service-related follow-up activities.

• Enter orders and customer details into internal systems with strong attention to accuracy and completeness.

• Conduct polling or survey conversations in a thorough and accurate manner, clearly documenting responses and outcomes.

• Resolve routine customer concerns by listening carefully, answering questions, and escalating more complex issues when appropriate.

• Maintain reliable attendance and self-select shifts that meet the required weekly schedule commitment.

• Update call records and account notes promptly after each interaction to support clear documentation and continuity of service.

]]> • Comfortable working in a call center environment with frequent inbound and outbound phone communication.
• Strong verbal communication skills and a detail-oriented, customer-focused approach.
• Basic data entry and order processing abilities with good accuracy and attention to detail.
• Ability to manage multiple tasks efficiently while navigating conversations and system updates.
• No prior experience is required; training can be provided for motivated candidates.
• Must be dependable, organized, and able to follow scheduling expectations.]]>

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We are looking for a detail-focused Provider Data Coordinator to support a healthcare organization in Long Beach, California. This Provider Data Coordinator opportunity with permanent potential is well suited for someone who enjoys working with information, ensuring records remain accurate, and collaborating across teams to keep provider data current and compliant. The role is fully onsite Monday through Friday and offers the chance to contribute to essential operational processes in a fast-paced healthcare environment.

Key Responsibilities:

• Enter, update, and maintain provider information in organizational databases with a high level of accuracy and consistency.

• Review records regularly to identify missing details, inconsistencies, or compliance concerns, and take appropriate corrective action.

• Reach out to providers to confirm demographic, credentialing, or other required information when updates are needed.

• Work closely with departments such as network operations, claims, and customer support to investigate and resolve data-related issues.

• Monitor data quality through recurring checks and audits to help ensure information remains reliable and complete.

• Organize and prioritize multiple assignments effectively while meeting deadlines in a busy onsite work environment.

Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.

]]> Qualifications:

• Previous experience in data entry, records coordination, or administrative support within a healthcare-related setting is preferred.

• Strong attention to detail with the ability to spot discrepancies and maintain accurate documentation.

• Effective verbal and written communication skills for interacting with providers and internal teams.

• Comfort using computer systems and learning new platforms used for provider and claims data management.

• Ability to manage several tasks at once while staying organized and productive in a deadline-driven environment.

• Familiarity with healthcare applications or platforms such as EZ Cap, AHLTA, McKesson, EHR systems, IBM AS/400, or claim administration tools is a plus.

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TalentMatch^®

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Responsibilities:
• Oversee the day-to-day management of an assigned property portfolio, ensuring operational, maintenance, and leasing priorities are handled effectively.
• Lead lease renewals and related documentation, supporting continued occupancy and accurate administration of tenant agreements.
• Coordinate repair work, tenant improvements, and vendor services while monitoring service quality, pricing, and contract performance.
• Manage rent collection activities and follow up on account issues to support timely payments and strong tenant communication.
• Organize tenant move-ins and move-outs, including scheduling, property readiness, and coordination with all involved parties.
• Conduct routine site visits and formal quarterly inspections to identify maintenance concerns, safety issues, appearance standards, and misuse of common areas.
• Market vacant units through multiple outreach channels, show available space to prospective tenants, and guide prospects through screening and proposal preparation.
• Prepare annual operating budgets, provide capital improvement recommendations, and maintain market intelligence through regular competitive property analysis.
• Work closely with property owners and supervise support personnel such as assistant property management, administrative, and maintenance staff.
• Review lease paperwork, track tenant insurance compliance, and complete due diligence such as reference checks, credit review, and business status verification.]]> • Working knowledge of property operations, lease administration, rent collections, and tenant service practices.
• Ability to manage responsibilities independently while maintaining strong attention to detail and follow-through.
• Proficiency with Microsoft Word and Excel for reporting, documentation, and day-to-day administrative tasks.
• Basic real estate knowledge, with the ability to evaluate lease prospects and support leasing transactions.
• Valid California driver’s license and auto insurance that meets state requirements.
• Active California Real Estate Salesperson license that can be maintained in good standing.
• Ability to perform physical tasks such as bending, climbing ladders, filing, and lifting up to 25 pounds.]]>

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Robert Half is working on an exciting opening for an Administrative Assistant with one of our top clients. Our client is seeking a highly professional and detail-oriented Administrative Assistant to provide critical administrative support during an extended leave. This is an excellent opportunity to step into a visible, high-impact role within a mission-driven educational organization serving thousands of students across Daly City, San Bruno, and South San Francisco.

Position Overview

Acting as a key partner to executive leadership, the Administrative Assistant will manage sensitive information, support board-level coordination, and ensure seamless day-to-day administrative operations. This role requires discretion, strong communication skills, and the ability to operate with a high level of professionalism. This role provides high-level administrative support to senior leadership in California. This long-term contract opportunity is ideal for someone who can manage sensitive information with discretion, keep complex schedules running smoothly, and serve as a reliable point of contact for staff and external stakeholders. The role focuses on coordinating communications, organizing executive operations, and preparing business documents in a fast-paced education environment.

Responsibilities:

Manage the daily schedule by organizing appointments, coordinating meetings, and maintaining an accurate calendar of activities and deadlines.
Serve as a central contact for incoming questions and concerns from staff, officials, and the public, responding professionally and directing matters to the appropriate parties when needed.
Prepare, edit, and proofread a wide range of documents, including letters, reports, memoranda, agenda materials, contracts, and other administrative communications.
Handle incoming correspondence by reviewing, prioritizing, routing, and drafting responses that reflect urgency, confidentiality, and executive preferences.
Coordinate office operations to support efficient information flow, ensuring leadership receives timely updates, materials, and follow-up on outstanding items.
Maintain strict confidentiality while working with privileged records, sensitive discussions, and executive-level communications.
Arrange travel logistics and related meeting details, including itineraries, reservations, and supporting documentation for business activities.
Organize and distribute calendars of events, meeting materials, and other information needed to keep executive engagements well planned and properly communicated.Admisnitrative

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Proven experience providing executive-level administrative support in a detail-oriented office environment.

Strong calendar management skills with the ability to balance competing priorities and changing schedules.

Experience coordinating travel arrangements, including bookings, itineraries, and meeting logistics.

Excellent written communication skills with the ability to draft, edit, and proofread business correspondence independently.

Ability to handle confidential and sensitive information with sound judgment and discretion.

Strong interpersonal skills for working effectively with leadership, staff, public officials, and community members.

Proficiency in organizing meetings, tracking communications, and managing multiple administrative tasks with accuracy and efficiency.

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We are looking for an Inventory Manager to support warehouse and material control operations for a Contract-to-hire position based in Black Diamond, Washington. This role is ideal for someone who can balance hands-on inventory oversight with strong administrative coordination, helping maintain accurate stock levels, cost-conscious purchasing, and organized daily operations. The position also requires close attention to reporting, order follow-up, and process improvement in a construction-focused environment.

Responsibilities:

• Lead the conversion of inventory records from paper-based methods to an electronic tracking process, improving accuracy and accessibility of data.

• Oversee day-to-day warehouse organization to ensure materials, tools, and supplies are stored accurately and remain easy to locate and distribute.

• Monitor inventory quantities and maintain reliable records so stock levels align with operational needs and minimize shortages or overstock situations.

• Place supply orders, follow their progress through delivery, and resolve issues related to timing, accuracy, or availability.

• Track materials issued from the warehouse and maintain clear documentation of where items are used or assigned.

• Support upkeep of company facilities and surrounding grounds while assisting with additional assignments directed by management.

]]> • Working knowledge of purchasing practices, order coordination, and budget-aware material planning.
• Ability to maintain accurate asset and inventory tracking records, including support for periodic and annual physical counts.
• Proficiency with Microsoft Excel for recordkeeping, reporting, and data review.
• Strong administrative, organizational, and documentation skills with careful attention to detail.
• Comfort using technology to support inventory control and improve process efficiency.
• Ability to work independently, prioritize multiple tasks, and communicate status updates clearly to supervisors.]]>

TalentMatch^®

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Responsibilities:
• Lead day-to-day human resources operations, ensuring personnel matters are handled accurately, professionally, and in alignment with company policies.
• Manage employee relations issues by providing guidance, addressing workplace concerns, and supporting fair, consistent resolution practices.
• Administer onboarding activities for new hires, helping employees transition smoothly into their roles and complete required documentation.
• Coordinate benefits-related tasks, including employee support, enrollment administration, and communication of available programs.
• Oversee payroll and timekeeping practices, working with tools such as Paychex to help maintain accurate records and timely processing.
• Support hiring efforts by participating in recruitment coordination, candidate evaluation, and employment decision processes.
• Maintain and update HR data within systems such as HRIS platforms and Zoho, ensuring records remain current and reliable.
• Partner with leadership and operational teams to support a union workforce while promoting compliance and effective workforce management.]]> • Working knowledge of payroll practices, time tracking, and onboarding processes in a business environment.
• Experience supporting unionized employees and navigating workplace matters with professionalism and discretion.
• Hands-on familiarity with HRIS platforms, including systems such as Zoho and Paychex Payroll.
• Ability to contribute to hiring activities, including interview coordination, candidate assessment, and selection support.
• Proficiency with Microsoft 365 Enterprise and standard business applications used in HR operations.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a contract assignment.]]>

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We are looking for a detail-oriented Assistant Property Manager to support day-to-day property operations. This is a Contract position suited for someone who can balance administrative duties, resident support, and compliance-focused property management activities. The ideal candidate will bring strong organizational skills, sound judgment, and the ability to work effectively with both staff and residents in a fast-paced environment.

Responsibilities:

• Support daily operations for residential and commercial property portfolios, helping maintain organized workflows and consistent service delivery.

• Assist with resident and tenant communications, addressing questions, resolving routine issues, and escalating concerns when appropriate.

• Help maintain compliance with public housing guidelines, HUD-related requirements, and established property management procedures.

• Prepare, update, and organize property records, reports, lease documentation, and other administrative files with a high level of accuracy.

• Coordinate with on-site teams, vendors, and internal staff to track maintenance requests, follow up on open items, and support timely resolution.

• Monitor deadlines for inspections, renewals, recertifications, and reporting to ensure operational requirements are met.

• Use property management software and Microsoft Office applications to enter data, generate reports, and support office operations.

• Contribute to problem-solving efforts by identifying operational issues, gathering information, and helping implement practical solutions.

]]> • Working knowledge of HUD standards, public housing regulations, and related program expectations.
• Strong organizational ability with close attention to detail and accuracy in documentation.
• Proven ability to manage competing priorities and complete assignments within required timelines.
• Effective written and verbal communication skills for interacting with residents, staff, and external partners.
• Comfortable collaborating with individuals from diverse backgrounds while maintaining professionalism.
• Proficiency with Microsoft Office and property management platforms such as Yardi or comparable systems.
• Sound judgment, dependable decision-making skills, and a careful approach to sensitive situations.]]>

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We are looking for a Compensation and Benefits Specialist to support leave and attendance programs for a transport organization in Homewood, Illinois. This Contract position focuses on administering employee leave cases, reviewing medical and supporting documentation, and partnering with leaders to ensure timely, accurate case handling. The ideal candidate brings strong knowledge of disability and leave processes, communicates clearly with multiple stakeholders, and maintains careful attention to detail in a fast-paced environment.

Responsibilities:

• Oversee short-term disability and other leave cases from intake through resolution, ensuring each request is processed accurately and on schedule.

• Evaluate medical certifications and related documentation, identify missing information, and follow up with providers or employees when additional details are needed.

• Coordinate with managers to provide updates on leave status, expected timelines, and required next steps while maintaining confidentiality.

• Administer intermittent and continuous leave requests in accordance with company policy and applicable regulations.

• Maintain accurate attendance and leave records, perform routine audits, and resolve discrepancies in case files or tracking systems.

• Respond to employee and leadership questions regarding leave options, documentation requirements, and benefit-related processes.

• Support compliance with applicable leave programs such as medical leave, family leave, and related benefit administration activities.

• Assist with claim and benefit administration tasks tied to absences, including documentation review and status monitoring.

The salary range for this position is $26/hr to $28/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

]]> • Working knowledge of short-term disability, FMLA, and broader leave administration practices.
• Ability to review documentation carefully, identify inconsistencies, and complete detailed auditing tasks.
• Background in claim administration, benefit functions, or related employee support processes.
• Strong written and verbal communication skills with the ability to work effectively with managers, employees, and medical offices.
• High level of organization and discretion when handling sensitive employee information.
• Proficiency in tracking case activity, maintaining accurate records, and meeting deadlines in a structured environment.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Conduct thorough research to identify site-based learning locations and confirm complete location information for each record.
• Review available sources to determine applicable licenses, certifications, and credentials associated with participating sites or partners.
• Enter and maintain data with a high degree of accuracy, following established organizational formatting and recordkeeping standards.
• Analyze source information carefully to ensure entries are complete, consistent, and aligned with project expectations.
• Support the development of reliable tracking practices by organizing findings in a way that improves database readiness and usability.
• Monitor entry volumes and timing trends to help inform productivity metrics and identify opportunities for process improvement.
• Share practical recommendations for streamlining data collection methods and improving overall information quality.
• Use Microsoft Office tools and related platforms to compile research, manage documentation, and communicate updates effectively.]]> • Strong attention to detail with the ability to identify missing, inconsistent, or incomplete information.
• Proficiency with Microsoft Office applications, including Excel, Word, and related collaboration tools.
• Ability to organize large amounts of information clearly and accurately within structured formats.
• Comfortable working independently while managing repetitive tasks with consistency and focus.
• Strong written communication skills and the ability to provide constructive feedback on process improvements.
• Previous experience supporting administrative, project coordination, or data-focused work is preferred.]]>

TalentMatch^®

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Contract Fixed Asset Inventory Specialist – Healthcare Setting

Key Responsibilities

Locate and physically count fixed assets throughout the hospital facility
Place and verify asset tags on equipment and inventory
Compare physical inventory to existing asset registers
Identify discrepancies, including items not found and items found not on the list
Recommend updates or adjustments to the asset register based on findings
Maintain accuracy and professionalism while working in patient‑care environments

]]> Required Qualifications

Prior experience in inventory, asset tracking, auditing, or similar detail‑driven work
Healthcare or hospital background required
Comfort working onsite in a clinical setting
Strong attention to detail and ability to follow structured processes
Ability to walk, stand, and move throughout a large facility

Position Details

Contract / project‑based assignment
Onsite at a hospital location
Daytime hours
Hourly pay: $25–$28/hour, based on experience

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We are looking for an experienced Sr. Executive Assistant to provide high-level support for two C-level executives. This long-term contract position requires someone who can manage complex schedules, coordinate executive interactions, and oversee travel planning with precision and discretion. The ideal candidate brings strong organizational judgment, excellent communication skills, and the ability to keep priorities moving in a fast-paced environment. Previous experience with private travel is a must. This role has the flexibility to be fully remote. Experience with HNW individuals is preferred.

Responsibilities:

• Manage executive calendars by organizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for upcoming commitments.

• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary details.

• Coordinate meeting logistics for senior leadership, securing rooms, preparing agendas or materials, and confirming attendee alignment.

• Serve as a central point of contact for scheduling-related communication with internal teams and external partners.

• Monitor changing priorities and adjust calendars or travel plans quickly to support business needs.

• Prepare and maintain accurate travel and meeting details so executives have clear, timely information.

• Support executive operations by anticipating administrative needs and handling time-sensitive requests with professionalism.

]]> • Strong background in calendar coordination across multiple priorities and stakeholders.
• Proven ability to book and manage detailed travel arrangements with a high level of accuracy.
• Experience organizing executive meetings and handling related logistics from start to finish.
• Excellent verbal and written communication skills with a detail-oriented approach.
• Strong organizational skills with the ability to manage confidential information discreetly.
• Ability to work effectively in a fast-moving environment while maintaining attention to detail.]]>

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We are looking for a detail-oriented Human Resources (HR) Assistant to join our client's team on a Contract basis in Fresno, California. This position will provide day-to-day administrative support to the HR function while working closely with the HR Director to keep processes organized, responsive, and efficient. The ideal candidate is comfortable managing multiple priorities, communicates professionally, and can help support onboarding, employee records, and other core HR activities in a fast-paced environment.

Responsibilities:

• Provide administrative support to the human resources team and partner directly with the HR Director on daily priorities and follow-up items.

• Coordinate onboarding activities, including preparing new employee documentation, tracking pre-employment steps, and helping ensure a smooth start for incoming employees.

• Maintain accurate HR records and update employee information within HRIS and related systems in a timely manner.

• Assist with candidate screening documentation and monitor required paperwork to support hiring and compliance efforts.

• Respond to employee and internal inquiries with professionalism, clarity, and a service-focused approach.

• Organize schedules, documents, and communications so that HR tasks are completed efficiently and deadlines are consistently met.

• Support employee relations activities by helping gather information, prepare materials, and maintain confidentiality.

• Use Microsoft Excel and the Office Suite to manage spreadsheets, reports, correspondence, and other administrative deliverables.

]]> • Demonstrated knowledge of HR administration, onboarding coordination, employee relations support, and candidate screening processes.
• Experience working with HRIS platforms and maintaining accurate employee data.
• Strong time management skills with the ability to handle changing priorities effectively.
• Excellent verbal and written communication skills, along with a detail-oriented and approachable demeanor.
• Proven ability to stay organized, manage several tasks at once, and perform well in a deadline-driven setting.
• Proficiency in Microsoft Excel and Microsoft Office applications.]]>

TalentMatch^®

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We are looking for a Human Resources (HR) Assistant to support day-to-day HR operations for a Contract position based in Peabody, MA. This opportunity is well suited for someone who enjoys coordinating hiring activities, assisting with onboarding, and maintaining accurate employee records in HR systems. The role also works closely with team members and candidates to help create a smooth, detail-oriented experience throughout the employment process.

Responsibilities:

• Coordinate onboarding activities for new hires, including preparing documentation, scheduling pre-employment steps, and helping employees transition into their roles.

• Maintain and update personnel information within HRIS platforms to support accurate records, reporting, and compliance.

• Assist with hiring process requirements and follow up on required hiring documentation to keep recruitment timelines on track.

• Support recruiting efforts by posting openings, organizing candidate materials, and helping schedule interviews with hiring teams.

• Respond to routine employee questions related to HR policies, procedures, and administrative processes in a timely manner.

• Help manage talent acquisition workflows by tracking applicant progress and ensuring hiring files are complete and organized.

• Provide administrative support for employee relations matters by documenting information and coordinating next steps with HR staff when needed.

• Contribute to HR process updates and system-related onboarding activities as assigned to support departmental operations.

]]> • Working knowledge of HRIS tools and the ability to maintain confidential employee data accurately.
• Familiarity with onboarding coordination, background screening, and documentation for new employees.
• Understanding of recruiting or talent acquisition processes, including interview scheduling and applicant tracking.
• Ability to communicate professionally with employees, candidates, and internal stakeholders.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Comfortable handling sensitive information with discretion and sound judgment.]]>

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Responsibilities:
• Place outbound calls to residents to share emergency preparedness information and offer support when assistance is needed.
• Address incoming questions with accurate, easy-to-understand guidance related to disaster readiness, response procedures, and available resources.
• Record call details, customer concerns, and outcomes thoroughly in the appropriate database to ensure complete and reliable documentation.
• Follow approved workflows, scripts, and service standards to manage each interaction consistently and professionally.
• Take part in training sessions and team updates to remain current on messaging, call handling expectations, and service best practices.
• Manage a steady volume of inbound and outbound calls while maintaining a courteous and solutions-focused approach.
• Support related administrative tasks such as data entry, email follow-up, and appointment coordination when required.]]> • Ability to communicate clearly and professionally over the phone and through email with a wide range of individuals.
• Strong data entry skills with close attention to detail and accuracy in recordkeeping.
• Comfortable handling both inbound and outbound calls in a fast-paced setting.
• Proficiency with Microsoft Word and Microsoft Excel for routine documentation and tracking tasks.
• Ability to follow established instructions, scripts, and procedures while providing responsive customer support.
• Strong organizational skills and the ability to manage multiple tasks such as call handling, documentation, and scheduling.]]>

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We are looking for a detail-oriented Data Entry Clerk to support a real estate organization located in the Greater Philadelphia Region. This is a contract position suited for someone who can manage high-volume information with speed, accuracy, and proficiency. The ideal Data Entry Clerk candidate is comfortable working with digital records, entering numeric and text-based data, and helping maintain organized, reliable business information.

What you get to do every single day:

• Enter numeric and text-based information into computer systems with a high level of accuracy and consistency.

• Review source documents carefully and update records to keep business data complete and current.

• Verify entered information by checking for formatting issues, missing details, and data discrepancies.

• Maintain organized electronic files and support efficient record retrieval for internal teams.

• Process routine data updates within required timelines while meeting productivity expectations.

• Use standard office software and data entry tools to handle daily administrative information tasks.

• Communicate with team members to clarify incomplete information and resolve record-related questions.

• Follow established procedures for confidentiality, document handling, and data quality control.

]]> Other requirements for the Data Entry Clerk position include and are not limited to:

• Experience performing data entry in a detail-oriented office environment.

• Strong typing skills with the ability to enter information quickly and accurately.

• Proficiency with computer-based data entry and general office software.

• Ability to work with numeric data and maintain close attention to detail.

• Strong organizational skills and the ability to manage repetitive tasks efficiently.

• Capability to identify errors, correct inconsistencies, and maintain accurate records.

• Reliable communication skills and the ability to work effectively in a team setting.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013432019

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Responsibilities:
• Manage the front reception area by greeting guests, answering inquiries, and directing visitors in a courteous and timely manner.
• Handle incoming calls through a multi-line phone system, route messages accurately, and respond to general questions clearly and effectively.
• Oversee day-to-day office coordination tasks to help maintain an orderly, functional, and welcoming environment.
• Support the upkeep of common areas and office facilities to ensure the physical workspace remains presentable and well organized.
• Arrange hospitality services for meetings, events, and hosted gatherings, including room readiness and guest-facing support.
• Assist grantees, community partners, and other visitors by providing clear guidance and a positive on-site experience.
• Monitor front desk activity throughout the day and address routine administrative needs that support smooth office operations.]]> • Ability to manage a multi-line phone system and handle inbound calls efficiently and effectively.
• Strong interpersonal communication skills with a customer-focused approach to greeting and assisting visitors.
• Proven ability to stay organized, prioritize tasks, and maintain attention to detail in a busy office setting.
• Comfort supporting meeting logistics, hospitality arrangements, and general office coordination responsibilities.
• Detail-oriented demeanor and the ability to represent the office in a welcoming and dependable manner.]]>

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We are looking for a Customer Service Representative to support order processing, customer communication, and documentation accuracy for a Contract position based in Fairfield, New Jersey. This role focuses on delivering responsive service while coordinating with internal teams to ensure orders, inventory details, and shipment information are handled efficiently. The ideal candidate is organized, detail-oriented, and comfortable managing customer inquiries, order entry, and billing-related tasks in a fast-paced environment.

Responsibilities:

• Manage incoming customer orders by reviewing details, confirming product availability, and entering information accurately into business systems.

• Communicate with customers regarding order progress, expected delivery timing, freight costs, and account-related considerations.

• Coordinate closely with warehouse and operations staff to support timely fulfillment and maintain alignment on inventory status.

• Prepare shipping paperwork, including freight quotes and bills of lading, for outbound deliveries.

• Handle claims related to damaged shipments and follow through on documentation needed for resolution.

• Generate sales orders, invoices, and credit memos while maintaining accurate transaction records.

• Organize customer, inventory, and order documentation through structured digital filing and cloud-based record storage.

• Respond promptly and professionally to purchase orders, inbound messages, and requests for current inventory information.

]]> • Ability to manage multiple priorities effectively in a deadline-driven, fast-moving work environment.
• Strong attention to detail with a consistent focus on data accuracy and record quality.
• Solid organizational skills with the ability to maintain clear and reliable documentation.
• Working knowledge of invoicing, credits, and general order processing activities.
• Proficiency with Microsoft Office and comfort using accounting or order management software.
• Effective problem-solving skills and the ability to collaborate productively with cross-functional teams.]]>

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Responsibilities:
• Welcome guests and direct them appropriately while delivering a courteous and friendly first impression.
• Oversee front desk activities and keep the reception space neat, presentable, and ready for daily business operations.
• Accept incoming mail, packages, and deliveries, then sort and route items to the correct recipients.
• Coordinate meeting schedules and help organize conference room usage to support office efficiency.
• Complete administrative tasks such as entering information, maintaining files, scanning records, and preparing copies of documents.
• Track office supply inventory and arrange replenishment orders to ensure essential materials remain available.
• Assist departments with routine clerical work and customer-facing support as needed throughout the day.
• Respond promptly to questions from employees, vendors, and visitors by phone or in person.
• Apply established visitor check-in and office security practices to maintain a safe and controlled reception process.]]> • Ability to manage a multi-line phone system and handle a high volume of inbound calls professionally.
• Experience performing core reception duties, including greeting visitors and directing inquiries appropriately.
• Strong organizational skills with the ability to balance administrative tasks in a fast-paced office setting.
• Proficiency in basic clerical work such as data entry, filing, scanning, and document preparation.
• Effective communication skills and a customer-service mindset when interacting with clients, vendors, and internal teams.
• Reliable time management and attention to detail in maintaining front desk operations and office coordination.]]>

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Responsibilities:
• Process and manage incoming sales and purchase orders with accuracy and efficiency.
• Verify the accuracy of data in orders and make necessary updates as required.
• Handle expedited requests for rush orders and ensure timely updates for shipping and sales data.
• Collaborate with vendors to negotiate pricing and facilitate smooth communication.
• Review pending orders and address specific customer requests to maintain high service standards.
• Communicate with the sales team and clients to resolve queries and obtain missing information.
• Process payments, send invoices, and provide tracking information to customers.
• Assist in managing open sales and purchase orders to ensure operational efficiency.
• Prepare quotes for house accounts and support the team with administrative tasks.
• Perform data entry related to sales metrics and other essential information.]]> • Proficiency in Microsoft Excel and Outlook, with the ability to learn new tools quickly.
• Strong customer service skills, including the ability to handle multiple tasks simultaneously.
• Basic understanding of order entry and payment processing procedures.
• Excellent attention to detail and organizational skills.
• Ability to communicate effectively with internal teams and external clients.
• Experience in retail or similar industries is a plus.
• Willingness to work onsite in Medina, Minnesota, with potential flexibility after employment begins.]]>

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Responsibilities:
• Review and refine HR policies, procedures, and related documents to keep content accurate, current, and aligned with organizational standards.
• Maintain internal HR files and materials, ensuring documentation is consistent, well organized, and compliant with established requirements.
• Strengthen resources for new team members by updating orientation content and supporting a more effective onboarding experience.
• Provide administrative support for daily HR operations, including record maintenance, data entry, and follow-up on routine requests.
• Manage employee information within Paycom and verify that updates are entered correctly and in a timely manner.
• Partner with other HR team members to create alignment across forms, policies, and internal processes.
• Identify gaps in documentation or workflow efficiency and recommend practical improvements to streamline HR support activities.]]> • Working knowledge of HRIS platforms, with Paycom experience strongly preferred.
• Demonstrated ability to manage HR administration tasks with a high level of accuracy and attention to detail.
• Experience supporting onboarding activities, employee records, and general HR operations.
• Familiarity with employee relations and benefits-related coordination in a human resources environment.
• Strong written and verbal communication skills, along with sound judgment and problem-solving ability.
• Ability to interpret, update, and organize policy and process documentation effectively.
• Spanish language skills are a plus, but not required.]]>

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We are currently seeking a Part-Time Administrative Assistant (20 hours weekly) for our client in the Buckingham, PA area.

Key Responsibilities:

Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately

Manage incoming calls as the primary phone receptionist

Handle incoming and outgoing mail and package distribution

Maintain organized filing systems (physical and digital)

Coordinate and order catering for meetings and office events

Set up and prepare conference rooms for meetings and presentations

Provide administrative support to internal teams as needed

Additional Duties:

Collaborate with other administrative staff to edit, proofread, and format reports and documents

Ensure accuracy, consistency, and professionalism in all written materials

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Responsibilities:
• Welcome residents, prospective renters, vendors, and visitors while providing courteous assistance in person and by phone.
• Manage front desk traffic, direct questions to the appropriate team, and ensure messages are communicated accurately and promptly.
• Keep the reception area neat and well organized, monitor office materials, and arrange replenishment of supplies when needed.
• Coordinate appointments, tours, vendor arrivals, and building access to support smooth daily operations.
• Share clear information about unit availability, community features, pricing, and leasing guidelines with prospective tenants.
• Assist leasing staff with tour scheduling and other administrative tasks that contribute to an efficient prospect experience.
• Prepare and distribute resident communications, internal notices, and other routine office updates.
• Use property management and productivity platforms to maintain records, support workflows, and contribute to process consistency improvements.]]> • At least 2 years of experience in customer service, reception, office administration, or property management support.
• Demonstrated ability to stay organized, manage multiple priorities, and meet deadlines in a busy environment.
• Strong verbal and written communication skills with a detail-oriented and approachable manner.
• Proficiency with front desk technology, multi-line phone systems, and general office or property management software.
• Ability to work independently while also collaborating effectively with leasing, resident services, and maintenance teams.
• Sound judgment, discretion, and a positive customer-focused attitude.
• Experience in leasing, real estate, or property management settings and bilingual communication skills are helpful.]]>

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Responsibilities:
• Respond to incoming customer calls related to mortgage accounts, including payment questions, escrow matters, and general loan support.
• Place outbound calls to borrowers to discuss overdue balances and encourage timely payment resolution.
• Deliver accurate information with an attentive, service-focused approach that supports a positive customer experience.
• Record customer conversations, account updates, and follow-up actions thoroughly within internal systems.
• Maintain adherence to regulatory requirements, company policies, and quality standards during every interaction.
• Take part in onboarding, guided training, and ongoing coaching to strengthen product knowledge and service performance.
• Manage a steady volume of phone activity while staying organized, attentive, and courteous throughout the workday.]]> • Strong verbal communication skills with the ability to explain information clearly and professionally.
• Proven ability to solve problems, remain composed under pressure, and handle frequent customer interactions effectively.
• Comfort working in a permanent on-site position in Tempe, Arizona, Monday through Friday, with availability for one Saturday shift per month.
• Interest in developing knowledge of mortgage servicing and growing within the financial services industry.
• Basic computer proficiency and the ability to document information accurately while managing live calls.
• Experience handling inbound and outbound calls is preferred.]]>

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Responsibilities:
• Manage incoming maintenance requests from tenants, staff, and property teams, ensuring each issue is accurately documented and routed for action.
• Open, assign, monitor, revise, and complete work orders within Yardi while maintaining timely updates across a portfolio of more than 20 buildings.
• Evaluate service providers and build strong working knowledge of approved vendors to support effective scheduling and vendor selection.
• Coordinate daily dispatching of tasks to internal maintenance personnel and union vendors based on urgency, scope, and availability.
• Track outstanding service items, follow up on unresolved issues, and keep tenants informed on progress and expected completion timelines.
• Partner with maintenance staff and cross-functional teams to escalate urgent concerns, identify recurring problems, and recommend practical solutions.
• Communicate planned maintenance activity, service interruptions, and other building-related notices to tenants and departments in a clear and organized manner.
• Support project-related bid requests, assist with Zendesk ticket follow-up and consolidation, and share building compliance updates with the appropriate internal stakeholders.]]> • Background in facilities coordination, work order management, or a similar maintenance support function.
• Strong written and verbal communication skills with the ability to interact professionally with tenants, vendors, and internal teams.
• Ability to stay organized, manage competing priorities, and perform effectively under tight deadlines.
• Sound judgment and problem-solving ability, with strong attention to detail and consistent follow-through.
• Comfortable working collaboratively across departments in both remote and on-site environments.
• Reliable, adaptable, and proactive in identifying issues and escalating concerns when needed.]]>

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Position Overview:

We are seeking a highly organized and detail-oriented Office Coordinator to support daily operations within a property management environment. This role is essential to ensuring the office runs efficiently while providing administrative support to the property management team and delivering excellent service to homeowners, vendors, and staff.

Key Responsibilities:

Oversee the daily opening, readiness, and general upkeep of the office to ensure a professional and efficient work environment.
Provide administrative support to property management staff, including preparing documents, managing correspondence, and assisting with routine workflows.
Receive, sort, and distribute incoming and outgoing mail, maintaining accurate tracking and records.
Organize and maintain office files, records, and documentation to ensure accessibility and accuracy.
Manage the distribution of keys to contractors, maintaining detailed logs to ensure accountability and security.
Issue and track access fobs for new homeowners, ensuring all records are updated and accurate.
Monitor office supply levels, place orders as needed, and maintain an organized inventory of essential materials.
Assist with updates to community-facing website content and provide general front-office and back-office support as needed.

]]> • Background in property management or community association management is strongly preferred.
• Strong interpersonal and customer service skills with the ability to communicate professionally with homeowners, vendors, and colleagues.
• Demonstrated ability to stay organized, manage competing tasks, and maintain attention to detail in a busy office environment.
• Proficiency with standard office systems, recordkeeping, and day-to-day administrative processes.
• Dependable, self-directed, and capable of handling responsibilities independently with a high level of professionalism.
• Familiarity with receptionist duties, office supply management, and general back-office support is preferred.]]>

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We are seeking a highly organized and proactive Office Coordinator to support daily office operations and help maintain an efficient, professional, and welcoming work environment. The ideal candidate will be detail-oriented, adaptable, and capable of managing administrative tasks, coordinating office resources, and providing support to internal teams.

HOURS: Monday - Friday 8am-5pm

*Additionally there are 2 evenings a month that will have a meeting in the evening you'd be required to attend.

Key Responsibilities

Oversee daily office operations to ensure efficiency and organization.
Serve as the main point of contact for general office needs and inquiries.
Coordinate office supplies, equipment, and vendor relationships.
Manage mail distribution, shipping, and deliveries.
Schedule meetings, prepare conference rooms, and assist with event coordination.
Maintain filing systems, records, and other administrative documentation.
Support onboarding logistics for new employees, including workspace setup and office orientation.
Assist with calendar management, travel arrangements, and expense reporting as needed.
Help ensure the office remains clean, stocked, and operational at all times.
Provide general administrative support to leadership and staff.

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Proven experience in an administrative, office support, or coordinator role.

Strong organizational and multitasking skills.

Excellent written and verbal communication abilities.

Proficiency in Microsoft Office Suite and other office management tools.

Ability to work independently and collaboratively in a fast-paced environment.

Strong attention to detail and problem-solving skills.

High school diploma or equivalent required; associate or bachelor’s degree preferred.

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Responsibilities:
• Administer day-to-day benefits programs and ensure employees receive accurate support regarding available plans and coverage options.
• Coordinate enrollments, status changes, and terminations across benefit offerings while maintaining complete and reliable records.
• Manage COBRA-related activities, including required notifications, participant tracking, and ongoing compliance with program guidelines.
• Support leave of absence administration by tracking cases, communicating with employees, and coordinating with internal and external partners as needed.
• Assist with compensation and benefits processes by helping organize data, validate updates, and support routine program administration.
• Respond to employee questions about benefits in a timely and thorough manner, providing clear guidance on policies and procedures.
• Review benefits information for accuracy, resolve discrepancies, and help ensure smooth execution of recurring administrative tasks.]]> • Working knowledge of benefits coordination, including enrollments, changes, and employee communications.
• Hands-on familiarity with COBRA administration and related compliance requirements.
• Experience handling leave of absence processes with strong attention to confidentiality and detail.
• Understanding of compensation and benefits practices within an HR or benefits environment.
• Strong organizational skills with the ability to manage multiple requests and deadlines effectively.
• Clear written and verbal communication skills with a detail-focused, employee-focused approach.]]>

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We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position requiring someone who can manage administrative workflows, maintain accurate records, and provide responsive front-desk and phone support. The ideal candidate is organized, comfortable handling sensitive information, and able to work effectively in an onsite environment while assisting individuals and partners effectively.

Responsibilities:

• Manage day-to-day administrative activities, including document preparation, filing, scheduling, and general office coordination.

• Respond to inbound calls, greet visitors, and provide courteous assistance while directing inquiries to the appropriate staff or department.

• Enter, update, and maintain records in internal databases and software systems with a strong focus on accuracy and completeness.

• Support case-related and program-related documentation by tracking deadlines, organizing paperwork, and following established procedures.

• Assist with communication and coordination involving clients, landlords, and community stakeholders during routine office operations and meetings.

• Prepare correspondence, reports, and other materials using Microsoft Office applications and standard office tools.

• Handle multiple assignments at once while maintaining confidentiality and meeting established timelines.

• Participate in onsite meetings or occasional field-related administrative support as needed to help maintain efficient service delivery.

]]> • At least 2 years of experience supporting affordable housing, case management, public service, or related administrative programs.
• Familiarity with program regulations, operational procedures, and administrative systems used in housing or public assistance environments is strongly preferred.
• Proficiency with office technology, data entry systems, and Microsoft Office Suite; experience with specialized housing software is a plus.
• Strong written and verbal communication skills with the ability to interact effectively with clients, staff, and external partners.
• Ability to stay organized, manage competing priorities, and keep pace with multiple deadlines in a busy office setting.
• Comfort working with documentation, numerical information, and detailed recordkeeping tasks.
• Certification related to housing program administration is preferred, or willingness to obtain it shortly after starting the role.]]>

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We are looking for a detail-oriented Project Assistant to support a short-term Contract assignment in Devon, Pennsylvania. In this fully onsite role, you will help organize and digitize student records by scanning paper documents, entering information accurately into a proprietary system, and keeping project tasks on schedule. This opportunity is ideal for someone who is comfortable handling administrative work, managing deadlines, and contributing to an efficient records process in an educational environment.

Responsibilities:

• Convert physical student files into digital records by scanning documents and preparing them for electronic storage

• Enter and update information in the organization’s proprietary database with a strong focus on accuracy and completeness

• Review documents before and after scanning to confirm legibility, proper indexing, and correct file placement

• Track daily progress against project timelines and help maintain steady completion of assigned records tasks

• Organize paper files and supporting materials to ensure records are processed in a consistent and orderly manner

• Communicate status updates and any document issues to the assigned supervisor so problems can be resolved quickly

]]> • Demonstrated ability to manage timelines and complete work efficiently within a short-term assignment
• Experience with document scanning and electronic file handling in a detail-focused setting
• Strong attention to detail and accuracy when processing sensitive information
• Comfortable learning and using proprietary software systems
• Ability to work fully onsite in Devon, Pennsylvania during standard business hours
• Successful completion of required background and child abuse clearances]]>

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Responsibilities:
• Enter, review, and update title-related information with a strong focus on completeness and accuracy.
• Process vehicle titles, lien documents, and supporting paperwork according to established procedures.
• Organize files and documentation so records are easy to access, track, and audit when needed.
• Monitor the status of title work and follow up on outstanding items to keep processing moving forward.
• Verify that all forms and records meet company guidelines and compliance expectations before submission.
• Prepare documentation packages to ensure required materials are complete and properly formatted.
• Share timely status updates with internal teams regarding document progress or outstanding requirements.
• Maintain an orderly workflow by following step-by-step processes consistently in a structured office environment.]]> • Previous experience in data entry, administrative support, or document processing is preferred.
• Strong attention to detail with the ability to identify errors or missing information quickly.
• Ability to follow written instructions and standardized procedures with minimal deviation.
• Comfortable performing repetitive tasks while maintaining accuracy and steady productivity.
• Basic computer proficiency, including data entry and general office systems use.
• Reliable attendance and the ability to work consistently in an office-based setting.]]>

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We are looking for an HR Generalist to support core people operations for a manufacturing site in Kentucky. This contract position has the potential to become permanent and will work closely with leaders and employees to strengthen employee engagement, support compliance, and help maintain efficient HR practices across the facility. The role is ideal for someone who enjoys balancing hands-on employee support with administrative accuracy in a fast-moving industrial environment.

Responsibilities:

• Partner with supervisors and employees to address workplace concerns, guide resolution efforts, and maintain thorough HR documentation.

• Support recruitment activities for both plant and office roles by coordinating postings, scheduling interviews, and assisting through the selection process.

• Lead orientation and onboarding activities to help employees transition smoothly into their roles and understand workplace expectations.

• Administer benefit-related processes, including enrollment support, employee questions, and status updates, while keeping records current and organized.

• Maintain employee data within HR systems and personnel files, ensuring information is accurate, confidential, and up to date.

• Assist with payroll-related coordination, attendance monitoring, and timekeeping follow-up to support accurate workforce records.

• Help uphold compliance with employment regulations and internal policies by supporting audits, documentation, and consistent policy application.

• Contribute to safety and training efforts by tracking required records, supporting related programs, and coordinating development activities.

• Assist managers with performance review processes and employee development initiatives that encourage growth across the workforce.

]]> • 2–5 years of broad HR experience, ideally in a manufacturing, industrial, or similarly fast-paced setting.
• Practical knowledge of employee relations, recruiting, onboarding, and day-to-day HR administration.
• Familiarity with employment law requirements and HR compliance practices at the federal, state, and local levels.
• Strong communication, organization, and problem-solving abilities with the confidence to work across multiple priorities.
• Experience using HRIS platforms and payroll tools such as ADP or similar systems.
• Background supporting hourly workforces, benefits administration, or safety-related HR processes is preferred.
• Certification such as PHR or SHRM-CP is a plus.]]>

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Responsibilities:
• Welcome visitors and provide courteous front-office support while creating a friendly and detail-focused environment.
• Answer incoming calls, direct inquiries appropriately, and assist with routine office communication needs.
• Enter information accurately into preformatted Excel spreadsheets and maintain organized electronic records.
• Scan, file, and prepare documents to ensure paperwork is easy to retrieve and properly maintained.
• Perform general typing and clerical tasks to support day-to-day administrative activities.
• Assist team members with a wide range of office needs and take on additional tasks as priorities change.
• Help keep administrative processes running smoothly by completing assignments promptly and carefully.]]> • Basic computer proficiency, including Microsoft Office and accurate data entry skills.
• Ability to work with existing Excel templates and input information with attention to detail.
• Strong interpersonal skills with a warm, cheerful, and service-oriented approach.
• Comfortable answering inbound calls and interacting professionally with visitors and staff.
• Ability to scan, file, type, and manage routine clerical responsibilities efficiently.
• Reliable work habits and willingness to assist with a variety of tasks as needed.]]>

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We are looking for a Project Manager to support the planning and coordination of commercial landscape installation activities in San Antonio, Florida. This Contract-to-hire position focuses on keeping crew schedules organized, work assignments aligned with project priorities, and communication flowing between field teams, project leadership, and customers. The ideal candidate brings strong scheduling discipline, follow-through, and the ability to manage competing demands in a fast-paced environment.

Responsibilities:

• Build and manage daily and weekly work schedules for installation crews to keep projects moving on time.

• Assign field teams to active job sites based on labor needs, workload, and coverage requirements.

• Partner with project leadership to align crew availability with deadlines, milestones, and shifting priorities.

• Share schedule updates, changes, and key instructions with field personnel and internal stakeholders in a timely manner.

• Check in with customers, project managers, and on-site teams to monitor progress and address concerns proactively.

• Provide administrative support for active projects, including maintaining documentation and tracking status information.

• Identify potential scheduling overlaps or resource gaps and resolve them before they affect productivity.

• Keep project and scheduling records accurate and current within company system.

]]> • Ability to manage multiple priorities across cross-functional teams in a deadline-driven environment.
• Strong written and verbal communication skills for working with customers, field crews, and internal staff.
• Proficiency in maintaining organized project documentation and tracking updates accurately.
• Experience applying formal project management practices to support execution and workflow coordination.
• PMP certification is preferred.
• Familiarity with Agile or Scrum concepts is a plus.]]>

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Responsibilities:
• Coordinate daily administration of the electrician school partnership, ensuring participant information, status updates, and program activity remain current and well documented.
• Monitor enrolled employees throughout the program by reviewing attendance, progress, completion milestones, and hours worked to help confirm compliance with program expectations.
• Facilitate onboarding into the training program for new employees as staffing needs evolve, including enrollment coordination and record maintenance.
• Manage tuition-related administrative tasks by processing payroll deduction details, tracking company-paid amounts, and supporting accurate financial records.
• Reconcile invoices, prepare billing documentation, and assist with routine reporting to maintain consistency between program participation and financial data.
• Produce timesheet summaries and related reports, verifying entries for accuracy and following up on discrepancies when needed.
• Act as the central point of contact for school representatives, participating employees, and internal business partners to keep communication clear and timely.
• Enter, update, and organize program data in Excel and internal systems to support reporting, audits, and ongoing operational visibility.]]> • Demonstrated background in billing administration, reporting, recordkeeping, and data tracking.
• Proficiency in Microsoft Excel for data entry, spreadsheet management, and basic report preparation.
• Strong organizational skills with the ability to manage detailed documentation accurately and consistently.
• Ability to handle sensitive employee, payroll, and financial information with discretion and professionalism.
• Effective written and verbal communication skills for working directly with employees, educational partners, and cross-functional contacts.
• Experience supporting training programs, tuition assistance initiatives, educational partnerships, or workforce development efforts is preferred.]]>

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Responsibilities:
• Support the hiring process by preparing onboarding materials, coordinating pre-employment steps, and helping new team members transition smoothly into the organization.
• Respond to employee questions and assist with workplace concerns, helping promote positive employee relations and consistent follow-up on HR matters.
• Maintain personnel files and HR data with accuracy, ensuring records are current, organized, and handled confidentially.
• Assist with performance review administration by tracking timelines, preparing documentation, and supporting managers with follow-up activities.
• Help administer payroll and benefits-related processes, including collecting required information and resolving routine discrepancies.
• Monitor HR practices for alignment with company policies and employment regulations, escalating issues when needed.
• Use Microsoft Office and HR systems to prepare reports, update records, schedule meetings, and support daily departmental operations.]]> • At least 1.5 years of experience supporting human resources functions in an HR generalist or closely related capacity.
• Strong verbal and written communication skills with the ability to interact professionally with employees and managers.
• Solid organizational and follow-through skills, with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Excel, Microsoft Word, and general office software.
• Experience handling HR data and employee information with a high level of accuracy and confidentiality.
• Strong problem-solving ability, sound judgment, and adaptability when addressing a range of HR-related needs.
• Ability to coordinate meetings, track action items, and provide dependable administrative support to the HR team.]]>

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Responsibilities:
• Manage employee files, HR data, and supporting documentation to help maintain accurate and up-to-date records.
• Coordinate recruiting activities by posting openings, arranging interviews, and communicating with candidates throughout the process.
• Support onboarding for new employees and employee separation tasks to ensure a smooth and timely experience.
• Assist with benefits-related administration, respond to employee questions, and work with external providers as needed.
• Prepare routine HR reports, monitor compliance-related deadlines, and help reinforce company policies and procedures.
• Organize employee engagement efforts and contribute to internal HR communications across the team.
• Provide day-to-day administrative support to HR operations and serve as an initial point of contact for employee and manager inquiries.]]> • Working knowledge of onboarding activities, HR administration, and employee record maintenance.
• Familiarity with candidate screening coordination, HR compliance practices, and HRIS platforms.
• Strong organizational skills with the ability to manage multiple tasks and maintain accuracy.
• Clear written and verbal communication skills with a detail-oriented and service-oriented approach.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Spanish language skills are preferred and would be beneficial in supporting a diverse workforce.]]>

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Responsibilities:
• Greet visitors and ensure they are directed to the appropriate person or department.
• Manage incoming calls efficiently using a multi-line phone system, providing accurate information or redirecting as needed.
• Maintain a clean and detail oriented reception area to create a positive first impression.
• Handle incoming and outgoing mail, packages, and deliveries promptly.
• Assist with scheduling appointments or meetings for staff and management.
• Provide administrative support, including data entry, filing, and other clerical tasks.
• Coordinate with various departments to ensure smooth communication and operations.
• Monitor and maintain office supplies, placing orders when necessary.
• Respond to inquiries with accuracy and courtesy, both in-person and over the phone.]]> • Proficiency in managing multi-line phone systems.
• Strong interpersonal skills with a friendly and detail-oriented demeanor.
• Excellent organizational abilities and attention to detail.
• Effective verbal and written communication skills.
• Ability to multitask and prioritize tasks in a busy environment.
• Familiarity with basic office equipment and software such as Microsoft Office.
• High school diploma or equivalent education.]]>

TalentMatch^®

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We are looking for an experienced and service-focused team member to join our team as a receptionist/admin assistant supporting onsite workplace operations in Richmond, Virginia. In this role, you will serve as a key point of contact for employees, guests, and vendors while helping create an organized, welcoming, and secure front-of-house environment. This position is best suited for someone who enjoys face-to-face interaction, can manage multiple requests throughout the day, and remains adaptable across varying weekday shifts. Please note that you must be available for both Shift A: Mon-Fri 7:30am-4:30pm OR Shift B: Mon-Fri 9:00am-6:00pm

Responsibilities:

• Welcome employees, visitors, and vendors with a welcoming presence and provide clear guidance for lobby access, check-in procedures, and general site questions.

• Manage visitor registration and badge-related support while maintaining accurate records and following established building access and security practices.

• Perform routine walkthroughs of shared spaces to identify workplace issues, document observations, and report safety, maintenance, or service concerns as needed.

• Create and track service requests, follow up on open items, and escalate unresolved facility or operational matters to the appropriate teams.

• Assist with onsite meetings and small events by preparing rooms, coordinating catering logistics, and restoring spaces after use.

• Provide basic assistance with conference room technology and escalate audio-visual or connectivity issues when advanced support is required.

• Support workplace experience initiatives by offering site information, helping with tours, and responding promptly to guest and employee needs throughout the day.

• Remain visible in high-traffic areas, monitor lobby activity, and respond calmly and appropriately during urgent situations or building-related incidents.

]]> • Strong verbal and written communication skills with the ability to interact professionally with a wide range of people.
• Comfort working onsite and standing for extended periods in busy public-facing areas.
• Proficiency with Microsoft Office Suite and Google Workspace, with the ability to learn visitor management and workplace systems quickly.
• Ability to stay organized, complete documentation accurately, and manage multiple priorities during active shifts.
• Experience supporting workplace operations, front desk services, event coordination, or building-related requests is preferred.
• Flexible availability to work Monday through Friday across alternating shift schedules as needed.]]>

TalentMatch^®

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A nonprofit environmental education & immersive retreat center in Baltimore is seeking an HR Assistant to join their team. Primary duties in this role include supporting the HR team with filing, light compliance duties, training coordination, scanning, and various administrative tasks. The ideal candidate must be willing to learn, can multitask well in a fast-paced environment, and has strong communication skills.

]]> • Familiarity with HRIS platforms and comfort working with digital employee records and documentation.
• Working knowledge of onboarding procedures, background checks, and general HR support activities.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Effective verbal and written communication skills with a detail-focused and service-oriented approach.
• High level of discretion when handling sensitive employee information.
• Willingness to learn new processes and adapt to changing team needs.]]>

TalentMatch^®

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We are looking for an Administrative Assistant to support our client in Portland, OR. This long-term, part-time contract position is ideal for someone who is organized, detail-oriented, and comfortable managing communication across phone, email, and front-desk interactions. The role will contribute to a smooth workplace environment by handling administrative coordination, maintaining accurate records, and assisting with routine office communications.

Responsibilities:

• Manage front-office activities by welcoming visitors, directing inquiries, and ensuring a positive first point of contact.

• Respond to incoming phone calls and email messages promptly, providing clear information and routing requests to the appropriate team members.

• Maintain organized administrative records through accurate data entry, document updates, and routine filing tasks.

• Support day-to-day office coordination by preparing correspondence, monitoring shared communications, and assisting with general clerical needs.

• Help distribute internal or external newsletters and other routine communications in a timely manner.

• Track and update office information across administrative systems to keep records current and reliable.

• Provide customer-facing support by addressing questions courteously and following up on requests as needed.

]]> • Ability to manage inbound calls, email communication, and in-person interactions professionally.
• Strong data entry skills with careful attention to accuracy and detail.
• Comfortable handling multiple tasks while staying organized in a busy office setting.
• Clear written and verbal communication skills for internal and external correspondence.
• Proficiency with general office procedures and standard administrative tools.
• Dependable, customer-focused approach with the ability to maintain professionalism throughout the workday.]]>

TalentMatch^®

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We are looking for an Customer Service Representative t to join a fast-paced investment advisory team in Minneapolis, Minnesota. This Long-term Contract opportunity is ideal for someone who enjoys helping clients and advisors navigate web-based platforms while delivering clear, responsive service. In this role, you will support users with online tool questions, resolve routine technical issues, and partner with internal teams to ensure a smooth customer experience. The position follows an in-office schedule during training, with a hybrid arrangement available afterward.

Responsibilities:

• Guide clients and advisors on how to use online tools, new digital features, and related procedures so they can complete tasks confidently through self-service channels.

• Respond to questions about platform functionality, company guidelines, and product-related processes while addressing straightforward usability concerns.

• Investigate web-based application issues, determine likely causes, and resolve common problems with accuracy and urgency.

• Escalate advanced technical matters to specialized support teams and remain involved to help drive timely resolution for the customer.

• Monitor internal updates to online tools and communicate potential impacts that may affect support demand or incoming contact volume.

• Build practical knowledge of systems, workflows, and support resources to provide dependable assistance across a range of web-based service needs.

• Manage a high volume of cases at once while maintaining organized follow-up and providing clear status updates to advisors and clients.

• Strengthen personal expertise through hands-on learning, peer collaboration, training, and the consistent use of established support best practices.

]]> • 0-1 year of relevant experience in customer service, technical support, or a related environment.
• Strong customer service skills with the ability to create a positive experience for clients and advisors.
• Clear verbal and written communication skills, including the ability to explain detailed information in simple terms.
• Ability to troubleshoot web-based and desktop-related issues, identify root causes, and support effective resolution.
• Proven capacity to handle multiple priorities in a fast-moving work environment.
• Working familiarity with computer systems, internet applications, and common desktop operating systems such as Windows or Mac OS.]]>

TalentMatch^®

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Responsibilities:
• Welcome clients and visitors, manage front desk activity, and create a positive first impression for everyone entering or contacting the office.
• Answer and direct calls through a multi-line phone system, respond to routine inquiries, and route more complex tax or client matters to the appropriate partner or team member.
• Support the intake, tracking, and processing of tax returns by organizing documents accurately and helping maintain an efficient front-end workflow.
• Perform administrative tasks such as data entry, email correspondence, appointment scheduling, and file organization to keep daily operations running smoothly.
• Assist with office supply ordering and other general clerical support needed to maintain an organized and productive workplace.
• Use discretion when assisting clients by recognizing when a request should be handled by a senior team member or partner.
• Provide dependable coverage during busy tax season, including a willingness to work additional hours or occasional weekend time when needed.
• Move throughout the office frequently to manage documents, coordinate workflow, and support high-volume periods effectively.]]> • Strong attention to detail with the ability to handle document-heavy work accurately and consistently.
• Detail-focused demeanor and presentation suited for a client-facing role.
• Reliable attendance and the ability to maintain steady performance during peak tax season demands.
• Comfortable working in a quieter shared office setting with respectful and effective communication.
• Basic proficiency with Microsoft Word, Excel, and Outlook, along with confidence in data entry and email communication.
• Ability to learn tax-related administrative processes, including handling documents such as tax forms or power of attorney paperwork.
• Good judgment, interpersonal skills, and the ability to identify when to resolve an issue independently versus escalating it appropriately.]]>

TalentMatch^®

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Responsibilities:
• Lead and support a team of five membership specialists, providing daily direction, feedback, and coverage for operational questions.
• Review membership records and data entry activity to maintain high accuracy standards and consistent processing practices.
• Oversee dues payment handling and examine reconciliation results to identify discrepancies or processing concerns.
• Conduct audits and quality checks across membership updates, payment activity, and related recordkeeping tasks.
• Interpret membership rules and eligibility guidelines, serving as a point of reference for policy-related questions.
• Coach employees through performance expectations, routine challenges, and corrective discussions when needed.
• Assist newer team members with onboarding support while continuing to guide experienced staff on complex cases.
• Handle escalated member concerns, communicate directly with individuals on unresolved matters, and work toward effective resolution.
• Collaborate with internal teams and external partners on database issues, system troubleshooting, reporting needs, and process improvements, including work related to organizational system changes.]]> • Demonstrated ability to coach employees and address performance management matters professionally and effectively.
• Advanced Microsoft Excel skills are required, including strong working knowledge of pivot tables and conditional formatting.
• Experience performing audits, reconciliations, quality reviews, and detailed record validation is required.
• Strong attention to detail, especially when working with financial information and high-volume data entry.
• Ability to interpret policies, procedures, and eligibility criteria accurately and apply them consistently.
• Strong communication and problem-solving skills, with the ability to work directly with members and varied stakeholders.
• Experience with UnionWare is preferred; candidates with other database platforms and strong technical troubleshooting skills will also be considered.]]>

TalentMatch^®

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Responsibilities:
• Lead recruitment efforts for specialized openings, including early childhood education roles, while confirming required credentials for positions that call for formal certification or degrees.
• Build and execute inventive sourcing plans that increase candidate interest and drive more visitors to online career pages and job postings.
• Reach out to professionals who may not be actively job searching and encourage them to explore current employment opportunities.
• Review applicant backgrounds, assess alignment with position needs, and present candidates with relevant experience for the next stage of the hiring process.
• Use LinkedIn and similar channels to highlight open roles, strengthen employer visibility, and expand outreach to targeted candidate groups.
• Establish and maintain relationships with college career centers to support campus recruiting activities and ongoing candidate engagement.
• Contribute to the design and rollout of recruiting workflows, tools, and best practices that improve hiring consistency and effectiveness.
• Work within applicant tracking and recruitment systems, including organizational software platforms, to manage candidate activity and maintain accurate records.]]> • Ability to conduct effective candidate screenings and interviews for a range of position types.
• Familiarity with applicant tracking systems and comfort working within recruitment technology platforms.
• Strong transferable skills with the ability to adapt recruiting strategies to changing hiring needs.
• Strategic mindset with the ability to evaluate talent pipelines and identify creative sourcing opportunities.
• Proven record of delivering successful hiring outcomes in a fast-paced recruitment environment.
• Strong communication and relationship-building skills for engaging candidates, recruiters, and external partners.]]>

TalentMatch^®

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Responsibilities:
• Welcome guests, employees, and vendors with a courteous and attentive approach while directing them appropriately.
• Answer incoming phone calls promptly, provide accurate information, and route inquiries to the correct departments or team members.
• Maintain the front reception area so it remains organized, presentable, and ready for daily business operations.
• Coordinate visitor check-in procedures and assist with scheduling or confirming appointments as needed.
• Handle routine administrative support tasks such as filing, data entry, scanning documents, and preparing correspondence.
• Monitor office communications, including email or message distribution, to ensure timely follow-up and response.
• Assist with managing office supplies and notify the appropriate contacts when replenishment is needed.
• Support day-to-day clerical activities that contribute to efficient office operations and strong customer service.]]> • Strong verbal and written communication skills with a detail-oriented phone manner.
• Ability to manage multiple tasks effectively in a fast-paced office setting.
• Proficiency with basic office software, including email, word processing, and data entry tools.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to interact effectively with visitors, staff, and external contacts.
• Reliable attendance and a consistent commitment to maintaining front desk coverage.]]>

TalentMatch^®

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Responsibilities:
• Oversee day-to-day office activities to ensure the workplace remains efficient, organized, and well maintained.
• Manage relationships with service providers by coordinating maintenance needs, office repairs, and other facility-related requests.
• Monitor inventory levels and purchase office materials as needed to keep essential supplies readily available.
• Arrange meetings and provide scheduling support to help maintain well-organized calendars and team coordination.
• Keep internal schedules updated and support overall office structure through strong administrative follow-through.
• Assist with onboarding by preparing materials and helping maintain training-related documentation.
• Identify opportunities to improve office procedures and implement practical workflow enhancements that support productivity.
• Organize internal gatherings, meetings, and company events while handling logistics and coordination details.]]> • Strong organizational skills with the ability to handle multiple responsibilities and shifting priorities effectively.
• Demonstrated initiative and sound problem-solving ability with minimal supervision.
• Clear written and verbal communication skills, along with a detail-oriented and collaborative approach.
• Ability to perform well in a fast-moving workplace and remain detail oriented under pressure.
• Proficiency with Microsoft Office and familiarity with general administrative systems and office technology.
• Experience in property management, association management, or a related real estate setting is preferred.
• Background supporting office functions in a structured, team-oriented environment is beneficial.]]>

TalentMatch^®

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Our client in the South Side of Pittsburgh, PA is hiring for English and Bilingual Customer Service Representative for a contract to hire job opportunity. There will be an OHIO class in Canfield on Tuesday, 5/19/26 and a Pittsburgh Class on Wednesday, 5/20/26. Please note you must be onsite to pick up equipment and training for the first day. The Pittsburgh location has free parking provided and they are also bus accessible! The Ohio location will be a meet up spot at a hotel in Canfield, OH.

After DAY 1, the position is remote. Must be living in PENNSYLVANIA OR OHIO. Training schedule: 8:15AM - 4:45PM (Monday - Friday) ideally the first 24-30 business days. Permanent schedule would be sometime between 9:00AM - 5:30PM (Monday - Friday).

o English speaking day shift: $16

o Bilingual speaking day shift: $18

This position is responsible for direct communication with customers, handling customer questions, taking inbound calls, making outbound calls, and taking applications over the phone for the company's programs. Requires an individual who has outstanding customer service skills, the ability to navigate computer systems efficiently and ability to fluently speak multiple languages, including Spanish.

]]> Essential Duties and Responsibilities: include the following. Other duties may be assigned.

Perform day-to-day activities of the program under the supervision of the Workforce Director, including:

• Manages timecard daily by clocking in/out of the timekeeping systems at the beginning/end of shift and for unpaid lunch breaks.

• Recognizes and respects diversity among coworkers and customers.

• Maintains regular attendance.

• Knowledge of company policies, practices, and procedures.

• Ability to understand and navigate telephone and computer systems to communicate with customers.

• Complete customer applications using the telephone and determines customer eligibility for relevant programs.

• Correctly follows workflow process in programs software systems to complete tasks as assigned.

• Manages difficult or emotional customer situations by using appropriate de-escalation tactics.

• Responds promptly to customer needs.

• Adheres to program guidelines and procedures.

• Takes inbound calls from customers, assists customers with questions and resolving problems related to program participation.

• Maintains and updates customer accounts using the computer systems.

• Advises customers of application process for LIHEAP.

• Recertifies customers in the Customer Assistance Program.

• Performs data processing and maintenance of customer accounts using the clients computer systems.

• Obtains and reviews income documentation.

• Required to work on other utility programs if there is a business need.

• Handles work assignments as assigned by Workforce, or a Subject Matter Expert.

• Utilizes knowledge base for utility program information and procedures daily.

• Reviews and acknowledges QA, metric, and coaching communication in a timely manner.

• Check emails, Teams messages and other standard modes of company communication daily.

• Meets monthly metrics for Contact Center Specialist level.

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TalentMatch^®

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Our client is looking for an HR Generalist to support leave administration and core human resources operations for a higher education environment in San Antonio, Texas. This Contract position will serve as a key resource for employees and managers by guiding leave-related processes, promoting policy compliance, and helping deliver a thoughtful employee experience across multiple HR touchpoints. The role requires someone who can balance regulatory knowledge, attention to detail, and strong interpersonal communication while working with sensitive information.

Responsibilities:

• Oversee employee leave cases from intake through resolution, coordinating documentation, timelines, and follow-up for various leave and accommodation matters.

• Interpret and apply applicable federal, state, and local leave regulations and internal policies to ensure compliant and consistent administration.

• Work closely with external administrators, payroll contacts, and benefits partners to align claims activity, pay impacts, and benefit continuation details.

• Maintain accurate records in HR systems, review leave data for completeness, and help resolve discrepancies affecting employee status or pay.

• Support accommodation discussions by gathering information, facilitating communication, and partnering with appropriate stakeholders on next steps.

• Provide day-to-day HR support in areas such as onboarding, offboarding, employee relations, and policy guidance for managers and staff.

• Advise leaders on attendance concerns, leave-related employee situations, and other matters that require careful judgment and compliance awareness.

• Assist with audits, reporting, and process enhancements that strengthen HR operations and improve the employee experience.

• Handle confidential employee information with discretion and professionalism in all interactions and documentation.Our

]]> • Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent practical experience.
• Working knowledge of employee leave regulations, accommodation processes, disability case coordination, and workers’ compensation administration.
• Experience using HRIS platforms and partnering with payroll or benefits teams to manage employee status changes accurately.
• Strong communication skills with the ability to explain policies and sensitive processes clearly, professionally, and empathetically.
• Demonstrated ability to manage multiple cases, deadlines, and documentation requirements with strong organizational discipline.
• Background in employee relations, onboarding, benefits coordination, or general HR administration.
• HR certification or experience supporting employees across multiple states is preferred.]]>

TalentMatch^®

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Responsibilities:
• Respond to inbound customer calls regarding mortgage payments, escrow queries, and general loan account issues.
• Initiate outbound calls to assist customers with overdue or missed mortgage payments.
• Deliver accurate and detail-oriented customer service while addressing a variety of inquiries.
• Maintain detailed and precise documentation of all customer interactions in the internal system.
• Ensure compliance with company policies and industry regulations during all customer interactions.
• Participate in training and development sessions to enhance job performance and knowledge.
• Collaborate with team members to meet service quality goals and provide seamless support.
• Handle high call volumes with efficiency and attention to quality.
• Adapt to changes in processes or systems to continuously improve service delivery.]]> • Previous experience in customer service, including roles in call centers, retail, administrative support, or similar fields.

• Strong communication skills with the ability to resolve customer issues effectively.

• Demonstrated ability to manage high call volumes with attention to detail.

• Willingness to work on-site Monday through Friday and one half day one Saturday per month.

• Interest in learning about the mortgage industry and developing a long-term career.

• Attention to detail and accuracy in documenting customer interactions.

• Ability to follow compliance guidelines and maintain confidentiality.

• Proficiency in handling inbound and outbound calls efficiently.

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TalentMatch^®

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We are looking for an experienced and service-oriented Receptionist to support daily front desk operations for a Contract position in Charleston, South Carolina. This position will serve as a key point of contact for visitors, callers, and internal staff. The ideal candidate brings clear communication skills and a detail-oriented approach in a fast-paced office setting.

Responsibilities:

• Manage the front desk by greeting visitors, directing inquiries, and creating a welcoming experience for guests and staff.

• Handle a multi-line phone system efficiently, routing calls accurately and taking detailed messages when needed.

• Coordinate calendars and arrange appointments to support smooth day-to-day scheduling needs.

• Prepare, send, and respond to email communications with care and attention to detail.

• Enter and update information in office records while maintaining accuracy and confidentiality.

• Organize and maintain physical and electronic files so documents remain accessible and up to date.

• Use Microsoft Word, Excel, and Outlook to complete administrative tasks, track information, and support office communication.

• Support additional clerical activities as needed to keep reception and administrative workflows running efficiently.

]]> • Ability to manage a multi-line phone system while maintaining a courteous and detail-focused demeanor.
• Strong customer service and interpersonal skills with the ability to interact effectively with diverse individuals.
• Proficiency in Microsoft Outlook, Word, and Excel for routine administrative work.
• Accurate data entry skills and strong attention to detail.
• Experience handling email correspondence and scheduling appointments in a detail-focused environment.
• Ability to organize files, manage multiple priorities, and work independently during a short-term assignment.]]>

TalentMatch^®

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We are looking for a detail-oriented Sales Support team member to join our team in Ohio. This permanent position is ideal for someone who thrives in a fast-moving environment, enjoys keeping order activity organized, and takes pride in delivering accurate information to customers and internal partners. In this role, you will help maintain smooth order processing, support sales and operations teams, and contribute to reliable communication across the business.

Responsibilities:

• Manage incoming purchase order activity by entering new orders, reviewing revisions, and confirming information aligns with pricing, lead times, and contract expectations.

• Keep customer-facing and internal order tracking tools current by updating shipment information, schedule changes, pricing adjustments, and other key order details throughout the day.

• Monitor orders from initial receipt through final delivery, identify potential delays or discrepancies, and raise issues promptly to support timely resolution.

• Communicate clearly with customers, sales representatives, and cross-functional teams regarding order progress, exceptions, and next steps.

• Partner with internal departments to process cancellations, engineering or drawing updates, and other order changes while maintaining data accuracy across systems.

• Work closely with logistics contacts to record shipment details, including tracking information and package data, and ensure delivery updates are reflected in dashboards.

• Support quote administration by entering sales-generated pricing information and helping maintain organized records for new business opportunities.

• Prepare and maintain reports related to open orders, backlogs, delivery timing, and fulfillment performance to support operational visibility.

• Coordinate with accounts receivable and customer contacts to resolve invoice questions, confirm receipt of goods, and help promote timely payment processing.

For immediate consideration, call 937.224.8326.

]]> • Effective written and verbal communication skills with a customer-focused approach.
• Ability to balance multiple time-sensitive tasks and adapt to shifting priorities in a busy support environment.
• Experience using order management platforms, dashboards, or related business systems to maintain accurate records.
• Background in sales support, customer service, post-sales support, or operations coordination is preferred.
• Familiarity with order entry processes and collaboration with internal teams such as logistics, sales, and accounting.
• Ability to lift up to 30 pounds with or without reasonable accommodation.
• Ability to walk between departments regularly and remain seated for extended periods as needed.]]>

TalentMatch^®

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Responsibilities:
• Manage intricate calendars for executive leadership, ensuring seamless scheduling of meetings, events, and travel arrangements.
• Prepare and distribute agendas, briefing materials, and presentations for meetings; record and share meeting notes as needed.
• Draft, edit, and proofread correspondence, reports, and other critical documents.
• Coordinate logistics for board and committee meetings, including scheduling, preparing materials, and managing post-meeting follow-ups.
• Maintain accurate and organized records of board activities, including governance documents and finalized minutes.
• Provide operational support by tracking expenses, processing invoices, and managing reimbursements.
• Organize and maintain both electronic and physical files for executive leadership.
• Assist in the planning and execution of special events, workshops, and community meetings.
• Build and nurture relationships with board members, community partners, funders, and staff.
• Collaborate with staff to plan and execute annual events, such as fundraising activities and community outreach initiatives.]]> • Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal communication skills, including proficiency in drafting and editing documents.
• Experience coordinating logistics for meetings and events, including preparation of materials and follow-up.
• Familiarity with tracking expenses, processing invoices, and maintaining accurate records.
• Ability to build and maintain positive relationships with stakeholders at all levels.
• Proficiency in using office software and tools to manage files, correspondence, and communications.
• Experience in event planning and community engagement is highly desirable.]]>

TalentMatch^®

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Responsibilities:
• Direct daily office activities to maintain a welcoming, efficient, and well-prepared workplace for staff and guests.
• Provide reception and visitor support, including greeting arrivals and helping coordinate an organized front desk experience.
• Monitor inventory levels, replenish workplace materials, and place orders to keep office and kitchen supplies stocked.
• Partner with cleaning personnel to uphold cleanliness standards and ensure meeting rooms and common areas are ready for use.
• Serve as the primary resource for employee questions related to office services, facilities, and general workplace support.
• Work closely with building management and outside service providers to address maintenance needs, deliveries, and operational requests.
• Assist with employee onboarding and offboarding by preparing equipment, coordinating laptop setup, and supporting workspace readiness.
• Organize weekly catered meals, including breakfast and lunch service for groups of approximately 20 to 40 attendees.
• Help plan and coordinate internal gatherings and employee events in collaboration with key team members.
• Manage incoming and outgoing shipments, distribute packages promptly, and oversee general shipping and receiving logistics.]]> • Strong ability to manage office supply inventory, restocking needs, and purchasing activities with attention to detail.
• Experience handling front desk responsibilities and providing attentive support to visitors and internal teams.
• Familiarity with coordinating catering, workplace events, and employee-facing office services.
• Ability to support onboarding logistics, including equipment preparation and general new employee setup.
• Experience with shipping, receiving, and package distribution in a business office setting.
• Strong organizational, communication, and multitasking skills with the ability to manage changing priorities effectively.]]>

TalentMatch^®

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Position: Reservation Coordinator

Location: Menlo Park, CA

Schedule: Onsite, Tuesday–Saturday | 8:00 AM–4:00 PM

Key Responsibilities:

Accurately process reservations, modifications, and cancellations in a timely manner.
Maintain detailed and up‑to‑date guest profiles using Opera Cloud and other internal systems.
Support group bookings by managing room blocks, confirmations, deposits, and billing details.
Deliver high‑touch guest service at the front desk, ensuring inquiries are followed through to resolution.
Serve as a liaison between guests and internal teams to ensure seamless communication and issue resolution.
Assist with training initiatives led by the Senior Reservation Specialist to strengthen team performance.
Leverage tools such as Opera Cloud and Salesforce/Delphi to manage workflows and drive operational efficiency.
Contribute to a positive, professional work environment by adhering to business attire standards and making use of on‑site amenities.
Participate in virtual interviews and collaborate as needed with the Director of Sales & Marketing.

]]> • Proficiency in managing multi-line phone systems and handling inbound calls.
• Strong customer service skills with a focus on creating positive guest experiences.
• Excellent verbal and written communication abilities.
• Familiarity with tools such as Opera Cloud and Salesforce/Delphi is preferred.
• Ability to work collaboratively in an environment that values attention to detail and teamwork.
• Detail-oriented mindset with strong organizational capabilities.
• Demonstrated ability to adapt and learn new systems and processes efficiently.]]>

TalentMatch^®

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Responsibilities:
• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.
• Welcome visitors and provide courteous front-desk support while maintaining a positive first impression.
• Answer inbound calls, route inquiries to the appropriate contacts, and take clear, accurate messages when needed.
• Perform data entry tasks with a high level of accuracy and maintain organized office records and documentation.
• Coordinate general clerical duties such as filing, scanning, copying, and preparing routine correspondence.
• Support scheduling, calendar updates, and other office coordination tasks as assigned.
• Monitor administrative workflows and assist with process-related updates when needed as part of ongoing office support.]]> • Ability to manage inbound calls professionally and communicate clearly with internal and external contacts.
• Strong administrative assistance skills, including organization, prioritization, and attention to detail.
• Experience with data entry and maintaining accurate records in an office environment.
• Comfortable performing receptionist and front-desk responsibilities in a detail-focused setting.
• Proficiency with standard office tools and general administrative procedures.
• Ability to work independently while supporting a team in a contract role.]]>

TalentMatch^®

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About the Role

A well-established nonprofit organization is seeking a Housing Case Manager to support families experiencing homelessness through a rapid rehousing program. This role focuses on helping clients secure and maintain stable housing while providing ongoing case management and supportive services.

This is a high-impact, community-focused position ideal for someone passionate about making a difference and working directly with vulnerable populations.

Key Responsibilities

Conduct client intakes, assessments, and develop individualized housing plans
Provide ongoing case management, including referrals, follow-ups, and progress tracking
Assist clients in locating and securing housing (applications, landlord communication, advocacy)
Educate clients on tenant rights, lease agreements, and housing responsibilities
Support clients with rental assistance processes and long-term housing stability
Maintain accurate and timely documentation in internal systems
Collaborate with landlords, property managers, and internal teams
Connect clients to community resources (mental health, employment, childcare, etc.)

]]> Qualifications

Bachelor’s degree in Social Work, Human Services, or related field preferred
2+ years of experience working with homeless or underserved populations
Strong understanding of case management principles and client-centered care
Experience with housing programs (rapid rehousing, housing navigation, etc.) is a plus
Familiarity with HMIS or similar systems preferred
Bilingual Spanish is a plus
Valid driver’s license and reliable transportation required

What We’re Looking For

Compassionate and empathetic communicator
Highly organized with strong documentation skills
Ability to work in a fast-paced, field-based environment
Strong problem-solving skills and ability to handle sensitive situations
Passion for supporting individuals and families in need

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TalentMatch^®

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Responsibilities:
• Provide day-to-day administrative support to corporate attorneys, ensuring priorities are handled efficiently and professionally.
• Coordinate calendars, arrange Zoom meetings, and manage appointments, reservations, and other scheduling needs.
• Prepare, edit, format, print, scan, and distribute documents with a high level of accuracy and attention to detail.
• Handle outgoing shipments and mailings, including courier and FedEx packages, while tracking materials as needed.
• Assist with travel planning, meal arrangements, and other logistics that support attorney schedules and client-facing activity.
• Process expense submissions and time entry tasks in a timely and organized manner.
• Maintain electronic files and documents using Microsoft Office 365 and document management tools such as Hummingbird or similar systems.
• Respond to calls, emails, and routine requests with professionalism while helping keep daily office operations running smoothly.]]> • Demonstrated ability to manage multiple responsibilities at once and adapt to varying work styles and shifting priorities.
• Strong skills in Microsoft Word and Excel, with solid working knowledge of Outlook, PowerPoint, and Office 365.
• Experience scheduling meetings, coordinating travel, preparing expense reports, and maintaining calendars.
• Proficiency in document editing, formatting, scanning, and general office support tasks.
• Familiarity with document management systems, including Hummingbird or similar platforms, is strongly preferred.
• Excellent written and verbal communication skills, along with a dependable and service-oriented approach.
• Ability to work fully onsite in New York, New York in a detail-focused legal office environment.]]>

TalentMatch^®

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Responsibilities:
• Coordinate daily assignments for service technicians, custodial teams, grounds staff, and skilled trades personnel to support maintenance and repair needs across facilities and equipment.
• Oversee work orders throughout the full service cycle, from initial intake and scheduling to status tracking, updates, and closeout.
• Communicate with customers by phone and email to gather service details, confirm priorities, provide updates, and promote a positive service experience.
• Partner with field personnel to align schedules, relay job information, and help resolve issues that could affect timely completion of service requests.
• Monitor active service activity to ensure response times, work progress, and customer expectations are managed effectively.
• Enter service requests and related notes into multiple systems with careful attention to detail, clear language, and accurate records.
• Support inbound and outbound communication related to service calls, order entry, appointment coordination, and follow-up activities.
• Use Microsoft Teams, Outlook, Excel, and Word as part of daily coordination, communication, and reporting responsibilities.]]> • Ability to manage multiple priorities in a fast-moving environment while maintaining accuracy and professionalism.
• Strong verbal and written communication skills, including the ability to document information clearly and correctly.
• Solid organizational and problem-solving abilities with a proactive approach to daily responsibilities.
• Comfortable handling inbound and outbound calls while providing responsive support to customers and internal teams.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and collaboration tools such as Teams.
• Demonstrated willingness to learn quickly and build long-term success within a service-focused organization.]]>

TalentMatch^®

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We are looking for an organized Human Resources Assistant to support daily HR operations at the Harleysville, Pennsylvania facility. This fully onsite role is a contract-to-permanent opportunity and is ideal for someone who enjoys balancing recruiting, employee support, and administrative coordination in a manufacturing environment. The position will help create a smooth experience for candidates and employees by managing hiring activities, onboarding tasks, and benefits-related processes while maintaining accurate HR records.

Responsibilities:

• Coordinate recruiting activities by reviewing applicants, assisting with candidate screening, and helping move experienced individuals through the hiring process.

• Support onboarding by preparing documents, scheduling pre-employment steps, and ensuring employees are ready for their start date.

• Administer candidate screening requirements, including required substance testing and physical exams, in alignment with company hiring standards.

• Assist with benefits enrollment and respond to employee questions regarding available programs and HR procedures.

• Maintain accurate employee information within HR systems and ensure records are updated in a timely and confidential manner.

• Provide day-to-day HR administrative support, including document preparation, correspondence, and tracking personnel-related information.

• Partner with HR leadership and hiring managers to support employee relations matters and routine workforce needs.

• Use Microsoft Office and HRIS tools to organize reports, manage data, and support departmental processes.

]]> • Prior experience with recruiting coordination, candidate screening, and onboarding activities.
• Working knowledge of HRIS platforms and the ability to maintain accurate employee records.
• Experience assisting with benefits enrollment and general employee relations support.
• Familiarity with pre-employment compliance processes, including background checks and related screenings.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills, attention to detail, and the ability to manage sensitive information with discretion.]]>

TalentMatch^®

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Responsibilities:
• Provide day-to-day administrative support to the talent acquisition function, including data entry, document preparation, and tracking recruiting activity.
• Maintain candidate and employee documentation in an organized and confidential manner, including filing, archiving, and retrieving records when needed.
• Coordinate interview schedules with candidates and hiring teams by aligning calendars, reserving meeting space, and setting up virtual meeting details.
• Share timely and accurate interview information with applicants and internal participants to help ensure a smooth scheduling process.
• Arrange candidate travel plans such as transportation, lodging, and itineraries, and adjust details when changes arise.
• Assist with preboarding and onboarding documentation to support an efficient onboarding experience.
• Help organize onboarding materials and schedules while confirming required forms are completed and properly stored.
• Support recruiting workflow activities across applicant tracking and HR systems to maintain accurate hiring records.]]> • Working knowledge of talent acquisition processes, onboarding activities, and candidate scheduling best practices.
• Experience using applicant tracking systems and HRIS platforms to manage recruiting or employee information.
• Proficiency with Microsoft Outlook, Excel, and Word for scheduling, reporting, and documentation tasks.
• Strong organizational skills with the ability to manage files, records, and multiple priorities with accuracy.
• Clear written and verbal communication skills for interacting with candidates, hiring teams, and internal stakeholders.
• Ability to handle sensitive information with professionalism and maintain a high level of confidentiality.]]>

TalentMatch^®

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Responsibilities:
• Respond to incoming service requests with professionalism and provide a positive customer experience during each interaction.
• Assign and route approximately 10 to 15 technicians based on service needs, timing, and availability.
• Arrange appointments by coordinating with customers, field technicians, and existing job schedules to keep work flowing smoothly.
• Monitor the dispatch board throughout the day and adjust assignments as priorities, timing, and open calls change.
• Review unresolved or active service calls regularly to ensure timely follow-up and efficient technician deployment.
• Communicate updates between customers and service personnel to support accurate scheduling and service completion.]]> • Strong customer service skills with the ability to handle high volumes of calls or service requests effectively.
• Excellent organizational skills and attention to detail in a fast-moving work environment.
• Ability to manage multiple tasks at once while maintaining accuracy and responsiveness.
• Comfort using dispatching systems, computer-based scheduling tools, or related software.
• Clear verbal and written communication skills when working with customers and internal teams.]]>

TalentMatch^®

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We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in a dynamic and fast-paced environment. This position is based in Mt. Pleasant, South Carolina, and requires a proactive individual with excellent organizational skills and a keen eye for detail. As a long-term contract role, this opportunity is ideal for someone who thrives in office settings and is adept at managing schedules, meetings, and travel arrangements with confidence and efficiency.

Responsibilities:

• Organize and maintain calendars, scheduling meetings and events with precision while managing potential conflicts and overlaps.

• Coordinate and prepare materials for meetings, including setting up conference rooms, arranging catering, and greeting guests.

• Schedule and facilitate virtual meetings using Microsoft Teams, ensuring seamless connectivity and preparation.

• Oversee travel logistics, including booking flights, accommodations, and rental cars, while maintaining accurate records on the calendar.

• Assist with travel-related projects such as researching visa requirements and confirming event attendance.

• Handle incoming and outgoing mail and packages, ensuring timely distribution and proper documentation.

• Support special administrative projects to streamline operations and enhance productivity.

• Act as a reliable point of contact to ensure smooth day-to-day operations and reduce friction in processes.

]]> • Proven experience as an Executive Assistant or Administrative Assistant supporting senior leadership.

• Exceptional organizational skills with the ability to manage multiple priorities effectively.

• Proficiency in Microsoft Outlook, Microsoft Teams, and other office productivity tools.

• Strong communication skills with a detail-oriented demeanor and service-oriented approach.

• Ability to exercise discretion, judgment, and maintain confidentiality.

• Comfortable working in a fast-paced, in-office environment.

• Attention to detail and a proactive mindset to anticipate needs and resolve issues efficiently.

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TalentMatch^®

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We are looking for a bilingual Customer Service Representative to support an office in Santa Barbara, California. This contract position is ideal for someone with at least one year of customer service experience who is comfortable assisting the public in person and by phone. The person in this role will help manage front counter interactions, respond to incoming inquiries, and provide accurate support in a detail-oriented, service-focused environment.

Responsibilities:

• Welcome visitors at the front counter and provide courteous assistance in both English and a second language as needed.

• Handle incoming phone calls, answer questions clearly, and direct inquiries to the appropriate department when required.

• Enter service requests, customer details, or order-related information accurately into internal systems.

• Support both inbound and outbound communication to resolve questions, confirm information, and follow up on outstanding items.

• Maintain organized records of customer interactions and ensure documentation is complete and up to date.

• Participate in first-week training activities and adapt to a modified schedule during the onboarding period.

• Deliver detail-oriented service in a public-facing government setting while following established procedures and service standards.

]]> • Bilingual communication skills with the ability to assist customers clearly and professionally in both languages.
• Experience handling inbound calls and providing accurate information in a fast-paced environment.
• Familiarity with order entry or data entry tasks with strong attention to detail.
• Ability to manage front desk or counter-based customer interactions with professionalism and patience.
• Comfortable making outbound calls when follow-up or clarification is needed.
• Strong interpersonal, organizational, and verbal communication skills.]]>

TalentMatch^®

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Responsibilities:
• Direct daily production activities from project kickoff through final completion, ensuring schedules stay on track and installations move efficiently.
• Lead and mentor scheduling and production support staff, setting clear expectations for coordination, responsiveness, and accuracy.
• Supervise field leadership personnel, providing coaching and accountability to maintain workmanship standards, job site safety, and positive customer interactions.
• Build and manage a dependable subcontractor network by identifying experienced crews, overseeing onboarding, and addressing performance issues when needed.
• Monitor operational results such as completion timelines, profitability, warranty trends, change order outcomes, and customer satisfaction metrics.
• Step in to resolve complex customer concerns, providing senior-level support and implementing corrective actions to prevent repeat issues.
• Partner closely with Sales, Customer Service, Finance, and executive leadership to keep production priorities aligned with broader business goals.
• Maintain visibility into field and office operations, stepping into hands-on support when project conditions require direct leadership.
• Support operational improvements and process changes as needed to strengthen production efficiency and consistency.]]> • Proven experience leading project or production operations within a field-based or installation-driven environment.

• Strong background in project management, including oversight of timelines, team coordination, and operational performance.

• Demonstrated ability to supervise and develop both office-based staff and field leadership teams.

• Experience managing cross-functional relationships and collaborating effectively with multiple business units.

• Skilled in evaluating subcontractor performance, maintaining quality standards, and supporting scalable crew capacity.

What You'll Need

• 5+ years of production or operations management in foundation repair, concrete, residential construction, GC work, or a closely related trade.

• Direct management experience. You've supervised superintendents, foremen, schedulers, or crew leads. You can show us a track record of building and developing a team.

• Subcontractor management. You've recruited, vetted, and managed sub crews before. You know how to write a sub agreement, set a pay structure, and hold a sub accountable to standard.

• P& L or budget awareness. You don't need to have owned a full P& L, but you need to understand cost of goods, gross margin, and how operational decisions affect profitability.

• Bilingual (English/Spanish) strongly preferred. Most of our field crews speak Spanish, and the role requires direct communication on both sides.

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TalentMatch^®

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Technical Recruiter

We are looking for an experienced Technical Recruiter to support recruitment for technical teams in the telecom services industry. This contract position with potential for a permanent opportunity is ideal for someone who can balance recruitment speed with a high-quality experience for candidates and hiring leaders. The role will focus on recruiting for engineering and related technical positions while managing a steady workload and guiding candidates through each stage of the recruitment process.

Responsibilities:

• Lead full-cycle recruitment for technical openings, including engineering, quality assurance, systems testing, data-focused, and operations-related roles

• Manage an active portfolio of approximately 10 to 15 requisitions while maintaining consistent communication and strong service levels for hiring teams and applicants.

• Proactively identify and engage talent through sourcing channels such as LinkedIn Recruiter and other targeted outreach methods.

• Conduct initial candidate screenings and coordinate the interview process in partnership with hiring managers, schedulers, and panel participants.

• Organize and facilitate interview debrief discussions to help teams align on candidate feedback and selection decisions.

• Prepare and deliver verbal offers, issue written offer documentation, and support offer follow-up activities through the applicant tracking system.

• Guide selected candidates through pre-employment steps by sending onboarding-related communications and helping initiate pre-employment requirements.

• Maintain accurate recruiting activity records and evaluation workflows using tools such as Workday, Asana, and scheduling platforms as needed.

]]> • 10+ years of recruiting experience with a strong background in technical and corporate hiring environments.

• Demonstrated success managing full-cycle recruiting for high-volume and hard-to-fill technical positions.

• Strong sourcing skills with hands-on experience using LinkedIn Recruiter and other direct talent attraction methods.

• Ability to deliver an excellent experience for both hiring managers and candidates while working in a fast-paced setting.

• Solid interpersonal and communication skills, with the ability to influence stakeholders and coordinate cross-functional interview teams.

• Familiarity with applicant tracking systems; experience with Workday is preferred but not required.

• Exposure to telecom, cable, streaming, or related industries is a plus.

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TalentMatch^®

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Responsibilities:
• Evaluate existing HR workflows and recommend practical improvements that strengthen accuracy, efficiency, and compliance.
• Build and maintain recurring HR reports and dashboards, including workforce metrics and headcount tracking for site leadership.
• Review HR data to identify patterns, summarize findings, and provide insights that support informed decision-making.
• Maintain employee information across HR systems, perform routine audits, and resolve discrepancies to protect data quality.
• Develop and deliver training materials that help managers and employees use HR tools correctly and consistently.
• Partner with payroll and internal stakeholders to support compensation-related programs, verify eligibility, and help ensure accurate pay processing.
• Assist with onboarding activities and provide day-to-day support for benefits administration and leave-related processes.
• Collaborate with cross-functional teams to improve HR procedures and strengthen communication between the distribution center and broader HR partners.]]> • Working knowledge of onboarding processes, benefits support, and HR operations in a fast-paced environment.
• Proficiency with HRIS platforms and the ability to manage employee data with a high level of accuracy.
• Ability to analyze reports, track workforce metrics, and communicate findings clearly to stakeholders.
• Familiarity with payroll coordination and audit practices related to compensation or employee records.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective communication and collaboration skills for working with employees, managers, and cross-functional teams.]]>

TalentMatch^®

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Responsibilities:
• Oversee an active portfolio of residents, providing consistent case management support tailored to individual housing stability and wellness goals.
• Meet with tenants regularly through outreach and follow-up visits, especially during move-in periods and at other key moments when additional support is needed.
• Complete intake evaluations, reassess resident needs over time, and develop service plans that encourage long-term housing retention and improved quality of life.
• Help tenants secure and maintain public benefits, stay current with rent obligations, and address barriers that could affect continued tenancy.
• Coordinate with property staff during unit reviews and pest control visits, and assist residents in resolving habitability concerns within their living spaces.
• Connect residents with employment, healthcare, behavioral health, and other community-based services, while encouraging successful follow-through with referrals.
• Foster a supportive residential environment by organizing tenant activities, group events, and community-building opportunities in collaboration with staff and residents.
• Respond appropriately to tenant crises by using de-escalation techniques, documenting concerns, and partnering with internal teams or outside providers when further intervention is required.
• Maintain accurate case records, prepare required reports and correspondence, protect confidential information, and report suspected abuse or neglect in accordance with policy and legal requirements.
• Participate in scheduled meetings, resident support initiatives, and site-based activities such as benefit or income recertification and check distribution support.]]> • Minimum of 1 year of hands-on experience supporting diverse, low-income, homeless, or formerly homeless populations.
• Prior experience in case management, outreach, or supportive housing environments is required.
• Familiarity with San Francisco, California community resources and the ability to make appropriate service referrals for residents with varied needs.
• Demonstrated ability to manage organized documentation and case files for a high-volume caseload.
• Proficiency with Microsoft Office applications and confidence using standard administrative tools for reporting and recordkeeping.
• Strong written communication skills with the ability to complete documentation accurately and prepare clear business correspondence.
• Effective problem-solving skills, sound judgment, and the ability to remain composed when handling urgent or high-stress situations.]]>

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We are looking for an experienced HR Generalist to support day-to-day human resources operations for a Long-term Contract opportunity in Chatsworth, California. This role is well suited for a detail-focused individual who can manage employee documentation, coordinate recruiting activities, and help maintain efficient HR processes. The ideal candidate brings strong communication skills, sound judgment, and the ability to handle multiple priorities in a fast-paced environment.

This position is 100% onsite in Chatsworth. Remote or hybrid is not available for this position.

Responsibilities:

• Manage HR administrative activities by maintaining employee files, updating records, and helping ensure adherence to company policies and applicable regulations.

• Prepare and distribute employment-related documents, including offer paperwork, agreements, and new-employee materials, with a high level of accuracy.

• Coordinate recruiting support by posting openings, arranging interviews, and serving as a point of contact for candidate scheduling and communication.

• Facilitate onboarding tasks to create a smooth start for new employees, including collecting required documentation and tracking completion steps.

• Respond to employee questions related to HR guidelines, procedures, and benefit programs in a timely and courteous manner.

• Maintain information within HR systems and produce reports to support routine tracking, audits, and workforce planning needs.

• Assist with pre-employment screening coordination and related activities to support hiring compliance.

• Support the planning and execution of employee events, meetings, and training sessions as needed.

]]> • 3-4+ years of experience in human resources support, HR administration, or a related HR generalist function.

• Working knowledge of HRIS platforms and the ability to maintain accurate personnel data and reports.

• Experience supporting onboarding activities and managing employment documentation.

• Must have strong familiarity with employee relations support and responding to routine HR inquiries.

• Experience coordinating background checks or other pre-employment screening processes.

• Strong organizational skills with close attention to detail and the ability to manage multiple tasks effectively.

• Clear written and verbal communication skills with a detail-focused and service-oriented approach

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We are looking for a welcoming and dependable Part Time Receptionist to support daily front desk operations for a child-focused program. This Contract position is ideal for someone who enjoys helping families, staying organized in a structured environment, and keeping operations running smoothly during busy arrival and pickup periods. The person in this role will serve as a key point of contact, balancing a friendly presence with consistent adherence to sign-in, screening, and access procedures.

Responsibilities:

• Welcome families as they arrive and depart, creating a detail-oriented and reassuring front desk experience.

• Oversee morning arrival procedures by managing entry to the waiting area, guiding visitors through the sign-in process, and ensuring each student is properly recorded using a kiosk or manual log.

• Monitor communication updates throughout the day using front desk devices and relay information accurately as individuals move through designated areas.

• Support afternoon dismissal by verifying the identity of adults picking up children and confirming authorization through digital records or organized paper files.

• Escalate pickup questions to administrative staff whenever an individual is not listed as an approved guardian before allowing release.

• Manage a high-volume front desk during busy periods, responding to multiple requests while maintaining accuracy and a calm, customer-focused approach.

• Operate reception tools such as access-control systems, tablets, computers, and communication devices to support secure and efficient check-in and checkout procedures.

• Follow established security and visitor protocols consistently while maintaining a courteous and approachable demeanor with families and guests.

]]> • Strong interpersonal skills with the ability to interact warmly and professionally with families, visitors, and staff.
• Proven ability to stay organized, prioritize tasks, and handle several activities at once in a fast-paced setting.
• Comfort using computers, tablets, kiosks, and basic office technology as part of daily responsibilities.
• Ability to follow structured procedures carefully while remaining calm under pressure.
• Good judgment when verifying visitor information and escalating questions related to child pickup authorization.
• Reliable availability for a part-time schedule and the ability to work effectively in a Contract position.]]>

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We are looking for an Assistant Property Manager to support operations near Orange, New Jersey through a contract opportunity with the potential for a permanent position. In this role, you will help drive strong occupancy, oversee leasing and compliance activities, and contribute to a well-managed living environment for residents. This position is well suited for someone who combines property management experience with strong attention to detail, resident service skills, and the ability to coordinate effectively across day-to-day site operations.

Responsibilities:

• Oversee leasing activities for available apartments, guide applicants through qualification steps, and complete move-in documentation accurately and on schedule.

• Manage applicant waitlists by reviewing records regularly, removing outdated entries, and assisting prospective residents with the application process through online tools.

• Monitor occupancy trends closely and take timely action to support high unit utilization through outreach, follow-up, and local marketing efforts.

• Prepare and maintain leases, renewals, recertifications, and resident files in both digital and physical formats to support compliance and audit readiness.

• Coordinate with residents, subsidy partners, and third-party payers to secure required documentation, confirm payment commitments, and ensure rent-related records are accurate.

• Support the oversight of maintenance requests, unit turnovers, inspections, and preventive services to help keep work on schedule and communities operating safely.

• Conduct regular property walks to identify appearance, safety, or maintenance concerns and escalate issues that require attention.

• Handle resident transfers, accommodation requests, and general concerns with professionalism while promoting a positive living experience.

• Work closely with internal teams and external partners to improve property performance, share effective practices, and support broader operational goals.

]]> • Knowledge of leasing processes, occupancy management, resident documentation, and compliance-related recordkeeping.
• Experience working with property management software such as Yardi or similar platforms.
• Ability to manage multiple priorities, maintain organized files, and meet deadlines in a fast-paced setting.
• Strong customer service and communication skills when working with residents, vendors, and housing partners.
• Familiarity with affordable housing programs, recertifications, or subsidy administration is preferred.
• Comfortable reviewing property conditions, coordinating operational follow-up, and supporting maintenance-related processes.]]>

TalentMatch^®

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Responsibilities
• Review and approve all new and updated product descriptions, making changes as necessary.
• Review product images that could impact customer experience.
• Standardize content setup and display among similar products for consistent presentation.
• Recommend and approve any product attributes that help customers find desired products.
• Use SEO tools and analytics to prioritize keywords and improve search engine rankings.
• Balance search attributes against navigation subcategory hierarchy.
• Ensure products are properly sited and categorized in the web catalog.
• Improve online catalog creation and approval process efficiency.
• Coordinate vendor information for website promotion.
• Identify top‑selling products and prioritize them in merchandising placements.
• Optimize search queries based on customer behavior.

Requirements
• Must possess strong writing and editing skills.
• Must have strong verbal communication skills
• Must possess strong analytical skills.
• Proficient in identifying grammar, formatting, and visual errors in product setup.
• Proven ability to understand navigation hierarchy and attribute mapping.
• Must be able to demonstrate a strong understanding of Content management.
• Must be detail-oriented, flexible, adaptable and trainable.
• Bachelor’s Degree in merchandising, marketing or a related field preferred.
• Two plus years of E-Commerce and/or an equivalent combination of education and experience.
• Oracle ATG and Endeca experience a strong plus.
• Retail experience preferred.]]>

TalentMatch^®

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Responsibilities:
• Greet patients and visitors professionally, ensuring a positive and efficient front desk experience.
• Manage a multi-line phone system, respond to incoming calls, and direct inquiries to the appropriate staff members.
• Coordinate patient appointment scheduling, confirmations, and updates to help maintain an orderly daily calendar.
• Complete patient registration activities and verify information with accuracy and attention to detail.
• Maintain organized front office records by filing documents and keeping administrative materials up to date.
• Communicate clearly with patients, clinical staff, and internal team members to support smooth day-to-day operations.]]> • Ability to handle a multi-line phone system and manage a high volume of inbound calls effectively.
• Familiarity with scheduling appointments and supporting patient registration processes.
• Strong verbal communication skills and a detail-oriented, service-oriented demeanor.
• Solid organizational skills with the ability to manage filing and routine administrative tasks accurately.
• Availability to start quickly and work onsite on a part-time schedule to begin.]]>

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We are looking for a Hospitality Associate to support daily front-of-house and meeting space operations in Chicago, IL. This Contract position is ideal for someone who enjoys creating a welcoming environment and ensuring conference and catering areas are prepared to a high standard. The person in this role will help coordinate room readiness, manage hospitality supplies, and maintain organized shared spaces throughout the workday.

Responsibilities:

• Arrange conference rooms each day based on scheduled meetings, including furniture placement and food and beverage setup.

• Restore meeting spaces promptly after events, ensuring rooms are clean, organized, and ready for the next use.

• Coordinate the return of borrowed or rented hospitality items to external vendors when needed.

• Maintain neat, sanitary kitchen, pantry, and catering areas to support a well-organized office environment.

• Track stock levels for catering and hospitality materials and communicate replenishment needs in a timely manner.

• Support smooth day-to-day reception and hospitality operations by balancing multiple service requests and deadlines.

• Work with internal teams and service providers to ensure meeting areas are equipped and presented appropriately.

• Monitor shared hospitality spaces throughout the day and address setup or cleanliness issues proactively.

]]> • Demonstrated ability to organize work effectively and manage competing priorities in a fast-paced setting.
• Strong verbal and written communication skills for coordinating with colleagues, guests, and vendors.
• Familiarity with conference room setup, catering support, and general workplace hospitality standards.
• Ability to maintain accurate supply inventory and follow through on restocking needs.
• Detail-oriented demeanor with a service-oriented approach and attention to presentation details.
• Comfortable performing light physical tasks related to room setup, cleanup, and movement of hospitality supplies.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are looking for a detail-oriented Transportation Assistant to support transportation and administrative activities on site at our Coeymans, New York location. This contract opportunity with permanent potential is well suited for someone who can manage transportation paperwork, maintain accurate records, and coordinate effectively with plant personnel, drivers, field teams and customers with great customer service. The role plays an important part in ensuring documentation is completed correctly for the safe handling and movement of electrical equipment, including regulated and non-regulated materials.

Responsibilities:

• Prepare and finalize transportation and customer records such as bills of lading, manifests, logs, addenda, and related shipping paperwork.

• Enter operational and shipment information into internal systems with a high level of accuracy and attention to detail.

• Coordinate with plant staff, drivers, and technicians to keep documentation current and support smooth daily transportation activity.

• Support front office operations by greeting visitors, answering inbound calls, and providing appropriate pickup and shipment information.

• Maintain electronic and physical records by scanning, organizing, filing, and updating load-related documentation.

• Track truckload details and keep shipment databases accurate, accessible, and up to date for operational use.

• Assist with general office and transportation support tasks as needed to meet daily business demands.

]]> • Working knowledge of shipping documents, including bills of lading and related transportation paperwork.
• Strong data entry skills with the ability to manage information accurately in electronic systems.
• Experience handling inbound calls, front desk coverage, and general receptionist responsibilities.
• Proficiency in filing, scanning, and maintaining organized documentation in both digital and paper formats.
• Effective communication skills and the ability to work with drivers, plant personnel, and technicians.
• Familiarity with administrative support in a fast-paced office or logistics environment.]]>

TalentMatch^®

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Responsibilities:
• Manage electronic records for capital and non-capital projects by organizing, storing, and maintaining documentation in accordance with established archiving standards.
• Build and maintain structured project file systems that keep records easy to locate, current, and aligned with documentation procedures.
• Apply required naming standards to digital files so documents remain consistent, searchable, and properly categorized.
• Support staff and project stakeholders by locating and retrieving archived documents when needed for project work or reference.
• Review digital records for quality by confirming files are complete, readable, correctly oriented, and saved in the proper directory structure.
• Convert paper-based historical records into electronic files and place them in the correct folders based on the client’s document organization framework.
• Maintain as-built, design, standard, and as-is drawings, along with contract closeout records, in line with established policies and documentation controls.
• Partner with project teams, contractors, consultants, and IT to facilitate closeout documentation and support onboarding of records from project management systems into the final repository.
• Carry out additional document management and administrative tasks as assigned to support project operations.]]> • Proficiency in scanning, indexing, compiling, and organizing large volumes of project documents in digital repositories.
• Ability to follow file naming conventions, folder structures, and document retention procedures with a high level of accuracy.
• Strong quality control skills with the ability to identify missing, unclear, misfiled, or incorrectly formatted documents.
• Comfortable working with project teams, consultants, contractors, and internal support groups to manage documentation needs.
• Solid computer skills, including experience with electronic filing systems and document archiving tools.
• Strong attention to detail, time management, and organizational skills in a fast-paced project setting.]]>

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We are looking for a detail-oriented Part Time Payroll / Benefits Administrator to join our team on a contract-to-hire basis in Itasca, Illinois.

This role involves managing payroll tasks for a mid-sized employee base while contributing to benefits reviews and supporting new team member onboarding. If you have a strong background in payroll systems and are skilled in multi-state payroll processing, we encourage you to apply.

Responsibilities:

• Process payroll for approximately 40 employees, ensuring accuracy and compliance with regulations.

• Review and analyze U.S. employee benefits to maintain alignment with company policies.

• Support onboarding activities, including conducting orientations for new team members.

• Manage and process commission plans for eligible employees.

• Collaborate with other team members to address payroll-related inquiries and provide timely resolutions.

• Ensure compliance with multi-state payroll regulations and company-specific requirements.

• Utilize ADP Workforce Now to execute payroll operations efficiently.

• Maintain accurate records and documentation for payroll and benefits processes.

]]> • Proven experience in full-cycle payroll management.

• Expertise in payroll processing.

• Familiarity with handling payroll for mid-sized organizations (101-500 employees).

• Proficiency in using ADP Workforce Now or similar payroll systems.

• Strong attention to detail and ability to ensure accuracy in payroll and benefits administration.

• Knowledge of U.S. payroll regulations and best practices.

• Excellent organizational and communication skills.

• Ability to work independently while meeting deadlines.

Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Welcome visitors and create a positive first impression by assisting clients and directing them to the appropriate team members.
• Manage incoming phone calls, route messages efficiently, and respond to general inquiries with courtesy and attention to detail.
• Provide day-to-day administrative support to internal staff, including preparing documents, typing notes, and assisting with contract-related paperwork.
• Maintain organized office records by filing, scanning, and updating documents so information is easy to access when needed.
• Support basic data tracking and reporting activities using spreadsheets and other office software tools.
• Assist with document workflow tasks such as processing electronic signatures and helping coordinate routine administrative follow-up.
• Keep shared office and kitchen areas supplied by monitoring inventory levels and replenishing essential materials.
• Help manage schedules and calendar updates to support smooth coordination across the office.]]> • Strong verbal and written communication skills with a detail-oriented and customer-focused approach.
• Ability to handle inbound calls, greet visitors, and manage multiple priorities in a busy office environment.
• Proficiency with Microsoft Excel and confidence using computers for data entry and document preparation.
• Comfortable performing clerical tasks such as filing, scanning, and maintaining organized records.
• High level of accuracy, dependability, and attention to detail in daily administrative work.
• Experience with electronic document tools such as DocuSign is preferred, and familiarity with Adobe is helpful but not required.]]>

TalentMatch^®

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Responsibilities:
• Handle approximately 10 incoming calls each day, providing timely and attentive assistance to customers.
• Complete a higher volume of outbound calls after training, typically ranging from 30 to 80 calls daily, to support follow-up and service needs.
• Send follow-up links and communicate next steps clearly so customers understand how to proceed.
• Enter customer and order-related information accurately into internal systems while maintaining detailed records.
• Use Salesforce and related tools to track interactions, update account information, and document service activity.
• Respond to customer inquiries effectively, resolve routine issues, and escalate more complex concerns when needed.]]> • Previous experience in customer service or a call center setting is strongly preferred.
• Ability to manage both inbound and outbound calls with confidence and professionalism.
• Experience with order entry and accurate data entry in a fast-paced environment.
• Familiarity with Salesforce or similar customer relationship management platforms is preferred.
• Strong written and verbal communication skills with careful attention to detail.
• College degree preferred.]]>

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A private equity firm in Brentwood is seeking a Front Desk Coordinator for a contract-to-hire opportunity. This fully onsite role is ideal for someone who thrives in a fast-paced, professional services environment and takes pride in delivering a high level of client service and administrative support. Fully onsite, Monday through Friday, 8:30 AM to 5:00 PM. The full time salary range is $55-$65k.

Key Responsibilities:

Serve as the first point of contact by greeting visitors and answering incoming calls with professionalism and courtesy.
Manage all front desk operations and ensure the reception area remains organized, welcoming, and well-stocked.
Coordinate mail distribution, courier services, vendor interactions, and incoming deliveries.
Support daily office operations, including scheduling conference rooms and assisting with meeting setup and preparation.
Provide administrative support to staff, including document preparation, filing, and data entry.
Assist with additional projects and special assignments as needed to support overall office efficiency.

]]> • Previous experience in a receptionist, front desk, or office support role within a services or corporate environment.

• Ability to handle a multi-line phone system confidently while maintaining a courteous and service-oriented demeanor.

• Strong verbal and written communication skills with the ability to interact effectively with visitors, clients, and internal staff.

• Demonstrated organizational skills and attention to detail when managing schedules, supplies, and administrative tasks.

• Proficiency with basic office technology and common administrative duties, including data entry, filing, and document preparation.

• Comfortable working fully onsite Monday through Friday in West Los Angeles, California.

• Ability to manage multiple priorities efficiently and remain composed in a busy office setting.

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Responsibilities:
• Welcome employees, guests, and visitors while providing responsive front-line assistance for a wide range of workplace and service-related needs.
• Manage access-related processes such as visitor badges, building entry coordination, and related documentation while maintaining accuracy and discretion.
• Support workplace programs including lost and found, luggage storage, and routine checks of shared spaces such as meeting rooms and other designated areas.
• Partner with conference services, administrative teams, and other internal groups to help coordinate site events and ensure smooth execution.
• Identify service concerns involving facilities, janitorial support, mail operations, copiers, parking, badging, and meeting spaces, then route issues through the proper work order or escalation channels.
• Collaborate with cross-functional service partners to maintain a high standard of workplace support and consistent client service delivery.
• Contribute to special projects and site initiatives designed to improve employee experience, strengthen operational efficiency, reduce risk, and support business goals.
• Complete additional duties as assigned to meet changing site needs and maintain excellent service levels.]]> • At least 3 years of experience in hospitality, workplace services, facilities support, property management, or a similar client-facing environment preferred.
• Strong verbal and written communication skills with the ability to interact professionally with clients, guests, and internal partners.
• Proven customer service skills with sound judgment, discretion, and the ability to remain composed in dynamic situations.
• Flexible, dependable, and adaptable approach with a willingness to learn new processes and respond to shifting priorities.
• Comfortable using digital workplace tools such as Google Suite, email, spreadsheets, and basic administrative systems.
• Strong problem-solving ability and a proactive mindset for addressing service issues and coordinating follow-up actions.]]>

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Responsibilities:
• Review incoming customer order requests, confirm material details, and record accurate information in company systems and scheduling trackers.
• Provide prompt updates to customers regarding order status, shipment questions, and delivery expectations using clear and effective communication.
• Maintain order-related records across multiple platforms, including spreadsheets and internal databases, to support smooth daily operations.
• Generate and distribute recurring operational reports covering sales orders, purchase order follow-up, open orders, and delivery performance for customers and suppliers.
• Coordinate with internal departments to align order information with production timing, inventory availability, and purchasing activity.
• Estimate delivery timing by referencing production plans, scheduling data, and transportation timelines.
• Prepare transaction-related documentation and support routine administrative reporting, including expense-related recordkeeping when needed.
• Participate in team meetings and quality-focused initiatives while following established company standards for ethics, pricing, purchasing, credit, and inventory practices.]]> • Strong written and verbal communication skills with the ability to respond professionally to customer inquiries and inbound calls.
• Proficiency with basic computer applications, including Microsoft Excel, Word, and Windows-based systems.
• Ability to manage multiple tasks at once while working accurately across spreadsheets, reports, and internal software.
• Experience supporting purchase orders, scheduling activities, or logistics coordination is preferred.
• Strong attention to detail and organizational skills, especially when handling order data and business records.
• Ability to follow company procedures and maintain a high standard of accuracy, professionalism, and business ethics.]]>

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Responsibilities:
• Manage outgoing and incoming mail by sorting deliveries, preparing items for shipment, and ensuring correspondence reaches the correct recipients.
• Record key discussion points during meetings and produce clear, accurate meeting minutes for distribution afterward.
• Prepare client shipping labels using provided airway bill information and coordinate timely dispatch of materials.
• Support front-office activities by answering calls, relaying messages, and responding courteously to routine inquiries.
• Help organize meetings, appointments, and schedules to keep administrative activities on track.
• Maintain administrative records and perform data entry tasks with accuracy and attention to detail.
• Assist with general office coordination, including handling building mailbox-related tasks and supporting day-to-day operational needs.]]> • Strong written communication skills with the ability to capture notes and prepare clear meeting minutes.
• Comfortable managing mail distribution, shipping tasks, and other routine clerical responsibilities.
• Ability to answer inbound calls courteously and handle inquiries using a multi-line phone system.
• Proficiency in data entry and general administrative support functions with strong attention to detail.
• Demonstrated organizational skills with the ability to coordinate meetings, schedules, and appointments.
• Reliable interpersonal skills and a detail-oriented approach when interacting in person, by phone, and through written communication.]]>

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We are looking for a detail-oriented Part Time File Clerk to support a long-term contract assignment in Fairfield, California. This position focuses on maintaining accurate paper records, reviewing files for retention or disposal, and helping keep document storage organized and compliant. The role is ideal for someone who works carefully with physical documents and can contribute reliably on a part-time schedule over the course of a 6-12 month project.

Responsibilities:

• Organize paper records and maintain orderly filing systems for easy retrieval and storage.

• Review documents and separate materials that must be retained from those approved for destruction according to record retention guidelines.

• Prepare file boxes and physical records for storage, tracking, or disposal as needed.

• Scan hard-copy documents and support accurate electronic filing of archived materials.

• Handle document sorting and labeling tasks with a high degree of accuracy and consistency.

• Transport records to offsite storage locations when required as part of the records management process.

• Support records retention activities at City Hall while following established handling procedures.

]]> • Strong attention to detail when reviewing, sorting, and categorizing documents.
• Ability to scan documents and maintain accurate electronic filing records.
• Familiarity with record retention practices and secure document handling.
• Comfortable lifting, moving, and organizing file boxes as part of daily tasks.
• Valid driver's license and ability to travel to offsite storage locations if needed.
• Availability to work 4-6 hours per week on either Thursday or Friday.]]>

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We are looking for a detail-oriented Receptionist to support daily front desk operations in Houston,TX. This Contract position will serve as a key point of contact for visitors, employees, and guests while helping maintain an organized and welcoming office environment. The ideal candidate brings strong customer service skills, administrative accuracy, and the ability to manage multiple priorities throughout the workday.

Responsibilities:

• Welcome visitors and provide attentive front desk support to create a positive on-site experience.

• Answer incoming calls, direct inquiries appropriately, and relay messages in a timely manner.

• Coordinate meeting space bookings and help ensure conference rooms are prepared for scheduled use.

• Arrange catering requests for meetings and confirm delivery details as needed.

• Monitor pantry and office supply levels, replenish stock, and track inventory to support daily operations.

• Assist with guest access procedures and guide visitors to designated meeting areas.

• Support room setup activities to help meetings and events run smoothly.

• Provide additional administrative assistance based on day-to-day business needs.

]]> • High school diploma or equivalent required.
• Strong customer service and verbal communication skills.
• Experience handling inbound calls and managing visitor interactions professionally.
• Ability to coordinate reservations, catering requests, and meeting room logistics.
• Comfortable with inventory monitoring, restocking supplies, and maintaining organized work areas.
• Ability to work on-site Monday through Friday during standard business hours.
• Must be able to complete required pre-employment screening, which may include candidate screening requirements.]]>

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We are seeking a highly organized and professional Administrative Assistant to provide direct support to senior leadership within a university environment in North Canton, Ohio. This contract-to-permanent opportunity is well suited for an individual who demonstrates discretion, strong judgment, and exceptional attention to detail while managing high-level administrative responsibilities. The Administrative Assistant will play a key role in supporting efficient operations, facilitating effective communication, and ensuring coordinated administrative support across finance and related departments.

Key Responsibilities

Provide comprehensive day-to-day administrative support to the Vice President and divisional leadership, including managing communications, organizing documentation, and handling confidential information with a high level of discretion.
Serve as a primary point of contact for internal and external stakeholders, ensuring timely follow-up and fostering strong professional relationships.
Coordinate contract and compliance documentation, monitor approval processes, and support legal and agreement review activities in accordance with established procedures.
Draft, format, proofread, and edit reports, presentations, correspondence, and other official leadership materials.
Support financial administrative functions by tracking expenses, assisting with account reconciliations, and preparing budget-related documentation.
Organize and support meetings and events by coordinating logistics, developing agendas, preparing materials, and ensuring seamless execution.
Maintain accurate and up-to-date departmental files, records, agreements, and other administrative documentation.
Review administrative processes and recommend practical improvements to enhance operational efficiency and consistency across the division.

]]> • Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Strong calendar coordination, data entry, and document management skills.
• Ability to handle confidential information with discretion and professionalism.
• Experience reviewing, organizing, or coordinating contract and compliance-related documentation.
• Excellent written and verbal communication skills with strong proofreading ability.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.]]>

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Responsibilities:
• Coordinate and maintain contract documentation, ensuring records are accurate, current, and easy to retrieve.
• Prepare, review, and process change orders and purchase orders to support active projects and office operations.
• Provide front office support by answering incoming calls, directing inquiries, and greeting visitors professionally.
• Enter and update information in internal systems and spreadsheets with strong attention to detail.
• Assist with general administrative activities such as filing, scheduling, document preparation, and correspondence.
• Support project and office teams by tracking paperwork deadlines and following up on outstanding items.
• Work with tools such as AutoQuotes, Bluebeam, and Adobe for document handling and project-related administrative tasks, with training available as needed.]]> • Background handling contracts, change orders, and purchase orders in a detail-oriented setting.
• Comfortable managing inbound calls, front desk responsibilities, and general office communication.
• Strong data entry skills with a high level of accuracy and organization.
• Ability to work onsite in Santa Ana, California and manage multiple priorities in a small office environment.
• Proficiency with standard office software; familiarity with AutoQuotes, Bluebeam, or Adobe is helpful but not required.
• Strong communication skills and a dependable, team-oriented approach to daily work.]]>

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We are looking for a bilingual Administrative Coordinator - Client Services to provide dependable front-office and program support in San Mateo and East Palo Alto, California. This Long-term Contract position is ideal for someone who combines strong organizational skills with a compassionate, service-focused approach when assisting clients, visitors, and internal teams. The person in this role will help keep daily operations running smoothly through scheduling, records management, intake support, and responsive administrative coordination.

Responsibilities:

• Coordinate calendars, schedule appointments, and support managers and team members with day-to-day administrative needs.

• Maintain office and program supply levels, organize records, complete data entry tasks, and keep documentation current and accurate.

• Oversee shared office areas and equipment to help ensure workspaces remain orderly, functional, and safe.

• Welcome clients and visitors, identify their needs, and guide them to the appropriate program, resource, or staff member.

• Assist with intake-related activities, including providing agency information and directing individuals to internal services or community referrals as appropriate.

• Prepare, scan, upload, and organize paper and digital files within cloud-based systems and client service databases.

• Generate requested reports and provide administrative support to departmental activities and special projects.

• Contribute to seasonal service initiatives, including assigned tasks related to the Holiday Program, and provide support to volunteers when needed.

• Maintain clear boundaries at all times while delivering respectful, compassionate, and effective service to all constituents.

]]> • Bilingual and bicultural fluency in English and Spanish is required.
• Strong working knowledge of Microsoft Office Suite and Windows-based systems, with the ability to learn new databases quickly.
• Accurate recordkeeping and data entry skills, with consistent attention to detail and file maintenance.
• Experience handling inbound calls, scheduling, calendar coordination, and general office support responsibilities.
• Ability to work independently and collaboratively, using sound judgment to resolve issues and respond calmly in challenging situations.
• High standards of professionalism, ethics, discretion, and service-oriented communication in a client-facing environment.
• Familiarity with platforms such as Salesforce, Clarity, or similar case management and reporting systems is preferred.]]>

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We are looking for a Front Desk Coordinator to support daily office operations at a financial services firm, creating a welcoming experience for guests. This is a Contract position is ideal for someone who brings strong organizational skills and a service-focused approach to the front office. The ideal candidate will help keep the workplace running smoothly by coordinating visitor reception, handling administrative tasks, and maintaining shared spaces with care.

Responsibilities:

• Welcome visitors upon arrival, provide a courteous first impression, and offer light hospitality as appropriate.

• Inform the appropriate team members when clients, vendors, or guests arrive for meetings or appointments.

• Oversee incoming and outgoing mail, packages, and deliveries to ensure timely distribution and shipment handling.

• Keep shared office areas such as the reception space, kitchen, and supply storage areas clean, organized, and fully stocked.

• Assist office personnel with preparing, sorting, and transferring client and company documents into the digital imaging system.

• Support general front office activities that contribute to an efficient and detail-oriented workplace environment.

]]> • Ability to maintain a courteous and detail-oriented demeanor when interacting with clients, visitors, and staff.
• Strong communication and interpersonal skills with a customer-service mindset.
• Comfortable managing routine office functions such as mail handling, visitor coordination, and workspace upkeep.
• Good organizational skills and attention to detail in a fast-paced office setting.
• Basic proficiency with administrative tools and willingness to assist with document scanning and digital file management.]]>

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Our client in Holyoke, Massachusetts is seeking a Call Center Specialist for a contract opportunity. This role is ideal for a customer-focused professional with strong communication skills, a positive attitude, and the ability to manage a high volume of calls while delivering excellent service.

The Call Center Specialist will serve as a key point of contact for customers, assisting with inquiries, resolving issues, and ensuring a professional and efficient customer experience.

Key Responsibilities

Answer incoming calls and respond to customer inquiries in a timely and professional manner
Provide accurate information regarding products, services, accounts, or processes
Resolve customer concerns and escalate more complex issues as needed
Document customer interactions, updates, and outcomes in internal systems
Maintain a high level of professionalism and empathy in all communications
Meet performance metrics related to call volume, response time, and service quality
Collaborate with internal departments to support customer needs and resolve issues efficiently

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Previous call center, customer service, or high-volume phone support experience preferred

Strong verbal and written communication skills

Excellent problem-solving and listening skills

Comfortable navigating multiple systems and entering detailed information accurately

Strong attention to detail and organizational skills

Ability to work independently and in a fast-paced environment

Proficiency with Microsoft Office and customer service software is a plus

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We are looking for an Administrative Coordinator to support a mission-driven education foundation serving the manufacturing sector in Carmel, Indiana. This Long-term Contract position will partner closely with foundation leadership to organize programs, strengthen stakeholder engagement, and help deliver initiatives that support education, workforce development, and leadership advancement. The ideal candidate brings strong administrative coordination, project organization, and communication skills, along with the ability to manage multiple priorities in a collaborative environment.

Responsibilities:

• Coordinate day-to-day foundation programs and keep activities aligned with organizational goals, deadlines, and planned outcomes.

• Organize schedules, meetings, and key milestones to support smooth execution of educational and workforce development initiatives.

• Administer scholarship and grant-related processes, including application tracking, correspondence, documentation, and follow-up reporting.

• Maintain accurate program records, databases, and administrative files to support efficient operations and informed decision-making.

• Assist with donor outreach, stakeholder communications, and relationship management involving members, students, schools, and industry partners.

• Prepare letters, reports, presentations, and other materials that support fundraising efforts and program visibility.

• Monitor program results and compile updates, summaries, and performance information for leadership and board review.

• Support the rollout of new initiatives by coordinating logistics, researching information, and helping translate plans into actionable steps.

]]> • Strong calendar management, scheduling, and organizational skills with the ability to handle multiple priorities effectively.
• Proficiency in database management, recordkeeping, and general administrative systems.
• Ability to draft clear correspondence, prepare letters, and communicate clearly with internal and external stakeholders.
• Demonstrated project coordination skills with attention to deadlines, details, and follow-through.
• Background supporting grant administration, foundation activities, or scholarship programs is preferred.
• Comfortable conducting computer-based research and compiling information into clear, usable formats.
• Strong interpersonal skills and the ability to build productive working relationships across diverse groups.]]>

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The Call Center Specialist will serve as a key point of contact for customers, assisting with inquiries, resolving issues, and ensuring a professional and efficient customer experience.

Key Responsibilities

Answer incoming calls and respond to customer inquiries in a timely and professional manner
Provide accurate information regarding products, services, accounts, or processes
Resolve customer concerns and escalate more complex issues as needed
Document customer interactions, updates, and outcomes in internal systems
Maintain a high level of professionalism and empathy in all communications
Meet performance metrics related to call volume, response time, and service quality
Collaborate with internal departments to support customer needs and resolve issues efficiently

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Previous call center, customer service, or high-volume phone support experience preferred

Strong verbal and written communication skills

Excellent problem-solving and listening skills

Comfortable navigating multiple systems and entering detailed information accurately

Strong attention to detail and organizational skills

Ability to work independently and in a fast-paced environment

Proficiency with Microsoft Office and customer service software is a plus

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We are looking for a dependable Administrative Assistant to support daily office operations in Buffalo, New York. This contract opportunity is ideal for someone who enjoys balancing front-desk interaction with behind-the-scenes administrative coordination. The person in this role will help keep the office organized, provide a welcoming experience for visitors and callers, and assist with a variety of program and event-related tasks.

Responsibilities:

• Welcome visitors, manage front-desk activities, and create a positive first impression for guests, staff, and partners.

• Respond to incoming calls, route messages appropriately, and assist with general office inquiries in a courteous and timely manner.

• Enter, update, and maintain information in office records and databases with a strong focus on accuracy and organization.

• Prepare copies, assemble materials, and support routine administrative projects that help the team operate efficiently.

• Coordinate meeting rooms and event spaces, including setup arrangements and logistical support for programs and internal activities.

• Assist with administrative needs across multiple priorities, adjusting quickly as schedules and requests change throughout the day.

• Provide dependable support in a fast-paced environment while interacting effectively with individuals from a wide range of backgrounds and communication styles.

]]> • Comfortable handling inbound phone calls and in-person interactions with professionalism and a positive attitude.
• Strong data entry skills with attention to detail and the ability to manage information accurately.
• Ability to multitask, stay organized, and work effectively under pressure in a busy office setting.
• Proficiency with standard administrative tasks such as copying, filing, scheduling support, and document preparation.
• Effective interpersonal and communication skills, with the ability to work well with diverse groups of people.
• Reliable attendance and a proactive approach to supporting office and program needs.]]>

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We have an exciting new opportunity for a General Administrator working for a privately held small to mid-size firm located in the suburbs. The position will work on-site Monday-Friday, the pay scale is $80,000-$90,000 and client offers benefits that include : medical, dental, 401k, and PTO.

Opportunity to work for a laid back office environment.

Recruiter: Connie Stathopoulos

Job Description:

*The General Administrator is a multi-faceted role that manages all billing, employee benefits, the auto fleet and employee technology

* Accounts Receivable: The role is responsible for accounts receivable including all billing, processing receipts, and proactive collections communications. Utilizes Sage 300 financial system.

*Benefits Administration: Oversee health and dental insurance, flexible spending accounts (FSA), life insurance, and AFLAC. Calculate and manage payroll deductions for benefits for approximately 80 employees.

*Insurance: Manage workers' compensation claims, auto insurance, and obtain/track certificates of insurance (COIs).

*Technology: Oversee the purchasing and inventory of computers, iPhones, and iPads.

*Auto Fleet: Manage the administrative needs of the company’s auto fleet.

]]> Qualifications:

The ideal candidate will have relevant experience in Billing, AR collections and HR benefits administration.

Candidate should be methodical, very organized and a great communicator.

4-year degree preferred.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Prepare and arrange paper files for digitization, ensuring records are grouped logically before scanning begins.
• Scan high volumes of documents using onsite equipment while maintaining legibility and complete file capture.
• Upload electronic records into Microsoft OneDrive and apply consistent naming conventions for efficient search and retrieval.
• Review digitized files for completeness, accuracy, and proper categorization to reduce errors in the archive.
• Handle sensitive HR-related documentation with a high degree of confidentiality and in accordance with information security expectations.
• Track progress across multiple cabinets of records and maintain an organized workflow to support timely project completion.
• Support invoice-related documentation processes through the Birchstreet system as needed for assignment administration.]]> • Proficiency with Microsoft Office applications and practical experience organizing files in OneDrive.
• Strong keyboarding and data entry skills, including the ability to process information accurately and efficiently.
• Demonstrated ability to work with confidential or sensitive records while exercising sound judgment and discretion.
• High attention to detail with the ability to maintain consistency across large volumes of physical and digital documents.
• Prior experience in HR, hospitality, or union-based work settings is preferred.
• Availability to work onsite in New York, New York on a flexible Monday through Friday schedule.]]>

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Our client in Becket, Massachusetts is seeking an experienced Human Resources Manager for a contract opportunity. This role is ideal for a hands-on HR professional who can support day-to-day human resources operations while helping drive key people initiatives across the organization.

The Human Resources Manager will oversee core HR functions, including employee relations, performance management, policy administration, compliance, onboarding, and HR process improvement. The ideal candidate is approachable, organized, and capable of balancing strategic priorities with tactical execution in a fast-paced environment.

Key Responsibilities:

Manage daily HR operations and provide support to leadership and employees on a wide range of human resources matters
Serve as a resource for employee relations issues, conflict resolution, and workplace policy interpretation
Support recruiting, onboarding, and offboarding processes
Ensure compliance with federal, state, and local employment laws and company policies
Assist with performance management processes, employee engagement efforts, and organizational development initiatives
Maintain accurate employee records and HR documentation
Partner with leadership on workforce planning, policy updates, and HR best practices
Help identify and implement process improvements to enhance HR efficiency and employee experience

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Bachelor’s degree in Human Resources, Business Administration, or related field preferred

5+ years of progressive human resources experience, including experience in an HR Manager or senior HR Generalist capacity

Strong knowledge of employment law, HR compliance, and employee relations practices

Experience managing multiple HR functions in a dynamic environment

Excellent interpersonal, communication, and problem-solving skills

Proficiency with HRIS platforms and Microsoft Office Suite

SHRM-CP, SHRM-SCP, PHR, or SPHR certification is a plus

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Responsibilities:
• Greet visitors, clients, and staff in a courteous manner and provide a detail-oriented front desk experience.
• Manage a multi-line phone system, direct incoming calls appropriately, and respond to routine inquiries efficiently.
• Coordinate calendars and appointments to support smooth daily scheduling for team members and guests.
• Maintain organized front office operations by assisting with reception coverage and general administrative support.
• Arrange and confirm meetings, visitor check-ins, and other scheduled activities with accuracy and attention to detail.
• Support staff scheduling needs by updating work schedules and communicating changes in a timely manner.
• Use Microsoft Office applications to prepare, track, and maintain documents, calendars, and related office records.]]> • Ability to operate a multi-line telephone or switchboard system with confidence and professionalism.
• Strong scheduling and calendar coordination skills, including appointment management.
• Proficiency with Microsoft Office Suite for routine administrative and communication tasks.
• Excellent verbal communication skills and a detail-oriented, service-oriented approach.
• Strong organizational abilities with the capacity to manage multiple tasks in a busy environment.
• Dependable attendance and the ability to handle front office responsibilities with minimal supervision.]]>

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We are looking for an Administrative Assistant to support a busy non-profit team in Florida. This contract position offers the potential to become permanent and is ideal for someone who enjoys keeping information organized, managing high-volume administrative work, and ensuring time-sensitive donor communications are handled accurately. The role requires strong proficiency in Word and Excel, along with the ability to work onsite and collaborate closely with a team. Success in this position comes from staying organized, working efficiently with data, and providing dependable day-to-day office support.

Responsibilities:

• Maintain accurate records through consistent data entry and careful updates to administrative files and tracking documents.

• Prepare, organize, and sort spreadsheet data, including pulling lists and refining information in Excel for team use.

• Support the timely processing of requests, ensuring materials are completed and sent within established deadlines.

• Create and format documents, letters, and administrative materials using Word and Excel for routine departmental needs.

• Monitor and manage tracking tools used by the team to keep reporting and follow-up activity current.

• Provide general office and administrative support to a six-member team, helping daily operations run smoothly.

• Handle receptionist-style duties and inbound inquiries as needed while maintaining a helpful presence onsite.

]]> • Strong data entry skills with a high level of accuracy and attention to detail.
• Advanced working knowledge of Microsoft Word and Microsoft Excel, including sorting and managing lists.
• Ability to manage multiple time-sensitive tasks and meet turnaround expectations in a fast-paced environment.
• Strong communication skills and comfort supporting internal teams and incoming inquiries.
• Availability to work onsite in Boca Raton, Florida, from 8:30 AM to 5:00 PM.
• Experience in non-profit, donor services, or administrative office settings is helpful.]]>

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WWe are looking for a dependable Administrative Assistant / General Office Clerk to support daily administrative and front desk operations for a local government office. This contract position is ideal for someone who enjoys assisting the public, staying organized, and handling routine office tasks with accuracy. The role combines customer service with administrative support in a structured, municipal environment.

eResponsibilities:

Greet visitors, answer general questions, and provide friendly, professional assistance
Perform data entry and update records with a high level of accuracy
Handle general office duties such as filing, scanning, and maintaining organized records
Provide front desk support by directing inquiries to the appropriate department
Use Microsoft Excel and other office tools to track information and maintain logs
Review documents for completeness and follow standard procedures when processing information
Work with internal teams to ensure requests are handled in a timely manner and daily operations run smoothly

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1–3+ years of administrative, clerical, or front desk experience

Strong customer service skills and ability to interact professionally with the public

Excellent organizational skills with attention to detail

Ability to handle multiple tasks and stay organized in a structured environment

Proficient in Microsoft Office (Word, Excel, Outlook)

Comfortable with data entry and maintaining accurate records

Strong written and verbal communication skills

Ability to follow procedures and work independently when needed

Reliable, punctual, and professional demeanor

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We are looking for an experienced Executive Assistant to provide high-level support in a dynamic, fast-moving environment. This contract opportunity has the potential to become permanent and is ideal for someone who excels at managing shifting priorities, coordinating complex executive calendars, and handling travel logistics with precision. The role will partner closely with senior leadership and key stakeholders, requiring sound judgment, discretion, and strong organizational skills.

This role supports a CEO based in Florida so it is preferred for candidates to live in EST or CST.

Responsibilities:

• Manage a demanding executive calendar, adjusting meetings and priorities quickly as business needs change.

• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and related logistics.

• Support senior leadership with day-to-day administrative operations to keep schedules, communications, and follow-up items organized.

• Prepare for executive meetings by organizing materials, confirming attendees, and ensuring logistics are in place.

• Serve as a point of coordination for high-priority interactions with internal and external stakeholders.

• Track action items and help maintain momentum on time-sensitive requests and deliverables.

• Use tools such as Microsoft Office, Google Workspace, Slack, and Asana to manage communication, scheduling, and workflow efficiently.

• Partner with board support resources as needed to help ensure smooth coordination around leadership meetings and related activities.

]]> • Demonstrated success managing complex calendars with frequent last-minute changes.
• Strong background in booking and coordinating detailed travel arrangements.
• Excellent organizational skills with the ability to balance multiple priorities under tight timelines.
• High level of professionalism, discretion, and sound judgment when handling sensitive information.
• Proficiency with Microsoft Office, Google Workspace, Slack, and Asana.
• Clear communication skills and the ability to work effectively with executives and stakeholders at all levels.]]>

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Responsibilities:
• Oversee employee status changes throughout the employment lifecycle, including new employee setup, separations, role changes, and internal movement.
• Coordinate employment-based visa and immigration activities in partnership with external legal resources, ensuring timely documentation and follow-through.
• Monitor HR practices for alignment with applicable federal, state, and local employment requirements as well as immigration rules.
• Respond to workplace concerns, support fact-finding efforts, and provide guidance to managers on employee relations matters.
• Maintain reliable employee data and produce HR reports using SuccessFactors to support accurate records and informed decision-making.
• Contribute to performance review activities, pay-related updates, and broader human resources programs as needed.
• Work closely with recruiting teams and business leaders to deliver an organized and welcoming onboarding process.
• Identify opportunities to streamline HR workflows and implement more standardized processes across teams.]]> • Hands-on experience in human resources administration across multiple core functions.
• Working knowledge of employee relations practices and the ability to handle sensitive situations with professionalism.
• Experience managing onboarding activities and other employee lifecycle processes.
• Familiarity with HRIS platforms, including SAP SuccessFactors HCM.
• Understanding of employment law compliance and HR recordkeeping standards.
• Experience supporting visa or immigration-related processes for employees.
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment.]]>

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We are looking for a Customer Service Representative to support members and callers with professionalism, patience, and care in Indianapolis, Indiana. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys helping others, communicates with empathy, and can stay organized in a fast-paced service environment. In this role, you will handle customer inquiries, document interactions accurately, and use multiple systems to deliver timely and effective support while contributing to a mission-driven organization. This position is on-site working 9am-6:30pm Monday-Friday.

Responsibilities:

• Respond to incoming customer inquiries with courtesy, professionalism, and a solutions-focused approach.

• Guide callers through questions or concerns, providing clear information and escalating more complex issues when appropriate.

• Navigate several systems and applications at the same time to access records, update information, and complete service tasks efficiently.

• Enter and maintain accurate customer data, notes, and case details to support thorough documentation and follow-up.

• Apply critical thinking to research issues, identify practical resolutions, and ensure each interaction is handled with care.

• Adapt to updated procedures, process changes, and shifting daily priorities while maintaining service quality.

• Collaborate with team members and leadership to support coverage needs and contribute to a positive work environment.

• Manage challenging conversations with active listening and de-escalation techniques to help achieve productive outcomes.

• Maintain dependable attendance and punctuality to ensure consistent support during scheduled shifts.

]]> • Strong verbal and written communication skills with the ability to listen carefully and respond professionally.
• Comfort using multiple computer systems, office applications, and data entry tools at the same time.
• Working knowledge of Microsoft Word and Microsoft Excel.
• High level of accuracy when entering information and maintaining records.
• Strong problem-solving skills with the ability to make sound decisions and escalate issues appropriately.
• Reliable attendance, flexibility, and the ability to work effectively with a team.]]>

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We are looking for an experienced Medical Receptionist to support a busy patient-facing practice in Elmira, New York. This Long-term Contract opportunity is ideal for someone who enjoys balancing administrative accuracy with warm, detail-oriented service throughout the patient journey. The person in this role will help coordinate appointments, address common pre-visit questions, and keep front office operations organized while maintaining a high standard of confidentiality and care.

Responsibilities:

• Coordinate incoming and outgoing patient calls, arrange appointments, and provide clear guidance on visit preparation, billing questions, and next steps.

• Review insurance details, prepare required documentation, and help ensure devices or services are ready and delivered on schedule for upcoming visits.

• Maintain patient records and account information with discretion, following privacy expectations and established healthcare regulations.

• Manage appointment reminder and confirmation activities to reduce scheduling gaps and promote a smooth, positive experience for every patient interaction.

• Explain service pricing, coverage details, and available payment arrangements, then schedule follow-up visits or outpatient appointments when appropriate.

• Contribute to office performance goals by supporting quality-focused processes, encouraging patient referrals, and reinforcing a wellness-centered approach to care.

• Collaborate closely with staff members, demonstrating reliability and respectful communication with both patients and colleagues.

• Build and sustain productive relationships with external providers and vendors while assisting with supply tracking and inventory coordination.

• Take part in ongoing career development through regular training sessions, conference calls, and in-person learning opportunities.

]]> • At least 2 years of experience in a front desk, medical office, call center, retail, sales, or customer service setting.
• Working knowledge of patient scheduling, reception support, and front office operations.
• Familiarity with insurance verification, medical billing discussions, and reimbursement-related workflows.
• Proficiency with Microsoft Word and Microsoft Excel.
• Ability to communicate clearly and professionally with patients, teammates, and outside partners.
• Comfortable handling confidential information while maintaining accuracy and attention to detail.
• Basic understanding of medical terminology and patient check-in procedures.]]>

TalentMatch^®

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HR Leave Administrator (Contract – 6 Months)

North Georgia (Corporate Office)

Full-Time | 6-Month Contract | Immediate Need

Are you an HR professional who thrives in a fast-paced environment and has a passion for supporting employees through critical life moments? We’re partnering with one of North Georgia’s most respected and well-established organizations to identify a Leave of Absence Administrator who will play a key role in delivering exceptional employee support.

This is an exciting opportunity to join a highly reputable company known for its commitment to excellence, employee well-being, and an inclusive, people-first culture.

Why This Opportunity Stands Out

Join a large, stable, and nationally recognized organization
Make a meaningful impact by supporting employees during important life events
Work alongside a collaborative and forward-thinking HR team
Gain exposure to complex, multi-state leave programs and compliance
Competitive compensation through Robert Half, a global leader in talent solutions

What You’ll Do

As the HR Leave Administrator, you will be the go-to expert for all leave-related matters, ensuring compliance, clarity, and a seamless experience for employees and leadership.

Administer and manage all leave programs, including FMLA, USERRA, disability, and personal leaves
Serve as the primary point of contact for employee and manager leave inquiries
Ensure accurate and timely documentation and tracking within HRIS systems
Partner with HR and leadership to provide guidance and support on leave policies
Develop and maintain employee-facing communication materials
Oversee and administer Workers’ Compensation claims
Stay current on federal and state leave regulations, ensuring compliance and best practices

What You Bring

Bachelor’s degree in Human Resources or related field
Hands-on experience in leave administration or HR operations
Strong working knowledge of FMLA, ADA, USERRA, and related regulations
Exceptional attention to detail and organizational skills
Strong communication skills with the ability to navigate sensitive situations with empathy and professionalism
Proficiency in Microsoft Office and HRIS platforms

Bonus Points For

Bilingual in English/Spanish
HR certification such as SHRM-CP or PHR

]]> • At least 3 years of experience in leave administration or a comparable human resources role.
• Working knowledge of federal and state leave regulations, including FMLA and related compliance standards.
• Experience using Workday, Microsoft Excel, and other Microsoft Office applications.
• Strong organizational abilities with close attention to detail and accurate recordkeeping practices.
• Clear written and verbal communication skills with the ability to explain processes effectively.
• Strong interpersonal skills and the ability to build trust with employees, managers, and HR team members.
• Bilingual English/Spanish skills or HR certification are considered an advantage.]]>

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We are looking for a Customer Service Specialist to support business clients through responsive communication, accurate order processing, and relationship-focused service in Memphis, Tennessee. This Long-term Contract opportunity is ideal for someone who enjoys balancing customer interaction with detail-oriented administrative work while helping ensure a smooth purchasing experience. The person in this role will act as a dependable point of contact for inquiries, coordinate order-related activity, and contribute to strong client satisfaction through consistent follow-through.

Responsibilities:

• Manage inbound and outbound customer communication by email and other channels, providing timely, clear updates and resolving routine questions.

• Process customer orders with close attention to accuracy, ensuring entries are complete and aligned with client requests.

• Support business-to-business account interactions by assisting customers with product, order, and service-related needs.

• Maintain consistent communication with clients to confirm details, clarify requests, and help move orders through the workflow efficiently (Mostly over email and chat)

• Work across internal teams, including sales and supply chain, to address service concerns, track open items, and deliver clear status updates to customers.

• Document customer interactions, order activity, and follow-up steps to maintain organized and reliable account records.

]]> • Previous order entry experience preferred

• Microsoft Excel knowledge

• Experience handling customer communication in a business environment with careful attention to detail.

• Ability to manage high-quality email correspondence with strong written communication skills.

• Background in order entry or similar transactional support work requiring accuracy and attention to detail.

• Familiarity with business-to-business sales or customer support processes.

• Strong interpersonal skills with the ability to build trust and maintain positive client relationships.

• Comfortable prioritizing multiple tasks and following through on time-sensitive requests.

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Responsibilities:
• Handle inbound and outbound calls with professionalism and empathy, addressing customer inquiries and concerns.
• Process orders accurately and efficiently, ensuring all details are captured correctly.
• Maintain detailed records of customer interactions and transactions in the system.
• Resolve customer issues promptly, coordinating with internal teams when necessary.
• Provide clear and accurate information about products, services, and company policies.
• Strive to exceed customer satisfaction standards by offering exceptional service.
• Follow established procedures and guidelines for call center operations.
• Monitor and manage multiple customer accounts simultaneously.
• Identify opportunities to improve service processes and share feedback with management.]]> • Strong communication skills, both verbal and written.
• Ability to handle high call volumes while maintaining quality service.
• Proficiency in order entry and data management systems.
• Skilled at managing inbound and outbound calls effectively.
• Familiarity with resolving customer issues and providing solutions.
• Detail-oriented with excellent organizational skills.
• Ability to work collaboratively in a fast-paced team environment.]]>

TalentMatch^®

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We are looking for a diligent and organized Data Entry Clerk I to join our team in Baltimore, Maryland. In this role, you will handle essential administrative tasks, including managing client files, processing incoming mail, and ensuring accurate record-keeping. This is a long-term contract position, ideal for someone detail-oriented and committed to maintaining efficient workflow processes.

Responsibilities:

• Create and maintain client folders to ensure proper organization of records.

• File client documents systematically for easy retrieval and tracking.

• Process incoming mail, distributing it to the appropriate departments or individuals.

• Scan and digitize documents to maintain electronic records.

• Label files and records accurately to support efficient identification and access.

• Handle medical records with confidentiality and precision.

• Utilize computer word processing tools to update and maintain records.

• Ensure compliance with data entry standards and organizational procedures.

• Assist in maintaining an orderly filing system to support operational needs.

• Collaborate with team members to improve filing and document management processes.

]]> • At least 1 year of experience in a data entry or administrative role.

• Proficiency in filing and document organization.

• Familiarity with scanning and digitizing documents.

• Ability to process incoming mail and distribute it efficiently.

• Knowledge of medical record handling procedures is preferred.

• Competence in using computer word processing software.

• Strong attention to detail and organizational skills.

• Ability to work independently while maintaining accuracy.

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We are looking for a detail-oriented Customer Service Representative to join our team in a contract capacity with the potential for a long-term opportunity. This position supports both customer service and inside sales activity by handling inquiries, preparing quote-related documentation, and keeping account information organized. The role is fully onsite and offers the opportunity to learn technical product information, including how to interpret drawings and specifications, while partnering closely with the sales team.

Responsibilities:

• Respond to incoming customer and distributor inquiries with timely, attentive service and clear follow-through.

• Review quote requests, gather the necessary information, and prepare accurate responses based on customer needs and product details.

• Learn to interpret technical drawings, blueprints, and related specifications to support quoting and order-related activities.

• Enter, update, and manage customer, vendor, and quote information within Salesforce and other internal records.

• Support outside sales representatives by coordinating information, tracking requests, and helping move opportunities forward.

• Handle inbound and outbound communication to clarify requirements, provide updates, and maintain strong customer relationships.

• Assist with order entry and related administrative tasks to ensure information is complete and processed correctly.

]]> • Ability to manage order entry, quote-related tasks, and high-volume follow-up with strong attention to detail.
• Comfortable handling inbound calls and making outbound calls as part of daily responsibilities.
• Experience working with CRM systems such as Salesforce or the ability to learn new systems quickly.
• Strong written and verbal communication skills with a detail-oriented approach to customer interaction.
• Ability to understand technical documents, or willingness to be trained to read drawings and blueprints.
• Reliable organizational skills and the ability to work effectively in an onsite team environment.]]>

TalentMatch^®

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Responsibilities:
• Welcome patients and visitors courteously while providing service that reflects established patient care and customer support expectations.
• Complete patient registration activities accurately, update demographic and account details, and safeguard confidential health information at all times.
• Perform financial screening, collect applicable payments, and document transactions correctly within required records and tracking processes.
• Prepare and submit billing for assigned providers, review charge activity for accuracy, and follow posting guidelines to keep accounts up to date.
• Follow up with providers regarding unresolved encounters or outstanding charges to help prevent delays in claim and billing workflows.
• Coordinate with program managers on daily appointment activity, including missed visits, cancellations, and schedule updates.
• Place outbound calls to confirm upcoming appointments and support attendance for both new and returning patients.
• Verify Medicaid and managed care coverage, assist with eligibility and enrollment steps, and process disenrollment actions when needed.
• Maintain reports, logs, and compliance-related data, including meaningful use reporting, and scan supporting documents into patient charts.
• Share information about available organizational and community services, schedule follow-up care, and assist with additional departmental projects as assigned by leadership.]]> • Working knowledge of patient registration, appointment scheduling, payment collection, and medical billing practices.
• Ability to verify insurance coverage, support authorizations or eligibility workflows, and handle Medicaid or managed care processes.
• Proficiency with healthcare and office systems such as Allscripts, Cerner, Dentrix, CRM platforms, or similar software tools.
• Strong verbal communication skills, including confidence handling inbound calls and speaking with patients, providers, and internal teams.
• High attention to detail with the ability to maintain accurate records, reports, charts, and documentation.
• Understanding of patient confidentiality standards and the importance of handling sensitive information with discretion.
• Ability to manage multiple tasks in a fast-paced clinical environment while maintaining professionalism and accuracy.]]>

TalentMatch^®

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Responsibilities:
• Oversee day-to-day office activities to ensure an efficient and well-organized administrative environment.
• Welcome visitors, answer incoming calls, and provide courteous front-desk support for staff and guests.
• Monitor inventory levels for office materials and place supply orders as needed to avoid shortages.
• Keep common areas, administrative records, and office resources organized and accessible.
• Assist with accounts payable tasks, including processing invoices and supporting timely payment workflows.
• Perform basic accounting support duties and help maintain accurate financial and administrative documentation.
• Coordinate routine office services and respond to operational needs that support overall business continuity.]]> • Working knowledge of office supply management and purchasing coordination.
• Familiarity with accounts payable processes and basic accounting practices.
• Ability to manage receptionist responsibilities with professionalism and strong customer service skills.
• Strong organizational skills with the ability to handle multiple tasks and shifting priorities.
• Clear written and verbal communication skills.
• Proficiency with standard office software and general administrative systems.]]>

TalentMatch^®

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We are looking for a Bilingual Production Manager to oversee second-shift manufacturing operations in Glendale Heights, Illinois. This Contract position calls for a hands-on leader who can guide teams in a fast-moving production environment while maintaining strong standards for safety, quality, and output. The role works closely with cross-functional partners to keep production on schedule, resolve operational issues, and support consistent execution across the shift.

Responsibilities:

• Direct second-shift production activities to achieve daily goals for volume, product quality, and workplace safety

• Coach, supervise, and develop operators, line leads, and material handling staff to build an accountable and productive team

• Partner with Quality, Research and Development, and Planning teams to support accurate batch execution and on-time order completion

• Track equipment performance during the shift and coordinate maintenance support when issues arise to reduce disruption

• Uphold company, safety, and regulatory standards across all manufacturing operations and reinforce compliance expectations

• Verify batch records and related production documents to ensure they are complete, accurate, and ready for review

• Lead process improvement efforts aimed at increasing throughput, reducing waste, and improving workflow efficiency

• Support onboarding and cross-training initiatives to strengthen workforce flexibility and readiness

• Prepare shift updates and key performance metrics for leadership to communicate results, issues, and operational trends

]]> • 3–5+ years of leadership experience in a manufacturing setting, with industry experience in fragrance, cosmetics, or chemical processing preferred

• Strong knowledge of GMP principles and manufacturing safety practices

• Demonstrated success managing teams in a high-volume, fast-paced production environment

• Ability to identify production problems quickly and make sound operational decisions under pressure

• Effective communication, coordination, and organizational skills

• Experience working with batch documentation, standard operating procedures, and manufacturing systems

• Background in cross-functional project coordination and process-focused execution

• PMP certification or familiarity with formal project management and Agile Scrum methodologies is a plus

The salary range for this position is up to $40/hr. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Examine incoming residential appraisal reports and assess whether the analysis and supporting market data appear reasonable and complete
• Review comparable property information within the Baltimore, Maryland market to help determine when an appraisal can be processed and when it should be elevated for specialist review
• Identify appraisal files that meet defined escalation criteria and route those cases to the appropriate city appraiser for further evaluation
• Apply knowledge of residential real estate practices and comparative market analysis to support sound, well-documented decisions
• Maintain clear records of appraisal review outcomes, supporting observations, and escalation decisions
• Communicate with internal stakeholders regarding appraisal status, documentation needs, and review findings in a thorough and organized manner
• Support consistent handling of appraisal submissions while observing fair housing requirements and related regulatory expectations]]> • Familiarity with the Baltimore real estate market and the ability to assess comparable sales data effectively
• Working knowledge of residential appraisals, valuation methods, and comparative market analysis
• Understanding of Fair Housing principles and applicable compliance considerations
• Ability to recognize issues that warrant escalation and exercise sound judgment during file review
• Strong written and verbal communication skills with attention to documentation accuracy
• Proficiency in organizing case information, managing multiple reviews, and meeting deadlines]]>

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We are looking for a remote Leave Specialist to support leave and absence administration for a growing team in Cleveland, Ohio. This short-term Contract position focuses on responding to employee and manager inquiries, coordinating claim follow-up, and helping maintain smooth day-to-day leave operations in a multi-state environment. The ideal candidate brings hands-on experience with leave programs, workers’ compensation processes, and HR systems, along with strong communication and organization skills.

Responsibilities:

• Respond to questions from employees and people leaders regarding leave options, status updates, and next steps with clear and timely communication.

• Review and prioritize incoming leave-related requests through the ticketing system, ensuring issues are routed and resolved efficiently.

• Support the administration of leave cases by tracking documentation, monitoring deadlines, and following up on open claims.

• Work closely with third-party administrators and internal stakeholders to coordinate updates and maintain accurate leave records.

• Assist with workers’ compensation and other absence-related matters by gathering information and helping move cases forward appropriately.

• Maintain accurate data in Workday and related tools while preparing reports, summaries, and correspondence as needed.

• Provide day-to-day support for leave processes affecting both exempt and non-exempt employees across multiple states.

• Help identify outstanding leave issues and take action to ensure employees and managers receive consistent follow-up and guidance.

]]> • Working knowledge of leave programs and claims coordination in a multi-state employment environment.
• Experience supporting both exempt and non-exempt employee populations.
• Proficiency with Workday and Microsoft Office tools, including Outlook, Excel, and PowerPoint.
• Strong attention to detail with the ability to manage multiple cases, deadlines, and follow-up activities.
• Effective written and verbal communication skills for interacting with employees, managers, and external partners.
• Problem-solving ability and sound judgment when handling routine leave and benefits-related matters.]]>

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We are looking for a detail-oriented Part Time (18-24 hours a week) Administrative Assistant on a contract basis to support daily office operations in Dallas, Texas. This is a Contract position focused on creating a well-organized, welcoming workplace while providing responsive assistance to employees, visitors, and internal teams. The role combines front-office coordination, supply management, meeting support, and communication with building partners to keep the office running efficiently.

Responsibilities:

• Respond to employee inquiries and guide staff to the appropriate support channels for workplace, HR, equipment, and service-related requests.

• Coordinate with property management, maintenance teams, and security personnel to address office needs and maintain a safe, functional environment.

• Keep parking records and office access information current to support accurate entry permissions for staff and visitors.

• Maintain shared spaces by tidying the kitchen at the close of each day and restocking beverages, snacks, cups, and other commonly used items.

• Monitor inventory levels and place orders for office and breakroom supplies on a regular schedule to avoid shortages.

• Welcome new team members by arranging office tours and assisting with workplace setup details such as parking access, suite entry, business card requests, and conference room booking guidance.

• Prepare for all-staff gatherings by organizing meeting rooms, arranging food service, and handling post-event cleanup.

• Support workplace culture initiatives by helping coordinate committee meetings, updating the social activities calendar, sending event communications, tracking attendance responses, and securing materials needed for special events.

]]> • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills for email correspondence, employee support, and phone interactions.
• Ability to manage calendars, schedule appointments, and coordinate meetings with strong attention to detail.
• Experience handling data entry, maintaining records, and keeping office information accurate and up to date.
• Comfortable managing supply inventory, restocking common areas, and placing orders for office or catering needs.
• Capable of setting up conference rooms, supporting lunches or meetings, and maintaining organized shared spaces.]]>

TalentMatch^®

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Responsibilities:
• Respond to incoming patient calls promptly and professionally, providing clear guidance and a supportive experience.
• Coordinate new patient intake and update essential information accurately within the appropriate systems.
• Reschedule, confirm, and adjust appointments while ensuring patients understand next steps and timing.
• Address patient concerns with patience and tact, using de-escalation techniques to resolve challenging interactions.
• Build trust with callers by demonstrating empathy, active listening, and a service-focused approach.
• Assist with routine billing-related questions and direct more complex issues to the appropriate department when needed.
• Document call details thoroughly to maintain accurate records and support continuity of care.
• Work closely with clinic staff and operational teams to ensure scheduling and patient service processes run smoothly.]]> • Familiarity with basic medical terminology and common healthcare office procedures.
• Experience handling inbound calls in a fast-paced healthcare or medical office environment.
• Strong communication skills with the ability to remain calm, attentive, and empathetic during difficult conversations.
• Ability to build rapport quickly and provide high-quality service to patients and internal teams.
• Working knowledge of patient intake processes and appointment scheduling coordination.
• Exposure to patient billing questions and general healthcare operations is preferred.]]>

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We are looking for a skilled Part time Administrative Assistant to join our team on a contract basis in Cincinnati, Ohio. This position requires a proactive individual who can support day-to-day office operations and assist with a variety of administrative tasks. If you enjoy working in a dynamic environment and have strong organizational skills, we encourage you to apply.

Responsibilities:

• Manage incoming and outgoing mail, including processing payments, checks, and correspondence.

• Maintain and oversee office inventory, including computers and supplies.

• Ensure regular office presence to receive deliveries and address onsite responsibilities.

• Follow up with team members to confirm task completion and resolve outstanding issues.

• Assist in preparing welcome gifts for new employees and help coordinate semi-annual face-to-face meetings.

• Organize travel arrangements, including booking accommodations and transportation for staff.

• Support marketing efforts by sending client gifts and coordinating administrative activities.

• Answer inbound calls and ensure effective communication with clients and team members.

• Schedule appointments and manage calendars to streamline workflow.

• Contribute to the planning and execution of special events as needed.

]]> • Proficiency in Microsoft Word and other standard office software.
• Strong data entry skills with attention to detail.
• Ability to manage schedules and coordinate appointments effectively.
• Experience in handling mail and deliveries.
• Excellent communication skills, both written and verbal.
• Organizational skills to manage inventory and multiple tasks.
• Flexibility to assist with event planning and travel coordination.]]>

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We are looking for a part-time Human Resources Assistant to support core HR operations for a contract position based in Minnesota. This role will help maintain smooth day-to-day employee support across payroll, benefits, and workforce administration while ensuring records and transactions are handled accurately. The ideal candidate is detail-oriented, responsive, and comfortable balancing recurring weekly tasks with broader employee service responsibilities.

Responsibilities:

• Manage biweekly payroll activities at the start of each payroll cycle, ensuring timely and accurate processing.

• Coordinate retirement contribution activity and related funding steps following payroll completion.

• Audit weekly timekeeping records on Mondays to identify and resolve discrepancies before processing deadlines.

• Prepare monthly production-related calculations and maintain supporting documentation for reporting purposes.

• Serve as a point of contact for employee questions, including guidance on workers’ compensation matters and assistance with self-service HR tools.

• Provide hands-on support for benefits administration, including enrollments, updates, and employee questions about coverage changes.

• Assist with employee onboarding and separation activities by helping complete background screening, new employee documentation, and offboarding paperwork.

• Maintain accurate HR information within HR systems and support routine administrative tasks tied to employee records and transactions.

]]> • Working knowledge of payroll coordination, timecard review, and employee record maintenance.
• Familiarity with HRIS platforms and confidence navigating employee data systems.
• Experience assisting with onboarding activities, including background checks and new employee documentation.
• Understanding of benefits administration processes and the ability to respond to employee questions clearly and professionally.
• Strong interpersonal skills with the ability to handle employee relations matters with discretion and professionalism.
• High attention to detail, strong organizational skills, and the ability to manage recurring deadlines consistently.]]>

TalentMatch^®

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Responsibilities:
• Build strong day-to-day connections with clients and business partners while supporting advisors in ongoing service and relationship management activities.
• Coordinate administrative steps related to new and existing accounts, including collecting documents, organizing statements, and preparing materials needed for client meetings.
• Assist with account and relationship reviews by compiling accurate information and creating performance-related reports in a timely manner.
• Process operational requests such as account setup, fund movement, and trade-related documentation with close attention to accuracy and deadlines.
• Support compliance and risk-related activities by maintaining records, completing required forms, and helping address account reviews and inquiries.
• Identify opportunities to improve client service and contribute ideas that may support business growth or product awareness.
• Help organize client and prospect events, including scheduling, logistics, and follow-up communication.
• Use approved digital and social channels to help increase visibility and encourage engagement with prospective clients.
• Provide general administrative office support, including handling inbound calls, data entry, and front-desk style coordination as needed.]]> • Minimum 2 years of experience working with clients and delivering high-quality service while building strong relationships.
• Demonstrated ability to manage multiple tasks independently and stay organized in a fast-paced setting.
• Strong verbal and written communication skills with a clear and effective approach.
• High level of accuracy and attention to detail, especially when working with documents, reports, and account information.
• Effective analytical and problem-solving skills with the ability to follow through on tasks and resolve issues efficiently.
• Experience with administrative support, answering inbound calls, data entry, and front-desk responsibilities.
• Familiarity with financial services products such as investments, insurance, banking solutions, or financial planning tools is a plus.]]>

TalentMatch^®

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We are looking for a dependable Facilities Coordinator to support daily site operations for one of our clients. This is a contract position with the potential to transition into a longer-term opportunity, and it requires a hands-on, detail-oriented individual who can balance facility upkeep, vendor coordination, and responsive customer service. The ideal candidate is comfortable working in an active environment, communicates effectively with internal partners and service providers, and helps keep the workplace safe, organized, and running efficiently.

Responsibilities:

• Coordinate day-to-day facility activities and help oversee onsite support personnel to ensure work is completed safely, accurately, and on schedule.

• Build productive relationships with occupants, landlords, service partners, and external vendors to address site needs and maintain smooth operations.

• Support contractor oversight by tracking performance, confirming service expectations, and following up on issues that require correction.

• Assist with sourcing outside services and materials when needed, including obtaining vendor support for maintenance and operational requirements.

• Process purchase orders and help maintain financial records, accrual information, and tracking reports with a high level of accuracy.

• Perform routine walkthroughs, inspections, and basic audits to identify maintenance concerns, safety risks, and opportunities for improvement.

• Help carry out site safety practices, incident escalation steps, and building procedures while supporting risk management efforts and compliance standards.

• Maintain the facility in clean, orderly, and functional condition, including addressing general upkeep tasks as needed across the site.

• Contribute to reporting, special projects, KPI tracking, and continuity planning to support service level expectations and operational goals.

]]> • 1–3 years of facilities, building operations, or related site support experience preferred.
• Strong verbal and written communication skills with a detail-oriented, service-focused approach.
• Ability to work independently, manage multiple priorities, and remain flexible in a fast-paced environment.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Experience working with vendors, purchase orders, reporting, or basic financial tracking is preferred.
• Comfortable performing both administrative coordination and hands-on facility support tasks as business needs require.]]>

TalentMatch^®

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Job Title: Logistics Clerk (Receiving)

Location: South Oklahoma City, OK

Pay: $14/hour

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Position Type: Full-Time | 100% Onsite

Position Overview:

We are seeking a reliable and detail-oriented Logistics Clerk with a focus on receiving to join our team in South OKC. This role is ideal for someone who thrives in a fast-paced warehouse environment and takes pride in accuracy and organization. The Logistics Clerk will play a key role in ensuring incoming shipments are received, verified, and processed efficiently.

Key Responsibilities:

Receive and inspect incoming shipments for accuracy and quality

Verify packing slips against purchase orders and report discrepancies

Accurately enter receiving data into internal systems

Organize and stage materials for proper storage or distribution

Maintain clean and organized receiving and warehouse areas

Communicate with vendors, drivers, and internal teams as needed

Assist with inventory counts and cycle counts

Follow all safety procedures and company policies

]]> Qualifications:

Previous warehouse or receiving experience preferred

Strong attention to detail and organizational skills

Basic computer and data entry skills required

Ability to work in a fast-paced, team-oriented environment

Strong communication and reliability

Ability to lift up to 50lbs as needed

Requirements:

Must be able to pass a background check

Must be able to work 100% onsite in South OKC

Reliable transportation required

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Responsibilities:
• Welcome guests, employees, and visitors in a courteous and attentive manner while creating a positive front desk experience.
• Manage incoming calls, route inquiries to the appropriate contacts, and provide clear and helpful information to callers and on-site guests.
• Coordinate visitor check-in procedures and support building access practices in alignment with site security expectations.
• Handle routine administrative support tasks such as filing, photocopying, typing, mail distribution, and other clerical activities needed for smooth office operations.
• Maintain accurate front desk records, organize deliveries and courier items, and ensure correspondence is directed promptly and correctly.
• Use Microsoft Office applications and other workplace systems to prepare basic documents, track information, and support daily reception activities.
• Participate in on-site training to learn procedures, service standards, and location-specific workflows.
• Assist with general research and additional administrative assignments as needed to support the broader office and event coordination teams.]]> • Strong verbal and written communication skills with a detail-oriented and outgoing approach to guest interaction.
• Demonstrated ability to deliver excellent customer service while managing multiple front desk responsibilities.
• Comfortable using Microsoft Word, Excel, and PowerPoint for routine administrative tasks.
• Solid organizational skills with attention to detail in filing, recordkeeping, and clerical support work.
• Ability to work on site in Cohoes, New York and adapt quickly through hands-on training.
• Detail-oriented presence and interpersonal skills suited to a high-visibility client-facing environment.
• Must be able to meet background screening requirements, including a credit history review and other pre-employment checks as applicable.]]>

TalentMatch^®

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Answer and route incoming calls using a multi-line phone system

Greet visitors and manage front desk operations

Receive and distribute mail, packages, and deliveries

Maintain and update internal contact lists

Support additional administrative or office projects as assigned

Handle sensitive and confidential information with discretion

Communicate effectively with internal teams regarding priorities, deadlines, and issues

]]> Minimum of 1 year of office services or administrative experience, preferably in a corporate, legal, or financial services environment

Prior experience in a receptionist, switchboard, or administrative support role preferred

Strong verbal and written communication skills

Professional demeanor with the ability to manage multiple tasks in a fast-paced environment

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TalentMatch^®

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Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to join a local team in a part-time capacity with the potential to transition into a full-time role. This position is ideal for someone who enjoys supporting day-to-day office operations, managing multiple priorities, and contributing to a positive and productive work environment.

Key Responsibilities:

Provide general administrative support to the team and leadership
Answer and direct phone calls, emails, and other correspondence
Schedule meetings, appointments, and maintain calendars
Prepare, proofread, and format documents, reports, and presentations
Maintain filing systems and organize office records
Order office supplies and help manage inventory
Assist with data entry, expense tracking, and basic reporting
Support special projects and other administrative tasks as needed
Greet visitors and help ensure smooth daily office operations

]]> Qualifications:

Previous administrative, office support, or clerical experience preferred
Strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
Ability to multitask and work independently in a fast-paced environment
Professional demeanor and strong attention to detail

Apply online today!

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TalentMatch^®

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Responsibilities:
• Respond to inbound calls, emails, and support tickets from members, partners, consumers, and internal stakeholders with a high level of care.
• Assist with event-related service needs such as registration updates, pricing questions, invoice support, attendee changes, badge revisions, and profile maintenance.
• Support inquiries connected to luxury hotels, cruise experiences, and promotional travel programs while ensuring each case is handled accurately.
• Navigate ticketing and service platforms with careful attention to multi-step workflows so that no required actions are overlooked.
• Maintain complete and well-organized documentation for customer interactions, case details, and follow-up actions.
• Use training materials, recorded sessions, and reference guides to resolve issues efficiently and apply processes correctly.
• Deliver a premium customer experience that reflects the expectations of high-end travel advisors and preferred partners.]]> • Ability to manage high volumes of calls, emails, and service requests without sacrificing quality.
• Experience working in ticketing systems or handling process-driven tasks with multiple required steps.
• Strong written and verbal communication skills suited to detail-focused and service-oriented interactions.
• Excellent organizational skills, including detailed note-taking and accurate recordkeeping.
• Comfortable using multiple browser windows and digital tools to research, document, and resolve issues.
• Background in call center customer service, customer success, or email correspondence is preferred.
• Ability to troubleshoot customer concerns, including connectivity-related issues, with patience and attention to detail.]]>

TalentMatch^®

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We are looking for a dependable Parts Coordinator to join our team on a contract basis with the potential for a permanent role. This position supports daily order processing, inventory accuracy, and timely communication with customers regarding shipment timelines. The ideal candidate is comfortable working hands-on with products, managing order details, and helping ensure materials are prepared and dispatched correctly.

Responsibilities:

• Process incoming order requests accurately and coordinate fulfillment activities to support on-time delivery.

• Communicate with customers about order progress, including delays, revised timelines, and expected delivery dates.

• Prepare, pack, and label outbound shipments while ensuring items are handled carefully and match order specifications.

• Maintain accurate inventory records by tracking stock movement, usage, and available quantities.

• Assist with counting, verifying, and organizing materials during routine and annual physical inventory activities.

• Work with auto parts and spare parts inventory to confirm product availability and support efficient order completion.

• Review order details for accuracy and escalate discrepancies or stock concerns to the appropriate team members.

]]> • Prefers 2 years of experience in inventory, warehouse, or order fulfillment support.

• Hands-on experience with inventory tracking and maintaining accurate stock records.

• Familiarity with asset inventory processes and annual physical inventory counts.

• Experience handling, identifying, or organizing auto parts and spare parts.

• Ability to pack and prepare orders accurately in a fast-paced environment.

• Strong communication skills with the ability to provide clear order updates to customers.

• High attention to detail and a dependable approach to daily operational tasks.

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TalentMatch^®

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Responsibilities:
• Prepare meeting and conference spaces each day by arranging furniture, setting up audio/visual equipment, and organizing food and beverage service based on scheduled events.
• Reset rooms after meetings by clearing materials, removing service items, and restoring each space for the next use.
• Coordinate the return of reusable items or materials to external vendors when required.
• Keep kitchen, pantry, and catering support areas neat, sanitary, and fully organized for ongoing use.
• Track hospitality and catering inventory levels and communicate replenishment needs before supplies run low.
• Support smooth day-to-day office hospitality operations by responding promptly to schedule changes and service requests.
• Monitor room presentation and service readiness to help maintain a consistent experience for guests and staff.]]> • Ability to manage competing priorities effectively while meeting deadlines in a fast-paced setting.
• Strong verbal and written communication skills with a detail-oriented approach to service.
• Familiarity with conference room preparation, food and beverage coordination, and workplace hospitality standards.
• Comfortable working with vendors and handling the movement or return of service-related property and materials.
• Detail-oriented mindset with the ability to maintain organized workspaces and accurate supply counts.]]>

TalentMatch^®

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We are looking for a Customer Service Representative to support a manufacturing organization in Lombard, Illinois. This Long-term Contract opportunity is ideal for someone who communicates clearly, handles customer concerns effectively, and enjoys resolving issues in a fast-paced service environment. The person in this role will assist callers with program-related questions, document interactions thoroughly, and help ensure a positive customer experience across phone and email channels.

Responsibilities:

• Respond to inbound customer calls promptly while maintaining a courteous, detail-oriented, and solution-focused approach.

• Investigate customer questions related to photo enforcement programs and provide accurate, easy-to-understand information.

• Record detailed and precise notes from each customer interaction in the appropriate system on a daily basis.

• Bring complex or sensitive customer concerns to the attention of the Team Lead without delay.

• Guide customers through payment-related inquiries, including support with credit card transactions for violation payments.

• Review email and internal communication channels each day to stay current on updates and service expectations.

• Perform administrative support tasks such as data entry, order-related updates, and other assigned duties as needed.

• Contribute to efficient customer service operations by handling follow-up communication and maintaining accurate documentation.

The salary range for this position is $18.50 to $18.75. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

]]> • Comfortable managing high-volume inbound calls with strong listening and verbal communication skills.
• Ability to enter and maintain accurate records while handling customer interactions.
• Experience using email, Microsoft Word, and Microsoft Excel in a detail-focused setting.
• Capable of resolving customer concerns with patience, sound judgment, and attention to detail.
• Familiarity with payment support, order entry, or appointment scheduling is preferred.
• Able to escalate urgent matters appropriately and work effectively within a team environment.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Process order receipts and confirmations for retail, corporate, and wholesale customers.
• Accurately enter and route orders for various customer categories, including wholesale, distributors, web, retail, donations, and exports.
• Handle accounts receivable tasks such as invoicing, deposits, and responding to inquiries.
• Address customer service needs, including complaints, product inquiries, and requests for purchasing information.
• Manage donation requests and set up new customer profiles in the database.
• Perform filing and maintain organization for front desk and reception duties.
• Monitor aged receivables on a weekly basis to ensure timely follow-up.
• Generate monthly customer statements and prepare salesperson commission reports.
• Assist with social media marketing efforts on platforms like Facebook, Instagram, and Pinterest.
• Conduct annual tasks such as trade show lead follow-ups and rotating stock in the showroom.]]> • Proficiency in order entry and managing inbound and outbound calls.
• Familiarity with accounts receivable processes, including invoicing and deposits.
• Ability to handle receptionist duties and maintain front desk professionalism.
• Experience with social media marketing across platforms such as Facebook, Instagram, and Pinterest.
• Strong organizational skills for filing and database management.
• Excellent communication skills to address customer inquiries and complaints effectively.
• Knowledge of managing aged receivables and generating detailed statements and reports.]]>

TalentMatch^®

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Responsibilities:
• Welcome guests, residents, and visitors in a courteous manner while serving as the first point of contact at the front desk.
• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay accurate messages promptly.
• Maintain an orderly reception area and support smooth daily operations by handling routine administrative front desk tasks.
• Provide clear information to callers and walk-in visitors while responding calmly and effectively in a fast-paced environment.
• Monitor visitor flow and follow site procedures for check-in, communication, and general reception coverage.
• Support ongoing weekend and shift-based front desk needs, ensuring reliable coverage during assigned hours.]]> • Ability to operate a multi-line phone or switchboard system with confidence and accuracy.
• Strong verbal communication skills and a detail-oriented, service-oriented approach.
• Comfortable handling inbound calls, taking messages, and routing information efficiently.
• Dependable attendance and flexibility to work part-time, weekend, or assigned shift schedules.
• Ability to remain organized, composed, and attentive in a public-facing environment.]]>

TalentMatch^®

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You could have the opportunity to become a key player leading the lobby area at a growing firm, if you are seeking a Front Desk Coordinator opportunity. Robert Half is looking for candidates who are well-organized and motivated, and who are deeply passionate about providing high quality administrative support. If you're friendly, flexible, and love taking initiative, don't hesitate to contact us! If you're looking for long-term contract / temporary to hire work, this Front Desk Coordinator vacancy in the Columbus, Ohio area might be right for you! This is a part time position working from Monday through Thursday each week from 8am-5pm through the summer.

What you get to do every day

- Manage special administrative projects, including overflow work from department and executive assistants

- Welcome and direct all visitors including vendors, clients, and customers

- Certify completion of paperwork, sign-in, and security procedures

]]> - 2+ years of experience

- Excellent written/verbal communication and organizational skills

- Excellent telephone etiquette and keyboard skills

- Wide ranging experience with Direct Visitors

- Comprehension of Department Mail

- Quality experience with Professional Phone Etiquette

- Experience with Phone Etiquette

- General familiarity with Pleasant Phone

- Phone Coverage experience

- Expertise in Inbound Telephone Calls

- Proven knowledge of Phone Messages

- Experience with Computer Data Entry

- Strong familiarity with Schedule Travel

- Skills in Daily Mail

- Direct Phone Calls experience

- Prior experience with data entry

- Proficiency in Multiple Phone

- Solid understanding of Computer Data Entry

- Good understanding of On-site Visitors

- Earlier work involving Assist Visitors

- Hands-on experience with numeric data entry

- Previous experience working with Direct Visitors

- Well-founded grasp of Phone Operations

- Practical knowledge of Pleasant Phone Manner

- Expertise in Schedule Meetings

- Solid understanding of navigating basic office equipment and protocols

Would you describe yourself as an ambitious, goal-oriented and determined self-starter? Then contact us today about an amazing job opportunity! An applicant will be selected by the end of the week. Apply today to start your career! This job opportunity is a great chance to grow your career and offers competitive benefits!

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TalentMatch^®

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Responsibilities:
• Carry out routine walkthroughs of the property to spot maintenance concerns, safety issues, and operational needs, then communicate recommended next steps.
• Complete basic repairs and upkeep involving building fixtures, minor plumbing issues, simple electrical tasks, appliances, and other general facility components.
• Manage incoming work requests through maintenance tracking systems, prioritize tasks appropriately, and keep internal customers informed on status and resolution.
• Arrange and coordinate external service providers for specialized repairs, site visits, and larger maintenance projects while monitoring onsite compliance expectations.
• Support office and resident-area readiness by assisting with workstation installations, room reconfigurations, furniture assembly, and internal moves.
• Use facility-related technology such as CMMS platforms, building systems, access controls, and surveillance tools to document activity and support daily operations.
• Assist with conference room and shared-space setup to ensure rooms, equipment, and furnishings are functional and ready for use.
• Contribute to emergency preparedness efforts and provide operational support during urgent situations in alignment with site safety procedures.
• Offer backup assistance to front desk or security-related functions when coverage is needed and help maintain a well-organized onsite experience.
• Follow safe work practices at all times, including proper materials handling, vendor escorting, and adherence to established facility standards.]]> • Working knowledge of minor plumbing, electrical, and mechanical troubleshooting for routine facility issues.
• Ability to lift, move, and handle materials or equipment as part of daily maintenance and space setup activities.
• Comfort using digital tools such as Microsoft Outlook, Microsoft Teams, and CMMS or other computerized maintenance management software.
• Strong communication skills with the ability to provide dependable service and clear updates to staff, residents, and vendors.
• A detail-focused and dependable work style with consistent attention to safety, cleanliness, and task completion.
• Appropriate demeanor and comfort working in a senior living or healthcare-oriented setting.
• Flexibility to assist at additional nearby locations when needed.]]>

TalentMatch^®

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Job Summary

We are seeking a highly experienced Executive Assistant to provide strategic, high‑level administrative support to members of the executive leadership team. This is a visible and trusted role that partners closely with senior leaders to manage day‑to‑day operations of the executive office, coordinate complex schedules, and ensure seamless execution of priorities.

The Executive Assistant serves as a key liaison between executives and internal and external stakeholders and plays a critical role in keeping the executive office running smoothly and efficiently. This individual must demonstrate exceptional judgment, professionalism, discretion, and the ability to manage a fast‑paced workload with accuracy and urgency.

The ideal candidate thrives in an entrepreneurial, dynamic environment, anticipates needs before they arise, and balances multiple priorities with confidence and poise.

Key Attributes

Problem Solver: Uses critical and analytical thinking to drive sound decisions
Team‑Oriented: Operates collaboratively and supports leadership objectives
Highly Organized: Manages complex calendars, meetings, and travel with precision
Responsive & Professional: Represents executive leadership with strong follow‑through and judgment
Discrete & Trustworthy: Handles sensitive and confidential information with care
Self‑Motivated: Anticipates needs and takes initiative without direction
Business‑Minded: Understands executive‑level priorities and corporate expectations
Adaptable: Responds effectively to shifting priorities and last‑minute changes
Emotionally Intelligent: Navigates diverse personalities and situations with diplomacy
Growth‑Oriented: Accepts feedback and continuously strives for excellence
Flexible & Accessible: Willing to accommodate varying schedules and time zones as needed

]]> Daily Responsibilities

Calendar & Travel Management: Manage executive calendars, schedule meetings, and coordinate complex travel arrangements
Meeting & Event Coordination: Plan and support meetings, conferences, and executive events including preparation, documentation, and follow‑up
Executive Support: Provide administrative and operational support to senior leaders and board‑level stakeholders as needed
Preparation & Research: Gather, analyze, and prepare information and materials in advance of meetings and presentations
Document Creation: Prepare agendas, reports, presentations, spreadsheets, and other executive‑level materials
Communication Management: Monitor and manage executive inboxes, screen calls, and handle correspondence professionally
Gatekeeping: Prioritize requests, manage access, and protect executive time and focus
Office Administration: Handle expense reports, basic office management tasks, and light bookkeeping where applicable
Relationship & Contact Management: Maintain and organize executive contacts and support external communications
Projects & Special Assignments: Complete ad hoc projects and support special initiatives as assigned

•Skills & Qualifications

Bachelor’s degree required
Equivalent experience considered in lieu of a degree
Background in business, management, accounting, or a related field is a plus
5+ years of experience supporting senior leadership in a high‑level administrative or executive assistant role
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Exceptional written and verbal communication skills
Proven ability to handle high volumes of work with accuracy and discretion
Strong organizational and time‑management skills

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TalentMatch^®

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Responsibilities:
• Manage a complex calendar for executive leadership, coordinating meetings across changing schedules and multiple time zones.
• Arrange travel plans, prepare itineraries, and handle related logistics to ensure smooth business trips and executive availability.
• Support executive meetings by organizing agendas, materials, scheduling details, and follow-up actions.
• Serve as a reliable partner to leadership by anticipating needs, tracking priorities, and helping maintain momentum on key activities.
• Coordinate communication with internal team members and external contacts in a clear and timely manner.
• Maintain organized records, documents, and administrative workflows using Google Workspace and related tools.
• Assist with special projects tied to the organization’s work in areas such as farms, ocean, and housing initiatives.
• Participate in occasional in-person meetings in Monterey with the Executive Director or other staff when needed.]]> • Demonstrated ability to manage calendars, travel coordination, and executive meeting logistics with accuracy and discretion.
• Strong organizational skills with the flexibility to adapt quickly as priorities shift.
• Proficiency with Google Workspace, including Gmail, Google Calendar, and document collaboration tools, along with working knowledge of Excel.
• Excellent written and verbal communication skills and a detail-oriented, experienced approach to stakeholder interactions.
• Ability to work independently, follow through on commitments, and proactively identify next steps.
• Associate or bachelor’s degree preferred.
• Must be based near Monterey, California to support occasional in-person collaboration.]]>

TalentMatch^®

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Responsibilities:
• Coordinate project schedules and track key milestones to help construction activities remain on plan.
• Support project managers with day-to-day administrative tasks, status updates, and progress reporting.
• Maintain organized project documentation by scanning, filing, and updating records for easy access.
• Assist with master scheduling activities to align timelines, meetings, and deliverables across teams.
• Monitor deadlines and follow up with stakeholders to help keep work moving forward efficiently.
• Prepare and organize project materials, logs, and correspondence to support smooth execution.
• Contribute to construction project coordination by helping manage timelines, documentation, and task tracking.]]> • Working knowledge of project coordination, scheduling, and timeline management.
• Ability to assist with master scheduling and maintain organized project calendars.
• Proficiency in scanning, filing, and handling project documentation with accuracy.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Clear communication skills and the ability to work with project teams and stakeholders.
• Familiarity with general project management support functions and administrative processes.]]>

TalentMatch^®

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Administrative Assistant – Contract-to-Hire (Onsite in Waipahu, HI)

Our company in Waipahu is seeking a detail-oriented Administrative Assistant to join our onsite team. This position begins as a contract or temporary role, with the potential for permanent employment based on performance. Applicants must reside on Oahu, as this role requires full-time onsite presence.

Key Responsibilities:

Efficiently process and enter orders, ensuring accurate recordkeeping.
Organize and handle paperwork, including scanning and filing documents.
Coordinate with operations staff and managers to support effective workflow.
Deliver excellent customer service, promptly resolving inquiries and concerns.
Manage communications and interactions with internal teams and external stakeholders.
Use Microsoft Excel for basic formulas and data management tasks.
Perform accurate, timely 10-key data entry.
Collaborate across teams to meet deadlines and achieve shared objectives.
Maintain clear communication to promote smooth business operations.
Adhere to company policies and business casual dress standards.

Application Instructions: If you are organized, collaborative, and dedicated to supporting business operations, please call 808-531-0800 to apply. Preference is given to candidates currently residing in Hawaii.

]]> • Ability to create basic formulas and manage spreadsheets effectively.
• Skilled in 10-key data entry by touch with a high degree of accuracy.
• Strong attention to detail and organizational abilities.
• Dependable with a solid track record of good attendance.
• Capable of multitasking and prioritizing in a deadline-driven environment.
• Excellent interpersonal skills to work collaboratively with a team.
• Strong attention to detail and consistent customer service abilities.]]>

TalentMatch^®

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We are looking for a Spanish Bilingual Customer Service Representative to support a non-profit organization through a Contract assignment based in Chicago, Illinois. In this role, you will serve as a key point of contact for members, providing thoughtful assistance over the phone, documenting interactions accurately, and helping callers understand available resources, policies, and required next steps. This position is well suited for a customer service representative with strong call center experience, dependable attendance, and a detail-focused approach to every interaction.

Responsibilities:

• Respond to incoming member calls with patience and a service-minded approach.

• Record detailed and accurate notes from each interaction while updating information in web-based systems and internal databases.

• Guide members through policies, procedures, and follow-up actions so they clearly understand what is needed next.

• Explain documentation expectations and offer practical direction to help members complete requests correctly.

• Enter orders, service details, and other required information with a high degree of accuracy.

• Use tools such as SharePoint and Microsoft Office applications to access information, track activity, and support daily operations.

• Handle a steady volume of calls while maintaining quality standards, confidentiality, and strong attention to detail.

• Support additional customer service and administrative tasks as needed to meet team and member needs.

]]> • At least 3 years of experience in a call center or corporate customer service environment.

• Spanish bilingual skillset - ideally experience in a bilingual call center environment

• Demonstrated ability to manage inbound calls effectively while delivering a positive customer experience.

• Strong data entry and documentation skills with close attention to accuracy and completeness.

• Proficiency with Microsoft Office Suite, SharePoint, and web-based customer or member management systems.

• Clear communication skills, including the ability to explain policies and next steps clearly.

• Reliable attendance, sound judgment, and a consistently detail-oriented work style.

• All candidates are required to undergo screening.

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are looking for a motivated Sales Assistant to join a service-focused team in Florida on a contract basis. This role is well suited for someone who communicates confidently, adapts quickly in fast-paced conversations, and enjoys supporting outbound sales efforts. The position centers on engaging prospective customers, maintaining accurate records, and contributing to lead development through a detail-oriented and organized approach. This role is hybrid; 3 days on-site and 2 days remote. Must be able to work Saturdays.

Responsibilities:

• Conduct outbound calls to connect with prospective customers, introduce services, and help generate new business opportunities.

• Respond confidently during live conversations, assess customer interest, and make sound decisions that support sales goals.

• Maintain accurate activity records in CRM and related systems to ensure clear tracking of leads, follow-ups, and outcomes.

• Support the sales process by qualifying prospects, scheduling next steps, and helping move opportunities toward closure.

• Use Microsoft Office tools, including Excel, Word, and Outlook, to manage communications, reporting, and daily administrative tasks.

• Address customer questions or concerns in a courteous manner and escalate issues when needed to preserve a positive experience.

• Collaborate with team members during onboarding and training to learn processes, call approaches, and performance expectations.

• Contribute to a high-volume phone-based environment by balancing productivity, service quality, and consistent follow-through.

]]> • Ability to think quickly, adapt during conversations, and make effective decisions in real time.
• Background in outbound calling, lead generation, or cold calling is strongly preferred.
• Working knowledge of CRM platforms and proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Strong verbal communication skills with the ability to build rapport and handle objections professionally.
• Comfortable managing multiple tasks, updating records accurately, and staying organized in a fast-paced setting.
• Availability to complete weekday training during the first 6 to 8 weeks, with flexibility for the assigned schedule thereafter.]]>

TalentMatch^®

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We are looking for a detail-oriented Legal Office Clerk to join our team in Rochester, New York. This Contract to permanent position requires someone who can efficiently handle administrative tasks and data entry while ensuring accuracy and compliance with legal standards. If you excel in organization, communication, and maintaining confidentiality, this role may be the perfect fit for you.

Responsibilities:

• Enter and update legal data into designated systems with precision and timeliness.

• Review data for errors and verify its compliance with legal requirements.

• Utilize and apply legal terminology accurately to ensure proper data entry.

• Generate detailed reports and respond to inquiries related to stored data.

• Create and maintain logs, records, and documentation of daily activities.

• Follow data security and integrity policies to safeguard sensitive information.

• Perform periodic backups to preserve critical data.

• Conduct regular audits to verify the accuracy and completeness of data.

• Collaborate with the legal team to collect and process required information.

• Uphold the confidentiality of all legal files and information handled.

]]> • Strong data entry skills with a focus on accuracy and efficiency.
• Experience using Microsoft Excel, Word, and Outlook.
• Ability to scan and manage legal files effectively.
• Familiarity with legal terminology and documentation processes.
• Excellent organizational and time management abilities.
• High level of attention to detail and commitment to maintaining confidentiality.
• Strong communication skills for coordinating with team members and handling inquiries.]]>

TalentMatch^®

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We are looking for a Logistics Coordinator to support a fast-paced shipping operation in Columbia, South Carolina. This Long-term Contract position is ideal for someone who can balance administrative coordination with hands-on oversight in a warehouse environment while keeping domestic and international shipments moving efficiently. The role works closely with carriers, internal leadership, and customer routing systems to ensure accurate documentation, timely dispatch, and consistent service. Success in this position requires strong judgment, confidence in enforcing shipping standards, and the ability to manage multiple priorities across two warehouse locations.

Responsibilities:

• Coordinate domestic and international outbound shipments, ensuring orders are processed accurately and released on schedule.

• Manage shipping paperwork and compliance records for freight movement, including documentation related to customs and international transport.

• Use customer routing portals to schedule pickups, confirm carrier requirements, and align shipments with client-specific instructions.

• Partner with warehouse teams, drivers, and management to resolve shipping issues, communicate delays, and keep freight moving efficiently.

• Oversee shipping activity across warehouse areas, maintaining visibility into inventory location and shipment readiness.

• Spend time on the dock monitoring daily outbound operations, verifying loads, and supporting smooth truck routing and dispatch execution.

• Enter and maintain shipment data in Epicor and prepare reporting or spreadsheet analysis, including pivot table work when needed.

]]> • Working knowledge of domestic freight processes as well as international shipping procedures and related documentation.
• Familiarity with customs-related shipping requirements and the administrative steps involved in cross-border freight movement.
• Ability to work within customer routing portals and manage shipment instructions across multiple carriers and destinations.
• Proficiency with shipping systems or ERP platforms such as Epicor; spreadsheet skills including pivot tables are a plus.
• Strong communication and customer service skills, with the confidence to manage expectations and address operational issues directly.
• Comfortable working in both office and dock environments and following required safety standards, including use of protective equipment.]]>

TalentMatch^®

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Robert Half has an exciting temp to hire position for one of our top clients in Millbrae. Our client is seeking a highly organized, proactive, and detail-oriented Office Management & Field Operations Administrative Assistant to provide critical support across office operations and executive level field leadership. This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and takes pride in creating efficient systems that keep teams running smoothly.

This role offers a unique blend of office management, executive support, event coordination, and operational administration, making it ideal for someone who enjoys both people-facing responsibilities and behind-the-scenes problem-solving.

Key Responsibilities

Office Management & Administrative Support

Provide direct support to the Executive Assistant and Bay Area Group Leaders
Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment
Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep
Support reception duties, light phone coverage, and shared workspace resources such as copier stations
Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings
Arrange catering, facility setup, and post-event cleanup services as needed
Process invoices and manage vendor communications for office-related services and utilities
Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings
Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness
Provide direct administrative support to the Division VP of Field Operations
Partner with senior leaders, including Field VPs and Directors, to coordinate schedules and priorities
Manage travel arrangements including flights, accommodations, and meeting logistics
Coordinate executive leadership visits, business meetings, and strategic planning sessions
Prepare reports by gathering, reviewing, correcting, and analyzing data
Collaborate with business development and marketing teams on presentations and materials for leadership meetings
Organize meeting agendas, attendance tracking, document sharing, and follow-up action items
Record and distribute leadership meeting minutes

]]> Qualifications & Skills

Proven experience in administrative support, office management, or executive coordination roles
Exceptional organizational and multitasking abilities
Strong attention to detail and commitment to accuracy
Excellent written and verbal communication skills
Ability to handle confidential and sensitive information with discretion
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, SharePoint, and OneNote
Strong problem-solving mindset with the ability to prioritize effectively
Collaborative, team-oriented approach with a customer-service mindset
Confidence in reviewing invoices, questioning discrepancies, and ensuring accountability
Adaptability and willingness to support evolving business needs

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TalentMatch^®

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Responsibilities:
• Produce and finish printed materials independently, including binding, inserting tabs, using color separator sheets, and completing hole-punching as needed.
• Handle a range of copy and print requests, including single- and double-sided output, while ensuring materials are prepared accurately and on time.
• Record all incoming mail and reprographics activity in the designated tracking system at the close of each workday.
• Support daily mail operations by servicing collection points on both office floors two times per day and routing items appropriately.
• Replenish paper in printers and monitor shared equipment to help maintain smooth day-to-day office operations.
• Keep supply areas organized, restock essential items, and assist with basic kitchen and pantry upkeep, including resetting the dishwasher.
• Provide reception desk coverage during scheduled breaks and lunch periods, greeting visitors and helping maintain front office continuity.
• Review submitted instructions and attached files carefully, confirm details when requests are unclear, and redirect non-print-ready jobs to the appropriate document services resource.
• Work effectively within a small two-person office services team while supporting staff across a multi-floor corporate environment.]]> • Ability to complete print and finishing work with minimal supervision and without relying on document formatting support.
• Comfortable working onsite in San Francisco, California and supporting operations across two office floors.
• Experience in corporate office services environments is preferred, and law firm exposure is strongly valued.
• Familiarity with reception support, office equipment, printer hardware, and supply coordination is beneficial.
• Strong attention to detail with the ability to follow written instructions, process digital files accurately, and ask questions when clarification is needed.
• Proficiency with photocopying, scanning, printing, and general administrative tracking tools such as spreadsheets or service request systems is preferred.]]>

TalentMatch^®

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Responsibilities:
• Manage end-to-end hiring activities for a large volume of craft and skilled trades positions across multiple project locations.
• Develop reliable candidate pipelines through outreach efforts, employee referrals, online sourcing channels, and partnerships within local workforce communities.
• Conduct interviews and pre-screening conversations in both English and Spanish, and support candidates through hiring and onboarding steps.
• Collaborate with project managers and field supervisors to align recruiting plans with staffing priorities, project schedules, and labor demands.
• Maintain accurate records of recruiting progress, applicant movement, and hiring results within SuccessFactors.
• Organize and participate in hiring events, job fairs, and community-based initiatives aimed at attracting experienced skilled labor.
• Uphold hiring practices that meet employment regulations, company policies, and job site safety expectations.
• Use recruiting data and performance trends to strengthen hiring speed, improve candidate quality, and support workforce planning decisions.]]> • Fluency in both Spanish and English, with the ability to communicate clearly with candidates and stakeholders in each language.
• Hands-on experience with applicant tracking or human capital management systems; SuccessFactors experience is strongly preferred.
• Working knowledge of commercial construction positions and familiarity with job site operations.
• Ability to travel locally for site visits, hiring events, and outreach activities.
• Strong sourcing, screening, and relationship-building skills in a fast-paced recruiting environment.
• Proficiency in full-cycle recruiting practices, including candidate generation, interview coordination, and hiring process management.]]>

TalentMatch^®

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We are looking for an experienced HR Director to lead talent strategy and employee support initiatives for a growing organization in Texas. This contract-to-permanent position is ideal for a hands-on HR leader who can balance day-to-day execution with long-term people planning across recruitment, benefits, compliance, and employee engagement. The right candidate will bring strong judgment, a service-oriented mindset, and the ability to build effective partnerships across all levels of the business. This is a 3 Month Contract to Hire Located in Fort Worth FULLY On - Site ( Monday-Friday ) 8am-5pm schedule

Key Responsibilities

Talent Acquisition & Recruiting

• Manage end-to-end recruiting for all open roles, including job postings, sourcing, screening, scheduling, and offer management

• Partner with hiring managers to define role requirements, craft compelling job descriptions, and develop interview frameworks

• Build and maintain a proactive talent pipeline through LinkedIn, job boards, employee referrals, and community partnerships

• Track recruiting metrics (time-to-fill, cost-per-hire, offer acceptance rate) and continuously optimize the hiring process

• Champion a positive, equitable candidate experience from first contact through onboarding

Human Resources & Employee Relations

• Serve as the primary HR point of contact for employees and managers, providing guidance on policies, performance, and workplace concerns

• Lead onboarding and orientation programs that set new hires up for early success

• Develop, implement, and maintain HR policies, the employee handbook, and standard operating procedures

• Manage performance review cycles, goal-setting frameworks, and coaching programs in partnership with leadership

• Handle employee relations matters with discretion, fairness, and a commitment to a positive workplace culture

• Oversee offboarding processes including exit interviews, knowledge transfer, and COBRA administration

Benefits & Compensation Administration

• Administer health, dental, vision, life, disability, and voluntary benefit programs, including open enrollment

• Serve as the primary liaison with benefits brokers, carriers, and third-party administrators

• Manage 401(k) plan administration, including employee communications, compliance testing coordination, and vendor oversight

• Conduct periodic compensation benchmarking and provide recommendations to maintain market-competitive pay structures

• Ensure timely and accurate processing of leaves of absence (FMLA, ADA, parental leave, etc.)

]]> • At least 5 years of progressive experience in human resources with responsibility for both HR operations and employee support.

• Demonstrated success managing full-cycle recruitment for positions across different departments and levels of seniority.

• Practical experience administering employee benefits programs, coordinating open enrollment, and working directly with external vendors.

• Strong knowledge of employment law, HR compliance standards, and accepted people practices at the federal and state level.

• Proficiency with HRIS or applicant tracking systems and standard workplace software used for reporting, communication, and documentation.

• Bachelor’s degree in Human Resources or a related discipline, or equivalent relevant experience.

• Background in employee relations, compensation and benefits, HR administration, and compliance-driven processes.

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We are looking for a dependable Special Events Assistant to help support city-sponsored events in Lancaster, Pennsylvania. This is a Contract opportunity is well suited for someone who enjoys active, hands-on work and contributing to successful community gatherings. The position will play an important role in preparing event spaces, assisting during live events, and helping restore sites once activities conclude.

Responsibilities:

• Prepare event areas by arranging tents, tables, chairs, signs, and related materials before activities begin

• Support post-event teardown by removing equipment and restoring the venue in an orderly manner

• Monitor event spaces to help keep walkways, work areas, and public zones safe and organized

• Provide day-of assistance to vendors, staff, and other event participants as operational needs arise

• Move supplies and equipment as needed to keep event logistics running smoothly

• Follow directions from event coordinators to help ensure each event stays on schedule and properly supported

]]> • Availability to work evening and weekend hours based on event schedules

• Ability to lift and carry items weighing up to 50 pounds

• Comfortable performing physical tasks outdoors in varying weather conditions

• Dependable approach to attendance, punctuality, and assigned duties

• Ability to work cooperatively with event teams, vendors, and staff

• Capable of following instructions carefully and completing tasks efficiently

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Position Summary

We are seeking a detail-oriented and proactive Purchasing & Order Processing Specialist to support our pallet manufacturing and recycling operations. This role combines procurement of lumber and pallet materials with efficient client order processing to ensure smooth operations and excellent customer service.

Key Responsibilities

Bid on and procure lumber, pallets, and related materials from suppliers, negotiating prices and terms to secure cost-effective supply.
Process customer orders, including entry, coordination, fulfillment tracking, and communication.
Manage inventory levels, supplier relationships, and delivery schedules.
Support sales and operations by responding to client inquiries and ensuring timely deliveries.
Maintain accurate records in our systems for purchases, orders, and inventory.

]]> Qualifications

Experience in purchasing/procurement, preferably in lumber, wood products, or manufacturing.
Strong organizational and multitasking skills with attention to detail.
Excellent communication and customer service abilities.
Proficiency in basic computer systems (e.g., order/inventory software, Microsoft Office).
Ability to work independently in a fast-paced, small-team environment.

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We are looking for a detail-oriented and organized Receptionist to join our team in Honolulu, Hawaii. This is a Contract position ideal for someone with strong communication skills and a proactive approach to administrative tasks. The successful candidate will play a key role in ensuring smooth daily operations and providing excellent customer service.

Responsibilities:

• Greet visitors and clients warmly, ensuring a welcoming and detail-oriented atmosphere.

• Handle incoming calls on a multi-line switchboard, directing them appropriately.

• Manage mail processing, including sorting and distributing incoming correspondence.

• Maintain office supplies inventory and coordinate orders as needed.

• Perform general administrative tasks such as filing, data entry, and scheduling.

• Provide exceptional customer service by addressing inquiries and resolving issues promptly.

• Support office staff with various clerical duties to ensure efficient workflow.

• Assist in maintaining a clean and organized reception area.

• Collaborate with team members to complete special projects or assignments as required.

]]> • Proficiency in managing multi-line phone systems.
• Familiarity with mail processing and basic office operations.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to deliver attentive and courteous customer service.
• Experience in ordering and maintaining office supplies.
• Comfortable working in a fast-paced environment and adapting to new tasks.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors at the front counter, assess their needs, and connect them with the appropriate department or staff member.
• Provide daily administrative support by managing documents, editing written materials, and ensuring correspondence is accurate, well-prepared, and completed promptly.
• Monitor calendars, email activity, and general office communications using standard business software such as Outlook, Word, and Excel.
• Assist the broader team with shared workload needs, stepping in where needed to maintain smooth day-to-day operations.
• Handle intake tasks and maintain an organized front-office presence so staff can remain focused on their primary responsibilities.
• Support basic payment-processing and bookkeeping activities as needed, including receiving transactions and helping prepare batches for entry.
• Use internal office systems, including BS& A, to complete routine administrative and finance-related tasks as training is provided.
• Maintain a calm, attentive approach when addressing questions or directing members of the public, helping move issues to the right team efficiently.]]> • Strong sense of urgency, reliability, and follow-through when handling assigned work.
• Ability to adapt easily in a team-oriented environment where responsibilities may shift throughout the day.
• Clear written communication skills with the ability to proofread, edit, and format documents accurately.
• Basic proficiency with Microsoft Outlook, Word, and Excel.
• Comfortable learning administrative and accounting-related software systems, including CRM or financial platforms.
• Helpful to have light bookkeeping, billing, or payment-handling experience, though advanced accounting knowledge is not required.
• Detail-oriented demeanor and the ability to remain composed while assisting the public and coordinating with multiple departments.]]>

TalentMatch^®

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We are looking for a Client Service Specialist to support customer experience and service operations. This contract to permanent opportunity is ideal for someone who enjoys balancing client communication, administrative coordination, and detailed policy-related support in a fast-paced environment. The person in this role will help guide applications through the process, respond to questions with professionalism, and contribute to a dependable service experience for clients and carrier partners.

Responsibilities:

• Keep clients informed by providing timely updates on application progress and maintaining regular communication with insurance carriers to move cases forward.

• Review new leads and policy submissions carefully, verify information for accuracy, and complete follow-up tasks needed to support efficient processing.

• Respond to client questions with patience and professionalism, resolve service-related concerns, and deliver a positive customer experience.

• Use Microsoft Outlook, Word, Excel, and CRM tools to organize records, document activity, monitor status changes, and prepare basic tracking information.

• Maintain precise and current account details by entering, updating, and checking data with a strong focus on accuracy.

• Adjust quickly to changing workloads, shifting priorities, and additional assignments that support team goals and operational needs.

• Partner with internal teams and external carriers to ensure communications are clear, timely, and aligned with service expectations.

]]> • Must Have - 4-Year College Degree - Recent Grads - This is a great entry-level position to begin your career!

• Prior experience in customer service, customer support, or a related client-facing role, preferably within insurance or financial services.

• Working knowledge of Microsoft Office applications, including Outlook, Word, and Excel.

• Comfort using CRM systems like Salesforce and other computer-based tools to manage client and case information.

• Strong verbal and written communication skills with the ability to interact professionally and empathetically with clients and business partners.

• High attention to detail and the ability to manage administrative work accurately while handling multiple tasks.

• Adaptability, sound judgment, and a willingness to learn new processes in a changing environment.

• A proactive and dependable approach to work, with the ability to take direction and contribute effectively to team objectives.

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We are looking for a detail-oriented Property Associate (PM) to support day-to-day administrative and financial operations for an on-site property management team near Lyndhurst, New Jersey. This Long-term Contract opportunity is ideal for someone who enjoys balancing office coordination, tenant communication, and accounting-related tasks in a busy commercial property environment. The role works closely with managers, tenants, vendors, and contractors to keep documentation organized, maintain service standards, and help ensure smooth property operations.

Responsibilities:

• Provide day-to-day administrative support to property management leadership and help coordinate routine office activities for the site.

• Maintain organized records for leases, contracts, correspondence, reports, insurance documents, and payment-related files to support accurate property documentation.

• Monitor certificates of insurance for tenants and contractors and follow up as needed to keep records current and compliant.

• Process accounts payable by entering invoice details, assigning appropriate coding, and routing items for approval before payment.

• Assist with accounts receivable activities, including preparing delinquency notices, generating aging reports, and supporting tenant account follow-up.

• Prepare written tenant communications, service-related forms, and other business correspondence requested by management.

• Coordinate tenant move-ins and move-outs by gathering approvals, authorizations, and required supporting paperwork.

• Support budget preparation efforts and help the team meet internal audit and property management compliance requirements.

• Handle office support functions such as mailing packages, managing supply levels, collecting vendor W-9 forms, and completing other assigned administrative duties.

]]> • At least 1 year of experience in administrative support, office coordination, or property management operations.
• Working knowledge of accounts payable and accounts receivable processes, including invoice entry, coding, and payment support.
• Strong customer service and communication skills with the ability to interact professionally with tenants, vendors, contractors, and internal teams.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to stay organized, manage multiple priorities, and perform effectively in a fast-paced environment with a high volume of activity.
• Willingness to learn client-specific software and adapt to changing operational needs.
• Flexibility to work beyond standard business hours when business demands require it.]]>

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We are looking for a dependable Mailroom Assistant to support daily mail and office services operations near Mahwah, New Jersey. This Contract position is ideal for someone who enjoys hands-on work, stays organized in a fast-paced setting, and takes pride in providing reliable internal support. The role focuses on mail distribution, package handling, workplace move assistance, and general back-office service tasks across the campus.

Responsibilities:

• Coordinate the movement of employee workstations, shredding containers, office furniture, and equipment as needed across the site.

• Accept incoming deliveries from vendors at the dock area and ensure packages are routed to the correct internal recipients.

• Sort and distribute mail to designated mail slots throughout the campus in a timely and accurate manner.

• Provide day-to-day support for mailroom operations, including handling incoming correspondence and maintaining organized distribution processes.

• Assist with a variety of office services duties to help keep workplace support functions running smoothly.

• Help manage physical materials and supplies safely while following established handling procedures.

• Respond to operational requests from internal teams and contribute to efficient back-office support services.

]]> • Prior experience in mailroom services, mail delivery, or related office support work.
• Familiarity with processing, sorting, and distributing incoming mail and packages.
• Proficiency in Microsoft Office for basic administrative and communication tasks.
• Strong organizational skills with the ability to manage multiple daily assignments effectively.
• Dependable work habits and a willingness to assist with a range of service-related responsibilities.
• Ability to work on-site in Ramsey, New Jersey and support campus-wide delivery activities.]]>

TalentMatch^®

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Overview

This role supports a well-established, global organization recognized for its innovative lighting, shading, and energy management solutions across residential and commercial markets. The company is known for its strong engineering culture, premium product quality, and long-standing partnerships with builders, designers, and electrical professionals.

The Sales Support Representative plays a key role in qualifying inbound leads, passing qualified opportunities to closers, and managing assigned customer accounts, acting as a primary point of contact within the sales organization. This position is relationship-focused and consultative rather than closing-heavy,

Key Responsibilities

Qualify inbound warm leads via phone and email to assess customer needs and next steps
Support assigned customer accounts and serve as a consistent point of contact
Maintain regular communication to build and support ongoing client relationships
Accurately document lead and account activity on Salesforce
Coordinate closely with internal sales and account teams to ensure smooth handoffs
Respond to customer inquiries related to products, pricing, availability, and order status
Track follow-ups and ensure timely responses and resolution

]]> Qualifications

1+ year of experience in sales support, inside sales, customer service, or lead qualification
Must have Associates or Bachelors Degree- MANDATORY
Must be able to pass a Criminal Background Check
Comfortable working the phones and communicating with customers on a daily basis
Strong organizational skills and attention to detail, independent nature
Clear, professional, and personable communication style
Ability to manage multiple accounts and priorities effectively
Salesforce experience a plus
Interest in continued growth within sales or account management

Ideal Candidate Profile

Relationship-driven and customer-focused
Detail-oriented and process-minded
Confident on calls without being overly aggressive or transactional
Comfortable supporting sales efforts without carrying a heavy closing quota

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TalentMatch^®

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Responsibilities:
• Develop and deliver comprehensive training programs for employees, customers, and merchants to enhance their system knowledge.
• Design and maintain training materials, including policies, procedures, and forms, to ensure accuracy and relevance.
• Conduct instructor-led training sessions and address spontaneous requests for system training.
• Serve as a coach and advocate during training sessions, guiding participants with empathy and support.
• Collaborate with internal teams to assess training needs and implement tailored learning solutions.
• Facilitate onboarding programs, introduce new software platforms, and promote organizational effectiveness.
• Create and maintain a robust knowledge base to support ongoing learning and development.
• Oversee day-to-day training administration, including resource management, material preparation, and tracking participation.
• Measure training effectiveness through metrics, performance evaluations, and course validation.
• Partner with cross-functional teams to enhance system functionality and improve operational efficiency.]]> • Proficiency with computer-based training tools and platforms.
• Strong ability to conduct engaging and effective training sessions.
• Expertise in adult learning methodologies and instructional design.
• Familiarity with creating and maintaining department-specific SOPs.
• Experience with instructor-led training and e-learning platforms.
• Proficiency in using tools like Camtasia to develop training content.
• Strong communication and collaboration skills to work with diverse teams.]]>

TalentMatch^®

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Customer & Inside Sales Support Coordinator

Quad Cities Area • On‑Site • Full-Time

Are you organized, friendly, and great on the phone? Our client — an established, fast‑growing home services company — is adding a Customer & Inside Sales Support Coordinator to their small but mighty office team.

If you enjoy being the go‑to person who keeps communication flowing and helps customers feel taken care of, this is a fantastic opportunity.

What You’ll Do

This role is the central hub of the business—supporting customers, the sales team, and the operations crew. You will:

Be the first point of contact

Answer incoming calls with professionalism and warmth
Gather details, document customer needs, and schedule appointments
Respond quickly to missed calls and web inquiries so no opportunity slips through

Own scheduling & coordination

Book inspections, estimates, and service visits
Manage sales calendars and support daily workflow
Send confirmations, reminders, and updates to homeowners

Support inside sales

Follow up on estimates that haven’t yet converted
Re‑engage homeowners, answer questions, and schedule next steps
Keep CRM notes accurate and updated

Ensure a great customer experience

Call customers after work is completed to make sure they’re satisfied
Highlight additional services when helpful
Capture feedback and escalate any concerns to the team

Who Thrives in This Role

You don’t need home‑services experience—just the right drive and communication skills. Successful candidates are:

Warm, professional communicators
Organized and able to juggle multiple priorities
Confident on the phone
Comfortable with scheduling tools and CRM systems
Naturally helpful and customer‑focused
Calm under pressure and proactive when things get busy

What’s in It for You

Stable full-time role with clear impact on company growth
Supportive, close‑knit team environment
Opportunity to directly influence customer satisfaction and sales success
Hourly compensation + performance incentives/commission

You’ll play a major role in revenue, customer experience, and first impressions—your work truly moves the business forward. Apply and share your resume or connect with our team by calling us at (563) 359-7535.

]]>

High school diploma or equivalent

Strong phone presence & communication skills

Solid organization and multitasking abilities

Comfortable using scheduling/CRM tools

Customer engagement, inside sales, or customer service experience

If you're looking for a role where your communication skills and attention to detail make an immediate difference, we’d love to talk with you.

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TalentMatch^®

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Responsibilities:
• Manage day-to-day administrative activities to keep office operations organized and running efficiently.
• Answer incoming calls, direct inquiries appropriately, and provide attentive front-desk support to internal and external contacts.
• Enter and update information in office systems with a high level of accuracy and attention to detail.
• Assist the staffing coordinator with scheduling, document handling, and general administrative follow-up.
• Welcome visitors and support reception activities to ensure a positive and welcoming office experience.
• Maintain files, records, and routine correspondence so information is accessible and current.
• Help address backlog work by prioritizing pending administrative tasks and completing them in a timely manner.]]> • Strong ability to answer inbound calls professionally and communicate clearly with a variety of contacts.
• Proficiency in general administrative office tasks, including filing, scheduling, and document management.
• Accurate data entry skills with close attention to detail.
• Ability to manage multiple tasks effectively in a fast-paced office environment.
• Comfortable supporting front-desk operations and providing dependable day-to-day assistance.
• Reliable organizational skills and a proactive approach to completing assigned work.]]>

TalentMatch^®

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We are looking for a skilled part-time administrative assistant to provide comprehensive support to the General Counsel and the legal department in Hickory, North Carolina. In this long-term contract role, you will play a key part in maintaining seamless daily operations, ensuring the accuracy of legal documents, and handling confidential information with the highest level of professionalism. If you excel in organization, communication, and attention to detail, this position offers an excellent opportunity to contribute to the telecom services industry. This is a part-time position with very flexible hours.

Responsibilities:

• Offer direct administrative support to the General Counsel, including managing schedules, handling expense reports, and drafting correspondence.

• Review, edit, and format legal documents to guarantee accuracy, clarity, and adherence to organizational standards.

• Facilitate contract processing by ensuring all documentation is complete, consistent, and legally compliant.

• Perform data entry tasks and maintain well-organized legal and administrative files, including sensitive and confidential records.

• Coordinate office logistics and resources to promote efficient operations within the legal department.

• Manage incoming communications, ensuring prompt follow-up and appropriate routing of legal and business inquiries.

• Provide assistance during peak workload periods by adjusting priorities and deadlines as needed.

]]> • Previous experience in supporting attorneys, legal teams, or executives within a legal-focused environment is preferred.
• Exceptional attention to detail for reviewing, proofreading, and preparing legal contracts and documents.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with legal document management systems.
• Demonstrated ability to handle sensitive information with discretion and professionalism.
• Strong organizational skills with the capacity to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Flexibility in schedule to accommodate varying workload demands and provide support during high-demand periods.]]>

TalentMatch^®

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Responsibilities:
• Manage day-to-day human resources operations, serving as a key point of contact for employees and leadership across a variety of HR matters.
• Coordinate onboarding and employee documentation processes to ensure new hires are set up effectively and personnel records remain accurate.
• Support employee relations by addressing questions, helping resolve workplace concerns, and promoting consistent HR practices throughout the organization.
• Administer benefits-related activities and assist employees with enrollment, updates, and general program information.
• Maintain HRIS data and oversee HR administrative records to support reporting, compliance, and overall data accuracy.
• Review timesheets and timekeeping details, making necessary adjustments and partnering with internal teams on payroll-related activities, including Paychex support as needed.
• Help monitor adherence to labor regulations, company policies, and employment requirements within a compliance-focused environment.
• Contribute across the full employee lifecycle, providing support in areas such as hiring coordination, documentation, policy communication, and general HR administration.]]> • Prior experience in a generalist-level HR role with exposure to multiple human resources functions in a small or mid-sized company environment.

• Working knowledge of employment compliance, HR regulations, and standard personnel administration practices.

• Experience supporting onboarding, employee relations, benefits administration, and HR recordkeeping.

• Familiarity with HRIS platforms and the ability to maintain organized, accurate employee data.

• Ability to review timekeeping information and assist with payroll processes; experience with Paychex is helpful but not required.

• Strong communication and interpersonal skills, with the ability to work effectively with employees at all levels of the organization.

• Bilingual Spanish skills

• Willingness to work on-site Monday through Friday in Houston, Texas.

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Responsibilities:
• Manage complex executive calendars, prioritize scheduling requests, and maintain alignment across meetings and deadlines.
• Arrange business travel, including transportation, lodging, and itinerary planning, while ensuring efficient coordination of all trip details.
• Prepare and organize executive meetings by confirming agendas, coordinating participants, and handling related logistics.
• Provide day-to-day administrative support through document preparation, correspondence handling, and follow-up on key action items.
• Support back-office and operational activities to help maintain efficient internal workflows and executive productivity.
• Monitor administrative processes, track priorities, and provide consistent oversight to ensure tasks are completed accurately and on time.]]> • Strong ability to manage calendars and coordinate meetings involving multiple stakeholders.
• Experience arranging travel and handling detailed itineraries with accuracy and discretion.
• Comfortable providing back-office, operational, and general administrative support.
• Excellent organizational skills with the ability to manage competing priorities effectively.
• Strong written and verbal communication skills with a detail-focused approach.
• High level of attention to detail, confidentiality, and follow-through in daily work.]]>

TalentMatch^®

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• Demonstrated ability to manage inbound calls, correspondence, and general front-office responsibilities.
• Strong data entry skills with careful attention to accuracy and organization.
• Experience creating reports, preparing presentations, and handling routine administrative documentation.
• Proficiency with Microsoft Excel and other common office software applications.
• Ability to manage calendars, coordinate schedules, and prioritize multiple tasks effectively.
• Clear written and verbal communication skills with a detail-oriented approach to internal and external interactions.]]>

TalentMatch^®

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We are looking for an organized and service-focused Administrative Assistant to support the daily operations of a busy outpatient physical therapy clinic in Media Pennsylvania. This contract opportunity is ideal for someone who enjoys balancing front desk coordination, patient interaction, and administrative oversight in a fast-paced onsite setting. The person in this role will help create an efficient, welcoming environment for patients while keeping office functions accurate, compliant, and well managed.

Responsibilities:

• Coordinate front office activities, including appointment scheduling, patient check-in and check-out, and overall flow throughout the clinic day.

• Guide and support front desk team members by assisting with training, coverage planning, and day-to-day performance oversight.

• Handle incoming calls, respond to routine inquiries, and ensure patients receive timely and attentive assistance.

• Review insurance information, support authorization processing, and help resolve billing-related questions or administrative issues.

• Maintain accurate patient records and complete data entry tasks within paper-based medical documentation systems and office files.

• Provide administrative support to clinic leadership and care staff through report preparation, payroll input assistance, supply tracking, and vendor communication.

• Monitor office procedures to promote regulatory compliance, organized workflows, and dependable clinic operations.

• Use Microsoft Office applications, including Excel, to manage documents, track information, and support routine administrative reporting.

]]> • Previous experience in a healthcare, therapy, or medical office environment is strongly preferred.
• Strong ability to manage inbound calls, scheduling tasks, and receptionist responsibilities with professionalism.
• Comfortable performing detailed data entry and maintaining accurate administrative records.
• Working knowledge of Microsoft Office Suite, including Excel.
• Ability to multitask effectively and stay organized in a high-volume onsite clinic setting.
• Strong communication skills and a patient-focused approach to customer service.]]>

TalentMatch^®

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Responsibilities:
• Manage front-office activities by greeting visitors, directing inquiries, and maintaining a well-organized reception area.
• Respond to incoming calls promptly, route messages to the appropriate contacts, and provide clear information to callers.
• Perform data entry and maintain administrative records with a high level of accuracy and attention to detail.
• Support day-to-day office functions such as filing documents, preparing correspondence, and organizing materials for staff use.
• Coordinate routine clerical tasks to help ensure schedules, paperwork, and internal communications remain up to date.
• Assist with general administrative support needs across the office to promote efficient daily operations.]]> • Ability to handle inbound telephone calls professionally and courteously.
• Strong data entry skills with consistent accuracy and attention to detail.
• Proficiency in general office procedures, document handling, and clerical support.
• Comfortable managing receptionist responsibilities, including visitor interaction and message taking.
• Strong organizational skills with the ability to prioritize multiple tasks effectively.]]>

TalentMatch^®

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Responsibilities:
• Gather demographic and account details from patients or family members and enter information accurately into the hospital registration system.
• Review intake documentation for completeness and resolve missing or inconsistent details before processing records.
• Confirm insurance, Medi-Cal, and other coverage information by checking identification cards, labels, and eligibility records.
• Align patient account information with the correct financial classifications to support proper billing and registration accuracy.
• Explain registration guidelines, healthcare policies, and required procedures so patients understand next steps and expectations.
• Guide patients to the correct clinic, office, or treatment area based on the services they need.
• Support appointment-related tracking or coordination processes as needed within the clinic environment.
• Maintain a detail-oriented and service-oriented approach when assisting patients, families, and internal healthcare staff.]]> • Prior experience in patient registration within a healthcare or hospital setting.

• Hands-on background in insurance verification, including medical insurance and patient eligibility review.

• Working knowledge of Medi-Cal or similar coverage validation processes.

• Strong data entry skills with careful attention to accuracy and completeness.

• Ability to communicate policies and procedures clearly to patients and family members.

• Comfortable assisting diverse patient populations in a fast-paced clinical environment.

• Flexibility to work assigned schedules based on department needs.

Please contact Robert Half at 209.279.5269 for immediate consideration.

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TalentMatch^®

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Responsibilities:
• Welcome guests and employees at the front desk, ensuring a courteous and efficient experience for everyone entering the office.
• Answer incoming calls, direct inquiries to the appropriate departments, and manage messages through Outlook and other communication tools.
• Maintain accurate records by entering numeric and alphanumeric information into internal systems with strong attention to detail.
• Support day-to-day administrative activities such as scheduling, filing, and preparing basic spreadsheets and correspondence.
• Use Excel to track office information, update logs, and assist with routine reporting needs.
• Respond to general questions from customers or internal contacts and provide timely, service-oriented assistance.
• Help keep reception and common areas organized, presentable, and ready for visitors and staff throughout the day.]]> • Proficiency with Microsoft Outlook for email, calendar coordination, and communication management.
• Working knowledge of Microsoft Excel for data tracking, list maintenance, and basic spreadsheet tasks.
• Strong numeric and alphanumeric data entry skills with a focus on speed and accuracy.
• Demonstrated customer service abilities with a detail-oriented and approachable communication style.
• Ability to manage multiple priorities, remain organized, and maintain composure in a busy office setting.
• High attention to detail and dependable follow-through on assigned administrative responsibilities.]]>

TalentMatch^®

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Responsibilities:
• Manage daily administrative activities, including front desk support, document handling, and general office coordination.
• Receive inbound calls and respond to tenant inquiries in a courteous and efficient manner.
• Enter, track, and update work orders submitted by tenants, ensuring accurate records and timely follow-up.
• Use Yardi to maintain property-related information, support office workflows, and keep data organized.
• Welcome visitors and provide attentive receptionist support in a high-traffic environment.
• Assist with tenant-facing communication while maintaining composure and a respectful approach in challenging situations.
• Support customer service efforts by addressing routine questions and directing issues to the appropriate team members.
• Contribute to a fast-moving office environment by prioritizing tasks and handling multiple responsibilities throughout the day.]]> • Proficiency with Yardi and confidence working in administrative systems and databases.
• Strong skills in data entry, inbound call handling, and general office administration.
• Ability to communicate professionally with tenants, visitors, and internal staff.
• Comfortable working in a fast-paced environment with frequent interruptions and changing priorities.
• Demonstrated customer service and hospitality skills.
• Strong organizational abilities and attention to detail.
• Leasing exposure is helpful, but not required.]]>

TalentMatch^®

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Responsibilities:
• Coordinate resident appointments and maintain an organized schedule for income recertification meetings and follow-up discussions.
• Evaluate household income records, collect required supporting documents, and confirm that files are complete and accurate.
• Prepare and distribute verification requests to validate resident-provided financial and eligibility information.
• Apply HUD Section 8 regulations during recertification activities to help maintain compliance with program requirements.
• Maintain both physical and electronic resident files with a high degree of accuracy, consistency, and confidentiality.
• Build positive relationships with residents by providing courteous assistance and clear guidance throughout the recertification process.
• Use property management platforms such as RealPage OneSite or similar systems to track resident information and administrative activity.
• Support office operations involving high-volume paperwork while ensuring deadlines, documentation standards, and resident communications are handled efficiently.]]> • Ability to manage confidential resident information with discretion and professionalism.
• Strong interpersonal skills with the ability to work effectively with senior citizens, families, and diverse resident populations.
• Highly organized approach to managing large volumes of paper files and electronic records.
• Proficiency with property management or related business software, including RealPage OneSite, Yardi, CRM platforms, or comparable systems.
• Working knowledge of administrative and financial support functions such as billing, accounts payable, accounts receivable, or budgeting.
• Comfortable scheduling appointments, following up on missing information, and maintaining accurate records in a fast-paced setting.]]>

TalentMatch^®

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We are looking for an Administrative Assistant to support daily office operations and provide dependable coordination for their office in Des Moines, Iowa. This contract position with the potential to become permanent is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with accuracy, and communicates professionally across a range of administrative tasks. The right candidate will bring strong organizational skills, sound judgment, and advanced proficiency with Microsoft Office tools to help keep workflows efficient and well organized.

Responsibilities:

• Provide day-to-day administrative support for office leadership and assist field personnel with a wide range of operational needs.

• Handle incoming calls and emails, respond to routine inquiries, and direct requests to the appropriate contacts in a timely manner.

• Maintain accurate records through data entry, document updates, and organized tracking of important information.

• Coordinate calendars, schedule appointments, and help arrange meetings and other business activities as needed.

• Prepare, format, and revise correspondence, reports, spreadsheets, and presentations using Microsoft Word, Excel, Outlook, and PowerPoint.

Administrators looking for their next career move, please apply today! Please apply through our Robert Half website or call 515.706.4974!

]]> Requirements:

• At least 2 years of administrative support experience in an office environment that requires strong attention to detail.

• Demonstrated ability to manage multiple tasks at once while maintaining accuracy and strong attention to detail.

• Advanced working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.

• Experience handling inbound calls, email communication, and general customer service responsibilities.

• Strong data entry skills with the ability to maintain organized and reliable records.

• Comfortable scheduling appointments, coordinating activities, and supporting changing business priorities.

Administrators looking for their next career move, please apply today! Please apply through our Robert Half website or call 515.706.4974!

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TalentMatch^®

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Responsibilities:
• Coordinate a range of day-to-day administrative assignments to support smooth office operations.
• Respond to staff requests in a timely and detail-oriented manner, providing dependable internal customer service.
• Maintain accurate records by entering, revising, and organizing information within company databases.
• Assist with incoming and outgoing mail, deliveries, and package handling to keep office services running efficiently.
• Support general office functions by helping prioritize administrative needs and completing assigned tasks on schedule.
• Monitor routine clerical activities and ensure documentation is kept current and accessible when needed.]]> • Prior experience in an administrative, clerical, or office support role is preferred.
• Comfortable working with databases and updating information accurately.
• Strong organizational skills and attention to detail in a fast-paced office setting.
• Effective communication skills and a detail-oriented approach when supporting staff.
• Ability to manage mail, packages, and general office support tasks reliably.]]>

TalentMatch^®

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Responsibilities:
• Welcome applicants, tenants, and visitors at the front desk while providing courteous bilingual support in Spanish and English.
• Review income information and apply established guidelines to help calculate tenant rent amounts accurately.
• Evaluate application details against housing program criteria to support eligibility determinations.
• Draft and distribute written notices regarding rent updates, appointments, and other tenant-related matters.
• Conduct interviews with applicants and residents, including arranging and confirming re-examination meetings.
• Maintain complete and accurate files by entering data, organizing documentation, and safeguarding confidential records.
• Coordinate calendars for interviews, orientations, and other office appointments to ensure timely follow-up.
• Prepare clear correspondence such as letters, emails, and memos while responding to questions about policies and procedures.
• Partner with property management and internal teams to support occupancy goals and assist with outreach efforts that help reduce vacancies.]]> • Experience working in a front desk, receptionist, customer service, or administrative support role.
• Proficiency with multi-line phone systems and standard office software, including Microsoft Word, Excel, and Outlook.
• Strong data entry skills with close attention to detail and accuracy in recordkeeping.
• Ability to schedule appointments, manage files, and handle multiple priorities in a fast-paced office setting.
• Strong interpersonal skills and the ability to explain policies and procedures in a clear, respectful manner.
• Discretion in handling sensitive tenant and applicant information while maintaining confidentiality.]]>

TalentMatch^®

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We are looking for an HR Specialist to join a nonprofit organization near the Colchester, Connecticut area. This role supports day-to-day human resources operations with an emphasis on employee relations, leave coordination, and policy guidance. The ideal candidate brings strong judgment, professionalism, and the ability to manage sensitive matters while helping maintain a positive and compliant workplace.

Responsibilities:

• Provide timely support for employee relations concerns by answering questions, addressing workplace issues, and collaborating with supervisors on appropriate next steps.

• Contribute to performance management activities by preparing documentation, monitoring corrective action items, and advising managers on established processes.

• Coordinate employee leave administration and maintain accurate tracking in alignment with organizational guidelines and applicable legal requirements.

• Safeguard confidential personnel files and ensure HR records are complete, organized, and up to date.

• Work closely with leaders to clarify policies, support employee messaging, and promote consistent workplace practices.

• Assist with employee relations reviews by gathering information, documenting findings, and helping manage follow-up actions.

• Support key HR processes such as onboarding, offboarding, and other administrative tasks that keep the employee lifecycle running smoothly.

• Help uphold compliance with employment laws, internal policies, and HR best practices across routine activities.

]]> • Familiarity with leave administration and tracking processes within an HR environment.
• Strong verbal and written communication skills with the ability to document issues clearly and professionally.
• Demonstrated ability to manage sensitive information with discretion and a high level of confidentiality.
• Working knowledge of HR policies, compliance standards, and employee relations practices.
• Strong organizational skills and close attention to detail when managing records and multiple priorities.
• Ability to build effective working relationships with employees, managers, and cross-functional partners.
• Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.]]>

TalentMatch^®

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We are looking for an Underwriting Assistant to support a contract assignment in Santa Barbara, California. This position is ideal for someone who can manage operational workflows, interpret insurance-related information while helping maintain accurate and efficient day-to-day operations.

Responsibilities:

• Assist with Policy issuance and endorsements.

• Review case information with care, applying underwriting knowledge and insurance terminology to support accurate processing and decision support.

• Perform data analysis and reporting.

• Prepare and manage certificates of insurance (COIs)

• Handle documentation and records with precision to ensure information is complete, consistent, and aligned with internal standards.

]]> • Familiarity with underwriting concepts and the ability to apply them in a business operations setting.

• Understanding of insurance fundamentals and common insurance terminology.

• Comfortable with Excel

• Strong organizational skills with close attention to detail and accuracy.

• Clear written and verbal communication skills for working with internal teams and documenting operational information.

• Comfortable working in a contract role within a structured, process-driven environment.

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TalentMatch^®

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Responsibilities:
• Perform accurate data entry and maintain organized records.
• Scan and digitize documents for efficient storage and retrieval.
• Provide back-office support, ensuring smooth daily operations.
• Organize files and maintain a systematic filing system.
• Assist in developing and improving office processes for greater efficiency.
• Utilize basic Excel functions to create simple formulas and manage spreadsheets.
• Multi-task effectively to handle various administrative duties.
• Collaborate with team members to identify areas for process improvement.
• Adapt to new technologies and workflows as needed.
• Ensure all tasks are completed with a high level of accuracy and attention to detail.]]> • Proficiency with basic Excel functions, including creating simple formulas.
• Strong organizational skills and a detail-oriented approach to tasks.
• Ability to scan documents and maintain digital records.
• Willingness to learn and adapt to new processes and technologies.
• Ability to multi-task and manage time effectively.
• Strong communication skills and a collaborative mindset.
• General inquisitiveness and a proactive approach to improving processes.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors, employees, and vendors with a courteous and attentive approach, ensuring a positive arrival experience from the moment they enter the workplace.
• Manage front desk coverage by answering inbound calls, directing inquiries, and providing clear information about office locations, services, and amenities.
• Support guest check-in processes, including badge coordination and visitor assistance, while following site access and security procedures.
• Keep the reception and lobby areas orderly, presentable, and aligned with workplace standards to maintain a welcoming and inviting atmosphere.
• Partner with facilities and other support teams to prepare for meetings, events, and day-to-day office activity, helping address needs before issues arise.
• Submit and track service requests related to maintenance, custodial, safety, or security concerns through the appropriate channels.
• Provide general administrative support such as scheduling assistance, answering questions, and handling ad hoc office tasks as assigned.
• Observe workplace conditions for potential privacy, security, or operational concerns and escalate matters promptly to the appropriate personnel.
• Assist with office orientations, departures, and other guest or employee support activities to ensure smooth on-site experiences.]]> • Strong verbal and written communication skills with the ability to interact professionally with guests, employees, and vendors.
• Comfortable answering inbound calls, managing multiple priorities, and staying organized in a busy on-site environment.
• Demonstrated professionalism, sound judgment, and a consistent customer-first approach.
• Ability to collaborate effectively with facilities management and other workplace support teams.
• Familiarity with visitor check-in, badging, work order coordination, or related administrative processes is preferred.
• Availability to work Monday through Friday on site, with flexibility for overtime when needed.]]>

TalentMatch^®

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Responsibilities:
• Provide administrative support to executives, including managing schedules, coordinating meetings, and preparing correspondence.
• Handle clerical tasks such as photocopying, scanning, and distributing faxes to ensure efficient office operations.
• Maintain accurate records and manage files, ensuring accessibility and organization.
• Assist with basic bookkeeping duties, including processing invoices and preparing financial statements.
• Conduct research and compile data to support decision-making processes.
• Utilize Microsoft Excel and Word to create reports, documents, and presentations.
• Communicate effectively with internal and external stakeholders, ensuring clear and thorough interactions.
• Manage office supplies and equipment, ensuring smooth day-to-day functionality.
• Support customer service efforts by addressing inquiries and resolving issues promptly.
• Collaborate with C-suite executives to coordinate high-priority tasks and projects.]]> • Proficiency in Microsoft Office programs, including Excel and Word.
• Strong written and verbal communication skills.
• Ability to perform clerical duties such as photocopying, scanning, and distributing documents.
• Familiarity with basic bookkeeping functions, including invoice processing and financial statement preparation.
• Exceptional organizational skills and attention to detail.
• Experience in records management and maintaining accurate documentation.
• Ability to work effectively with C-suite executives and handle confidential information.]]>

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We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.

Responsibilities:

• Accurately input application data into designated databases and systems.

• Follow up with clients to collect and verify missing or incomplete information.

• Maintain organized records of data entries and client communications for easy access and reference.

• Perform routine quality checks to ensure data accuracy and consistency.

• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.

• Utilize Microsoft Excel and Word to manage and format data effectively.

• Scan, organize, and file documents in both physical and digital formats.

• Collaborate with the team to improve data entry processes and boost efficiency.

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• Strong customer service skills with the ability to communicate clearly and effectively.

• Proficiency in Microsoft Excel and Word for data management and document preparation.

• High typing speed and accuracy with excellent attention to detail.

• Ability to organize and manage files systematically, both digitally and physically.

• Experience handling email correspondence in a setting that requires attention to detail.

• Strong multitasking skills, with the ability to prioritize tasks efficiently.

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Robert Half is looking for an experienced and dependable Receptionist to support daily front desk operations for a contract position in Virginia. This Receptionist role is ideal for someone with at least 3 years of experience who enjoys creating a welcoming environment, managing communications, and keeping administrative tasks organized. The Receptionist candidate will serve as a key point of contact for visitors and callers while helping the office run smoothly through strong customer service and attention to detail. Click the apply button today and become an integral part of the team. If you have any questions, please contact Robert Half at 703-682-8293 and mention job reference #04560-0013431458.

As a Receptionist your responsibilities will include but are not limited to:

• Welcome guests courteously, assist with check-in, and ensure visitors are directed to the appropriate staff or meeting areas.

• Manage a multi-line phone system by answering incoming calls promptly, routing them accurately, and taking clear messages when needed.

• Coordinate calendars and arrange appointments to support efficient scheduling across the office.

• Handle email communication in a timely and thorough manner, responding to inquiries or forwarding requests to the right contacts.

• Perform data entry with accuracy and maintain organized digital and physical filing systems for easy record retrieval.

• Support day-to-day administrative activities using Microsoft Word, Excel, and Outlook to prepare documents, track information, and manage correspondence.

• Provide courteous customer service to employees, guests, and external contacts while maintaining a welcoming front desk presence.

Click the apply button today and become an integral part of the team. If you have any questions, please contact Robert Half at 703-682-8293 and mention job reference #04560-0013431458.

]]> The ideal Receptionist candidate will have the following:

• 3+ years of experience in a receptionist or front desk support role.

• Proven ability to operate a multi-line telephone system and manage call transfers efficiently.

• Strong customer service and interpersonal skills with a detail-oriented and approachable demeanor.

• Experience with data entry and file organization, with close attention to accuracy and detail.

• Proficiency in Microsoft Word, Excel, and Outlook.

• Ability to manage appointments, prioritize tasks, and stay organized in a busy office setting.

• Clear written and verbal communication skills for handling email correspondence and visitor interactions.

Click the apply button today and become an integral part of the team. If you have any questions, please contact Robert Half at 703-682-8293 and mention job reference #04560-0013431458.

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TalentMatch^®

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Responsibilities:
• Welcome visitors, provide front desk support, and ensure a positive experience for guests and staff.
• Handle incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately.
• Prepare, scan, file, and organize documents to maintain accessible and up-to-date records.
• Perform a range of administrative tasks such as data entry, scheduling, copying, and general office coordination.
• Support the planning and execution of office meetings and events, including room setup and logistical assistance.
• Monitor shared office areas and supplies to help maintain an orderly and functional workplace.]]> • Strong verbal and written communication skills with a detail-oriented and approachable demeanor.
• Ability to manage multiple tasks, stay organized, and respond effectively in a busy office environment.
• Proficiency with standard office equipment, including phones, scanners, printers, and copiers.
• Comfortable handling clerical work with accuracy and attention to detail.
• Dependable work style with the ability to support both routine office needs and event-related activities.]]>

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Robert Half is looking for an experienced Sr. Customer Service Representative to support long-term lodging requests for clients in the hospitality industry. This Contract to Permanent position is ideal for someone who combines strong customer service instincts with sharp negotiation skills and a solid understanding of hotel market dynamics. The person in this role will manage complex reservation needs, deliver solutions aligned with client policies, and build productive relationships with hotel partners to achieve service and savings goals.

2nd shift positions - Call Center - Contract to Hire Position

Responsibilities:

• Coordinate extended-stay reservation requests, primarily for bookings of 30 nights or more, while ensuring each solution aligns with client expectations and service standards.

• Evaluate lodging options and make sound decisions based on client-specific travel policies, budget targets, and availability constraints.

• Prepare and present high-quality reservation choices with consistency, accuracy, and a strong focus on customer satisfaction.

• Lead negotiations for longer-term accommodations, including requests of 45 nights or more, in accordance with established policies and operational procedures.

• Handle challenging negotiation scenarios involving tight inventory, limited purchasing leverage, compressed response times, and client savings objectives.

• Analyze booking activity to uncover cost-saving opportunities, support market consolidation strategies, and strengthen overall client value.

• Develop and maintain hotel partner relationships to obtain competitive rates, discounts, and proposal opportunities from both existing and new suppliers.

• Resolve day-to-day issues involving clients and hotel properties, including reservation changes, stay extensions, and early departures, while meeting required turnaround times.

• Partner with account management and related internal teams to recommend lodging solutions that support broader client program goals and network optimization.

• Participate in assigned meetings, training sessions, and additional duties as needed to support team and business objectives.

]]> • Strong background in negotiating pricing, contract terms, and lodging arrangements with external partners.
• Ability to assess multiple options quickly and make decisions that balance client guidelines, service quality, and savings opportunities.
• Working knowledge of hotel operations, regional lodging markets, and extended-stay reservation practices.
• Proven skill in managing client relationships and resolving service issues in a detail-oriented and timely manner.
• Excellent verbal and written communication skills, with the ability to consult with clients and recommend appropriate solutions.
• Strong organizational skills with the ability to manage deadlines, prioritize competing requests, and maintain accuracy in a fast-paced setting.]]>

TalentMatch^®

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Responsibilities:
• Enter customer orders into company systems with a high level of accuracy and verify pricing, quantities, and delivery details before submission.
• Coordinate order-related logistics by arranging shipments, scheduling installations, and supporting training fulfillment activities as needed.
• Serve as a point of contact for customers, vendors, and internal teams to resolve order questions, confirm status updates, and address discrepancies.
• Prepare invoices, apply payments, and assist with routine billing tasks to support timely and accurate financial processing.
• Maintain well-organized order documentation and update records so information is current, accessible, and audit-ready.
• Compile routine reports and provide administrative support related to order activity, fulfillment status, and operational tracking.
• Manage a high volume of transactions efficiently during busy periods while maintaining attention to detail and service quality.]]> • Previous experience in order entry, administrative support, or a similar data-focused office role.

• Strong computer literacy, specifically in excel filing and organization.

• Comfortable using computer systems and standard business software to enter, review, and update records.

• Ability to communicate clearly and professionally with customers, suppliers, and cross-functional internal teams.

• Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.

• Detail-oriented approach with a commitment to accuracy in order processing, invoicing, and documentation.

• Ability to work effectively under heavy workload conditions, especially during seasonal or peak-volume periods.

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We are looking for an experienced and service-driven Front Desk Coordinator to support daily front office operations in northern Colorado. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping the reception area running smoothly. The role requires strong interpersonal skills, attention to detail, and the ability to handle multiple priorities while delivering a high-quality experience for visitors and callers.

Responsibilities:

• Welcome visitors warmly, provide direction as needed, and ensure a positive first impression at the front desk.

• Manage a multi-line phone system by answering, screening, and routing incoming calls promptly and courteously.

• Coordinate front office activities, including visitor check-in, message handling, and general reception support throughout the day.

• Provide concierge-style assistance by responding to routine inquiries and helping guests or staff navigate onsite needs.

• Maintain an organized reception area and support administrative tasks such as distributing mail, preparing logs, and updating basic records.

• Communicate clearly with internal teams to relay information, connect callers with the appropriate contacts, and support smooth office operations.

]]> • Ability to operate a multi-line phone or switchboard system with accuracy and efficiency.
• Strong verbal communication skills and a courteous, detail-focused approach to inbound calls and in-person interactions.
• Comfortable handling several tasks at once while remaining organized and attentive to detail.
• Proven ability to provide high-quality customer service in a busy office environment.
• Basic administrative and computer skills to support daily front office coordination.]]>

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Credentialing Specialist (Contract) – Healthcare

Partnered with Robert Half

Are you a detail-driven professional who thrives in fast-paced healthcare environments? We’re partnering with a well-established healthcare organization seeking a Credentialing Specialist to play a critical role in ensuring providers remain fully credentialed, compliant, and ready to deliver care.

This is an immediate opportunity to step into a highly visible role where your organization, follow-through, and problem-solving skills will make a direct impact on patient access and provider success.

What You’ll Be Doing

In this role, you’ll own the credentialing lifecycle for a team of approximately 40 providers, ensuring everything runs smoothly behind the scenes so they can focus on patient care.

Manage end-to-end provider credentialing and re-enrollment with multiple payers
Maintain and track provider data using an internal credentialing tracker system
Ensure CAQH profiles are accurate and attested every 120 days
Proactively follow up with payers to keep applications on track and resolve delays
Support new provider onboarding, ensuring all credentialing requirements are met
Act as a key liaison between providers, payers, and internal teams
Monitor compliance to ensure providers remain eligible to practice without interruption

What We’re Looking For

Top Skills & Experience:

Exceptional organizational skills with the ability to manage multiple priorities
Credentialing experience is highly preferred, but candidates with strong administrative backgrounds and the ability to learn quickly will be considered
Familiarity with Medicare and Medicaid processes is a plus
Ability to multi-task, stay dependable, and follow through in a deadline-driven environment

Technical Skills:

Strong proficiency in Microsoft Excel (formulas and data tracking highly valued)
Working knowledge of Microsoft Word, Outlook, and MS Office Suite
Comfortable navigating multiple systems and online portals

Why This Opportunity Stands Out

Join a team that has built robust systems and processes to support success
Gain hands-on experience in a highly specialized and in-demand healthcare function
Opportunity to make an immediate impact in keeping providers active and compliant
Work with a supportive partner through Robert Half who understands your career goals

If you’re someone who enjoys staying organized, solving problems, and ensuring nothing falls through the cracks, this role offers a rewarding challenge with meaningful impact.

Apply today to be considered for this immediate opportunity.

]]> • Hands-on knowledge of provider credentialing, physician credentialing, and re-credentialing application workflows.
• Ability to manage multiple assignments simultaneously while maintaining accuracy and meeting time-sensitive deadlines.
• Strong Microsoft Excel skills, including the ability to organize data and work with formulas for tracking purposes.
• Working proficiency with Microsoft Word, Outlook, and other Microsoft Office applications.
• Familiarity with Medicare and Medicaid enrollment or credentialing procedures is preferred.
• Proven ability to learn new systems quickly and navigate online portals and internal tracking tools efficiently.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors and provide front-desk support by answering questions, directing guests, and creating a positive first impression for the site.
• Partner with the facilities team to support day-to-day office operations, track open requests, and help keep building activities running smoothly.
• Coordinate meeting spaces, event logistics, and workplace arrangements to support internal teams and client needs.
• Schedule and follow up on routine maintenance work, vendor visits, and service requests to reduce disruption within the office environment.
• Assist with ordering supplies, preparing purchase-related documentation, and supporting vendor and contractor coordination.
• Monitor facility conditions and report issues promptly while helping ensure security procedures and site protocols are followed.
• Support financial and administrative tasks such as invoice processing, records maintenance, and basic tracking for accounts payable and receivable activities.
• Contribute to reporting, budget-related review, and operational research by organizing information and helping analyze routine variances.
• Provide responsive customer service by following through on requests and communicating updates clearly to employees, visitors, and business partners.]]> • Strong customer service and interpersonal skills, with the ability to communicate effectively in person, by phone, and in writing.
• Demonstrated ability to stay organized, manage several tasks at once, and work effectively under deadlines.
• Proficiency with Microsoft Office applications, including strong working knowledge of Excel and spreadsheet-based reporting.
• Confidence working independently while also collaborating with internal teams, vendors, and service providers.
• Strong composure in a front-desk or high-visibility role that requires tact, responsiveness, and attention to detail.
• Associate degree in facilities management, business, building operations, or a related field preferred; bachelor’s degree is a plus.]]>

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Robert Half is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
Prepare correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism.
Serve as a primary point of contact for internal and external stakeholders.
Organize and support meetings, including scheduling, agenda preparation, note-taking, and follow-up on action items.
Maintain confidential information and handle sensitive matters with discretion.
Track deadlines, prioritize requests, and ensure executives are prepared for meetings and key initiatives.
Assist with special projects and provide support across departments as needed.

]]> Qualifications

Proven experience as an Executive Assistant or in a similar senior administrative support role.
Excellent organizational, time management, and multitasking skills.
Strong written and verbal communication abilities.
Proficiency with Microsoft Office Suite and virtual meeting platforms.
Ability to work independently, exercise sound judgment, and maintain confidentiality.
Bachelor’s degree preferred, but not required depending on experience.

Apply online today!

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TalentMatch^®

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Responsibilities:
• Partner with leadership to refine and improve team-member housing workflows, identifying opportunities to streamline administrative and leasing-related processes.
• Coordinate with property teams to guide each lease through key stages, including inquiry intake, document preparation, lease creation, and renewal readiness.
• Maintain accurate records in property management platforms by updating resident housing details, rental amounts, discount information, and lease timelines.
• Monitor team members residing on-site and document financial responsibility for housing discounts or related expenses to support proper tracking and reporting.
• Review intake forms and operational reports with regional or property leaders to confirm required documentation is complete and properly recorded.
• Support payroll, tax, and reimbursement coordination by ensuring lease-related information is organized and communicated accurately to the appropriate stakeholders.
• Respond to administrative questions and resolve routine issues by applying sound judgment, customer service skills, and knowledge of property operations.]]> • Working knowledge of multifamily or residential property management practices and lease administration.
• Ability to manage confidential information with a high level of discretion and professionalism.
• Strong organizational skills with the ability to prioritize multiple tasks and maintain detailed records.
• Effective communication and customer service abilities for working with management, site teams, and internal stakeholders.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, SharePoint, and Teams, as well as spreadsheet-based reporting.
• Experience using property management systems such as Yardi, RealPage, Entrata, or OneSite.
• High school diploma or equivalent, along with work history that demonstrates administrative, accounting, and customer support capabilities.]]>

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Our client is a specialized provider of custom crating, packaging, and logistics solutions for fragile, high-value, oversized, and complex items. They support clients across industries such as manufacturing, technology, healthcare, and fine art, managing both domestic and international shipments with a strong emphasis on safety, compliance, and seamless end-to-end service.

They are seeking an Inside Sales Representative to strengthen client relationships, develop tailored shipping and packaging solutions, and support ongoing business growth. This role is ideal for a customer-focused sales professional who can understand client needs, coordinate customized service solutions, and help drive revenue through responsive, consultative support.

Key Responsibilities

Answer incoming calls and provide professional, friendly customer support
Take accurate messages and direct client inquiries to the appropriate team members
Follow up with current and prospective clients to share information about services and solutions
Prepare quotes, support order processing, and assist in closing sales
Reach out to a provided list of registered or previously engaged clients to identify upcoming shipping needs
Maintain timely, organized email communication, including follow-ups and resolution of open items
Accurately track customer interactions and sales activity in internal systems

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At least 1 year of customer service or client-facing experience, including regular phone communication

Comfortable speaking with clients by phone and building rapport in a professional, detail-oriented manner

Well-suited for someone early in their career who is eager to grow in an inside sales or client support environment

Strong communication skills, attention to detail, and organizational ability

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TalentMatch^®

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Responsibilities:
• Manage assigned customer accounts by preparing pricing and delivery information, entering orders, updating schedules, and maintaining accurate account records.
• Work closely with sales, supply chain, manufacturing, and related teams to resolve service concerns and improve fulfillment results.
• Monitor open orders and forecasts, follow up on urgent requests, and help keep order activity aligned with customer expectations.
• Communicate order status, commercial details, and account updates clearly to both customers and internal stakeholders.
• Maintain organized customer master data and support accurate order book oversight through careful review and follow-through.
• Apply product knowledge and sound judgment to address account issues, recommend next steps, and support day-to-day service needs.
• Deliver responsive service through timely communication, proactive follow-up, and consistent attention to delivery commitments.]]> • Strong English communication skills, both written and verbal, with the ability to interact professionally with customers and internal teams.
• Experience with order entry, inbound customer support, and handling account-related requests with accuracy and urgency.
• Solid problem-solving and decision-making skills with the ability to manage multiple priorities effectively.
• Proficiency in Microsoft Excel and comfort working with business systems to analyze information and support account activity.
• Ability to collaborate across departments, including supply chain and operations, to meet service and delivery objectives.
• Demonstrated customer relationship skills with a team-oriented approach and a commitment to service excellence.]]>

TalentMatch^®

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Responsibilities:
• Guide employees and managers on workplace concerns, policy interpretation, and day-to-day employee relations matters.
• Coordinate onboarding activities for new hires, ensuring timely documentation, orientation readiness, and a smooth start experience.
• Maintain accurate employee records and support routine HR administration with close attention to detail and confidentiality.
• Assist with benefits-related processes, including enrollments, updates, and employee questions regarding available programs.
• Use HRIS tools to enter, update, and audit personnel data to help keep records complete and reliable.
• Partner with internal stakeholders to support HR processes, resolve issues efficiently, and improve the overall employee experience.]]> • Knowledge of onboarding workflows and the ability to manage multiple onboarding activities at once.
• Familiarity with benefits administration and responding to employee questions in a clear, thorough manner.
• Proficiency using HRIS platforms and maintaining accurate employee data.
• Strong communication, discretion, and interpersonal skills when handling sensitive information.
• Ability to stay organized, prioritize competing tasks, and work effectively in a Contract role environment.]]>

TalentMatch^®

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Job Title: Dispatch Customer Service Representative

Location: Cerritos, CA (Onsite)

Schedule:

Training: Monday–Friday, 7:00 AM – 4:00 PM (2–3 weeks)
Regular Schedule: Monday–Friday, 5:00 AM – 2:00 PM
Availability Requirement: Must have flexibility to work within the 9:00 AM – 11:00 AM window as needed
Additional Requirement: Must be available to work one Saturday per month

Client is seeking a reliable and detail-oriented Dispatch Customer Service Representative to support daily operations. This role is ideal for someone who thrives in a fast-paced environment, communicates effectively, and can manage multiple priorities while maintaining a high level of customer service.

Key Responsibilities:

Coordinate and dispatch drivers, routes, and service requests in a timely and efficient manner
Serve as the primary point of contact for customer inquiries, order updates, and issue resolution
Enter and manage orders, ensuring accuracy and timely processing
Communicate with internal teams, drivers, and customers to ensure smooth operations
Monitor schedules and adjust dispatching as needed to meet service demands
Track deliveries, delays, and service issues, providing proactive updates
Maintain accurate records of dispatch logs, customer interactions, and service details
Support general administrative and operational tasks as needed

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1+ year of experience in dispatch, customer service, logistics, or order entry preferred

Strong communication skills (verbal and written)

Bilingual Spanish preferred

Ability to multitask and stay organized in a high-volume environment

Proficient in basic computer systems and data entry

Dependable with strong attendance and punctuality

Ability to work early morning shifts and maintain schedule flexibility

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TalentMatch^®

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A sports and leisure company in Trumbull, CT is seeking a dependable and detail-oriented Office Assistant on a contract basis. This role is ideal for someone who enjoys supporting day-to-day office operations, helping teams stay organized, and contributing to a positive workplace environment.

Key Responsibilities:

Provide general administrative support to office staff and leadership
Answer phones, greet visitors, and route inquiries appropriately
Manage filing, data entry, and document organization
Assist with scheduling meetings, maintaining calendars, and coordinating office logistics
Handle incoming and outgoing mail, packages, and deliveries
Monitor and replenish office supplies as needed
Support special projects and other administrative tasks as assigned

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Previous experience in an office assistant, administrative support, or clerical role preferred

Strong organizational and multitasking skills

Excellent communication and customer service abilities

Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook

Attention to detail and ability to work independently

High school diploma or equivalent required

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TalentMatch^®

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We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Buffalo, New York. This contract opportunity is ideal for someone who enjoys creating a positive first impression, managing administrative tasks efficiently, and providing dependable support to both visitors and staff. The role requires strong communication skills, sound judgment, and confidence using Microsoft Office tools in a fast-paced office setting.

Responsibilities:

• Greet visitors, clients, and staff courteously while managing the front desk and maintaining a detail-oriented reception area.

• Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and take accurate messages when needed.

• Provide day-to-day administrative support by coordinating appointments, responding to email communications, and assisting with general office tasks.

• Enter and update information accurately, organize records, and maintain orderly filing systems for easy access to documents.

• Support food pantry activities as needed, including assisting with coordination and basic administrative tasks related to service delivery.

• Use Microsoft Word, Excel, and Outlook to prepare correspondence, track information, and manage scheduling needs.

• Promote a courteous and respectful environment by responding to questions promptly and assisting internal and external contacts with care.

]]> • Comfortable managing a multi-line phone system and handling a high volume of calls with professionalism.
• Strong customer service and interpersonal skills with a pleasant, respectful, and approachable demeanor.
• Solid computer proficiency, including Microsoft Word, Excel, and Outlook.
• Accurate data entry skills and the ability to maintain organized files and records.
• Ability to schedule appointments, manage competing priorities, and stay organized throughout the workday.
• Clear written and verbal communication skills with attention to detail and follow-through.]]>

TalentMatch^®

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Our client in Forest Hills, PA is hiring for an Administrative Assistant for a contract to hire opportunity. Fully onsite Monday - Friday(Monday - Thursday: 7AM - 5PM, Friday 8AM - 12 PM) $18- $20

Position Overview:

We are seeking a detail-oriented and reliable Administrative Specialist to support front desk operations and daily administrative functions. This role is responsible for providing a professional first point of contact while supporting internal teams with clerical and operational tasks.

Key Responsibilities:

• Answer and direct incoming phone calls in a professional and courteous manner.

• Partner with internal staff to assist with inspection reports and related documentation.

• Order and maintain office supplies and literature inventory.

• Provide general administrative support and complete additional duties as assigned by management.

Qualifications:

• Strong attention to detail and organizational skills.

• Proficiency in Microsoft Office, including Excel for spreadsheet management.

• Ability to multitask, prioritize workload, and work effectively in a team environment.

• Strong communication and customer service skills.

• QuickBooks experience

This role is ideal for someone who enjoys being the hub of office operations and contributing to a well-organized, efficient workplace

]]> • Proficiency in Microsoft Office Suite, particularly Excel, to manage spreadsheets effectively.
• Demonstrated ability to multitask and prioritize tasks in a fast-paced environment.
• Outstanding communication skills and a customer-focused attitude.
• Experience with QuickBooks is highly preferred.
• Familiarity with administrative office tasks, including data entry and receptionist duties.]]>

TalentMatch^®

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Responsibilities:
• Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.
• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.
• Prepare and process expense reports using Concur software with accuracy and efficiency.
• Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.
• Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.
• Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.
• Assist in creating basic PowerPoint presentations when necessary.
• Handle conference calls and meetings, ensuring they run smoothly and are well-organized.
• Manage import and export documentation with precision and attention to detail.
• Support the team in various administrative tasks to ensure operational efficiency.]]> • Proficiency in using Concur for expense and travel management.
• Familiarity with Slack for internal communication and collaboration.
• Basic understanding of PowerPoint for occasional presentation creation.
• Strong organizational skills with the ability to multitask in a fast-paced setting.
• Excellent communication and interpersonal skills, with a focus on professionalism.
• Prior experience supporting multiple senior executives is highly valued.
• Ability to work independently while managing competing priorities effectively.]]>

TalentMatch^®

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The Office Assistant plays a key role in supporting daily operations by managing incoming communications, coordinating job assignments, and ensuring accurate tracking and reporting across multiple systems. This position serves as a central hub between clients, project managers, and internal teams to maintain efficiency and organization.

Communication & Intake Management

Answer and route all incoming calls in a professional and timely manner
Review and process incoming job requests from various channels
Accurately enter job details into internal systems

Job Coordination & Assignment

Assign new jobs to appropriate team members
Send assignment communications with all relevant job details
Ensure visibility across teams by including key stakeholders in communications
Assist with coordination and support of urgent or time-sensitive jobs

Documentation & Reporting

Ensure all job information is properly documented and updated in internal systems
Maintain and update tracking spreadsheets with accuracy and consistency
Prepare and distribute weekly reports summarizing job assignments

Client & Vendor Support

Send required requests to vendors as needed for job processing
Manage and send customer review requests
Oversee customer feedback and engagement platforms

Invoicing & Administrative Oversight

Manage invoicing processes for the service department
Ensure invoices are completed accurately and in a timely manner
Support general administrative functions to keep operations running smoothly

]]> Qualifications

Strong organizational and multitasking skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to prioritize tasks in a fast-paced environment

Required Skills

Experience with CRM systems
Proficiency in Microsoft Excel or Google Sheets
Strong customer service skills
Proven ability to manage competing priorities

Preferred Skills

Experience in service-based or project-based environments
Familiarity with project management or workflow systems, communication tools, and invoicing processes
Ability to coordinate across multiple teams and roles

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TalentMatch^®

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Responsibilities:
• Schedule and coordinate meetings as requested, ensuring all arrangements are handled efficiently.
• Manage daily office tasks, including drafting letters, memos, and reports.
• Maintain both physical and electronic filing systems to ensure organized record-keeping.
• Monitor inventory and order office supplies to meet operational needs.
• Collect and distribute incoming mail in a timely manner.
• Prepare, format, proofread, and edit documents for executive presentations and board meetings.
• Arrange travel accommodations and itineraries for staff members as needed.
• Serve as the first point of contact by answering inbound calls and addressing inquiries.
• Assist with data entry and maintaining accurate records.
• Perform other administrative duties as assigned to support the office's functionality.]]> • Strong organizational and time management skills to handle multiple tasks effectively.
• Excellent interpersonal skills and a proactive, approachable attitude.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to coordinate meetings and manage schedules efficiently.
• Familiarity with maintaining digital and physical filing systems.
• Skilled in handling travel arrangements and logistics.
• Capable of proofreading and editing documents with attention to detail.]]>

TalentMatch^®

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Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative & Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment.

Position Overview

As a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business.

Key Responsibilities

Provide day-to-day administrative support to team members and leadership
Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)
Assist with document review, including internal policies, procedures, or bylaws
Coordinate meetings, prepare materials, and communicate with internal stakeholders
Collaborate with committees, project teams, or department leads on ongoing initiatives
Maintain accurate records and ensure timely follow-up on action items
Support special projects and ad hoc assignments as needed

]]> Qualifications

Bachelor’s degree required (Business Administration, Communications, or related field preferred)
Strong proficiency in Microsoft Excel (formulas, data organization, basic analysis)
Excellent organizational and time management skills
Strong written and verbal communication abilities
Ability to learn quickly and adapt in a dynamic environment
Detail-oriented with a proactive, problem-solving mindset
Internship or campus leadership experience is a plus

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TalentMatch^®

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Responsibilities:
• Maintain accurate customer and account records in internal platforms, ensuring information remains current and reliable.
• Prepare recurring and ad hoc reports for clients and internal stakeholders, organizing data clearly and delivering it on schedule.
• Provide ongoing administration of account-related systems and tools to support daily client operations.
• Conduct or assist with client education sessions to help users understand available services, tools, and best practices.
• Partner closely with sales and account management teams to address client questions and support overall account growth.
• Collaborate with cross-functional departments to resolve issues, coordinate service needs, and improve the client experience.
• Support the onboarding process for new clients by helping set up accounts, organizing required information, and guiding early-stage activities.
• Make outbound calls to clients to strengthen engagement, increase product usage, and promote long-term satisfaction.]]> • Knowledge of account reconciliation practices and the ability to identify and resolve discrepancies.
• Strong attention to detail with experience managing sensitive customer or financial data accurately.
• Ability to communicate effectively with clients and internal teams in both written and verbal formats.
• Comfortable creating reports and working with data to support client service and business needs.
• Proven ability to manage multiple priorities in a fast-paced, service-oriented environment.
• Experience supporting customer success, account support, or client-facing operations is preferred.]]>

TalentMatch^®

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Responsibilities:
• Welcome test takers, confirm their identity, and guide them through check-in procedures with care and attention to detail.
• Administer security protocols, including screening steps and monitoring procedures, to protect the integrity of the testing environment.
• Observe candidates throughout their exams and respond promptly to concerns, irregularities, or policy-related issues.
• Preserve the security of testing materials, workstations, and exam spaces at all times.
• Document incidents clearly and escalate situations that fall outside established guidelines.
• Support a fair and comfortable experience for each candidate by enforcing procedures consistently and respectfully.
• Perform candidate record tasks such as scanning or biometric capture when required at the site.
• Assist with basic office and site support duties, including clerical tasks, document handling, and inbound phone coverage as needed.
• Help maintain testing equipment and work areas, including packing, unpacking, or moving materials in accordance with safety expectations.]]> • At least one year of face-to-face customer service experience in settings such as retail, hospitality, food service, or similar environments.
• Ability to communicate clearly and professionally with candidates and team members, both verbally and in writing.
• Comfort using Windows-based computers and common business applications such as Microsoft Office, Outlook, and web browsers.
• Availability to work a flexible schedule based on site needs, including Saturdays and occasional evening hours.
• Ability to remain attentive while standing, walking, or sitting for extended periods and to move through the testing room regularly during exam sessions.
• Capability to bend, stoop, and lift up to 40 pounds when handling equipment or supplies.
• Must meet the minimum age requirement for the position.]]>

TalentMatch^®

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Responsibilities:
• Coordinate attorney calendars, schedule appointments, and track important legal deadlines to keep matters moving efficiently.
• Prepare, submit, and monitor court filings, including electronic filing tasks, while ensuring documents meet procedural requirements.
• Draft, organize, and maintain case records, correspondence, and administrative documentation with a high degree of accuracy.
• Enter workflows, updates, and matter-related information into the firm's database and legal management systems.
• Assist with subpoena-related documentation and support the preparation of materials tied to active legal matters.
• Manage records retention and file organization so legal documents remain accessible, current, and properly stored.
• Provide bilingual support through Spanish-language verbal and written translation as needed for case or office communication.
• Use Microsoft Office and other office technology tools to produce documents, manage information, and support daily legal operations.]]> • Working knowledge of legal procedures, court filings, and general law office practices.
• Experience handling e-filing and other court document submission processes.
• Familiarity with subpoenas and related legal documentation.
• Strong organizational skills with close attention to detail and the ability to manage multiple tasks at once.
• Proficiency with Microsoft Office and confidence learning or using law firm management software.
• Bilingual communication skills in English and Spanish, including translation support, are strongly preferred.]]>

TalentMatch^®

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Responsibilities:
• Manage scheduling and coordinate appointments to ensure smooth daily operations.
• Assist in preparing audit reports and other comprehensive documentation.
• Create detailed reports and summaries based on data analysis.
• Collaborate with various stakeholders, including government officials and police officers, to address administrative needs.
• Utilize Yardi software to support housing-related tasks and maintain accurate records.
• Conduct evaluations of existing procedures and recommend improvements for operational efficiency.
• Support budget preparation and monitor expenditures as needed.
• Handle correspondence and draft procedural memoranda to ensure clear communication.
• Maintain confidential files and administrative records with precision.
• Address payroll-related processes and monitor attendance records effectively.]]> • Proven ability to schedule appointments and coordinate calendars efficiently.
• Strong expertise in preparing audit reports and creating detailed documentation.
• Proficiency with Yardi software and familiarity with housing or property management systems.
• Excellent communication skills, with experience working with government officials and law enforcement.
• Ability to analyze operational programs and assist in implementing improvements.
• Demonstrated skill in budget preparation and financial monitoring.
• Experience maintaining confidential files and handling sensitive information.]]>

TalentMatch^®

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Responsibilities:
• Review hospital encounters and assign accurate diagnostic and procedural codes for timely claim submission and record integrity.
• Apply ICD-10 and CPT coding standards to inpatient, outpatient, and admission-related documentation with close attention to compliance requirements.
• Evaluate clinical records for completeness and follow up on missing or unclear details needed to support correct code selection.
• Manage a backlog of encounters efficiently while maintaining consistent coding quality and productivity.
• Collaborate with clinical and administrative staff to clarify documentation and resolve coding discrepancies.
• Support hospital coding operations by identifying and addressing issues that may affect reimbursement or reporting accuracy.]]> • Strong working knowledge of ICD-10 and CPT code sets.
• Background coding patient admissions along with inpatient and outpatient hospital encounters.
• Certified coding credential or equivalent coding certification.
• Ability to work accurately through a high volume of encounters while meeting deadlines.
• Solid understanding of coding compliance standards and documentation review practices.]]>

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We are looking for a dependable Receptionist to support a luxury condominium sales gallery in Sarasota, Florida. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while handling administrative tasks with strong attention to detail. The role offers exposure to a high-end real estate environment and may provide longer-term potential for candidates who bring the right background and interest in the industry.

Responsibilities:

• Welcome visitors and represent the front office with a courteous, detail-focused presence suited to an upscale client environment.

• Answer incoming calls, direct inquiries appropriately, and ensure guests and prospective buyers receive prompt assistance.

• Provide day-to-day administrative support, including managing correspondence and preparing basic documents using Microsoft Outlook and Word.

• Maintain the reception area and presentation spaces so they remain organized, well-presented, and ready for client visits.

• Assist with marketing-related activities and help coordinate open house events and other promotional gatherings.

• Handle light office support duties such as organizing, lifting, and moving boxes of brochures, floor plans, and other sales materials.

• Support the sales gallery team with general office tasks that help operations run smoothly throughout the day.

]]> • Strong verbal communication skills and a detail-oriented demeanor when interacting with clients and visitors.
• Ability to manage inbound calls efficiently while maintaining a welcoming and service-oriented approach.
• Working knowledge of Microsoft Outlook and Microsoft Word.
• Comfort performing light physical tasks related to office and marketing materials.
• Strong organizational skills and the ability to handle multiple responsibilities in a fast-paced setting.
• Experience supporting customer-facing operations in a high-end environment is preferred.]]>

TalentMatch^®

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Responsibilities:
• Oversee a high-volume tenant caseload and provide individualized support plans that promote housing stability and personal progress.
• Meet with tenants at move-in, throughout residency, and whenever additional support is needed to assess concerns and coordinate next steps.
• Deliver ongoing case management services, including needs assessments, goal setting, progress monitoring, and follow-up on service plans.
• Help tenants secure and maintain public benefits, stay current with rent obligations, and address barriers that may affect continued housing.
• Work with property staff during unit visits, inspections, and habitability-related follow-up to address tenant concerns and support safe living conditions.
• Connect residents with community resources such as healthcare, behavioral health services, recovery programs, and employment support, and encourage successful engagement with those services.
• Strengthen tenant participation by organizing community meetings, group activities, and supportive events in partnership with colleagues and site staff.
• Respond appropriately to tenant crises by using de-escalation techniques, coordinating support, and escalating urgent concerns when necessary.
• Maintain accurate, confidential case records, complete required documentation, and report suspected abuse or neglect in accordance with policy and legal requirements.
• Participate in scheduled meetings, agency initiatives, and site-based support activities, including tenant-facing administrative events.]]> • Ability to manage detailed documentation, data entry, filing, and record maintenance with a high level of accuracy.
• Strong interpersonal skills with the ability to build rapport and communicate effectively with vulnerable populations and cross-functional teams.
• Comfort handling sensitive situations with professionalism, discretion, and sound crisis response judgment.
• Ability to coordinate multiple priorities, maintain organized case files, and follow through on time-sensitive tasks.
• Knowledge of community resources, public benefits, and supportive service referrals is preferred.
• Proficiency in basic office and administrative tasks, including tracking information and maintaining confidential records.
• Commitment to confidentiality, tenant advocacy, and a respectful, client-centered approach to service delivery.]]>

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We are looking for an experienced Executive Assistant to support a busy contracts administration team in New York. This contract position is ideal for someone who is highly organized, comfortable working closely with leadership, and able to manage both office-based coordination and offsite meeting support. The role requires strong judgment, effective communication, and the flexibility to travel locally by car to attend meetings and capture accurate discussion notes.

Responsibilities:

• Provide high-level administrative support to the contracts administration department and assist leadership with daily operational needs.

• Coordinate complex calendars, schedule meetings, and help ensure priorities and appointments are managed efficiently.

• Travel to offsite meetings as needed to support leadership, document key discussion points, and prepare organized meeting notes.

• Arrange business travel and meeting logistics, including reservations, timing, and related coordination details.

• Facilitate conference calls and other meetings by preparing materials, confirming attendance, and supporting smooth execution.

• Maintain clear records, correspondence, and administrative documentation with a high degree of accuracy and professionalism.

• Serve as a reliable point of contact for internal stakeholders and provide responsive, service-oriented administrative assistance.

]]> • Ability to travel locally for meetings and possess reliable transportation with a valid driver’s capability.
• Strong calendar management skills and the ability to coordinate multiple priorities effectively.
• Experience taking detailed, accurate notes during meetings and summarizing key information clearly.
• Proficiency in arranging travel and supporting meeting logistics in a detail-focused environment.
• Comfortable handling conference calls, communication coordination, and general administrative tasks.
• Strong customer service, communication, and organizational skills with close attention to detail.]]>

TalentMatch^®

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Responsibilities:
• Manage full-cycle recruiting activities for high-volume hiring needs, from sourcing and screening through offer coordination and onboarding support.
• Build candidate pipelines using job boards and other recruiting channels to attract applicants with relevant experience for open positions.
• Conduct phone and in-person interviews, evaluate qualifications, and recommend suitable candidates to hiring leaders.
• Maintain accurate applicant records and hiring activity within the applicant tracking system and related recruiting tools.
• Coordinate interview scheduling, candidate communication, and follow-up to keep the hiring process moving efficiently.
• Partner with compliance and leadership teams to help ensure pre-employment steps are completed in line with company and industry requirements.
• Support recruiting operations in a collaborative office environment while balancing individual ownership and team-based goals.
• Use transportation-focused hiring platforms and internal systems to track candidates, organize workflows, and manage recruiting progress.]]> • Strong sourcing and interviewing skills, with the ability to assess candidates and communicate clearly throughout the process.
• Proficiency with applicant tracking systems and comfort learning recruiting software used to manage candidate workflows.
• Excellent organizational skills with the ability to handle multiple openings and shifting priorities effectively.
• A self-motivated approach with the ability to work independently while contributing positively to a team environment.
• Detail-oriented verbal and written communication skills.
• Availability to work onsite Monday through Friday during standard business hours in Maumee, Ohio.]]>

TalentMatch^®

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Responsibilities:
• Prepare, format, review, and finalize technical reports, proposals, invoices, and other project documents with a high degree of accuracy and care.
• Develop and edit advanced Microsoft Word files that include structured layouts, tables, graphics, headers and footers, and other specialized formatting elements.
• Build and maintain Excel spreadsheets used for tracking information, performing calculations, and supporting reporting needs.
• Handle printing, copying, collating, binding, and distribution of completed materials for internal teams and external deliverables.
• Support daily office operations by using and maintaining equipment such as printers, copiers, and binding machines, including basic troubleshooting and restocking supplies.
• Enter data accurately and organize both digital and physical records to ensure information is easy to access and well maintained.
• Coordinate meetings by arranging rooms, preparing materials, managing calendars, and supporting communication through Outlook and Teams.
• Arrange business travel, including flights, hotel reservations, ground transportation, and related itineraries or documentation.
• Learn and use specialized reporting tools to assist with document production, quality checks, and project support activities.]]> • Typing speed of 50 words per minute or higher with strong attention to accuracy, grammar, and punctuation.
• Proven experience producing technical or data-heavy documents that require precise formatting, tables, figures, and organized layouts.
• Proficiency with Microsoft Office 365, including Word, Excel, Outlook, and Teams, as well as Adobe software.
• Strong Excel skills, including data entry, formulas, and basic spreadsheet analysis.
• Ability to manage competing priorities, work independently, and consistently meet deadlines.
• Strong written and verbal communication skills with a collaborative and adaptable approach to supporting teams.
• Experience in an engineering, architecture, or construction environment is preferred.]]>

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We are looking for a detail-oriented administrative clerk to join our team in Delray Beach, Florida for a contract position. In this role, you will review paperwork for accuracy, compare records against system data, and help resolve discrepancies through careful follow-up. This opportunity is ideal for someone who works well with high-volume documentation, is comfortable using computer systems, and can maintain strong accuracy in a fast-paced environment.

Responsibilities:

• Review title and registration documents against system records to confirm all information is correct and complete.

• Identify discrepancies in documentation and take appropriate steps to support timely corrections.

• Scan, sort, and file documents in precise sequential numeric order while maintaining strong attention to detail.

• Enter and update data in computer systems accurately to support document tracking and processing.

• Handle incoming and outgoing paperwork promptly while following established procedures and productivity expectations.

• Protect sensitive information by maintaining confidentiality and preserving document accuracy throughout the workflow.

• Work closely with team members to meet daily processing goals and support efficient document operations.

]]> • Strong accuracy skills with the ability to compare information across multiple records and systems.
• Ability to file and organize documents in exact sequential numeric order.
• Comfortable making outbound business calls to external agencies such as DMV offices.
• Solid computer skills, including confidence working within digital systems and scanning documents.
• Fast and accurate typing skills with close attention to detail.
• Ability to manage repetitive tasks efficiently while meeting deadlines in a structured environment.]]>

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We’re looking for an experienced Recruiter to support a client with building teams for hospitality operations across multiple nearby locations, with an emphasis on hiring hourly staff and select leadership roles. The ideal candidate can move quickly, think creatively with sourcing strategies, and manage the full recruiting process from outreach through onboarding. This assignment is expected to last until staffing goals are met, with an estimated timeline of 1–2 months.

Responsibilities:

•Lead end-to-end recruitment for hospitality openings, including front-line and supervisory positions across area locations.

•Develop and apply fresh sourcing strategies to reach candidates with relevant experience for high-volume staffing needs.

•Screen applicants, coordinate interview scheduling, and facilitate next-step conversations with hiring managers.

•Run new employee orientation sessions to help employees transition smoothly into their roles.

•Partner with leadership to understand staffing priorities and adjust recruiting efforts based on business demand.

•Maintain active candidate pipelines to support the onboarding of approximately 15-20 team members within the engagement period.

•Track applicant activity and staffing progress using an applicant tracking system and related recruiting tools.

]]> •Background in high-volume hiring, ideally within hospitality, food service, retail, or similarly fast-paced environments.
•Ability to identify and implement creative recruiting methods that expand candidate reach.
•Experience coordinating interviews and working closely with managers throughout the selection process.
•Proficiency with applicant tracking systems and general recruitment technology.
•Strong organizational skills with the ability to manage multiple openings and timelines at once.
•Clear communication skills and confidence leading candidate and new employee interactions.]]>

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We are looking for a skilled and resourceful Executive Assistant to support senior leadership in a fast-paced and creative environment. This long-term contract position is based in Los Angeles, California, and offers the opportunity to work with a leading organization in the Entertainment industry. The role requires exceptional organizational skills, discretion, and the ability to manage shifting priorities while maintaining a high level of professionalism.

Responsibilities:

• Provide comprehensive administrative support to senior executives, including scheduling and managing calendars across multiple time zones.

• Organize domestic and international travel arrangements, including itineraries, accommodations, and expense reports.

• Draft, edit, and prepare correspondence, presentations, and reports with precision and professionalism.

• Serve as the primary liaison between executives and internal or external stakeholders, fostering effective communication and relationships.

• Plan and coordinate meeting logistics, including agendas, materials, and follow-up actions.

• Handle sensitive and confidential information with the utmost discretion and integrity.

• Support special projects, team events, and ad-hoc initiatives as assigned.

• Proactively anticipate the needs of executives to ensure seamless operations and resolve scheduling or logistical challenges.

• Manage multiple priorities in a dynamic environment while maintaining high accuracy and attention to detail.

]]> • Exceptional organizational and time management skills with a keen attention to detail.
• Strong verbal and written communication abilities.
• Proven ability to multitask and prioritize effectively in high-pressure situations.
• High level of professionalism, discretion, and sound judgment.
• Proficiency in Microsoft Office Suite and calendar management tools such as Outlook and Teams.
• Experience coordinating complex travel arrangements and managing expense reporting.
• Preferred experience supporting C-level executives or senior leadership within the entertainment or creative industries.]]>

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We are looking for a skilled Leave Administrator to oversee and manage statutory, and company leave programs in a multi-state environment. This Contract position requires expertise in navigating federal, state, and local leave laws while ensuring compliance and consistency playing a critical role in advising on leave policies, resolving complex cases, and collaborating with key stakeholders to maintain compliance and mitigate risks.

Responsibilities:

• Interpret and apply federal, state, and local leave laws, ensuring compliance across all employee groups.

• Manage and resolve escalated leave cases, providing advanced analysis and judgment in complex scenarios.

• Assess risks related to leave policies and recommend improvements to processes or procedures.

• Support audits and represent the organization during regulatory inquiries and compliance reviews.

• Oversee the configuration and functionality of leave administration systems

]]> • Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent relevant experience.

• 3 + years multi-state leave administration experience

• Advanced knowledge of FMLA, ADA, and other federal and state leave regulations.

• Proven ability to exercise independent judgment and resolve complex leave cases.

• Experience working with leave management systems

• Strong communication and collaboration skills to partner with HR, Payroll, and management.

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TalentMatch^®

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Responsibilities:
• Coordinate calendars, meetings, and travel arrangements while ensuring schedules remain accurate and up to date.
• Respond to inbound calls and general inquiries professionally, directing requests to the appropriate teams and maintaining a high level of customer service.
• Prepare, organize, and maintain records, files, and documentation to support administrative, hiring, and operational activities.
• Assist with invoice review, payment processing, purchase order handling, and expense tracking in partnership with finance and vendors.
• Support timekeeping activities by reviewing time sheets and helping maintain accurate administrative records.
• Distribute incoming communications such as faxes and other office correspondence, ensuring timely delivery and follow-up.
• Contribute to onboarding and training coordination by scheduling sessions, preparing materials, and supporting related administrative processes.
• Help improve office workflows by identifying process efficiencies and assisting with the creation of dashboards and reporting tools.]]> • Ability to deliver attentive customer service while managing inbound communications and routine office requests.
• Experience handling documentation, filing, data entry, and typing tasks with a high degree of accuracy.
• Familiarity with invoice processing, payment support, purchase orders, and other finance-related administrative duties.
• Comfortable managing calendars, scheduling meetings, and coordinating travel arrangements.
• Ability to work effectively with vendors, internal teams, and onsite stakeholders in a fast-paced setting.
• Strong attention to detail, sound judgment, and the ability to maintain confidentiality when handling sensitive information.]]>

TalentMatch^®

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We are looking for a detail-oriented Project Assistant to support planning and coordination efforts for university-related construction initiatives located in the Greater Philadelphia Region. This is a contract position suited for someone who can keep schedules on track, organize project documentation, and help maintain clear communication across stakeholders. The ideal Project Assistant candidate will bring strong administrative and project support skills to a fast-paced environment where accuracy, follow-through, and timeline management are essential.

What you get to do every single day:

• Coordinate project timelines and track progress across multiple construction-related assignments to help ensure key milestones are met.

• Maintain master schedules by updating activity dates, monitoring dependencies, and highlighting potential delays for project teams.

• Organize, scan, and manage project records so documents remain accurate, accessible, and properly filed.

• Support project management activities by preparing status updates, meeting materials, and routine administrative documentation.

• Communicate with internal teams and external partners to gather information, confirm deliverables, and keep work moving forward.

• Assist with monitoring construction project activities, following up on action items, and helping resolve scheduling or documentation issues.

• Review project details for completeness and consistency, ensuring records and scheduling information are current.

• Provide day-to-day coordination support for ongoing initiatives within a university environment in Philadelphia, Pennsylvania.

]]> Other requirements for the Project Assistant position include and are not limited to:

• Experience supporting projects in an administrative or coordination capacity, preferably in construction or facilities-related work.

• Ability to manage timelines effectively and maintain organized, accurate master schedules.

• Familiarity with construction project workflows and general project management practices.

• Strong document handling skills, including scanning, filing, and maintaining electronic records.

• Excellent organizational abilities with close attention to detail and follow-through on assignments.

• Effective written and verbal communication skills for working with multiple stakeholders.

• Proficiency with standard office software and scheduling tools used to track project activity.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013431818

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Responsibilities:
• Manage employee records, personnel documentation, licensing files, and continuing education tracking to keep information accurate and current.
• Support hiring efforts by coordinating recruitment activities, participating in interview logistics, and guiding new employees through onboarding and orientation.
• Administer benefit programs by assisting with enrollments, status updates, and renewal activities while responding to employee questions.
• Monitor attendance, leave balances, and time-off records, maintaining organized documentation for HR reporting and compliance purposes.
• Help review, refine, and communicate workplace policies and procedures to promote consistency and regulatory alignment.
• Provide employees with day-to-day guidance on HR topics, including policy interpretation, workplace concerns, and compliance-related matters.
• Process semi-monthly payroll for hourly, salaried, and commission-based team members while safeguarding sensitive compensation information.
• Prepare payroll records and year-end documentation, including support for W-2 and 1099 reporting, and help ensure correct worker classification.
• Coordinate meetings, internal events, and team activities while delivering administrative support to leadership as needed.]]> • Background supporting senior leaders or executives with administrative coordination and day-to-day business needs.
• Working knowledge of payroll and HR systems, including experience with GP Dynamics or similar platforms.
• Understanding of federal and state employment regulations; familiarity with mortgage industry requirements is an advantage.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines with minimal supervision.
• Proven discretion in handling confidential employee, payroll, and business information.
• Effective written and verbal communication skills, along with proficiency in Microsoft Office applications.
• Associate or bachelor’s degree in Human Resources, Business Administration, or a related discipline is preferred.]]>

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We are looking for an Administrative Assistant to support program operations serving children and families in California. This contract opportunity is ideal for someone who enjoys keeping day-to-day activities organized, communicating with a variety of stakeholders, and ensuring records and schedules remain accurate. The role contributes to dependable service delivery by providing administrative coordination, maintaining documentation, and assisting staff with program-related logistics in a mission-driven non-profit environment.

Responsibilities:

• Coordinate calendars, appointments, and routine administrative tasks to help program staff manage daily priorities effectively.

• Enter, update, and organize participant information while maintaining accurate files and consistent documentation standards.

• Assist with planning and logistical support for program events, workshops, and activities involving children and families.

• Help manage intake and enrollment activities by gathering required paperwork and confirming that submitted information is complete.

• Respond to inbound calls and other inquiries professionally, directing questions to the appropriate staff and providing timely follow-up when needed.

• Prepare packets, materials, and supplies needed for meetings, activities, and program delivery.

• Monitor attendance records and support the preparation of reports required for program tracking and oversight.

• Maintain office organization and support compliance with program procedures, recordkeeping expectations, and organizational guidelines

]]> • Demonstrated ability to handle data entry with accuracy and maintain organized records.
• Experience answering inbound calls and managing front-office or receptionist-related responsibilities.
• Strong verbal and written communication skills with the ability to interact professionally with families, staff, and community contacts.
• Proficiency with general administrative office tasks, including scheduling, document preparation, and file management.
• Ability to manage multiple tasks efficiently in a fast-paced, service-oriented environment.
• High attention to detail and a dependable approach to handling confidential or sensitive information.]]>

TalentMatch^®

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Our client is looking for a Proposal Coordinator to join an advertising organization in San Antonio, Texas. This contract-to-permanent opportunity is ideal for someone who thrives in a deadline-driven environment and takes pride in producing high-quality, accurate proposal materials for internal sales partners. In this role, you will collaborate closely with campaign and sales support teams to assemble client-facing proposal content, manage supporting documents, and help ensure timely, high-quality responses to business requests.

Responsibilities:

• Prepare and organize proposal components using spreadsheets, presentation decks, image libraries, mapping resources, and related supporting files.

• Combine multiple deliverables into cohesive proposal packages that align with client expectations and internal quality standards.

• Maintain strong accuracy and turnaround times while meeting established service commitments for internal sales requests.

• Follow file management and documentation control practices to protect the consistency and integrity of proposal records.

• Review incoming requests, assess the most effective approach, and adjust priorities to support changing business demands.

• Provide responsive, attentive service to internal clients while contributing to a collaborative team environment.

]]> • At least 1 year of relevant experience, with 3-4 years in customer service or proposal support strongly preferred.
• Strong Excel skills, including experience with formulas, formatting, VLOOKUPs, and pivot tables.
• Proficiency with PowerPoint and the ability to create clear, effective presentation materials.
• Ability to analyze information, interpret request details, and apply data effectively within proposal development.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced setting.
• Strong written and verbal communication skills, with a collaborative approach to working with internal partners.
• Flexibility to work adjusted schedules when business needs require it.]]>

TalentMatch^®

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Responsibilities:
• Partner with managers and internal stakeholders to provide day-to-day HR support for a workforce of approximately 30 employees across multiple states.
• Coordinate the full employee lifecycle, including onboarding setup, separation processing, required documentation, and timely system updates.
• Administer benefit-related activities and respond to employee questions regarding available programs and enrollment matters.
• Maintain accurate and confidential employee data within HR systems, ensuring records are current and aligned with company policies.
• Monitor employment practices for compliance with state-specific labor requirements and support adherence to applicable regulations.
• Review and process payroll-related updates such as status changes and prorated adjustments to help ensure accurate reporting.
• Handle HR-related billing tasks, including invoice processing and reconciliation.
• Contribute to the refinement of HR procedures, documentation, and operational workflows to improve efficiency.
• Use Google Workspace to manage communication, documentation, and routine administrative coordination.]]> • Solid knowledge of HR administration, employee relations, compliance, and end-to-end employee lifecycle support.
• Hands-on experience working with HRIS platforms and payroll systems.
• Familiarity with onboarding, offboarding, benefits administration, and employee record management.
• Strong attention to detail with the ability to organize work effectively and balance multiple priorities.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency with Google Workspace for daily communication and document management.]]>

TalentMatch^®

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Responsibilities:
• Coordinate recruiting activities across multiple openings, helping recruiters and hiring managers move candidates efficiently through each stage of the hiring process.
• Manage interview scheduling and candidate communications to ensure a detail-focused, timely, and well-organized experience from initial outreach through final steps.
• Support full-cycle recruiting operations by tracking candidate progress, updating hiring records, and keeping recruitment workflows aligned with business needs.
• Use applicant tracking systems to maintain accurate data, monitor requisition activity, and help ensure reporting and documentation remain current.
• Assist with sourcing efforts by identifying potential talent and supporting outreach for corporate and high-volume hiring initiatives.
• Partner with internal stakeholders to resolve scheduling conflicts, streamline recruiting coordination, and maintain consistent hiring momentum.
• Help improve day-to-day recruiting processes by identifying inefficiencies and supporting practical workflow enhancements.
• Maintain a high level of confidentiality and attention to detail while handling candidate information and recruitment documentation.]]> • Familiarity with sourcing methods and the ability to assist with candidate identification for a range of roles.
• Background working in high-volume recruiting settings with strong organizational and prioritization skills.
• Proficiency using applicant tracking systems and maintaining accurate recruiting records.
• Strong written and verbal communication skills with the ability to interact effectively with candidates and internal teams.
• Ability to manage multiple priorities, meet deadlines, and adapt quickly in a fast-moving hiring environment.
• Detail-oriented approach to handling sensitive information with discretion and accuracy.]]>

TalentMatch^®

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We are looking for a Recruiter to join a growing team in a hybrid work arrangement. This contract-to-permanent position is ideal for someone who enjoys managing the full recruitment lifecycle and building talent pipelines for construction, industrial, technical, and manufacturing roles. The person in this role will partner with hiring leaders to identify talent needs, attract candidates with relevant experience, and support a consistent hiring experience from sourcing through onboarding.

Responsibilities:

• Lead end-to-end hiring activities for a variety of positions, from intake discussions through offer coordination and start-date follow-up.

• Develop candidate pipelines using job boards, LinkedIn, Indeed, referrals, and direct outreach to reach both active and passive talent.

• Work closely with hiring managers to understand workforce needs, refine position profiles, and align recruiting strategies with business priorities.

• Screen applicants, conduct initial interviews, and present strong candidates with clear summaries of experience and fit.

• Manage a high volume of openings while keeping recruiting activity organized, timely, and candidate focused.

• Maintain accurate records in the applicant tracking system and ensure recruiting documentation is current and compliant.

• Coordinate interview scheduling, feedback collection, and communication between candidates and internal stakeholders.

• Support background screening steps, including review processes when required for the role.

• Use Microsoft Office and recruiting platforms to prepare reports, track progress, and communicate hiring updates effectively.

]]> • Prior success recruiting for construction, industrial, technical, or manufacturing environments.
• Experience handling both direct sourcing and high-volume recruitment demands.
• Proficiency with applicant tracking systems and common recruiting tools such as LinkedIn, Indeed, and job boards.
• Strong communication skills with the ability to build productive relationships with candidates and hiring managers.
• Solid organizational skills and the ability to manage multiple searches at the same time.
• Comfortable working in a hybrid schedule with 2 days onsite and 3 days working from home.]]>

TalentMatch^®

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We are looking for an Ocean Export Logistics Clerk to join our team in Inglewood, California in a contract capacity with the potential for a permanent role. This position supports international ocean exports by overseeing shipment coordination, documentation, and communication from initial booking through final release. The ideal candidate is organized, detail-oriented, and comfortable managing multiple deadlines while working with customers, carriers, brokers, and internal partners.

Responsibilities:

• Oversee ocean export shipments through each stage of the process, ensuring cargo moves accurately and on schedule from booking through document completion.

• Arrange space with ocean carriers and non-vessel operating common carriers while aligning shipment plans with required sailing schedules.

• Create, review, and finalize export paperwork such as bills of lading, commercial invoices, packing lists, shipping instructions, and related trade documents.

• Work closely with customs and brokerage partners when clearance support is needed to keep freight moving without unnecessary delays.

• Provide timely shipment updates to customers and overseas contacts, addressing questions and maintaining clear communication throughout transit.

• Track cut-off times, sailing dates, and document deadlines to reduce the risk of missed departures or compliance issues.

• Investigate and resolve operational problems including schedule changes, rolled cargo, and documentation inconsistencies.

• Maintain precise shipment data and records within the company’s logistics and freight management systems.

• Coordinate with trucking providers, warehouses, and terminal teams to support container movement and cargo readiness.

• Review charges, shipment costs, and related invoices to support accurate billing and financial processing.

]]> • Working knowledge of international shipping practices, export documentation, and Incoterms.
• Familiarity with export compliance standards and related customs brokerage processes is preferred.
• Strong organizational skills with the ability to prioritize multiple shipments and time-sensitive tasks.
• High level of accuracy and attention to detail when handling documentation and operational records.
• Effective written and verbal communication skills for working with customers, vendors, and cross-functional teams.
• Proficiency with Microsoft Office applications; experience using freight forwarding or logistics software is a plus.
• Ability to work independently while also contributing effectively in a team-oriented setting.]]>

TalentMatch^®

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We are looking for reliable Logistics and Warehouse Associate to join a Contract position based in Woburn, Massachusetts. This role is suited to professionals who enjoy hands-on warehouse work and can help keep shipping, receiving, and materials flow running efficiently. The assignment begins as a short-term engagement with an initial one-month duration and the possibility of extension based on business needs.

Responsibilities:

• Manage daily inbound deliveries by unloading, inspecting, and organizing incoming pallets and packages.

• Prepare outbound freight and parcel shipments, ensuring items are packed accurately and ready for domestic or international delivery.

• Pick, pack, and stage materials for shipment while handling sensitive components with care.

• Assist with truck loading and unloading activities to support smooth warehouse operations.

• Maintain warehouse orderliness by organizing stock, removing scrap, and supporting waste handling processes.

• Complete shipping paperwork and help coordinate dispatch activities with carriers and logistics partners.

• Record received materials in internal systems and support accurate inventory tracking.

• Participate in cycle counts and help maintain dependable stock accuracy across the warehouse.

• Support pallet staging and material movement related to an upcoming site relocation project.

• Ensure parts are shipped on schedule to internal teams and external customers.

]]> • Ability to perform physical tasks involving pallets, packages, and routine warehouse movement.
• Working knowledge of shipping procedures and documentation, including international shipments.
• Familiarity with logistics coordination and distribution activities.
• Strong organizational skills with close attention to detail in a fast-paced setting.
• Ability to work dependably as part of a team while managing changing priorities.
• Experience using pallet jacks or forklifts is preferred, and certification is an advantage.
• Exposure to customs-related shipping processes or internal inventory systems is a plus.]]>

TalentMatch^®

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We are looking for a HR Recruiter to join our team in Boca Raton, Florida. This fully onsite opportunity is ideal for a recruiting specialist who can thrive in a fast-moving environment, build strong candidate relationships, and partner effectively with hiring leaders. The position may focus on high-volume hiring or support marketing and creative talent searches, making versatility and sound judgment essential for success.

Responsibilities:

• Manage a steady flow of open positions and move candidates efficiently through sourcing, screening, interviewing, and offer stages.

• Build and maintain talent pipelines by engaging candidates with relevant experience and creating a positive candidate experience throughout the hiring process.

• Partner closely with hiring managers to clarify role needs, align on search strategies, and provide updates on recruiting progress.

• Lead candidate conversations with confidence, including qualification discussions, offer presentation, and compensation negotiation.

• Recruit for a range of business needs, which may include high-volume openings or specialized marketing and creative roles such as brand, content, social, and design positions.

• Use the company’s applicant tracking system to organize requisitions, document activity, and maintain accurate hiring records.

• Coordinate effectively across teams to support urgent hiring priorities and adapt quickly as business needs shift.

• Prepare employment-related documentation, including offer letters, with a high level of accuracy and attention to detail.

]]> • Ability to manage multiple requisitions at once in a deadline-driven setting.
• Experience engaging candidates, advancing them through the hiring process, and supporting offer-stage conversations.
• Familiarity with applicant tracking systems; experience with Workable is preferred.
• Strong verbal and written communication skills, with the ability to work effectively with candidates and internal stakeholders.
• Well-developed organizational and time management skills, with careful attention to accuracy.
• Resourceful, adaptable, and collaborative approach to solving recruiting challenges.
• Availability to work onsite five days per week in Boca Raton, Florida.]]>

TalentMatch^®

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We are looking for an Executive Assistant to provide high-level administrative support in Nashville, Tennessee. This long-term Contract position is ideal for someone who excels at keeping executive schedules organized, managing travel logistics, and ensuring meetings run smoothly. The role calls for strong judgment, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities:

• Manage complex executive calendars, coordinate appointments, and resolve scheduling conflicts to keep priorities on track.

• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.

• Support leaders with meeting coordination by preparing schedules, confirming attendees, and handling logistical details.

• Maintain organized records of travel plans, meeting information, and calendar updates to ensure accuracy and accessibility.

• Communicate professionally with internal and external stakeholders to facilitate scheduling and travel needs.

• Anticipate changes in executive priorities and adjust calendars, travel plans, and meeting arrangements accordingly.

]]> • Strong ability to manage calendars with a high level of accuracy and discretion.
• Proven experience coordinating and booking travel arrangements for senior leaders.
• Skilled in organizing executive meetings and handling related logistics.
• Excellent verbal and written communication skills with a detail-oriented approach.
• Ability to manage multiple tasks, adapt to shifting priorities, and maintain attention to detail.]]>

TalentMatch^®

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We are looking for an Administrative Assistant to support program operations and client service activities in Salem, Oregon. This Long-term Contract position will play an important role in keeping records accurate, coordinating appointments and class participation, and helping staff deliver a smooth experience for clients. The ideal candidate is organized, attentive to detail, and comfortable managing administrative tasks, documentation, and database updates in a fast-paced environment.

Responsibilities:

• Deliver day-to-day administrative support that helps program staff and clients stay organized and informed

• Review, collect, and process intake forms and other required client paperwork with a high degree of accuracy

• Coordinate client enrollment for classes and arrange appointments with counselors based on program needs

• Update and maintain client information in databases to ensure records remain complete and current

• Record interactions and follow-up activity so communication histories are clear, consistent, and easy to reference

• Organize digital and physical files in accordance with documentation standards and compliance expectations

• Complete office support tasks such as data entry, document formatting, scanning, uploading, and records management

• Help maintain office readiness by tracking supply levels and assisting with general coordination needs

• Work with internal teams and external partners to keep program information accurate and support related initiatives as needed

]]> • Hands-on experience working with databases, spreadsheets, or client tracking systems
• Proficiency in Microsoft Excel, including basic spreadsheet functions
• Strong attention to detail with the ability to manage documentation accurately and efficiently
• Effective verbal and written communication skills, including professionalism when assisting clients and staff
• Ability to handle multiple priorities, maintain organized records, and meet deadlines in a busy setting
• Spanish writing proficiency is a plus
• Familiarity with lending, credit, or homeownership topics is preferred]]>

TalentMatch^®

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We are seeking a dedicated and customer-focused professional to join our team as a Customer Service Representative supporting the Financial Aid department. This role serves as the first point of contact for students and parents, providing accurate information, guidance, and an exceptional service experience throughout the financial aid process.

Key Responsibilities:

Serve as the primary contact for incoming inquiries from students and parents via phone, email, and in-person interactions
Deliver high-quality customer service by actively listening, resolving concerns, and ensuring a positive experience
Provide clear and accurate information regarding financial aid programs, application processes, and timelines
Assist students and families in navigating FAFSA policies, procedures, and requirements
Maintain up-to-date knowledge of federal, state, and institutional financial aid regulations
Document all interactions and maintain accurate records in internal systems
Collaborate with the Financial Aid team to ensure consistent communication and service delivery
Escalate complex issues as needed while maintaining professionalism and follow-through

]]> • Ability to operate a switchboard or multi-line phone system with confidence and accuracy.
• Strong interpersonal skills with a detail-oriented and service-oriented approach to visitors and staff.
• Basic data entry and document-handling skills with close attention to accuracy.
• Capability to manage multiple tasks while staying organized in a busy reception setting.
• Comfortable working independently and taking ownership of front-desk responsibilities.
• Clear verbal and written communication skills.
• Reliable attendance and a dependable work ethic for a Long-term Contract assignment.]]>

TalentMatch^®

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We are looking for a Patient Care Coordinator to support care operations for a healthcare. This contract opportunity with permanent potential is ideal for someone who can balance patient-focused service with strong administrative coordination in a fast-paced environment. The person in this role will help manage insurance-related workflows, maintain accurate patient information, and serve as a key point of contact between internal teams and managed care partners.

Responsibilities:

• Coordinate insurance-related documentation, summaries, and coverage details needed to support managed care activities.

• Serve as a central contact between the managed care team and internal staff to promote timely communication and issue resolution.

• Support enrollment activity, verify insurance benefits, and keep authorization records current for assigned cases.

• Step in during staffing gaps to assist with authorization submissions and follow up with payers on approval status.

• Maintain the managed care census and communicate authorization timelines, review dates, and documentation deadlines to clinical staff.

• Assist with obtaining initial insurance approvals for new patient admissions when additional support is needed.

• Prepare recurring reports related to admissions, reimbursement activity, and other operational metrics.

• Organize and update managed care reference materials, including plan information and staff resources.

• Monitor daily admissions for insurance coverage concerns and coordinate follow-up for patients requiring managed care review.

• Perform general administrative support duties such as document preparation, copying, distribution, and faxing, along with other assigned tasks.

]]> • Working knowledge of patient medical records and the importance of maintaining accurate, timely documentation.
• Ability to verify insurance information, track authorizations, and follow up with payers regarding case status.
• Strong communication skills with the ability to assist patients and collaborate effectively with clinical and administrative teams.
• Proficiency in handling multiple priorities while maintaining attention to detail in a busy healthcare setting.
• Comfort with preparing reports, updating shared tracking tools, and managing clerical responsibilities.
• Ability to provide dependable support in a contract role with permanent potential based in New Hyde Park, New York.]]>

TalentMatch^®

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Responsibilities:
• Coordinate patient visit calendars by arranging, adjusting, and confirming appointments based on provider availability and patient needs.
• Welcome and assist patients during scheduling and check-in activities, helping address routine questions with professionalism and empathy.
• Maintain and update patient medical documentation to ensure records remain complete, accurate, and easy to retrieve.
• Review appointment details for accuracy, including patient information, visit timing, and service requirements before scheduled encounters.
• Communicate with patients regarding upcoming visits, rescheduling needs, and general preparation instructions when appropriate.
• Support day-to-day administrative workflow by organizing patient information and helping keep care coordination processes efficient.
• Verify and record relevant patient details during interactions to promote accurate scheduling and streamlined service delivery.]]> • Working knowledge of patient medical records and the importance of maintaining accurate documentation.
• Ability to manage scheduling activities with strong attention to detail and time sensitivity.
• Comfortable assisting patients in person or by phone with a courteous and patient-focused approach.
• Strong organizational and communication skills suited to a fast-moving healthcare environment.
• Ability to check and confirm patient information accurately during intake or scheduling processes.
• Proficiency with standard office systems and healthcare administrative tools used for patient coordination.]]>

TalentMatch^®

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Robert Half is looking for a detail-oriented Reservation Specialist to support hotel booking operations in Lexington-Fayette, Kentucky. This contract opportunity with permanent potential is ideal for someone who enjoys assisting guests, handling high-volume call activity, and ensuring reservation details are accurate from the initial request through final confirmation. The person in this role will serve as a key point of contact for booking inquiries, itinerary adjustments, and customer support related to extended hotel stays.

2nd Shift Position - Contract To Hire Position - Call Center

Responsibilities:

• Handle incoming calls and assist customers with hotel reservation requests in a fast-paced service environment.

• Update, revise, and confirm booking details to ensure each reservation reflects current guest needs and stay requirements.

• Support guests with changes such as date adjustments, room requests, and other reservation-related modifications.

• Manage bookings for short- and long-term stays, including reservations extending up to 40 nights.

• Communicate clearly with clients to explain reservation options, availability, pricing, and applicable terms.

• Resolve customer concerns professionally while maintaining a high standard of service and accuracy.

• Coordinate reservation information carefully to reduce errors and provide timely confirmations.

• Apply strong relationship-management skills to create a positive customer experience throughout each interaction.

]]> • Ability to manage a high volume of calls while maintaining professionalism, accuracy, and responsiveness.
• Strong verbal communication skills with the ability to build trust and maintain positive client relationships.
• Experience reviewing pricing, terms, or booking conditions and communicating them clearly to customers.
• Comfortable handling reservation changes, updates, and detailed service requests with close attention to detail.
• Ability to use sound judgment when addressing customer concerns and negotiating acceptable booking-related solutions.
• Strong organizational skills and the ability to manage multiple requests efficiently in a deadline-driven setting.]]>

TalentMatch^®

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Responsibilities:
• Manage customer inquiries related to product selection, pricing, stock levels, and estimated fulfillment timelines.
• Prepare and enter quotes, sales orders, and delivery requests with careful attention to customer specifications and order accuracy.
• Coordinate with sales, production, dispatch, and logistics partners to monitor order progress and keep customers informed.
• Resolve service issues, returns, and complaints with care while working toward timely and practical solutions.
• Maintain accurate documentation of customer communications, order activity, and feedback within company record systems.
• Assist with account-related follow-up and billing support when additional customer service attention is needed.
• Recognize opportunities to recommend related products or services that match customer requirements.
• Follow company expectations for workplace safety, attentive conduct, and service quality in all interactions.]]> • Ability to communicate effectively with customers and internal departments in a fast-paced environment.
• Strong attention to detail when handling quotes, orders, scheduling, and documentation.
• Comfortable coordinating logistics-related information and responding to delivery questions.
• Problem-solving skills with the ability to address concerns in a calm and detail-oriented manner.
• Basic computer proficiency and experience updating information in business systems.
• Dependable time management skills and flexibility to support seasonal scheduling demands.]]>

TalentMatch^®

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We are looking for a detail-oriented Administrative Assistant to join our team in Camden, New Jersey. In this long-term contract position, you will play a key role in supporting day-to-day operations and ensuring smooth coordination of events and administrative tasks. Ideal candidates bring hospitality or event planning experience and are proficient with Microsoft Office.

Responsibilities:

• Organize and coordinate meetings, including setting up and breaking down spaces with necessary supplies

• Manage catering arrangements and liaise with building management to ensure seamless event execution.

• Handle inbound calls and direct them to the appropriate team members.

• Perform data entry tasks with accuracy and efficiency to support administrative operations.

• Maintain a clean and organized office environment, ensuring supplies are readily available.

• Schedule and manage appointments, ensuring timely updates and communication.

• Provide receptionist support by greeting visitors and handling inquiries.

• Assist with general office duties, including filing, copying, and document preparation.

• Collaborate with team members to improve operational workflows and ensure high-quality service.

• Utilize Microsoft Office tools to create reports, presentations, and other essential documentation.

]]> • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational and multitasking skills to manage various responsibilities effectively.
• Excellent verbal and written communication skills for interacting with clients and team members.
• Ability to remain attentive to detail while handling multiple tasks under pressure.
• Detail-oriented with a commitment to accuracy in data entry and documentation.
• Availability to work flexible hours, including early mornings or late evenings as needed for events.
• Previous experience in receptionist duties or answering inbound calls is a plus.]]>

TalentMatch^®

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Responsibilities:
• Welcome guests, employees, and service providers while managing front-desk activity in a courteous and attentive manner.
• Coordinate day-to-day workplace requests, ensuring office needs are addressed promptly and escalated when necessary.
• Provide administrative support for property and facilities operations, including documentation, scheduling, and general record maintenance.
• Monitor shared spaces and workplace amenities to help maintain a clean, functional, and positive office environment.
• Assist with vendor visits, service appointments, and routine building-related coordination activities.
• Respond to incoming inquiries by phone, email, or in person and direct requests to the appropriate contacts.
• Support office logistics such as meeting room readiness, supply tracking, and general workplace organization.
• Contribute to special projects and operational updates related to workplace services as assigned.]]> • Demonstrated ability to perform receptionist duties with professionalism and strong customer service skills.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Clear written and verbal communication skills for interacting with employees, visitors, and vendors.
• Proficiency with standard office software and general administrative systems.
• Ability to work independently while maintaining accuracy and attention to detail.
• Comfortable working in a fast-paced workplace environment and adapting to changing daily needs.]]>

TalentMatch^®

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We are looking for a Customer Service Representative to support a retail operation in Gibsonia, Pennsylvania. This contract - hre position is ideal for someone who enjoys helping customers, managing order details with accuracy, and working collaboratively across teams to deliver a dependable service experience. The role calls for strong communication, careful attention to detail, and the ability to stay organized while handling multiple priorities in a fast-paced environment. This is a fully on-site position Monday- Friday, pay $18-$20.

Responsibilities:

• Process customer purchase orders accurately in QuickBooks and verify information before final submission.

• Partner with internal teams to coordinate timely responses, resolve issues, and support a smooth customer experience.

• Communicate with customers professionally through email and other channels, providing clear updates and helpful assistance.

• Address customer questions and concerns with a solution-focused approach that builds trust and satisfaction.

• Maintain organized records related to orders, billing inquiries, and service requests to support daily operations.

]]> • Hands-on experience with order entry; familiarity with QuickBooks is preferred.
• Strong written and verbal communication skills, including clear and effective email correspondence.
• High level of organization and close attention to detail when managing orders and customer information.
• Ability to work with urgency and remain effective in a busy, fast-moving environment.
• Dependable, self-directed, and motivated to deliver an excellent customer experience.
• Exposure to billing-related support tasks is beneficial.
• Knowledge of the construction industry is a plus.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors and employees at the front desk, providing a detail-oriented and friendly first impression.
• Respond to general questions from staff and guests, offering timely assistance and directing inquiries appropriately.
• Manage visitor access and complete badge-related tasks while following established site procedures.
• Answer and route calls through a multi-line phone system with courtesy and efficiency.
• Maintain front desk organization by handling basic administrative support and keeping records up to date.
• Perform data entry and file management tasks to ensure information is accurate and easily accessible.
• Support day-to-day concierge-style assistance for guests and internal team members as needed.]]> • Ability to communicate clearly and professionally with employees, visitors, and external contacts.
• Experience handling a multi-line phone system in a fast-paced office setting.
• Strong administrative skills, including data entry, record organization, and general office support.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Excellent interpersonal skills with a service-oriented and dependable approach.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.]]>

TalentMatch^®

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Responsibilities:
• Manage incoming calls and inquiries, offering clear guidance, helpful information, and appropriate service referrals based on each individual’s needs.
• Record client conversations and case details thoroughly in web-based platforms to ensure timely and accurate documentation.
• Stay informed on community programs, organizational offerings, and available support resources in order to provide reliable assistance.
• Work closely with colleagues across departments to coordinate responses and help resolve client concerns effectively.
• Deliver a thoughtful, respectful, and service-focused experience across phone and digital communication channels.
• Use customer service systems and related software tools to track interactions, update records, and support daily call center operations.]]> • Associate’s degree or higher preferred; additional post-secondary education combined with relevant experience will also be considered.
• Familiarity with social service, public health, behavioral health, or other community-based support settings is highly valued.
• Strong verbal and written communication skills with the ability to interact clearly and compassionately with diverse populations.
• Proficiency with web-based applications, CRM platforms, chat tools, and Microsoft Office programs such as Word, Excel, and PowerPoint.
• Experience using customer support or call center technology such as Avaya CMS, Epic, or similar systems is a plus.
• Bilingual fluency in Spanish and English is strongly preferred.]]>

TalentMatch^®

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Responsibilities:
• Respond to incoming customer calls with care, providing clear information and timely assistance.
• Enter customer orders accurately and update records to ensure information remains complete and current.
• Handle a mix of inbound and outbound communication to address questions, confirm details, and resolve service needs.
• Support customers with order-related issues by researching concerns and coordinating appropriate follow-up.
• Maintain detailed documentation of interactions, requests, and outcomes within company systems.
• Deliver courteous service that reflects the mission-driven values of the organization while meeting daily performance expectations.]]> • Ability to manage inbound calls efficiently while maintaining a detail-oriented and helpful approach.
• Experience with order entry and a high level of accuracy in data input.
• Strong verbal communication skills and the ability to interact effectively with a wide range of customers.
• Comfortable handling both inbound and outbound calls as part of daily responsibilities.
• Strong organizational skills with the ability to manage multiple tasks in a fast-paced setting.]]>

TalentMatch^®

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Responsibilities:
• Guide participants from program entry through ongoing enrollment by coordinating closely with advising partners to create a seamless learner experience.
• Maintain frequent outreach through phone, email, CRM platforms, and other communication channels to keep employees informed, supported, and engaged throughout their studies.
• Coach learners on goal setting, study practices, and scheduling strategies that strengthen academic performance and encourage long-term success.
• Identify academic barriers early, recommend appropriate support options, and connect individuals with services such as tutoring or institution-based assistance.
• Review progress data, evaluate performance trends, and deliver constructive feedback to help learners address gaps and maintain momentum.
• Track important academic deadlines, milestones, and action items while sending proactive reminders to help employees remain aligned with their education plans.
• Lead recurring check-ins and progress discussions to measure outcomes, recognize accomplishments, and adjust support strategies when needed.
• Create and facilitate educational sessions and practical resources focused on study skills, time management, and overall academic success.
• Build and maintain strong working relationships with employees, employer stakeholders, and school partners to promote a positive and collaborative support environment.]]> • Candidates must be located within the MST or PST time zones.

• Bachelor’s degree from an accredited institution required; a master’s degree is preferred.

• At least 2 years of experience in academic advising, academic coaching, higher education support, or a closely related field.

• Demonstrated success supporting adult learners or other non-traditional student populations is preferred.

• Strong verbal and written communication skills in English, with the ability to conduct clear business conversations and prepare documentation.

• Ability to use computers and business systems effectively, including CRM tools and common office software; experience with platforms such as Epic or time-tracking systems is a plus.

• Proven ability to build rapport, apply active listening, and provide encouraging, individualized guidance to learners with varied needs.

• Comfortable tracking learner progress, interpreting performance information, and using data to improve support strategies.

• Ability to travel up to 10% and meet the physical and scheduling demands of an office-based role, including occasional extended hours based on business needs.

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TalentMatch^®

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Responsibilities:
• Welcome patients upon arrival, assist with the check-in process, and provide a courteous first impression at the front desk.
• Schedule appointments, update the calendar, and reach out to patients to confirm upcoming visits or appointment changes.
• Enter and maintain patient information in the office system with a strong focus on accuracy, confidentiality, and completeness.
• Receive payments, process routine front office transactions, and support completion of standard administrative documents.
• Act as a communication link between patients and clinical team members to help ensure timely and organized follow-up.
• Keep the reception area neat, well organized, and inviting for patients and visitors throughout the day.
• Answer inbound calls, respond to basic questions, and direct inquiries to the appropriate staff when needed.
• Manage multiple priorities in a fast-paced setting while maintaining attentive service and strong organizational control.]]> • Previous experience in a medical office or patient-facing healthcare setting is preferred.
• Strong interpersonal skills with a detail-oriented, friendly, and service-oriented approach.
• Comfortable using computers, Microsoft applications, and office software for scheduling and record entry.
• Ability to answer inbound calls clearly and effectively while handling patient questions with care.
• Strong organizational skills with the ability to multitask effectively in a busy office environment.
• High attention to detail and accuracy when managing records, appointments, and payments.]]>

TalentMatch^®

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Responsibilities:
• Welcome patients and gather required demographic and visit information to complete an accurate registration process.
• Coordinate appointment bookings, updates, and cancellations while helping patients understand scheduling options and next steps.
• Verify medical insurance coverage and confirm benefit details to support timely and accurate patient access workflows.
• Maintain complete and up-to-date patient records within electronic health record systems and related registration platforms.
• Respond to patient questions with professionalism and provide clear guidance on forms, processes, and appointment preparation.
• Review documentation for accuracy and completeness to help reduce delays in care and administrative follow-up.
• Collaborate with clinical and administrative teams to ensure patient information is entered correctly and shared efficiently.
• Support day-to-day registrar duties by following established procedures for intake, data entry, and patient communication.]]> • Working knowledge of appointment scheduling processes in a medical or clinical environment.
• Ability to verify insurance information and interpret basic coverage details accurately.
• Familiarity with MEDHOST, EHR systems, or comparable healthcare software platforms.
• Strong attention to detail with the ability to manage confidential patient information responsibly.
• Effective communication and customer service skills when assisting patients and internal staff.
• Ability to stay organized and handle multiple tasks in a fast-paced setting.]]>

TalentMatch^®

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We are looking for an experienced HR Generalist to support a public sector organization through a Long-term Contract assignment. This on-site role will oversee daily human resources activities while providing strong guidance in benefits administration, employee support, and HR compliance. The position is especially important during a period of organizational change and will play a central role in coordinating employee benefit plan updates and related communications.

Responsibilities:

• Oversee daily HR operations and serve as a key resource for employees and leadership on human resources matters throughout the assignment.

• Manage benefits administration activities, including enrollments, eligibility updates, record accuracy, and employee support related to plan participation.

• Coordinate the open enrollment process by organizing educational materials, communicating deadlines, and helping employees understand available benefit options.

• Act as the main point of contact for benefit brokers, insurance carriers, and external vendors to address questions, resolve issues, and maintain effective partnerships.

• Handle required benefits compliance activities, including notices, election tracking, regulatory reporting support, and invoice reconciliation in coordination with finance.

• Support hiring efforts from job posting through onboarding, including applicant coordination, interview scheduling, and orientation for new team members.

• Maintain personnel records and HR documentation to ensure completeness, confidentiality, and compliance with applicable policies and regulations.

• Partner with supervisors on employee relations, performance support, policy administration, and workplace programs related to wellness, safety, and team engagement.

For immediate consideration, call 937.224.8326.

]]> • Strong background in benefits administration, including open enrollment coordination and employee communication.
• Working knowledge of recruitment, onboarding, personnel file management, and day-to-day HR operations.
• Familiarity with employment law compliance and HR documentation requirements in a structured work environment.
• Ability to work independently, manage competing priorities, and provide dependable support in an on-site setting.
• Experience with employee relations and partnership with managers on routine HR matters.
• Proficiency with HRIS systems and standard administrative tools used to track employee information and HR activity.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors and serve as the first point of contact for the office, creating a helpful and detail-focused experience.
• Manage incoming phone calls, direct inquiries to the appropriate team members, and take clear, accurate messages when needed.
• Perform data entry and maintain office records with a high degree of accuracy and attention to detail.
• Provide day-to-day administrative support such as organizing documents, preparing basic correspondence, and assisting with office coordination.
• Support front-desk and receptionist functions to help ensure smooth daily operations across the site.
• Monitor routine administrative workflows and assist with general office tasks to keep priorities on track.]]> • Ability to handle inbound calls professionally and communicate clearly with visitors, staff, and external contacts.
• Strong data entry skills with careful attention to accuracy and organization.
• Comfortable working in a fully onsite office environment in Harwich, Massachusetts.
• Proficiency with standard administrative tasks, including document handling, record maintenance, and general office coordination.
• Reliable time management skills and the ability to manage multiple responsibilities throughout the workday.]]>

TalentMatch^®

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Responsibilities:
• Manage complex executive calendars, schedule appointments, and resolve conflicts to keep priorities on track.
• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and related itineraries.
• Coordinate meeting logistics by securing rooms, confirming attendees, and preparing schedules for executive sessions.
• Support leadership with day-to-day administrative tasks while maintaining accuracy, confidentiality, and professionalism.
• Track changes to travel or meeting plans and communicate updates promptly to relevant stakeholders.
• Prepare and organize materials needed for executive meetings to ensure participants are informed and prepared.]]> • Strong ability to manage calendars and prioritize competing scheduling demands.
• Proven experience booking and coordinating business travel with close attention to detail.
• Ability to organize executive meetings and handle related logistics efficiently.
• Excellent written and verbal communication skills in a business setting.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.]]>

TalentMatch^®

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We are looking for an experienced Human Resources (HR) Manager to support a manufacturing operation through a long-term contract assignment. This onsite role blends hands-on payroll execution with day-to-day HR support, making it well suited for someone who is comfortable working across employee administration, benefits coordination, and process-driven people operations. The position requires someone who can manage sensitive information, maintain accuracy in a structured environment, and communicate effectively with employees, leaders, and external partners.

Responsibilities:

• Manage end-to-end payroll activities for multiple employee groups, including biweekly and semi-monthly processing, validation, corrections, and final review for accuracy.

• Maintain and update employee payroll and HR records within Workday, ensuring data changes are entered correctly and deadlines are consistently met.

• Review timecards and approvals before payroll submission so employee pay is processed on schedule and in compliance with internal controls.

• Handle manual payroll reconciliation activities for smaller payroll populations that require additional review and more hands-on administration.

• Support leave administration and benefits-related matters by coordinating with employees and third-party benefit administrators on status updates and required documentation.

• Assist with recruiting efforts by supporting candidate coordination, early-stage hiring activities, and full-cycle recruitment tasks when needed.

• Contribute to talent management processes, including performance and talent review activities and Workday-related testing tied to upcoming HR workflows.

• Provide clear and timely communication to employees, managers, and cross-functional partners regarding payroll, HR processes, and personnel-related questions.

For immediate consideration, call 937.224.8326.

]]> • Strong working knowledge of Workday, including payroll-related updates, employee record maintenance, and HR process support.
• Experience administering full-cycle payroll with a high degree of accuracy, including reconciliation and exception handling.
• Familiarity with HR administration such as employee relations, onboarding, benefits coordination, and leave management.
• Ability to work onsite in Piqua, Ohio and support a schedule within standard daytime business hours with some start-time flexibility.
• Excellent attention to detail, sound judgment with confidential information, and a dependable, process-oriented work style.
• Effective communication skills and the ability to collaborate with employees, leadership, and external service providers.
• Additional experience with ADP and full-cycle recruiting is helpful.]]>

TalentMatch^®

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Responsibilities:
• Respond to a high volume of inbound calls, providing timely and attentive assistance to customers.
• Support customers with tasks such as opening new accounts, updating account information, and resolving concerns.
• Deliver accurate and detailed information about banking products and services.
• Record customer interactions and transactions thoroughly in the system to maintain accurate records.
• Work collaboratively with team members to ensure a seamless and efficient customer experience.
• Analyze customer needs and recommend suitable banking solutions.
• Handle sensitive customer information responsibly and in compliance with banking regulations.
• Stay informed about banking products, services, and procedures to provide up-to-date assistance.]]> • Proficiency in using computer programs, CRM systems, and call center tools.
• Strong verbal and written communication skills to effectively interact with customers.
• Ability to remain calm and efficient while managing a high call volume.
• Exceptional listening skills paired with patience and empathy.
• Proven problem-solving abilities and conflict resolution skills.
• Familiarity with banking processes, products, and services is a strong advantage.
• Reliable attendance and commitment to a consistent work schedule.]]>

TalentMatch^®

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We are looking for a dependable HR Coordinator to support payroll and human resources activities in California. This temp to hire position is fully onsite and is ideal for someone who wants to build a strong career in HR while handling weekly payroll, employee records, and day-to-day coordination across core HR functions. The role combines payroll processing, onboarding support, benefits administration, and compliance-focused documentation in a fast-paced environment.

Responsibilities:

• Process weekly payroll for multiple employee groups, review time records for accuracy, and address issues such as missed meal-break penalties, leave requests, and payroll adjustments.

• Maintain organized and up-to-date personnel files, HR records, and system data to support accurate reporting and compliance.

• Coordinate pre-employment steps, including background screenings, drug testing, employment verification, and completion of required work authorization documents.

• Lead onboarding activities for new employees by preparing orientation materials, assisting with benefits enrollment, and helping employees understand available programs such as retirement plan offerings.

• Administer health and welfare benefit plans and serve as a point of contact between employees, managers, brokers, and insurance carriers.

• Monitor attendance, time-off balances, leave tracking, and related documentation to ensure records remain current and compliant with company policies and regulations.

• Support employee relations matters by responding to routine HR questions, preparing communications, and assisting with workplace safety and workers’ compensation paperwork.

• Partner with outside vendors and service providers to help meet regulatory requirements and maintain smooth HR and payroll operations.

• Provide general administrative support to the HR function and assist with additional projects and tasks as business needs evolve.

]]> • At least 2 years of experience in payroll, human resources coordination, or a closely related role.

• Hands-on experience processing payroll and reviewing timekeeping information in a multi-employee environment.

• Working knowledge of onboarding activities, candidate screening coordination, HR administration, and compliance documentation.

• Familiarity with HRIS and payroll platforms; experience with ADP or similar systems is preferred.

• Strong attention to detail, sound judgment, and the ability to handle sensitive employee information with discretion.

• Effective communication and interpersonal skills, with the ability to work well with employees, managers, and external partners.

• Proficiency in Microsoft Word, Excel, and Outlook in a fully onsite office setting.

• Reliable, organized, and able to manage multiple priorities consistently in a deadline-driven environment.

• Bilingual Spanish required

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TalentMatch^®

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The Sales Support Administrator is responsible for coordinating and executing customer account onboarding activities, ensuring accurate setup, timely activation, and a smooth handoff from Sales to Customer Service.

Key Responsibilities

Coordinate and support a Sales Support onboarding team of 3–4 team members
Coordinate new customer and transition account onboarding from Sales handoff through activation
Maintain clear documentation and status updates throughout the onboarding lifecycle
Support a smooth transition to Customer Service or Account Implementation teams upon completion

]]> • 3-5 years of experience in a high-pressure customer service environment, ideally in manufacturing or order management.
• Proficiency with Microsoft Office Suite, including Excel and Word, and familiarity with order management systems.
• Strong verbal and written communication skills, with excellent interpersonal abilities.
• Exceptional attention to detail and problem-solving skills, combined with the ability to manage multiple tasks simultaneously.
• A positive and proactive approach to customer satisfaction, with strong follow-up and follow-through capabilities.
• Ability to interpret invoices and perform basic mathematical calculations accurately.
• Familiarity with Lean Process Improvement principles and experience in a call center environment are advantageous.]]>

TalentMatch^®

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Responsibilities:
• Coordinate assigned project activities and keep tasks moving according to established timelines.
• Capture and submit clear photo updates from the field using text messaging and Dropbox.
• Maintain organized digital records, including scanned documents and supporting project materials.
• Communicate status updates, questions, and completion details clearly with project contacts.
• Travel reliably to job sites and remain available to complete the full scope of assigned work.
• Maintain a neat and detail-oriented appearance while representing the project in public-facing settings.]]> • Proven reliability and access to dependable transportation for travel to assigned locations.
• Comfort using a smartphone to send photos and upload files through Dropbox.
• Ability to manage timelines and stay organized across multiple project tasks.
• Experience with scanning or handling basic document management activities.
• Detail-oriented demeanor with a patient, friendly, and positive approach to working with others.]]>

TalentMatch^®

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We are looking for a motivated Inside Sales Representative to join our team in Metairie, Louisiana. This short-term contract to permanent position offers an excellent opportunity for growth and development within a dynamic Screen Print and Embroidery company. The role requires strong communication skills, attention to detail, and a proactive approach to sales and administrative tasks.

Responsibilities:

• Communicate effectively with current and potential clients to foster strong business relationships.

• Collaborate on sales and marketing initiatives to drive project success.

• Plan, organize, and execute special projects with precision and efficiency.

• Deliver exceptional customer service while maintaining a results-driven focus.

• Work independently to manage tasks and responsibilities with a high degree of organization.

• Support business development activities by identifying opportunities and building connections.

• Maintain positive and detail-oriented relationships with team members and management.

• Utilize computer software, including Shopworx, to streamline sales and administrative processes.

• Contribute to team goals by demonstrating initiative and adaptability.

• Continuously seek personal and detail-oriented growth opportunities.

]]> • Strong proficiency in Microsoft Outlook and other relevant software.
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Demonstrated ability to work independently and as part of a team.
• Associates degree preferred but not required.
• Familiarity with embroidery and screen printing is a plus.
• Interest in business development and building client relationships.]]>

TalentMatch^®

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Responsibilities:
• Use LinkedIn and related tools to research organizations, identify relevant openings, and build organized outreach lists for recruiting efforts.
• Maintain accurate records by entering and updating information in tracking documents, spreadsheets, or internal files.
• Provide administrative and receptionist support, including handling inbound calls and assisting with general front-desk needs.
• Help keep the office environment orderly by restocking shared supplies, monitoring printer materials, and supporting common-area cleanliness.
• Assist with kitchen upkeep by organizing shared spaces and loading or unloading the dishwasher as needed.
• Support recruiting coordination activities by preparing information, organizing priorities, and following through on routine tasks with minimal oversight.]]> • Strong administrative support skills, including data entry, office coordination, and document organization.
• Comfortable answering inbound calls and communicating effectively with internal and external contacts.
• Good interpersonal skills with an approachable, confident, and service-oriented style.
• Sound judgment and practical problem-solving ability in a fast-paced office environment.
• Proficiency with general office tools and the ability to manage multiple routine tasks efficiently.]]>

TalentMatch^®

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We are looking for a Part-Time (25 hours/week) hospitality-minded Front Desk/Guest Services Coordinator to deliver a welcoming, detail-oriented experience for employees, guests, and vendors at a multi-building campus in Plano, Texas. This is a contract position offering part-time weekday hours, where the right person will serve as a visible point of contact in the lobby, provide visitor assistance, and support smooth day-to-day workplace operations. The role is ideal for someone who enjoys being active throughout the shift, communicates with confidence, and brings a service-focused approach from hospitality, retail, hotel, or front desk environments.

Responsibilities:

• Welcome visitors, employees, and vendors with a warm and friendly presence while creating a positive first and last impression each day.

• Manage guest check-in activities, issue or activate visitor badges, and provide clear directions and general assistance throughout the campus.

• Partner closely with on-site building personnel, including security-related contacts, to help maintain an organized, safe, and responsive front-of-house environment.

• Conduct routine walkthroughs of lobby and shared spaces, identify service or facility concerns, and report or escalate issues as needed.

• Assist with workplace requests such as submitting work orders, tracking follow-up items, and documenting observations that affect the overall guest experience.

• Provide support for meetings and small on-site events by helping with room setup, coordinating catering details, monitoring spaces, and resetting areas afterward.

• Offer basic first-level help for common meeting room or connectivity issues and direct more complex technical needs to the appropriate support teams.

• Remain mobile and engaged throughout the shift, handling light materials movement and lifting items up to approximately 30 pounds when required.

• Support operational updates related to workplace processes, including conversion-related tasks, when assigned as part of ongoing site responsibilities.

]]> • Strong verbal and written communication skills with the ability to interact professionally with a wide range of visitors and employees.
• Comfortable working on your feet for extended periods in busy, high-traffic areas.
• Ability to lift and move materials weighing up to approximately 30 pounds.
• Proficiency with Microsoft Office and the ability to learn visitor management and site-specific systems quickly.
• Familiarity with Google Workspace or Google Docs is preferred.
• Strong attention to detail for documentation, reporting, auditing observations, and coordinating multiple tasks at once.
• Availability to work part-time weekday hours totaling 25 hours per week, including a 30-minute lunch each shift.]]>

TalentMatch^®

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Job Title: Customer Service Representative

Location: Sand Springs (Tulsa), OK

Schedule: Monday – Friday, 8:00 AM – 5:00 PM (100% Onsite)

Pay: $24–$28/hour (DOE)

Job Type: Temp-to-Hire

Position Overview:

We are seeking a customer-focused and detail-oriented Customer Service Representative to join a growing team in Sand Springs. This role is responsible for delivering a positive customer experience through timely communication, accurate order processing, and full lifecycle order management. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and values teamwork and customer satisfaction.

Key Responsibilities:

Process and manage customer orders from entry through fulfillment, including order changes and updates

Confirm orders via phone, email, or EDI and communicate any changes promptly

Verify shipping, billing, pricing, and purchase order details for accuracy

Maintain and update customer records, including pricing, product details, and delivery instructions

Collaborate with internal teams and support sales staff to ensure smooth order fulfillment

Communicate effectively with customers regarding order status, issues, and resolutions

Audit purchase orders for accuracy, including pricing, quantities, and terms

Handle customer inquiries, complaints, and product returns in a timely and professional manner

Ensure compliance with company policies, safety standards, and regulatory requirements

Support team members with order intake and data entry as needed

]]> Qualifications:

2+ years of customer service or related experience

Experience in manufacturing or chemical distribution is a plus

Strong problem-solving skills and ability to work independently

Excellent communication and interpersonal skills

Ability to manage multiple priorities in a fast-paced, deadline-driven environment

High attention to detail and commitment to accuracy

Proficient in Microsoft Office and experience with ERP/CRM systems

Team-oriented with a focus on delivering exceptional customer service

Ability to remain calm and professional during customer interactions

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TalentMatch^®

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Responsibilities:
• Maintain organized digital records by preparing, scanning, and uploading documents into office systems such as Microsoft Office and Google Workspace
• Enter and update information accurately in administrative databases, spreadsheets, and related files
• Provide general clerical support to keep office operations running smoothly and efficiently
• Assist with preparing materials and items needed for graduation award coordination
• Answer incoming calls professionally and direct inquiries to the appropriate contacts when needed
• Support front office activities, including basic receptionist-related tasks and document handling]]> • Proficiency with Microsoft Office applications and Google Docs or similar cloud-based tools
• Strong data entry skills with a high level of accuracy and attention to detail
• Ability to scan, organize, and manage documents efficiently
• Comfortable handling inbound calls and performing receptionist-style duties
• Strong communication and time management skills in a fully onsite work environment]]>

TalentMatch^®

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We are looking for a Logistics Coordinator to support daily transportation and supply chain activities for a long-term contract opportunity fully on-site in Santa Paula (Part-Time: Monday, Wednesday, Thursday, Friday 7 a.m. to 1 p.m.) This role focuses on coordinating shipments, responding to customer and carrier inquiries, and maintaining accurate operational records to keep materials and finished goods moving efficiently. The ideal candidate brings strong communication skills, solid administrative abilities, and a proactive approach to resolving logistics issues in a fast-paced environment. Remote or hybrid is not available for this position.

Responsibilities:

Manage inbound and outbound calls in a timely manner.
Identify customer needs, clarify information, & provide solutions as needed.
Coordinate and monitor supply chain operations.
Ensure premises, assets and communication ways are used effectively.
Communicate with trucking companies to achieve mutual satisfaction.
Plan and track the shipment of final products according to customer requirements.
Keep logs and records of invoices, executed orders, bills of lading, etc.
Prepare accurate reports for management

]]> • Experience using platforms such as CargoWise, CRM tools, ERP systems, or similar operational applications is preferred.
• Excellent customer service and verbal and written communication skills, with the ability to interact professionally across teams and external partners.
• Highly organized with the ability to manage multiple priorities, maintain accurate records, and meet deadlines consistently.
• Demonstrated problem-solving ability and sound judgment when addressing shipment issues, service concerns, or changing priorities.
• Self-motivated and dependable, with the ability to work independently in a fast-paced logistics environment.
• Spanish language skills are helpful for communicating with departments, drivers, and transportation companies.
• Familiarity with billing processes, customs-related documentation, or transportation support functions is a plus.]]>

TalentMatch^®

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Responsibilities:
• Enter and maintain billing and payment data with a high level of accuracy across administrative records.
• Review, prepare, and process invoices to support timely and correct financial transactions.
• Investigate billing discrepancies and complete necessary corrections to help maintain accurate account information.
• Generate routine and ad hoc reports for internal tracking, operational visibility, and department support.
• Coordinate with cross-functional teams to gather information and resolve issues within required timelines.
• Monitor administrative workflows related to billing support and follow up on outstanding items as needed.
• Organize documentation and correspondence to ensure records are complete, accessible, and up to date.]]> • Proficiency with Microsoft Outlook, Microsoft Word, and Microsoft Excel in a work environment that requires strong attention to detail.
• Experience handling invoice processing, data entry, and email-based communication with accuracy and professionalism.
• Strong attention to detail and the ability to identify errors or inconsistencies in financial or administrative records.
• Ability to produce reports and manage multiple priorities while meeting deadlines.
• Effective communication skills and a collaborative approach when working with different departments.]]>

TalentMatch^®

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We are looking for a Property Manager to oversee daily operations for assigned properties near Montclair, New Jersey. This is a Contract position is suited for someone who is detail oriented and can balance resident service, leasing support, compliance oversight, and operational coordination in a fast-paced real estate environment. The role works closely with on-site teams, vendors, and residents to help maintain strong property performance, timely issue resolution, and organized documentation.

Responsibilities:

• Oversee the day-to-day management of assigned properties, helping to keep operations running efficiently and residents well supported.

• Coordinate leasing-related activities and contribute to occupancy goals by assisting with prospect follow-up, resident communication, and general property presentation.

• Support building operations by tracking work orders, inspections, and service requests to help ensure timely completion and quality outcomes.

• Maintain organized resident documentation, including records tied to renewals, annual recertifications, and compliance review processes.

• Review files for completeness and accuracy so that resident records remain current, thorough, and prepared for audits.

• Partner with the Property Manager to monitor property performance, address operational concerns, and help maintain service standards across the community.

• Communicate effectively with residents, vendors, business partners, and prospective tenants to resolve questions and deliver a positive experience.

• Assist in coordinating maintenance activity and follow up on outstanding issues to support safe, well-maintained properties.

]]> • Working knowledge of residential and/or commercial property management practices.
• Experience maintaining compliance-related documentation and managing detailed property or resident files.
• Ability to coordinate multiple priorities, including leasing support, maintenance follow-up, and administrative tasks.
• Strong customer service and communication skills when interacting with residents, vendors, and internal stakeholders.
• Familiarity with Yardi or similar property management software.
• High attention to detail and the ability to keep records accurate, organized, and audit ready.]]>

TalentMatch^®

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Responsibilities:

• Coordinate daily warehouse support activities related to inventory movement, order fulfillment, and shipment preparation.

• Retrieve materials and components from stock to support packing, assembly, and outbound distribution needs.

• Assemble products or item kits according to work instructions and quality expectations.

• Prepare boxes, labels, packing slips, and other shipping materials needed for accurate order processing.

• Pack completed items securely for transport while helping maintain presentation, accuracy, and shipment readiness.

• Monitor stock levels and update inventory records to help ensure materials remain available for operational demand.

• Verify picked items against order details to reduce errors and maintain fulfillment accuracy.

• Assist with general shipping and logistics tasks to keep warehouse workflow efficient and organized.

]]> • Proven background in inventory handling, order picking, packing, and shipment preparation.
• Ability to support product assembly or kitting tasks in a warehouse or production setting.
• Working knowledge of packing documentation, including packing lists and packing slips.
• Familiarity with logistics coordination and inventory control practices.
• Strong attention to detail with the ability to maintain accuracy in fast-paced workflows.
• Ability to lift, move, and handle materials safely as required in a warehouse setting.]]>

TalentMatch^®

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Responsibilities:
• Gather and confirm patient demographic, insurance, and financial details to support registration, billing, and payer requirements.
• Schedule, move, or cancel appointments in the healthcare scheduling platform while maintaining a high level of accuracy.
• Complete pre-registration tasks by entering, reviewing, and organizing required documentation in a timely manner.
• Verify insurance coverage in real time and explain coverage-related needs such as referrals, prior authorizations, or pre-certifications to patients.
• Contact patients to confirm upcoming visits and provide clear instructions about appointment readiness or service preparation.
• Manage inbound and outbound calls with a service-focused approach that supports patient satisfaction and access to care.
• Maintain accurate records by documenting interactions and updating patient information as needed.
• Demonstrate professionalism and tact in all communications while following departmental service standards.
• Assist with additional scheduling and patient access duties as assigned to support daily operations.]]> • Hands-on knowledge of third-party medical insurance processes and managed care requirements.
• Familiarity with medical terminology and coding concepts such as ICD-10.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, along with healthcare scheduling or registration systems.
• Ability to review and interpret insurance responses, patient information, and related documentation with accuracy.
• Strong multitasking, problem-solving, and critical thinking skills in a fast-changing environment.
• Clear verbal and written communication skills with a courteous, patient-centered, and detail-oriented approach.
• Ability to work independently while contributing positively within a collaborative team setting.]]>

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We are looking for a Hospitality Associate to support daily front-of-house and meeting space operations for a contract position based in Chicago, IL. This role focuses on creating a well-prepared, organized environment for guests, employees, and visitors by ensuring conference areas, kitchen spaces, and catering stations are consistently ready for use. The ideal candidate brings a service-minded approach, strong communication skills, and the ability to manage shifting priorities throughout the day.

Responsibilities:

• Prepare meeting and conference spaces based on the daily calendar, including arranging furniture and setting out food and beverage service.

• Restore rooms to their original condition after events, removing materials promptly and coordinating returns with outside vendors when needed.

• Maintain a neat, stocked, and orderly kitchen and catering area to support a detail-focused workplace experience.

• Track catering and hospitality inventory levels and help ensure essential supplies are available for scheduled meetings and events.

• Communicate with internal teams and service providers to support smooth meeting execution and timely room readiness.

• Balance multiple requests throughout the day while adjusting to changing schedules and operational priorities.

]]> • Ability to organize work effectively and manage several tasks within competing deadlines.
• Strong verbal and written communication skills for interacting with colleagues, guests, and vendors.
• Experience supporting conference room readiness, catering coordination, or workplace hospitality services.
• Comfortable monitoring supplies and maintaining orderly shared spaces with consistent attention to detail.
• Detail-oriented approach and a customer-focused mindset in a fast-paced office setting.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Robert Half's client in Leominster MA is looking for a highly organized individual to support their office with a 4-6 week filing clerk project!

Responsibilities include:

-Paper filing

-Purging

-High volume of document handling

-Handling confidential forms

-Electronic filing (scanning paperwork, uploading into system)

-Strong attention to detail & organizational skills

Start date: Monday, May 11th

End date: ~4-6 weeks (could extend)

Hours: 8am-5pm | M-F

**If interested APPLY now!

]]> Responsibilities include:

-Paper filing

-Purging

-High volume of document handling

-Handling confidential forms

-Electronic filing (scanning paperwork, uploading into system)

-Strong attention to detail & organizational skills

Start date: Monday, May 11th

End date: ~4-6 weeks (could extend)

Hours: 8am-5pm | M-F

]]>

TalentMatch^®

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Responsibilities:
• Conduct thorough reviews of employee concerns, workplace complaints, and policy-related matters, documenting findings and recommending appropriate next steps.
• Advise supervisors and department leaders on employee relations situations, helping them navigate disciplinary issues, conflict resolution, and performance-related challenges.
• Support labor relations activities by interpreting workplace policies and assisting with matters involving unionized employees when applicable.
• Partner with HR and operational leadership to promote consistent application of employment practices and reduce organizational risk.
• Prepare clear, well-organized case records, summaries, and correspondence related to investigations and employee relations outcomes.
• Provide guidance on corrective action processes and help managers address conduct or performance concerns in a timely and compliant manner.
• Monitor workplace issues for trends and recommend practical solutions that improve the employee experience and strengthen accountability.
• Ensure employee relations practices align with local employment law, internal standards, and organizational expectations within the healthcare environment.]]> • Demonstrated background conducting employee relations investigations and handling sensitive workplace matters with discretion.
• Working knowledge of labor employee relations principles and experience supporting union-related or labor-sensitive environments.
• Strong capability in performance management, including coaching leaders through documentation, feedback, and corrective action.
• Solid understanding of local employment law and its application to workplace policies, investigations, and employee actions.
• Excellent communication and interpersonal skills with the ability to build trust across employees, managers, and HR partners.
• Strong organizational skills and sound judgment when managing multiple cases, deadlines, and confidential information.]]>

TalentMatch^®

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Responsibilities:
• Handle customer inquiries and service requests efficiently, ensuring timely and accurate communication with both internal teams and external customers.
• Schedule and manage service appointments by creating detailed work orders in Salesforce.
• Provide consistent updates to customers and internal stakeholders on the status of service requests.
• Serve as a backup for departmental tasks, including scheduling and follow-up activities as needed.
• Assist Crew Leaders in reviewing and processing non-billable work orders.
• Maintain a foundational understanding of the machine tool industry and the products represented by the organization.
• Perform various administrative and organizational tasks to support the department's operations.]]> • Previous experience in administrative tasks is highly desirable.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Strong customer service and problem-solving abilities.
• Effective verbal and written communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong critical thinking and decision-making skills.
• Experience with call center operations, order entry, and handling inbound calls is a plus.]]>

TalentMatch^®

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Responsibilities:
• Prepare and submit retroactive authorization requests for hospital services, ensuring each case includes complete and accurate supporting information.
• Monitor open, pending, and denied authorization cases, and take timely action to follow up with payers and internal stakeholders.
• Partner with care teams and administrative staff to gather clinical records and other required documents needed for review.
• Communicate with insurance representatives by phone and in writing to clarify case details, address discrepancies, and obtain determinations.
• Maintain organized and up-to-date authorization records within hospital systems, including scanned documents and status updates.
• Review requests against hospital guidelines and applicable regulatory standards to support compliant processing practices.
• Track payer responses and escalate urgent or complex cases when additional review is needed to avoid delays in approval.
• Keep current with changes in authorization procedures, including Treatment Authorization Request processes and payer-specific requirements.]]> • Prior experience handling retro-authorization or insurance authorization work, ideally within a hospital or acute care setting.

• Strong working knowledge of Treatment Authorization Request procedures and related payer documentation standards.

• Ability to manage multiple cases at once while maintaining close attention to deadlines and detail.

• Effective written and verbal communication skills for interacting with insurance payers and cross-functional hospital teams.

• Experience reviewing medical or billing documentation to support authorization submissions and follow-up activity.

• Proficiency with administrative tasks such as record maintenance, document scanning, and case tracking in healthcare systems.

• Familiarity with Medi-Cal, health insurance coverage verification, and healthcare billing processes is strongly preferred.

Must have TAR experience.

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TalentMatch^®

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Responsibilities:
• Enter newly acquired customer details into company databases and records systems with accuracy and consistency.
• Review submitted information for completeness and correct errors to maintain reliable client records.
• Use Microsoft Excel to sort, track, and update customer data for reporting and daily processing needs.
• Manage a steady volume of data entry work while meeting productivity expectations and quality standards.
• Organize digital information so records remain current, accessible, and easy to verify.
• Support the team with routine administrative tasks that help day-to-day office operations run smoothly.]]> • Strong typing skills with a high degree of accuracy and attention to detail.
• Proficiency in Microsoft Excel and general computer-based data management.
• Ability to handle repetitive tasks efficiently while maintaining consistent quality.
• Strong organizational skills and the ability to manage multiple priorities during the workday.
• Reliable communication skills and a detail-oriented approach in an office environment.]]>

TalentMatch^®

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Responsibilities:
• Respond to customer inquiries by phone and provide timely, accurate information about products, orders, and service needs.
• Manage a steady volume of inbound calls while maintaining a courteous and solutions-focused customer experience.
• Place outbound calls as needed to confirm order details, follow up on requests, and resolve open issues.
• Enter customer orders into internal systems with close attention to accuracy, completeness, and turnaround time.
• Address service concerns by identifying customer needs, researching information, and guiding each issue toward resolution.
• Maintain clear records of customer interactions, order activity, and follow-up actions to support service continuity.
• Work closely with internal teams to communicate order updates, clarify information, and help keep customer requests on track.]]> • Demonstrated ability to handle inbound and outbound calls in a detail-oriented and efficient manner.
• Experience with order entry and processing customer information accurately.
• Strong verbal communication skills with a consistent focus on customer satisfaction.
• Ability to manage multiple tasks, stay organized, and maintain accuracy in a fast-paced setting.
• Comfortable using standard business systems and learning company tools quickly.
• High school diploma or equivalent is typically required.]]>

TalentMatch^®

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We are currently searching for a Contact Center Representative for our clients' Contact Center. This will be a fully onsite role based in North Shore, Pittsburgh for a contract-to-hire opportunity. The starting salary for this position ranges from $17.00 to $22.00. This position offers free parking and near bus line. This position is responsible for handling a high volume of inbound and or outbound calls. Identify our customer’s needs, provide product/service information, and to resolve any questions and or concerns they may have. The candidate should be familiar with various banking concepts, products, services, and have the ability to perform various customer service tasks. The candidate should have an outgoing, upbeat, and friendly demeanor. A positive work ethic and must work well in a team environment.

Must be flexible to work the following hours. shifts will change and must be able to work late nights and weekends!

Schedule/Hours

• Monday thru Friday 7:45AM-9PM

• Saturdays and Sundays 7:45AM -5PM

• FT – 5 days a week, 40 hours a week with varying shifts (7:45AM-5, 9AM-6, 10AM-7, 12PM-9) + rotating weekend shifts.

• 90 Day Training Period in which your schedule will be Monday – Friday 7:45AM-5PM (Full Time only)

Primary Responsibilities:

Respond to a high volume of incoming telephone calls related to a variety of customer service requests and general banking inquiries. Quickly identify the customer’s needs, determine the best solution or provide an alternative recommendation, and communicate the proper resolution to the customer. The ideal candidate understands and strives to meet or exceed the Contact Center’s Key Performance Metrics on a daily, weekly and monthly basis. Promotes bank products and services by properly identifying the customer’s needs and providing appropriate offerings.

Performs various tasks to include refund requests, dispute handling, payoff quotes, address complaints, update account changes, process stop payments, submit credit card limit increase inquiries.

Provide basic trouble shooting support for online banking products and services such as password resets, mobile banking, and bill payments.

Support branch operations and act as a liaison between the branch and customer through engagement and ownership of the service request. Act as the “voice of the customer” by submitting feedback.

Builds sustainable relationships by displaying a friendly demeanor, superior customer service, empathy and the desire to help, while providing exceptional customer service. Performs other related duties and projects as assigned by management. Ability to work some holidays and weekends.

Minimum Level of Education Required to Perform the Primary Responsibilities of this Position:

High School Diploma or GED

College a plus

]]> Special Skills Required to Perform the Primary Responsibilities of this Position:

Excellent communication skills, both written and verbal

Excellent customer service skills Detail-oriented

Ability to work and multi-task in a fast-paced environment Ability to use general office equipment

Ability to use a personal computer and job-related software MS Word (intermediate level a plus)

MS Excel (intermediate level a plus)

MS Outlook (experience a plus)

Additional skills:

CRM experience a plus

Workday experience a plus

Relationship management software experience a plus

Customer facing experience a plus

Softphone/Mitel experience a plus

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TalentMatch^®

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We are looking for a detail-oriented Administrative Assistant/Data Management Clerk to support a contract assignment in Saint Paul, Minnesota. This role focuses on maintaining organized records, improving file accuracy, and assisting with administrative processes that require careful follow-through. The ideal candidate is dependable, comfortable working with data and documentation, and able to manage routine tasks with a high level of precision.

Responsibilities:

• Review procurement documentation and organize records to help ensure files are complete, accurate, and ready for use

• Provide day-to-day administrative support by handling document updates, record maintenance, and related office tasks

• Track audit-related information in Microsoft Excel and maintain logs with consistent accuracy

• Enter, verify, and manage data across administrative files to support reliable reporting and recordkeeping

• Examine solicitation records for missing or outdated information and correct issues when needed

• Support team workflow by prioritizing assigned tasks, meeting deadlines, and following established procedures

• Maintain organized filing systems that allow documents to be retrieved efficiently and reviewed with ease

]]> • Strong attention to detail with the ability to identify errors or incomplete information
• Proficiency in Microsoft Excel for tracking, organizing, and updating information
• Comfortable performing data entry and maintaining accurate electronic records
• Ability to manage repetitive, task-focused work with consistency and care
• Strong organizational skills and the ability to handle multiple responsibilities effectively
• Familiarity with procurement or government-related documentation is preferred]]>

TalentMatch^®

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We are looking for a dependable Customer Service Representative to support a busy retail environment in Damariscotta, Maine. This is a Contract position suited for someone who enjoys helping customers, staying organized, and contributing to smooth day-to-day store operations. The role is fully onsite and may involve working at two nearby store locations, with scheduling that includes weekend availability as part of a shared rotation.

Responsibilities:

• Welcome shoppers, answer questions, and deliver attentive service that creates a positive in-store experience.

• Process purchases accurately, handle cash transactions responsibly.

• Restock merchandise, organize displays, and help keep shelves clean, full, and easy for customers to shop.

• Support inventory activities by checking product levels, replenishing items, and assisting with overall stock control.

• Respond to customer inquiries by phone and in person, providing clear information and timely assistance.

• Work across two nearby store locations as needed to support coverage and daily operational needs.

• Collaborate with team members to keep the store running efficiently while maintaining a welcoming atmosphere.

• Follow scheduling requirements that include weekend availability on a rotating basis.

• Assist with general retail tasks that help maintain store appearance, product availability, and customer satisfaction.

]]> • Strong communication skills with the ability to assist customers in a friendly and attentive manner.
• Confidence handling cash, processing transactions, and working accurately at the point of sale.
• Ability to manage stocking duties and support inventory organization throughout the store.
• Comfortable working fully onsite and traveling between two nearby store locations when needed.
• Availability to work regular or part-time hours, including weekends as part of a rotating schedule.
• Reliable, team-oriented, and capable of staying organized in an active retail setting.]]>

TalentMatch^®

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Responsibilities:
• Lead recurring orientation sessions for new employees and guide them through each step of the onboarding process with clarity and consistency.
• Manage large onboarding groups efficiently, ensuring each class stays organized, on schedule, and aligned with company standards.
• Review and complete employment verification and pre-employment screening activities, including I-9 documentation, background checks, drug screens, and physical exam coordination.
• Prepare, collect, and process onboarding forms in both paper-based and digital formats while maintaining accurate employee records.
• Gather payroll-related and personnel documentation, including direct deposit information and other required hiring materials.
• Issue required work gear and onboarding materials to new employees, making sure all items are tracked and distributed correctly.
• Maintain spreadsheets, enter employee data, and update HR systems to support accurate reporting and recordkeeping.
• Use HR technology platforms, including Taleo, to monitor onboarding progress and keep hiring information current.
• Coordinate accommodation-related onboarding requests and work with HR leadership to ensure proper documentation and compliance.
• Collaborate with leaders and employees across the organization to support a consistent and compliant onboarding experience.]]> • Demonstrated success in a fast-paced, high-volume hiring or onboarding environment.
• Working knowledge of I-9 procedures, employment documentation review, and onboarding compliance practices.
• Strong Microsoft Excel, data entry, and HRIS skills with close attention to detail and accuracy.
• Comfortable handling both manual paperwork and electronic onboarding workflows.
• Clear communication skills with the confidence to lead groups and interact with employees at all levels.
• Bilingual Spanish and English skills are highly preferred.
• Availability to work additional hours as needed, including occasional overtime during busy periods.]]>

TalentMatch^®

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Responsibilities:
• Maintain well-ordered physical and electronic filing systems so documents can be located quickly and efficiently.
• Sort, classify, label, and archive large volumes of records with a strong focus on accuracy and consistency.
• Process file requests by retrieving and distributing documents in a timely manner to support staff and client needs.
• Scan paper records and upload digital versions into internal databases to keep electronic documentation current.
• Review files for duplicates, outdated materials, or missing information and take corrective action to improve record organization.
• Enter and track document details in record logs or databases to support accurate file management.
• Follow established confidentiality standards and filing procedures to protect sensitive information and maintain compliance.
• Work closely with team members to improve filing workflows and support efficient document handling practices.]]> • Hands-on ability to scan, index, and manage both paper and digital documents.
• Familiarity with e-filing practices and electronic recordkeeping tools.
• Strong attention to detail with the ability to accurately sort, label, and archive files.
• Ability to handle file boxes and manage high volumes of records efficiently.
• Basic data entry skills and comfort updating record information in internal systems.
• Understanding of confidentiality expectations when working with sensitive documentation.]]>

TalentMatch^®

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Responsibilities:
• Manage daily HRIS activities, including data entry, record maintenance, audits, and troubleshooting to help keep employee information accurate and up to date.
• Support reporting and analysis by preparing HR system data, reviewing trends, and delivering insights that assist HR and business stakeholders.
• Serve as a point of coordination for Dayforce-related tasks, helping users navigate issues and escalating complex system concerns when needed.
• Partner with HR team members to maintain data integrity across workflows such as employee changes, organizational updates, and standard system transactions.
• Assist with HRIS improvement efforts by documenting processes, identifying gaps, and recommending practical enhancements to system usage.
• Help test system updates, configuration changes, or implementation-related activities to confirm functionality and minimize disruption to HR operations.
• Respond to routine requests for HR data and system support while maintaining confidentiality and compliance with internal standards.
• Contribute to short-term coverage needs by ensuring continuity of HRIS support during the contract period and maintaining consistent service levels.]]> • Prior exposure to Dayforce is strongly preferred.
• Knowledge of HRIS analysis, system administration support, and data validation practices.
• Ability to manage sensitive employee information with a high degree of accuracy and discretion.
• Experience assisting with HRIS implementations, upgrades, or system testing activities is preferred.
• Strong problem-solving skills with the ability to identify issues and support effective resolutions.
• Comfortable working in a fast-paced environment and adapting quickly to immediate business needs.]]>

TalentMatch^®

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A National Hospital System in in Los Angeles is in the immediate need of a Medical Credentialing Specialist to support credentialing and privileging activities for physician staff. This Medical Credentialing Specialist plays an important role in maintaining accurate provider records, supporting compliance efforts, and coordinating documentation for appointment and reappointment workflows. The Medical Credentialing Specialist must bring prior experience in a hospital or healthcare environment, strong working knowledge of MD Staff, and the ability to manage sensitive information with accuracy and care. MD Staff Software is a MUST.

Key Responsibilities:

• Oversee the end-to-end credentialing cycle for physicians, including new appointments, renewals, and ongoing status maintenance.

• Review and validate provider documentation such as licenses, education, certifications, employment history, and references.

• Administer privilege requests and updates by tracking clinical privileges and ensuring alignment with governing bylaws and organizational standards.

• Maintain complete and current practitioner files within the MD Staff platform, ensuring data accuracy and documentation readiness.

• Track expiring credentials and follow up proactively to obtain renewed licenses, certifications, and other required materials before deadlines.

• Assemble credentialing packets and prepare supporting materials for review by committees, leadership groups, and governing bodies.

• Help uphold adherence to accreditation and regulatory expectations, including Joint Commission standards and internal medical staff requirements.

• Serve as a point of contact for physicians, department leaders, and stakeholders regarding application progress, missing items, and approval status.

• Contribute to audits, survey preparation, policy revisions, and process improvement initiatives related to medical staff services.

Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.

]]> Qualifications:

• At least 3 years of experience in medical staff services, provider credentialing, or privileging within a hospital or healthcare setting.

• Hands-on experience using MD Staff software in a credentialing or medical staff administration environment.

• Solid understanding of physician credentialing practices, reappointment procedures, and privileging requirements.

• Working knowledge of healthcare regulatory and accreditation standards, including Joint Commission expectations and medical staff bylaws.

• Strong organizational skills with the ability to manage multiple deadlines and maintain a high level of accuracy.

• Effective written and verbal communication skills for working with providers, committees, and administrative leadership.

• Ability to handle confidential information with discretion and professionalism.

• Industry certification such as CPCS or CPMSM is preferred, and experience supporting medical staff committees is a plus.

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TalentMatch^®

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Responsibilities:
• Advise employees and managers on workplace policies, procedures, and HR best practices while promoting fair and consistent application across the organization.
• Lead employee relations work by reviewing concerns, conducting investigations, documenting findings, and guiding managers on appropriate next steps.
• Manage full-cycle recruitment for both hourly and salaried positions, including sourcing, screening, coordinating interviews, and supporting hiring decisions.
• Administer employee benefits activities such as open enrollment, plan changes, employee education, and resolution of benefits-related questions.
• Draft and share internal HR communications related to policy updates, benefits information, and employee status changes.
• Maintain accurate personnel files, update HRIS records, generate reports and metrics, and support ongoing system-related compliance activities.
• Partner with leadership to identify opportunities to improve HR policies, procedures, and programs for greater effectiveness and operational efficiency.
• Help foster a positive work environment by monitoring employee morale, supporting development initiatives, and contributing to training programs.
• Coordinate offboarding activities, including termination documentation, exit interviews, feedback analysis, and collaboration with payroll and workers’ compensation administration.
• Provide day-to-day support to the HR team while serving as a dependable and confidential resource for employees and managers.]]> • Experience in a broad HR Generalist role with hands-on responsibility for employee relations, HR administration, and benefits support.

• Ability to conduct workplace investigations, document findings thoroughly, and provide practical coaching to managers on employee matters.

• Background in full-cycle recruiting for a variety of roles, including hourly, salaried, and technical positions.

• Working knowledge of federal and California employment laws, compliance standards, and accepted HR practices.

• Proficiency with HRIS platforms, including experience maintaining employee data and producing reports; familiarity with ADP Workforce Now is preferred.

• Strong communication skills with the ability to explain policies clearly, respond to employee questions, and prepare clear internal communications.

• High level of discretion and sound judgment when handling confidential personnel information.

• Experience supporting onboarding, offboarding, compliance training, and cross-functional coordination with payroll or safety-related programs.

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TalentMatch^®

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Overview

Our client is implementing a new audit management platform (Optro / AuditBoard) that will be used system‑wide across a large, multi‑campus environment. This role will support the initial go‑live and post‑implementation “hyper‑care” phase, helping auditors successfully adopt and use the system.

This is a hands‑on role requiring both audit domain knowledge and system administration experience. The ideal candidate is someone who has worked closely with audit teams and supported or administered an audit or GRC platform.

Key Responsibilities

Provide system administration support for an audit management platform (Optro / AuditBoard or similar)
Manage user access, provisioning and deprovisioning, and day‑to‑day system administration
Support initial system configuration and maintain ongoing platform settings
Troubleshoot user and system issues during and after implementation
Support secure and consistent system use across multiple teams and locations
Assist with basic reporting and workflows
Provide training support for auditors, including:
Answering user questions during implementation
Creating job aids and standard training materials
Supporting ongoing internal training needs
Serve as a “go‑to” resource during the post‑go‑live hyper‑care period

]]> Required Qualifications

Experience administering AuditBoard, Optro, or a similar audit / GRC / compliance platform
1–2 years of experience supporting or administering an audit system (hands‑on usage experience is also acceptable)
Strong understanding of internal audit and auditing processes
Experience supporting systems used by multiple teams or locations
Comfort wearing multiple hats in an implementation and support environment
Ability to troubleshoot system issues and support end users with varying levels of technical ability

Note: This role requires audit domain knowledge. Candidates with purely IT system administration backgrounds without audit exposure will not be a fit.

Preferred Qualifications

Experience with SaaS platforms in regulated or compliance‑driven environments
Familiarity with system configuration, workflows, and basic reporting
Experience supporting or training professional users during system rollouts
Exposure to Single Sign‑On (SSO) or secure access controls

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TalentMatch^®

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Responsibilities:
• Oversee maintenance and repair requests for retail locations within assigned territories, ensuring issues are tracked and resolved efficiently.
• Coordinate responses to urgent facility incidents such as utility disruptions, weather-related damage, plumbing problems, spills, and other building emergencies.
• Work closely with department leaders to arrange day-to-day facility updates, adjustments, and operational support as needs arise.
• Evaluate incoming service needs, set priorities based on business impact, and maintain accurate records of activity within a computerized maintenance tracking system.
• Build and manage productive vendor relationships to secure dependable service quality and competitive pricing for store locations.
• Monitor request history and service outcomes to support consistent follow-through and clear documentation across assigned stores.]]> • Experience handling multiple requests in a deadline-driven environment while maintaining strong attention to detail.
• Familiarity with maintenance coordination systems, CRM platforms, or other service-tracking tools.
• Proficiency in Microsoft Excel and general office software used for reporting and record management.
• Strong communication skills with the ability to work effectively with store teams, managers, and external vendors.
• Ability to assess urgent situations, prioritize tasks appropriately, and respond calmly to changing business needs.]]>

TalentMatch^®

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We are looking for a Medical Receptionist to support a busy healthcare office in Vestal, NY. This long-term contract opportunity is ideal for someone who enjoys creating a welcoming patient experience while managing front-desk operations with accuracy and care. In this role, you will coordinate scheduling, assist with insurance-related questions, and help keep daily administrative processes running smoothly. The right candidate brings strong communication skills, attention to detail, and a service-focused approach to patient care.

Responsibilities:

• Coordinate incoming and outgoing patient calls, arrange appointments, and respond to questions related to upcoming visits and general billing matters.

• Confirm insurance details and prepare required documentation so patients are ready for service and products are processed without delay.

• Maintain patient records and account information with discretion while following privacy standards and healthcare regulations.

• Manage appointment reminder and confirmation activities to improve attendance and provide timely, courteous communication before each visit.

• Review service fees, coverage information, and available payment arrangements with patients, and organize additional visits when follow-up care is needed.

• Support office performance goals by contributing to quality-focused processes and encouraging patient referrals as part of the practice’s wellness outreach.

• Collaborate closely with staff members to promote a respectful, detail-focused environment for both patients and colleagues.

• Build productive relationships with outside providers and vendors, assist with supply and product tracking, and help monitor inventory levels.

• Take part in ongoing learning opportunities, including scheduled calls and training sessions, to stay current on office procedures and best practices.

]]> • At least 2 years of experience in a medical front office, receptionist, customer service, retail, or call center setting.
• Working knowledge of patient scheduling, check-in processes, and general front-desk administrative support.
• Familiarity with basic medical terminology and confidence interacting with patients in a healthcare environment.
• Proficiency with Microsoft Word and Excel for routine office documentation and tracking tasks.
• Understanding of insurance verification, medical billing support, and reimbursement-related workflows.
• Strong verbal and written communication skills with the ability to handle sensitive information professionally.]]>

TalentMatch^®

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We are looking for a dedicated 2nd Shift Administrative Assistant to support warehouse operations in Lafayette, Indiana. In this role, you will play an essential part in ensuring smooth shipping and receiving processes while maintaining accurate records and assisting with driver coordination. This is a Contract to permanent position offering an opportunity to grow within the logistics industry.12:00pm-End of Day (This could be 9pm-2am) Monday-Friday with rotating weekends and is fully on-site. (This position will have overtime most weeks)

Responsibilities:

• Provide administrative support to the warehouse shipping and receiving team.

• Coordinate driver check-ins, reviewing applications and documentation for accuracy.

• Update shipment statuses in internal systems to reflect real-time progress.

• Finalize and close out completed shipments with precision.

• Assist in scheduling and tracking shipment activities using internal tools and software.

• Maintain organized records to ensure data accuracy and accessibility.

• Communicate effectively with warehouse staff and leadership to ensure smooth operations.

• Support general administrative tasks such as answering inbound calls and data entry.

• Collaborate with team members in a fast-paced environment to meet deadlines.

]]> • Ability to work 2ND SHIFT - 12:00pm-End of Day (This could be 9pm-2am) Monday-Friday with rotating weekends

• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

• Strong organizational skills and attention to detail.

• Ability to quickly learn and adapt to new systems and processes.

• Excellent communication and teamwork abilities.

• Ability to multitask and prioritize effectively in a dynamic setting.

• Previous experience in administrative assistance or related roles is preferred.

• Familiarity with answering phones and receptionist duties is a plus.

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TalentMatch^®

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Responsibilities:
• Coordinate quote requests with the appropriate internal team and relay essential details to support accurate and timely responses.
• Partner with intake, quoting, and sales teams to address questions, support project activity, and participate in kickoff discussions for new customer orders.
• Oversee customer account administration and ensure order-related records remain complete, current, and organized.
• Process orders with accuracy and urgency, including collecting deposits or payments when required and preparing ticket selections within established timelines.
• Enter and upload order documentation to customer portals and shared internal files while maintaining clear, up-to-date order information.
• Monitor open orders, revise shipping schedules in the system as needed, and communicate timeline changes to customers and sales representatives.
• Perform stock availability checks and send shipment notifications for direct-ship orders to keep customers informed.
• Handle post-order activities and respond to customer requests tied to national accounts, hospitality, international, private label, and other specialized programs.]]> • Ability to manage inbound and outbound communication professionally while resolving questions from customers and internal teams.
• Familiarity with order management processes, shipping coordination, and customer account support.
• Working knowledge of Salesforce, Zendesk, and Microsoft Office 365.
• Experience supporting manufacturing, OEM, or product-based organizations is strongly preferred.
• Strong organizational skills with close attention to detail and the ability to manage multiple tasks at once.
• Clear verbal and written communication skills with a customer-focused and solution-oriented approach.]]>

TalentMatch^®

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We are looking for an Administrative Coordinator to support a growing organization in Cedar Rapids, Iowa through consistent management of a shared inbox and related administrative tasks. The role is well suited for someone who is organized, responsive, and comfortable maintaining accurate records and coordinating communication across shared administrative channels.

Responsibilities:

• Oversee the department’s shared inbox, ensuring messages are reviewed, organized, and routed to the appropriate contacts in a timely manner.

• Monitor incoming requests and follow up as needed to help maintain clear, efficient communication within the team.

• Maintain orderly digital records and support document handling activities to promote easy access to important information.

• Organize and manage materials within shared storage systems to support consistency and accessibility across the department.

• Assist with routine administrative coordination tasks that help keep daily departmental operations running smoothly.

• Track correspondence and related documentation to support accuracy, responsiveness, and proper recordkeeping.

]]> • Ability to manage shared mailboxes or high-volume email communication with accuracy and professionalism.
• Strong document management skills with attention to detail and organization.
• Experience working with shared storage platforms and maintaining digital files.
• Effective written communication skills and the ability to respond appropriately to varied inquiries.
• Capacity to work independently in a part-time schedule while meeting deadlines and service expectations.]]>

TalentMatch^®

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Responsibilities:
• Manage day-to-day service activity for property and casualty accounts, ensuring requests are handled accurately and within expected timelines.
• Respond to incoming inquiries and place outbound calls to gather information, provide updates, and coordinate next steps with clients, partners, and insurance carriers.
• Review documentation for completeness, identify missing items or deficiencies, and follow through to obtain the information needed for processing.
• Use internal systems, online platforms, and related tools to update records, track progress, and maintain organized service documentation.
• Coordinate with external carriers and internal stakeholders to support claim-related or policy service matters, including disability-related inquiries when applicable.
• Assist with workflow planning and prioritization to keep multiple assignments moving efficiently in a high-volume environment.
• Support activities involving Paychex and other business platforms as required for service execution and record accuracy.
• Remain effective during extended periods of desk and computer work while maintaining consistent attention to detail and service quality.]]> • Experience handling inbound and outbound calls in a service-oriented or operations-focused environment.
• Ability to work within multiple computer systems, websites, and digital tools with accuracy and efficiency.
• Familiarity with insurance carrier processes, policy servicing, or claims-related support is preferred.
• Skilled at identifying documentation gaps, resolving deficiencies, and keeping work organized through completion.
• Effective planning and time-management abilities, including the capacity to balance changing priorities.
• Exposure to Paychex or similar administrative platforms is helpful.
• Ability to remain productive in a role that involves prolonged periods of sitting and computer use.]]>

TalentMatch^®

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Responsibilities:
• Advise managers and staff on employee relations issues, including performance concerns, corrective action, workplace matters, and policy application.
• Support core human resources activities such as onboarding, offboarding, payroll coordination, benefits administration, and employee record updates.
• Partner with internal teams and external providers to resolve payroll or benefits questions and address related service issues.
• Provide functional assistance for HR technology platforms by troubleshooting problems, serving as backup support, and helping sustain business continuity.
• Monitor adherence to employment regulations at the federal, state, and local levels, including wage and hour and leave-related requirements.
• Review HR files, transactions, and processes through regular audits to identify errors, strengthen controls, and reduce organizational risk.
• Examine employee concerns and workplace complaints, document findings, and recommend practical resolutions.
• Contribute to talent operations by assisting with recruitment activity, onboarding documentation, and new employee integration.
• Prepare reports and evaluate HR data to identify trends in staffing, payroll, benefits, and employee activity, while supporting informed decision-making.
• Lead or support training, process improvement efforts, and special projects, and may provide guidance or oversight to HR team members as needed.]]> • Working knowledge of payroll, benefits administration, onboarding, offboarding, and personnel transaction processing.
• Familiarity with employment law compliance, including wage and hour requirements and leave regulations.
• Ability to investigate workplace issues, maintain documentation, and handle sensitive matters with professionalism and discretion.
• Experience using HR systems and databases, with strong troubleshooting and data entry capabilities.
• Strong organizational skills with attention to detail in recordkeeping, filing, auditing, and process review.
• Clear communication skills, including the ability to respond to inquiries, support training efforts, and collaborate across teams.
• Ability to manage multiple priorities in a healthcare, hospital, or social assistance environment.]]>

TalentMatch^®

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Responsibilities:
• Maintain and update records, account details, and coding information across Blackbaud and other designated database systems using information gathered from multiple sources.
• Complete batch data uploads and use available technical methods to improve record accuracy, consistency, and overall data quality.
• Partner with technical and business teams to support efficient intake and processing of high-volume information for different departments.
• Communicate with staff across the organization to gather corrections, clarify requests, and apply the appropriate coding standards to each update.
• Provide guidance to colleagues on proper data entry procedures and help reinforce accurate use of system fields and coding structures.
• Prepare and distribute scheduled reports, including both automated outputs and manually compiled reporting as needed.
• Review current workflows, identify process gaps, and suggest practical improvements that increase efficiency and reduce errors.
• Support quality control efforts, maintain documentation related to coding practices, and assist with general administrative duties or special assignments as requested.]]> • Prior experience with data entry, administrative support, or office coordination is preferred.
• Familiarity with database platforms, including Blackbaud or similar systems, is an advantage.
• Strong Microsoft Excel skills and confidence working with large volumes of information are required.
• Excellent attention to detail with a consistent track record of accuracy in repetitive tasks.
• Ability to manage competing priorities, adapt to shifting needs, and stay organized in a fast-paced environment.
• Strong interpersonal and communication skills with the ability to work effectively across teams.]]>

TalentMatch^®

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Responsibilities:
• Coordinate daily workplace operations and help ensure office activities run efficiently and on schedule.
• Manage dispatch-related requests by directing tasks to the appropriate contacts and following through on completion.
• Organize calendars, appointments, and internal scheduling needs to support team coverage and workplace priorities.
• Handle inbound calls with professionalism, provide accurate information, and route inquiries to the correct departments.
• Support payroll administration by assisting with full-cycle payroll tasks, record accuracy, and timely processing.
• Provide day-to-day coordination support for supervisors and team leads, helping maintain clear communication and accountability.
• Monitor administrative workflows, resolve routine issues, and escalate more complex matters when needed.
• Contribute to a well-structured workplace environment by maintaining organized documentation and supporting operational consistency.]]> • Working knowledge of dispatch coordination and schedule management in a busy operational setting.
• Ability to assist with full-cycle payroll processes while maintaining attention to detail and confidentiality.
• Strong verbal communication skills with experience managing inbound phone inquiries professionally.
• Proven ability to stay organized, prioritize competing tasks, and meet deadlines.
• Comfortable supporting leadership with administrative coordination and day-to-day operational needs.
• Proficiency with standard office software and general administrative systems.]]>

TalentMatch^®

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Responsibilities:
• Deliver exceptional customer service by assisting guests and addressing their inquiries with professionalism.
• Maintain an inviting and well-organized retail environment, ensuring products are displayed attractively.
• Handle retail operations effectively, including managing inventory and monitoring the sales floor.
• Provide support during high-traffic periods while maintaining excellent service standards.
• Collaborate with team members to ensure smooth daily operations and a positive customer experience.
• Uphold cleanliness and tidiness in all areas of the retail space.
• Process transactions accurately and efficiently using the provided systems.
• Follow company policies and procedures to maintain a secure and compliant workplace.
• Assist in resolving customer concerns or issues promptly and courteously.
• Stay informed about product offerings to provide knowledgeable recommendations to customers.]]> • Demonstrated ability to work effectively in fast-paced and busy environments.
• Strong interpersonal skills with a friendly and approachable demeanor.
• Comfortable standing and moving for extended periods during shifts.
• Reliable and punctual with a commitment to maintaining consistent attendance.
• Ability to work weekends and flexible schedules as required.
• Attention to detail and organizational skills to ensure a well-maintained retail space.
• Proficiency in handling clerical tasks and basic point-of-sale systems.]]>

TalentMatch^®

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We are looking for a detail-oriented Data Entry Clerk to support a high-volume document management project in Flower Mound, Texas. This Long-term Contract opportunity is ideal for someone who works carefully with digital records, follows structured procedures, and maintains accuracy across repetitive tasks. The person in this role will help organize and update legal documentation within Salesforce while ensuring each file is properly aligned with the correct case record. This position is fully onsite and offers a consistent Monday through Friday schedule.

Responsibilities:

• Transfer customer documents from a shared drive into Salesforce and connect each file to the appropriate record.

• Review information carefully to confirm every document is matched, labeled, and stored accurately.

• Update Salesforce entries as needed to reflect document activity and maintain complete records.

• Follow a multi-step workflow with close attention to required naming standards and processing guidelines.

• Manage a large volume of files efficiently while maintaining quality and consistency across each entry.

• Verify document details before finalizing uploads to reduce errors and support record integrity.

• Track progress against project expectations and help meet targeted completion timelines.

• Work onsite as part of a focused team handling document updates and record maintenance.

]]> • At least 2 years of experience in data entry or high-volume administrative processing.

• Strong typing skills and the ability to enter information accurately and efficiently.

• Experience working with numeric and computer-based data entry tasks in a detail-focused setting.

• Familiarity with Salesforce or a similar database platform used for record updates and document management.

• Proven ability to follow detailed instructions and complete structured multi-step processes.

• High level of attention to detail when handling sensitive or accuracy-driven documentation.

• Comfortable working onsite in Flower Mound, Texas, Monday through Friday.

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TalentMatch^®

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Responsibilities:
• Partner with managers and business leaders to implement people initiatives that improve employee engagement, workforce stability, and policy adherence across the assigned unit.
• Lead core talent processes such as performance reviews, career development planning, leadership growth efforts, and support programs for high-potential employees.
• Coordinate employee-facing forums including town halls, open sessions, and team connect events in collaboration with leadership to encourage communication and alignment.
• Communicate HR policies, business updates, and organizational announcements clearly and consistently to employees and leadership teams.
• Participate in operational meetings and support HR representation during client discussions, reviews, and audit-related activities as needed.
• Manage employee relations matters effectively, addressing concerns proactively and helping resolve workplace issues in a timely manner.
• Oversee recognition-related activities and contribute to initiatives that reinforce a positive employee experience and strong workplace culture.
• Maintain accurate workforce data, monitor skill and competency movement, and prepare reports that identify trends and support informed decision-making.
• Contribute to HR effectiveness and strategic initiatives, including change management activities and other unit-specific responsibilities when required.]]> • Demonstrated knowledge of employee relations, HR policy administration, and workplace issue resolution.
• Experience supporting performance management processes and broader talent management programs.
• Ability to investigate employee concerns, assess risks, and recommend practical solutions aligned with company policy.
• Strong communication skills with the ability to present updates clearly to employees, managers, and senior stakeholders.
• Proficiency in analyzing HR data and preparing reports that support workforce planning and retention decisions.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced business environment.]]>

TalentMatch^®

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We are looking for an HR Specialist to join our team in Miami, Florida, in a Contract to Permanent role. This position supports core human resources activities across the employee lifecycle, from onboarding coordination through records administration and employee support. The ideal candidate brings strong organizational skills, sound judgment with confidential information, and a solid understanding of HR operations in a regulated environment. This role requires candidates to be bilingual Spanish.

Responsibilities:

• Manage daily human resources activities by guiding onboarding and separation processes while keeping employee files complete and up to date.

• Partner with payroll and benefits teams to help ensure timely processing, accurate enrollments, and consistent data maintenance in HR systems.

• Monitor HR practices for alignment with company standards as well as applicable federal and state employment regulations.

• Coordinate recruiting logistics by arranging interviews, communicating schedules, and supporting a smooth candidate experience.

• Safeguard sensitive personnel information by maintaining organized documentation and handling records with a high level of confidentiality.

• Provide administrative and operational support for performance-related processes and assist with employee relations matters as directed.

• Contribute to training efforts and participate in HR initiatives and projects that improve day-to-day department effectiveness.

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Experience supporting HR administration across onboarding, employee documentation, and general personnel processes.

Working knowledge of HRIS platforms and confidence entering, updating, and reviewing employee data accurately.

Familiarity with payroll coordination and benefits administration in a detail-focused business environment.

Understanding of employee relations practices and the ability to handle sensitive matters with discretion.

Knowledge of federal and state employment compliance requirements relevant to HR operations.

Strong attention to detail, organizational ability, and communication skills for managing multiple priorities.

Experience working in HIPAA-regulated or similarly confidential environments is preferred.

Bilingual Spanish

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TalentMatch^®

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Robert Half client is seeking a dependable Office Assistant to provide day-to-day administrative support for the Accounts Receivable team in San Ramon, California. This contract opportunity is well suited for someone who stays organized, communicates professionally, and can keep routine processes moving efficiently. The person in this role will help manage correspondence, maintain accurate records, and coordinate with internal teams to support billing-related workflows.

Office Assistant Duties:

• Create and send routine customer communications such as invoices, account statements, and payment reminders with accuracy and professionalism.

• Review shared email inboxes, prioritize incoming messages, and direct requests to the appropriate team members for timely follow-up.

• Maintain tracking logs for open items and follow through with customers or internal departments to help keep requests on schedule.

• Enter, verify, and update information in spreadsheets and internal platforms while ensuring a high level of data accuracy.

• Compile simple status reports and summaries that help the Accounts Receivable or finance team monitor ongoing activity.

• Partner with sales, customer service, and operations teams to address non-financial billing questions and resolve documentation-related issues.

• Organize follow-up activities by scheduling next steps and keeping task records current for the team.

• Assist during month-end and reporting periods by gathering documents and monitoring checklist completion.

• Respond to routine inquiries in a courteous, service-oriented manner that reflects professionalism in every interaction.

• Maintain orderly documentation and records in alignment with company standards for accuracy and consistency.

If you are interested in this Office Assistant position, please submit your resume today for immediate consideration!

]]> • Proficiency with Microsoft Excel and confidence using spreadsheets, databases, and general computer applications.
• Ability to work with accounting software, CRM tools, and internal business systems while managing data carefully.
• Strong written and verbal communication skills, including the ability to handle routine customer-facing correspondence professionally.
• Demonstrated attention to detail with the ability to manage multiple tasks, maintain logs, and meet deadlines consistently.
• Comfortable coordinating with cross-functional teams to help resolve billing-related questions and administrative issues.
• Experience handling inbound calls, email requests, and general office support tasks in a fast-paced setting.]]>

TalentMatch^®

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We are looking for a dependable Receptionist to provide front desk coverage for a Contract assignment in Charlotte, North Carolina. This role is ideal for someone who creates a welcoming first impression, keeps the reception area organized, and supports smooth day-to-day office flow. The position requires on-site presence during regular daytime hours and includes a scheduled training day before the assignment begins. This is a short term project.

Responsibilities:

• Welcome guests, vendors, and other visitors in a courteous and attentive manner upon arrival.

• Manage incoming calls through a multi-line phone system and direct inquiries to the appropriate staff members.

• Monitor for incoming mail and ensure deliveries or correspondence are brought to the right attention.

• Inform employees when visitors arrive and help coordinate front desk communication as needed.

• Replenish common front office supplies and keep the reception area neat, orderly, and presentable throughout the day.

• Provide basic guidance to visitors and help maintain steady front desk coverage so daily operations continue without interruption.

• Attend a designated training day in advance of the coverage period to become familiar with office routines and expectations.

]]> • Ability to answer and route calls using a multi-line or switchboard phone system.
• Strong verbal communication skills and a detail-oriented, customer-focused demeanor.
• Reliable attendance and ability to remain on-site for the scheduled daytime shift.
• Comfortable handling visitor interactions, inbound calls, and general administrative support tasks.
• Ability to maintain an organized workspace and manage light stocking or front office upkeep responsibilities.]]>

TalentMatch^®

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Responsibilities:
• Guide graduates through staging and photo areas, ensuring lines move efficiently and participants know where to report.
• Support photographers by preparing graduates for their moment on stage, including helping correct minor appearance details such as misplaced tassels.
• Monitor attendee flow and maintain order in waiting areas so the event remains smooth and well organized.
• Verify participant names against event lists as graduates are called forward.
• Hand out and gather name cards and other event materials needed during the ceremony.
• Share business cards or related information with graduates and guests as directed by the event team.
• Assist with arranging supplies and equipment before the event begins and help pack up materials once activities conclude.]]> • Ability to interact confidently and courteously with graduates, guests, photographers, and event staff.
• Comfortable working in a busy event environment that requires standing, movement, and quick coordination.
• Strong attention to detail when checking names, managing lines, and handling event materials.
• Dependable time management skills and the ability to follow instructions on-site.
• Appropriate business attire is required, including black slacks, a neutral button-up shirt or conservative blouse, and dress shoes with closed toes.
• Ability to support event handling tasks such as setup, breakdown, and material distribution.]]>

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We are looking for a Customer Service Representative II to support customer interactions and sales-related activities for a busy team in Ashburn, VA. This Long-term Contract opportunity is ideal for someone who enjoys helping customers, managing detailed information accurately, and working in a fast-paced environment. The person in this role will contribute to service quality, support revenue-related documentation, and help maintain smooth daily operations through strong communication and organization.

Responsibilities:

• Respond to customer questions and resolve service issues through clear, attentive communication across phone, email, and related channels.

• Support sales-focused activities by identifying customer needs, providing accurate information, and helping strengthen client relationships.

• Maintain customer records, financial notes, and database entries with a high level of accuracy and attention to detail.

• Coordinate office and administrative tasks that keep daily service operations organized, efficient, and aligned with company policies.

• Review order, costing, and account-related information to ensure documentation is complete and properly recorded.

• Contribute to quality and continuous improvement efforts by identifying process gaps and recommending practical enhancements.

• Assist with training and onboarding support for new team members by sharing procedures, service expectations, and best practices.

• Monitor service trends and customer feedback to help improve performance, support revenue objectives, and maintain high service standards.

]]> • At least 1 to 3 years of experience in customer service, with prior sales experience preferred.
• Strong verbal and written communication skills with the ability to interact effectively with customers and internal teams.
• Demonstrated ability to stay organized, manage multiple priorities, and perform well in a fast-moving work environment.
• Solid analytical, interpersonal, and problem-solving skills.
• High attention to detail when handling records, account information, and service documentation.
• Previous experience in technical support or customer-facing operational work is preferred.]]>

TalentMatch^®

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Responsibilities:
• Respond to incoming patient calls and address questions related to appointments, general services, and routine account or billing concerns.
• Coordinate scheduling activities by arranging, updating, and confirming patient visits while maintaining accurate calendar availability.
• Welcome and assist patients professionally, ensuring each interaction reflects a high standard of service and empathy.
• Enter, review, and update patient information in electronic systems with close attention to accuracy and confidentiality.
• Support front-office and administrative workflows by preparing documentation, routing messages, and handling follow-up tasks promptly.
• Use medical office software and standard business equipment to complete daily clerical and customer service duties efficiently.
• Communicate clearly with clinical and administrative staff to help resolve patient issues and keep office operations running smoothly.]]> • At least 1 year of experience in customer service, medical office support, or a similarly fast-paced service environment is preferred.
• Previous exposure to an outpatient practice or healthcare setting is an asset.
• Familiarity with basic medical terminology is required for effective patient communication.
• Ability to type accurately and work comfortably with computers, office software, and standard office equipment is required.
• Experience using an electronic practice management or related healthcare administrative system is preferred.
• Strong interpersonal, organizational, and customer service skills are essential.]]>

TalentMatch^®

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We are looking for a Temp to Hire Front Desk Coordinator to serve as the first point of contact for guests, vendors, and callers at our facility. This contract-to-permanent opportunity is ideal for someone who enjoys keeping daily office activities organized while supporting teams in a busy manufacturing and fabrication environment. The person in this role will help create a welcoming and well-organized front office experience while providing dependable administrative support across multiple departments.

Responsibilities:

• Welcome visitors, suppliers, and delivery personnel, directing them appropriately and ensuring a positive front office experience.

• Manage incoming phone traffic through a multi-line system, route calls accurately, and respond to general inquiries courteously.

• Provide day-to-day administrative assistance to office staff, production teams, and leadership to keep operations running smoothly.

• Prepare documents, enter data, and support coordination for sales, estimating, and broader office functions.

• Handle mail, shipments, and package distribution, including tracking inbound and outbound deliveries.

• Maintain inventory for office and breakroom items by monitoring usage, placing orders, and restocking supplies as needed.

• Organize and update both digital and paper filing systems to ensure records are easy to access and well maintained.

• Assist with creating spreadsheets, presentation materials, and internal communications for managers and team leaders.

• Keep the reception and front office areas neat, orderly, and ready to receive employees and guests throughout the day.

]]> • At least 2 years of experience in a front desk, receptionist, or administrative support role is preferred.
• Previous experience in a manufacturing, industrial, or construction-related setting is strongly preferred.
• Working knowledge of Microsoft Office applications, including Outlook, Excel, and Word.
• Familiarity with SharePoint is a plus.
• Strong verbal and written communication skills with the ability to stay organized while managing multiple priorities.
• Comfortable working in a fast-paced, team-focused environment with close attention to accuracy and detail.]]>

TalentMatch^®

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Responsibilities:
• Review, process, and maintain employee and client documentation with a strong focus on accuracy, timeliness, and confidentiality.
• Direct forms, records, and service-related communications to the appropriate internal contacts to keep workflows moving efficiently.
• Investigate and help resolve issues involving payroll access, time entry, and related online system functionality.
• Assist families with Medicaid-related fund administration and ensure transactions are handled correctly.
• Use internal platforms and Microsoft-based tools to complete payroll, timekeeping, communication, and record-management tasks.
• Protect sensitive personal data by following established privacy standards, compliance procedures, and documentation practices.
• Adjust daily priorities as workload demands shift and respond effectively to changing deadlines and business needs.
• Partner with colleagues across teams to solve problems, share updates, and support consistent service delivery.
• Raise questions, communicate discrepancies promptly, and escalate concerns in a thorough and solution-oriented manner.
• Support electronic documentation workflows, including digital forms and e-signature processes, as systems and procedures evolve.]]> • Excellent attention to detail with the ability to enter and verify information accurately on the first pass.
• Ability to manage confidential information responsibly and work within privacy and compliance expectations.
• Comfort using multiple systems at once, including Microsoft 365 applications such as Outlook, Teams, and SharePoint.
• Proven ability to prioritize tasks, adapt to changing demands, and remain organized in a busy environment.
• Self-directed work style with the confidence to operate independently while staying connected to a broader team.
• Clear written and verbal communication skills, including clear email correspondence and issue escalation.
• Ability to learn new platforms quickly, troubleshoot common user issues, and document work thoroughly.]]>

TalentMatch^®

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Robert Half client is seeking a Customer Service Representative to join our team onsite in Livermore, California. This contract opportunity with potential for permanent employment is ideal for someone who enjoys supporting customers, coordinating with internal teams, and keeping orders moving accurately from quote to delivery. In this role, you will handle a mix of customer communication, order administration, and return processing while using business systems and reporting tools to maintain service quality and follow-through.

Customer Service Representative Duties:

• Partner with teams such as Finance, Sales, Purchasing, Engineering, and Product Management to resolve customer needs and support day-to-day service operations.

• Respond to sales-related questions, help manage delivery expectations, and participate in district sales meetings by capturing key discussion points and follow-up items.

• Create customer quotations in Epicor, update existing quotes as needed, and distribute pricing details directly to customers or through the sales team.

• Review special account instructions and validate order details, including shipping information, requested dates, pricing, customer part numbers, and quantities before final processing.

• Track open orders using Epicor, production reporting, and status tools to help maintain on-time shipment and proactively raise concerns when commitments may be at risk.

• Communicate regularly with internal contacts to clarify priorities, align on scheduling, and manage customer-requested ship and delivery dates.

• Process product returns by preparing return documentation, sending required forms to customers, and monitoring each case through completion, including credit memo follow-up.

• Follow established sales operations procedures and document opportunities for improvement by opening corrective action cases in Epicor when needed.

• Support additional customer service and administrative tasks assigned by management to help meet department goals.

• Use Microsoft Office, Power BI, and web-based portals to maintain records, communicate updates, and support reporting needs.

If you are interested in this Customer Service Representative opportunity, please submit your resume today.

]]> • Hands-on experience with Epicor or another ERP/CRM platform used for quotes, order entry, and customer account activity.
• Ability to manage order processing, price quotes, returns, billing-related inquiries, and shipment tracking with strong attention to detail.
• Comfortable using Microsoft Office, web-based systems, and reporting tools to organize information and communicate effectively.
• Strong written and verbal communication skills for working with customers, sales teams, and cross-functional departments.
• Ability to prioritize multiple tasks, follow documented procedures, and respond quickly to changing customer or business needs.
• Experience handling inbound customer inquiries and maintaining accurate records across data processing and service activities.]]>

TalentMatch^®

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Responsibilities:
• Welcome patients during arrival and departure, ensuring each visit is processed accurately and efficiently.
• Gather, verify, and update demographic, insurance, and financial details across required applications to support timely patient access workflows.
• Coordinate appointments for scheduled, walk-in, and added-on visits while aligning bookings with provider availability and department guidelines.
• Confirm patient identity and follow established safety procedures to protect records and reduce registration errors.
• Obtain required signatures, authorizations, and supporting documentation, and record account information thoroughly in the appropriate systems.
• Assist patients who need additional accommodations, including language support or accessibility-related coordination, to help them complete the registration process.
• Review insurance eligibility, benefits, and patient financial responsibility using payer portals and verification tools to support accurate reimbursement.
• Maintain appointment notes, select the correct visit type and duration, and help fill open schedule slots by monitoring wait lists or recall lists.
• Collaborate with care teams and administrative staff to resolve scheduling issues, update visit information, and support overall patient flow.]]> • Ability to assist patients professionally in a fast-paced clinical or hospital environment.
• Working knowledge of appointment scheduling, rescheduling, and visit coordination.
• Experience verifying medical insurance coverage, eligibility, and patient responsibility.
• Strong accuracy with data entry and documentation involving demographic, financial, and insurance information.
• Familiarity with patient identification procedures, consent collection, and authorization handling.
• Ability to use multiple applications or web-based tools while managing competing priorities.
• Effective communication skills and the ability to support patients with diverse needs.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors and create a positive first impression by managing the front desk with courtesy and efficiency.
• Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate team members, and take accurate messages when needed.
• Provide day-to-day administrative support such as preparing documents, managing office correspondence, and assisting with general clerical tasks.
• Coordinate routine office activities to help maintain an organized and efficient onsite work environment.
• Adjust priorities throughout the day to respond to changing business needs and urgent requests.
• Learn additional responsibilities across different areas of the office to provide flexible support where needed.
• Maintain accurate records, track information, and ensure documents are filed or distributed appropriately.]]> • Comfortable managing a multi-line phone system and handling a high volume of inbound calls.
• Strong verbal and written communication skills with a detail-oriented and welcoming demeanor.
• Ability to stay organized, manage multiple tasks, and shift priorities in a fast-paced office environment.
• Proficiency with general administrative duties, including data entry, document preparation, and office coordination.
• Willingness to learn new processes, take on cross-functional tasks, and grow within a small office setting.
• Availability to work onsite Monday through Friday during standard business hours.]]>

TalentMatch^®

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Responsibilities:
• Oversee complex executive calendars, resolving scheduling conflicts and ensuring priorities are managed effectively.
• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.
• Coordinate meeting schedules for leadership, confirming attendees, securing meeting spaces, and preparing necessary details in advance.
• Support executives with day-to-day administrative tasks while maintaining a high level of professionalism and confidentiality.
• Track schedule changes and communicate updates promptly to ensure leaders and stakeholders remain informed.
• Prepare organized travel plans and meeting materials so executives are equipped for upcoming commitments.]]> • Strong ability to manage calendars with accuracy and respond effectively to shifting priorities.
• Hands-on experience booking and coordinating travel arrangements from start to finish.
• Ability to organize executive meetings and manage related scheduling details with minimal supervision.
• Excellent verbal and written communication skills with a detail-oriented approach.
• High level of discretion, sound judgment, and attention to detail in handling sensitive information.]]>

TalentMatch^®

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Responsibilities:
• Respond to customer questions about product details, order progress, and related service needs with accuracy and professionalism.
• Enter new orders and update existing requests while following established service and documentation procedures.
• Work closely with teams across the business to coordinate solutions and ensure customer issues are resolved efficiently.
• Escalate customer concerns to the appropriate internal contacts and provide clear follow-up to support timely resolution.
• Conduct export compliance checks in accordance with company guidelines before processing applicable transactions.
• Examine purchase orders, customer agreements, and terms to confirm details are complete and aligned with requirements.
• Manage inbound and outbound customer communication to support order-related updates and service inquiries.]]> • Background in order entry and handling customer requests in a fast-paced environment.
• Ability to manage inbound calls and place outbound calls as needed to support customers.
• Strong written and verbal communication skills with a detail-oriented, customer-focused approach.
• Comfortable reviewing documentation carefully to ensure accuracy and compliance.
• Ability to collaborate effectively with internal teams to address customer needs.
• Experience using standard business systems and processes to track orders and maintain records.]]>

TalentMatch^®

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Responsibilities:
• Respond to incoming patient calls and inquiries professionally, providing clear information related to appointments, services, and general office support.
• Assist with scheduling, registration, and front-desk coordination to help maintain efficient daily clinic operations.
• Communicate with patients regarding billing questions, basic account information, and routine administrative matters within established guidelines.
• Enter, update, and review patient information in electronic practice management and related office systems with a high degree of accuracy.
• Support office workflow by handling a steady volume of customer service requests while maintaining a courteous and service-oriented approach.
• Use medical terminology appropriately when speaking with patients, staff, and providers to ensure accurate communication.
• Operate standard office equipment and complete clerical tasks such as documentation, message routing, and record support.
• Contribute to a positive patient experience by resolving routine concerns promptly and escalating more complex issues when needed.]]> • At least 1 year of experience in customer service, medical office support, or a similar high-volume service environment is preferred.
• Previous experience in an outpatient clinic, physician office, or healthcare-related administrative role is an asset.
• Working knowledge of basic medical terminology is required.
• Ability to type accurately and use computers, office software, and standard administrative equipment effectively.
• Familiarity with electronic practice management systems or similar healthcare scheduling and registration platforms is preferred.
• Strong interpersonal, organizational, and customer service skills are essential.
• Ability to manage multiple priorities in a fast-paced environment while maintaining professionalism and attention to detail.]]>

TalentMatch^®

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We are looking for a Customer Service Representative to join a team in New Holland, PA in a Contract to Permanent position. This opportunity is well suited for someone who enjoys helping customers, handling high-volume communication, and coordinating solutions across multiple business areas. The role focuses on delivering responsive support, documenting inquiries accurately, and ensuring each issue is routed or resolved efficiently.

Responsibilities:

• Respond to incoming customer contacts by phone and related channels, gathering details and assessing the nature of each request.

• Address service matters within assigned authority by supporting questions tied to underwriting, claims, billing, and marketing activities.

• Escalate concerns that require specialized review to the appropriate internal teams and follow through to support timely resolution.

• Maintain accurate records of customer interactions, requests, and outcomes to support service continuity and reporting.

• Monitor recurring customer concerns and share patterns with leadership to help identify underlying causes and improvement opportunities.

• Welcome visitors courteously when assigned to front desk coverage and help oversee entry access to the facility.

• Provide office support for renewal mailing preparation, including assembling and organizing outgoing materials as needed.

• Complete additional customer support or administrative tasks as directed by management to meet team priorities.

]]> • Experience in customer service, call center support, or a similar client-facing environment is a plus.

• Ability to manage inbound calls efficiently while providing clear, courteous, and solution-oriented communication.

• Strong attention to detail with the ability to document inquiries and updates accurately.

• Comfortable determining when an issue can be resolved directly and when it should be referred to another department.

• Proficiency in working with standard office systems and multitasking across various software systems.

• Reliable interpersonal skills with a courteous approach to customers, visitors, and internal teams.

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Event Support / Registration Assistant

We are seeking a professional and dependable Event Support / Registration Assistant with prior experience working at conferences, meetings, or live events. This role is ideal for someone who is proactive, adaptable, and comfortable supporting a team in a fast-paced environment.

The ideal candidate is a quick mover who can take direction well, remain organized under pressure, and assist with a variety of event-related tasks as needed. Because registration windows can be short and busy, we need someone who can work efficiently while maintaining a high level of professionalism and customer service.

Key Responsibilities:

Assist with event and conference operations before and during programs
Support attendee registration flow and help ensure guests are directed appropriately
Provide general on-site assistance to the team with any tasks assigned
Maintain a professional, courteous, and helpful presence with attendees and staff
Follow instructions quickly and adapt to changing event needs
Help keep event operations running smoothly in a fast-paced setting

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Prior experience working at conferences, meetings, trade shows, or similar events required

Professional demeanor and strong customer service skills

Ability to move quickly and work efficiently during high-volume registration periods

Team player with a willingness to help wherever needed

Able to take direction well and respond positively in a fast-paced environment

Some college experience preferred

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We are looking for a dependable Office Assistant/Receptionist to help keep daily operations running smoothly in our office within the financial services industry. This Long-term Contract position will serve as the first point of contact for visitors while also supporting essential administrative and records-related tasks. The ideal candidate brings a strong approach to front-desk support, strong organizational ability, and the discretion needed to work with sensitive information.

Responsibilities:

• Welcome candidates, clients, and other guests with a courteous and attentive demeanor while directing them appropriately

• Manage front desk activity by answering incoming calls, responding to routine inquiries, and ensuring a positive office experience

• Convert physical records into digital files by scanning high volumes of company-related documents with accuracy and consistency

• Sort, label, and maintain documentation within internal filing systems so records remain easy to access and properly organized

• Provide day-to-day clerical support such as handling correspondence, preparing materials, and assisting with general office requests

• Monitor reception and common office areas to maintain an orderly, well-maintained, and visitor-ready environment

• Support administrative workflows that require careful handling of confidential files and sensitive information

The salary range for this position is $18 to $20 / hour. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

]]> • Strong organizational skills with close attention to detail when managing documents and routine tasks
• Ability to handle confidential information with professionalism, discretion, and good judgment
• Clear verbal and written communication skills with a customer-focused approach to service
• Comfortable answering inbound calls, greeting visitors, and managing multiple front-desk responsibilities
• Basic clerical and document-scanning experience, including maintaining accurate records and files
• Ability to stay organized and effective in a busy office setting with changing priorities]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Maintain orderly office areas, shared workspaces, and storage locations to support a clean and efficient environment.
• Welcome visitors, assist with front-desk coverage, and help ensure smooth day-to-day administrative support on site.
• Sort, label, file, and archive paper and electronic documents with a high degree of accuracy.
• Create and sustain practical organizational methods that improve accessibility and office workflow.
• Support office-based projects focused on improving organization, tracking progress from kickoff through completion.
• Prepare and share clear updates on task status, timelines, and completed work as needed.
• Perform data entry and general clerical duties to help keep administrative records current and accurate.]]> • Strong organizational skills with the ability to manage multiple tasks and maintain attention to detail.
• Ability to work independently, take initiative, and follow through on assignments with minimal oversight.
• Strong communication skills and a dependable, service-oriented approach to office support.
• Experience handling document management, filing, and data entry responsibilities accurately.
• Comfort answering inbound calls and assisting visitors in an office environment.]]>

TalentMatch^®

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Responsibilities:
• Oversee day-to-day office activities to ensure a well-organized, efficient, and welcoming work environment.
• Coordinate the purchasing of office materials and vendor-supplied items to maintain uninterrupted operations.
• Track inventory levels and replenish workplace supplies before shortages affect business needs.
• Handle front-desk coverage by greeting visitors, answering incoming calls, and directing inquiries appropriately.
• Support accounts payable activities by organizing invoices, verifying details, and assisting with timely payment processing.
• Maintain administrative records, files, and general office documentation with accuracy and confidentiality.
• Partner with internal teams to address operational needs and help resolve routine office-related issues.
• Monitor office procedures and recommend practical improvements that enhance efficiency and service quality.]]> • Ability to order, organize, and monitor office supplies with strong attention to detail.
• Working knowledge of accounts payable processes, including invoice handling and payment coordination.
• Comfortable performing receptionist and front-office support duties with professionalism.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Clear written and verbal communication skills suited to a collaborative workplace.
• Proficiency with standard office software and general administrative tools.]]>

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We are looking for an HR Coordinator to support daily human resources operations in Vallejo, CA. This is a long-term contract position ideal for someone who combines strong administrative ability with sound judgment, attention to detail, and a service-oriented approach when assisting employees and internal stakeholders. The role will handle a broad range of HR coordination tasks, including payroll support, employee documentation, records administration, meeting logistics, and general departmental operations while maintaining confidentiality and accuracy.

HR Coordinator Duties:

• Coordinate biweekly payroll activities with the central payroll team, communicate employee status updates to relevant departments, and assist with final pay and accrued vacation calculations for departing staff.

• Prepare separation documents, organize exit materials, and support offboarding steps including final paycheck distribution.

• Handle employment-related inquiries such as verification requests, income withholding notices, and unemployment or claims-related documentation.

• Maintain and update tracking logs for appointments, renewals, and personnel action records to ensure HR data remains current and organized.

• Process invoices, purchase requests, payment documentation, and budget adjustments while helping identify alternate funding sources when needed.

• Provide administrative support for workforce and student employment programs, including coordination of related paperwork and follow-up activities.

• Organize HR meetings and training sessions by scheduling rooms, arranging catering, coordinating technology setup, recording notes, and sharing meeting minutes.

• Perform day-to-day office administration such as managing electronic and paper files, distributing mail, ordering supplies, copying documents, and preparing travel and expense materials.

• Oversee HR personnel and medical record files in both physical and digital formats, ensuring secure handling and complete documentation.

• Participate in committee meetings and contribute administrative support for cross-functional initiatives as assigned.

If you are interested in this HR Coordinator position, please submit your application today.

]]> • Experience with HR administration, including onboarding, employee records, background checks, terminations, and compliance-related documentation.
• Working knowledge of standard office procedures and the ability to manage multiple administrative tasks with efficiency and accuracy.
• Strong technical proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and HRIS or other electronic recordkeeping systems.
• Ability to safeguard confidential information and handle sensitive employee matters with discretion and professionalism.
• Excellent organizational, prioritization, and follow-through skills with a consistent focus on deadlines and detail.
• Strong written and verbal communication skills, including the confidence to support presentations, meetings, or employee-facing interactions.
• Ability to work collaboratively, exercise good judgment, and solve routine operational issues in a fast-paced HR environment.]]>

TalentMatch^®

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Our client is in need of a sharp Executive Assistant to support leadership by creating structure, improving follow-through, and keeping daily priorities on track. This role is ideal for someone who thrives in a fast-paced environment, handles sensitive information with sound judgment, and brings strong organization to executive operations. The role will partner closely with senior leaders to coordinate schedules, manage communications, monitor administrative workflows, and help maintain momentum across business initiatives.

Responsibilities:

•Coordinate executive calendars by arranging meetings, appointments, travel, and priority follow-ups so leadership can stay focused on key business objectives.

•Develop meeting materials, capture discussion notes, and document next steps to ensure decisions and commitments are clearly communicated and completed.

•Maintain organized shared files, operational documents, and reference materials so teams can quickly access accurate information.

•Prepare emails, internal updates, and other written communications on behalf of leadership while preserving professionalism, clarity, and confidentiality.

•Track deadlines connected to projects, renewals, vendor activity, and required filings, and provide timely reminders to keep work moving forward.

•Log incoming vendor invoices, maintain a current accounts payable tracker, and highlight approaching due dates or missing documentation for leadership review.

•Oversee the integrity of lead records by monitoring follow-up activity, identifying stalled opportunities, and preparing recurring pipeline reports for management.

•Respond to incoming digital inquiries when appropriate, route requests to the right internal contact, escalate urgent matters, and monitor responsiveness across channels.

•Review website content and digital touchpoints for accuracy, coordinate updates with external partners when needed, and raise issues such as broken links or outdated information.

•Support cross-functional initiatives by organizing tasks, timelines, owners, and deliverables while identifying risks or delays early in the project lifecycle.

]]> •Demonstrated experience supporting executives or senior leadership in an administrative or coordination-focused role.

•Strong ability to manage complex calendars, meeting logistics, and travel arrangements with close attention to detail.

•Proficiency with Google Workspace and comfort using digital tools to organize documents, communications, and reporting.

•Experience handling high-volume invoicing, vendor records, renewals, or related administrative tracking responsibilities.

•Ability to write clear, well-structured correspondence and maintain discretion when working with confidential business information.

•Strong organizational skills with the ability to manage multiple priorities, follow through on action items, and meet deadlines consistently.

•Comfort working with vendors, resolving documentation issues, and maintaining accurate status trackers for operational visibility.

•Experience with QuickBooks, Zoho CRM, Square or similar financial software is preferred.

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TalentMatch^®

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Responsibilities:
• Coordinate a high volume of interviews across multiple calendars, including complex technical and panel meetings.
• Arrange and oversee interview logistics for both virtual sessions and occasional onsite meetings in San Francisco, California.
• Maintain accurate interview scheduling and candidate activity within the applicant tracking system and related communication tools.
• Work closely with recruiters, hiring teams, and candidates to deliver a well-organized and thorough interview experience.
• Manage scheduling updates, confirmations, and changes while keeping all participants informed in a timely manner.
• Support recruiting operations throughout the interview lifecycle, from initial scheduling through final coordination steps.
• Assist with onboarding-related coordination and other administrative recruiting tasks as needed.]]> • Familiarity with applicant tracking systems and recruiting tools such as Greenhouse, Slack, and Zoom.
• Ability to manage multiple priorities effectively in a fast-paced, high-growth, or startup-style environment.
• Strong verbal and written communication skills with a detail-oriented and service-oriented approach.
• Excellent attention to detail and the ability to maintain accuracy across competing workflows.
• Proven organizational skills with the flexibility to adapt quickly to schedule changes and shifting business needs.]]>

TalentMatch^®

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Robert Half's client is seeking a Pension Analyst to support pension operations and member service activities in Pleasanton, California. This is a contract position focused on researching pension-related inquiries, maintaining accurate records, and assisting with administrative processes that help the team respond effectively to member needs. The role is primarily operational and analytical, with occasional direct interaction with members, and is well suited to someone who is comfortable working with data, numbers, and service-driven communication.

Pension Analyst Duties:

• Investigate pension-related questions by reviewing records, validating information, and providing accurate findings to internal team members.

• Enter, update, and maintain pension data with a high level of accuracy to support ongoing administrative and service activities.

• Monitor shared mailboxes, organize incoming requests, and respond or route inquiries in a timely and thorough manner.

• Partner with pension team staff and member services personnel to help resolve issues and support daily workflow needs.

• Prepare and review spreadsheets, reports, and supporting documentation to assist with tracking, analysis, and case follow-up.

• Provide courteous assistance during occasional in-person interactions with members while ensuring questions are addressed clearly and appropriately.

• Apply sound numerical reasoning when reviewing pension information, identifying discrepancies, and escalating concerns when needed.

If you are interested in this Pension Analyst role, please submit your resume today.

]]> • Intermediate proficiency in Microsoft Excel, including the ability to work with spreadsheets for tracking, review, and analysis.
• Strong customer service skills with the ability to communicate clearly and professionally in written and verbal formats.
• High attention to detail and accuracy when handling data entry, records, and pension-related information.
• Comfort working with numbers and interpreting data in an administrative or analytical environment.
• Proficiency in Microsoft Word and willingness to complete skills testing in Word and Excel as part of the hiring process.
• Bilingual Spanish language skills are preferred and would be considered a strong asset.]]>

TalentMatch^®

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Responsibilities:
• Enter and revise demographic details in the organization’s database to keep records accurate and current.
• Update guardianship information when changes are identified and ensure related entries are properly reflected in the system.
• Attach assessment materials to the appropriate records so documentation is complete and easy to retrieve.
• Record designated document dates directly into case files with close attention to accuracy.
• Input required scoring information into the system based on provided source documents.
• Complete full data updates for a large group of existing records as assigned.
• Perform ongoing maintenance for active cases that require periodic adjustments over time.
• Review entered information for completeness and correct discrepancies when needed.]]> • Strong typing skills with the ability to enter information quickly and accurately.
• Experience working with numeric data and maintaining precise digital records.
• Solid computer proficiency, including comfort navigating databases and data entry systems.
• High attention to detail and ability to follow instructions consistently.
• Ability to manage repetitive tasks while maintaining quality and efficiency.
• Strong organizational skills and the ability to handle a high volume of record updates.]]>

TalentMatch^®

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Robert Half is seeking a meticulous Office Assistant for our client in Baton Rouge, Louisiana. As an Office Assistant, your role will encompass a variety of tasks including managing office functions, maintaining customer service standards, and performing clerical duties, all while utilizing Microsoft Office Suites. This is a short-term contract to full time employment opportunity.

Responsibilities:

• Manage and execute office functions with a high level of organization and attention to detail

• Utilize Microsoft Office Suites, including Microsoft Excel, Microsoft Word, and Microsoft Outlook, to carry out tasks efficiently

• Provide clerical support, including filing and correspondence, to maintain a well-organized and efficient office environment

• Handle receptionist duties as needed, providing excellent customer service and maintaining detail-oriented communication

• Perform billing functions accurately, ensuring all customer accounts are up to date

• Aid in the upkeep of customer records, ensuring data accuracy and prompt resolution of inquiries.

]]> • Proficiency in Microsoft Excel is essential for managing data and performing calculations

• Familiarity with Microsoft Office Suites, including PowerPoint and Access, is required for creating presentations and databases

• Mastery of Microsoft Outlook for effective email communication and scheduling tasks

• Strong command of Microsoft Word for drafting letters, creating reports, and other documentation tasks

• Understanding of general office functions to ensure smooth operation of the workplace

• Knowledge of About Time software for optimal time and resource management

• Ability to perform billing functions accurately to maintain financial records

• Experience in performing clerical duties such as typing, copying, and printing

• Skill in managing correspondence, including drafting letters and emails

• Exceptional customer service skills to ensure a positive experience for all visitors and clients

• Experience in receptionist duties such as receiving calls and greeting visitors

• Ability to provide clerical support to other staff members as needed

• Proficient in filing systems, both physical and digital, for easy retrieval of documents

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. Apply today!

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We are looking for a Benefits Coordinator to join an organization in Plymouth, Minnesota in a Contract to Permanent capacity. This position is ideal for someone who thrives in a highly administrative, employee-facing role and can manage sensitive information with accuracy and discretion. The individual in this role will support benefits administration, employee record oversight, and onboarding activities while helping keep daily HR operations organized and responsive.

Responsibilities:

• Manage front desk coverage while serving as a detail-oriented first point of contact for employees, visitors, and incoming inquiries

• Provide day-to-day administrative support for HR and benefits processes, with a strong focus on organization, follow-through, and document accuracy

• Review and audit employee files, benefits records, and related documentation to maintain completeness and compliance

• Support 401(k) and insurance-related audits by gathering data, verifying details, and resolving discrepancies

• Coordinate onboarding and offboarding activities, including preparation of paperwork, status tracking, and communication with relevant stakeholders

• Assist with leave, COBRA, and general benefits administration tasks while helping employees navigate questions and required forms

• Maintain spreadsheets and reports in Excel to track benefits activity, employee updates, and administrative workflows

• Help organize internal events and support additional office coordination duties as needed

• Handle confidential HR and benefits information with discretion and ensure records are maintained appropriately

]]> • Working knowledge of employee benefits programs, including areas such as COBRA, leave administration, or retirement plan support
• Strong administrative skills with the ability to manage a high volume of detailed tasks accurately
• Confidence communicating with employees, consultants, and third-party HR or benefits partners
• Proficiency with Excel and comfort working with spreadsheets, records, and office documentation tools
• Ability to work independently, take initiative, and ask thoughtful questions when clarification is needed
• Experience handling sensitive or confidential employee information with professionalism and discretion]]>

TalentMatch^®

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Responsibilities:
• Manage end-to-end recruitment activities, including intake discussions, sourcing, screening, interview coordination, and offer support.
• Build and maintain candidate pipelines by using proactive sourcing methods across job boards, networks, and other recruiting channels.
• Conduct interviews to evaluate experience, qualifications, and overall alignment with role requirements.
• Partner with hiring managers to clarify position needs, set recruiting strategies, and maintain progress against hiring goals.
• Maintain accurate candidate records and workflow updates within the applicant tracking system to ensure an efficient hiring process.
• Oversee multiple openings at once while keeping communication timely and detail-focused for candidates and internal stakeholders.
• Support high-volume recruiting demands by prioritizing requisitions effectively and moving applicants with relevant experience through the process quickly.]]> • Strong background in candidate sourcing and pipeline development.
• Ability to conduct candidate interviews and assess qualifications effectively.
• Hands-on experience using an applicant tracking system for documentation and workflow management.
• Proven ability to succeed in a high-volume recruiting environment.
• Strong communication, organization, and stakeholder management skills.]]>

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We are looking for a detail-oriented and welcoming Receptionist to support daily front-desk operations in Houston, Texas. Every Saturday, 1pm-9pm, $15/hr.

Responsibilities:

• Welcome visitors and direct them appropriately while maintaining a courteous and welcoming front-desk presence.

• Answer incoming calls, respond to routine inquiries, and route messages to the correct team members in a timely manner.

• Perform accurate data entry and maintain organized records, files, and office documentation.

• Assist with general clerical support, including typing correspondence, preparing documents, and using Microsoft Word for routine office tasks.

• Coordinate front-office activities to help meetings, visitor arrivals, and daily administrative processes run smoothly.

• Maintain filing systems and ensure information is stored in a clear, accessible, and orderly manner.

• Provide customer service support by addressing questions courteously and helping resolve basic concerns efficiently.

]]> • Previous experience in a receptionist, front-desk, or administrative support role.

• Strong customer service skills with a detail-oriented and approachable communication style.

• Basic office skills, including filing, document preparation, and general clerical support.

• Accurate data entry abilities with strong attention to detail.

• Proficiency in Microsoft Word and confidence using standard office software.

• Good grammar, written communication, and verbal communication skills.

• Ability to stay organized, multitask effectively, and support a busy office environment.

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TalentMatch^®

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Responsibilities:
• Assist members with incoming and outgoing calls, addressing inquiries, processing transactions, and resolving issues promptly and efficiently.
• Educate members on the advantages of credit union membership and the range of financial services available.
• Deliver outstanding customer service through a friendly and detail-oriented approach that enhances member experiences.
• Maintain up-to-date knowledge of credit union products, procedures, and compliance regulations to provide accurate information and assistance.
• Collaborate with team members to ensure seamless service delivery and a positive work environment.
• Handle member concerns efficiently, providing solutions and escalating issues when necessary.
• Perform data entry and transaction processing with precision and attention to detail.
• Utilize computer systems effectively to manage member accounts and document interactions.
• Uphold company standards and policies while fostering trust and transparency with members.]]> • Previous experience in a fast-paced call center environment.

• Proficiency in computer systems and ability to navigate multiple platforms.

• Strong typing skills with accuracy and speed.

• Proven ability to deliver excellent customer service in a detail-oriented setting.

• Effective communication skills, both verbal and written, to interact with members and team members.

• Ability to multitask and prioritize in a dynamic work environment.

• Familiarity with financial services or credit union operations is a plus.

• Demonstrated problem-solving abilities and attention to detail.

If you are interested, please give us a call today at 920-666-6382.

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TalentMatch^®

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Responsibilities:
• Provide broad administrative support for facilities operations, ensuring requests, records, and daily tasks are handled accurately and efficiently.
• Process invoices and assist with payment-related activities while maintaining organized documentation and timely follow-up.
• Serve as a point of contact for external agencies and internal partners to support smooth communication across facilities matters.
• Assist with mail services and work closely with the mailroom team to help maintain dependable distribution and delivery processes.
• Coordinate visits from service providers and other vendors, including scheduling, access support, and on-site logistics.
• Work with building management to confirm certificates of insurance are received and properly tracked for vendor compliance.
• Create purchase orders and support related procurement activities for facilities needs.
• Use ticketing and facilities systems to monitor requests, update status information, and help resolve workplace issues promptly.]]> • Demonstrated ability to create and manage purchase orders with a high degree of accuracy.
• Background handling invoicing, payment processing, or other high-volume administrative workflows.
• Experience coordinating vendors, service providers, or building-related contacts in a detail-focused setting.
• Proficiency with Microsoft Office applications for documentation, communication, and reporting.
• Familiarity with Jira or another ticket management platform used to track service requests.
• Knowledge of CMMS or computerized maintenance management systems is preferred.
• Flexibility to support varying schedules, overtime, and occasional weekend coverage when needed.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors upon arrival and manage guest access by verifying badges and overseeing sign-in and sign-out procedures.
• Answer and direct incoming calls through a multi-line switchboard in a timely and courteous manner.
• Provide front desk assistance by responding to general inquiries and guiding guests to the appropriate contact or area.
• Maintain a neat and orderly reception space throughout the day while ensuring routine administrative tasks are completed.
• Monitor visitor activity at the front desk to support a secure and well-managed office environment.
• Stay engaged during quieter periods by assisting with general receptionist and customer service duties as needed.]]> • Ability to operate a switchboard or multi-line phone system with more than 31 lines.
• Strong customer service skills with a detail-oriented and welcoming demeanor.
• Excellent verbal communication and interpersonal abilities.
• Reliable attention to detail when handling visitor logs and badge checks.
• Ability to remain productive and organized in a slower-paced work environment.]]>

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Responsibilities:
• Design, refresh, and organize training materials and development resources for employees across multiple functions and service areas.
• Partner with program leaders to understand team workflows, identify operational challenges, and translate those insights into practical learning solutions.
• Measure the impact of training initiatives, review feedback and performance trends, and recommend improvements that increase engagement and effectiveness.
• Track workplace and compliance-related patterns, prepare reports, and help strengthen guidance that supports accountability and employee morale.
• Maintain and update HR policies, employee relations standards, and compliance documentation to align with organizational needs.
• Advise managers on employee relations matters, including coaching, performance concerns, workplace conflicts, and corrective action processes.
• Conduct or support workplace investigations and assist with conflict resolution and mediation efforts in a fair and consistent manner.
• Provide broader HR support in areas such as onboarding, leave administration, recruiting coordination, reporting, and audit preparation.]]> • Demonstrated ability to create training content, improve development programs, and support learning processes across different departments.
• Experience handling employee relations matters, including investigations, performance management, and conflict resolution.
• Working knowledge of HR policies, compliance practices, onboarding, and general HR administration.
• Proficiency with Microsoft Office and HRIS platforms used for employee data, reporting, and process support.
• Strong communication, interpersonal, and customer service skills, with the ability to work effectively with managers and employees at all levels.
• High level of empathy, patience, and professionalism, particularly when supporting sensitive workplace situations.
• Interest in contributing to a nonprofit environment and supporting an organization focused on meaningful community service.]]>

TalentMatch^®

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Responsibilities:
• Enter customer orders, purchase orders, and related transaction details into company systems with a high level of speed and accuracy.
• Review order documentation for completeness, confirm key information, and resolve discrepancies before processing.
• Support invoice entry activities and help maintain accurate records tied to customer accounts and completed orders.
• Coordinate with shipping and logistics teams to ensure orders are released, tracked, and delivered according to requirements.
• Update order status information and communicate changes, delays, or issues to internal stakeholders as needed.
• Maintain organized electronic records for order activity, shipment details, and supporting documentation.
• Assist with shipping and receiving-related data updates to help keep inventory and order flow aligned.
• Contribute to process support across customer management and order processing activities, including adjustments tied to operational system changes when needed.]]> • Strong typing and numeric data entry skills with consistent attention to accuracy.
• Experience handling purchase orders, customer account information, and invoice-related records.
• Working knowledge of shipping, receiving, and logistics coordination in a distribution or manufacturing environment.
• Comfortable using computer-based order management or data entry systems throughout the workday.
• Ability to manage multiple tasks efficiently in a fast-paced, transaction-heavy setting.
• Strong communication skills and the ability to work effectively with cross-functional teams.]]>

TalentMatch^®

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Responsibilities:
• Respond to incoming patient calls and questions promptly, providing clear and courteous support on office services, scheduling, and general requests.
• Assist with appointment coordination, registration updates, and routine administrative tasks to keep daily front-end operations running smoothly.
• Address patient billing inquiries by explaining charges, payment-related information, and next steps within established guidelines.
• Enter and update patient information accurately in electronic systems while maintaining confidentiality and data integrity.
• Support office workflow by using practice management tools and standard office equipment to complete documentation and service tasks efficiently.
• Communicate with patients and internal team members in a detail-oriented manner to resolve issues and improve the overall service experience.
• Manage multiple requests in a high-volume setting while staying organized, attentive to detail, and responsive to patient needs.]]> • At least 1 year of relevant experience in customer service, medical office support, call center operations, or a similar high-volume service environment is preferred.
• Working knowledge of basic medical terminology is required.
• Ability to interact effectively with patients using strong interpersonal, organizational, and customer service skills.
• Comfortable using computers, keyboarding regularly, and navigating common office software and electronic practice management systems.
• Experience handling inbound calls and resolving patient questions with professionalism and accuracy.
• Familiarity with patient billing processes and healthcare administrative support is preferred.]]>

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We are looking for a driven Recruiter to support high-volume hiring efforts for retail and field-based roles in Orlando, Florida. This Long-term Contract opportunity is ideal for someone who thrives in a fast-paced environment, can manage multiple openings at once, and enjoys building strong candidate pipelines through both traditional sourcing and in-person recruiting events. The person in this role will help attract store-level employees as well as management talent while maintaining an organized and responsive recruitment process.

Responsibilities:

• Lead full-cycle recruiting for a large number of open positions, managing activity across approximately 80 to 90 requisitions at a time.

• Source, screen, and advance candidates for store operations and leadership openings with a focus on speed, quality, and candidate fit.

• Partner with hiring managers to understand staffing priorities, align on candidate profiles, and move searches forward efficiently.

• Attend job fairs and community hiring events to promote opportunities, engage prospective applicants, and build local talent pipelines.

• Maintain accurate candidate records and workflow updates within the applicant tracking system throughout the hiring process.

• Conduct outreach strategies that attract talent with experience in retail through job boards, networking, referrals, and direct sourcing methods.

• Support hiring activities for field-based recruitment needs, ensuring consistent communication with candidates and business stakeholders.

• Contribute to recruiting process updates and related operational changes as needed to support team effectiveness and hiring continuity.

]]> • Demonstrated background in full-cycle recruiting, from sourcing through offer coordination.
• Experience recruiting for retail positions is strongly preferred.
• Comfortable representing the company at job fairs and other in-person hiring events.
• Working knowledge of applicant tracking systems and standard recruiting tools.
• Ability to manage numerous active requisitions while maintaining organization and follow-through.
• Strong communication skills and a proactive, results-oriented approach to talent acquisition.]]>

TalentMatch^®

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Responsibilities:
• Build and adjust daily delivery routes to support on-time service while reducing unnecessary mileage and travel time.
• Plan truck loads in a logical delivery sequence so drivers can complete stops efficiently and safely.
• Review available fleet capacity to align shipment volume with truck space, weight restrictions, and operating guidelines.
• Enter and maintain order, shipment, and inventory information with accuracy across office systems and tracking tools.
• Assist with purchase order processing and order fulfillment activities to support smooth day-to-day operations.
• Respond to inbound calls and coordinate with drivers, customers, and internal staff regarding delivery timing and scheduling updates.
• Use Excel and CRM tools to organize logistics data, monitor activity, and prepare routine administrative reports.
• Provide general administrative support for the office, including documentation, recordkeeping, and coordination of logistics-related tasks.]]> • Background in coordinating delivery routes, preferably for trucks in a distribution or manufacturing environment.
• Proficiency with Microsoft Excel and comfort working in CRM or order management systems.
• Experience handling data entry, tracking orders, and maintaining accurate operational records.
• Ability to manage multiple priorities in a fast-paced office setting with strong attention to detail.
• Clear communication skills for working with customers, drivers, and internal departments.
• Familiarity with inventory tracking, purchase orders, and order fulfillment processes.
• Experience supporting manufactured products or operations within a manufacturing setting is preferred.]]>

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We are looking for a compassionate Customer Experience Specialist to join a mission-driven non-profit team in San Diego, California. This opportunity is ideal for someone who thrives in a fast-paced call center setting and is committed to connecting individuals with meaningful support and community resources. In this role, you will serve as a key point of contact for inbound inquiries while delivering respectful, informed service across multiple communication channels. The position offers the chance to build a long-term career while making a positive impact on the community every day.

Responsibilities:

• Handle incoming calls and client inquiries with professionalism, providing clear guidance, relevant information, and appropriate service referrals.

• Record client interactions thoroughly and in a timely manner within web-based platforms and customer tracking systems.

• Stay informed on current programs, community resources, and service offerings to ensure accurate support is provided.

• Work closely with internal departments and partner teams to coordinate solutions that address client needs effectively.

• Deliver a high standard of customer care in every interaction, maintaining empathy, patience, and professionalism.

• Use call center and customer management tools to manage communications, track cases, and support service delivery.

• Assist with benefit- or billing-related questions when applicable, ensuring issues are routed or resolved appropriately.

]]> • Associate’s degree preferred; additional post-secondary education combined with relevant experience will also be considered.
• Strong written and verbal communication skills with the ability to interact clearly and professionally with diverse populations.
• Experience using web-based applications, CRM platforms, and standard Microsoft Office tools such as Word, Excel, and PowerPoint.
• Familiarity with call center or customer service systems such as Avaya CMS, Epic, ADP, or similar platforms is beneficial.
• Background in non-profit services, public health, social work, psychology, sociology, criminology, or a related field is preferred.
• Bilingual fluency in Spanish and English is strongly preferred.]]>

TalentMatch^®

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Responsibilities:
• Provide administrative support to the HR Manager and broader team by handling a range of daily office tasks
• Enter and maintain employee and operational information accurately in company records and tracking systems
• Coordinate onboarding activities by preparing new employee documents and helping ensure required paperwork is completed on time
• Arrange meetings, interviews, and other appointments while keeping calendars organized and up to date
• Assist with background screening processes and follow up on outstanding items to keep recruitment workflows moving
• Communicate clearly with team members and candidates regarding schedules, documentation, and next steps
• Help organize office files and maintain orderly administrative processes that support project and personnel needs]]> • Strong data entry skills with a high level of accuracy and attention to detail
• Ability to manage paperwork, schedules, and multiple priorities with minimal supervision
• Effective written and verbal communication skills
• Proficiency in calendar management and appointment scheduling
• Comfortable supporting HR-related administrative activities such as onboarding and background checks
• Must have reliable transportation and the ability to drive]]>

TalentMatch^®

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We are seeking a detail-oriented and customer-focused Patient Access Specialist to join our healthcare client’s team. In this role, you will serve as a key point of contact for patients, helping ensure a smooth and efficient registration and intake process while delivering a high level of service.

Hours: Monday - Friday 9am - 5:30pm + Rotating weekends and holidays

Responsibilities for the position:

Greet patients and visitors in a professional and courteous manner.
Perform patient registration, intake, and demographic verification.
Verify insurance eligibility, benefits, and authorization requirements.
Collect and update patient information accurately in electronic health record systems.
Schedule appointments and coordinate patient flow as needed.
Explain forms, policies, and financial responsibilities to patients.
Maintain accurate records and ensure compliance with privacy regulations and organizational procedures.
Collaborate with clinical and administrative staff to support efficient operations and a positive patient experience.

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High school diploma or equivalent required; associate degree preferred.

1+ years of experience in patient access, medical registration, medical front desk, or a related healthcare administrative role preferred.

Familiarity with insurance verification, scheduling, and patient intake processes.

Experience with electronic medical records systems such as Epic is a plus.

Strong communication, customer service, and organizational skills.

Ability to manage multiple priorities with accuracy and professionalism.

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TalentMatch^®

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Responsibilities:
• Welcome visitors, direct them appropriately, and maintain a welcoming and organized front desk presence.
• Manage incoming calls through a multi-line phone system, routing each inquiry to the correct person or department efficiently.
• Respond to inbound phone inquiries with courtesy, accuracy, and a strong customer service mindset.
• Monitor the reception area to ensure it remains organized, presentable, and ready for guests throughout the day.
• Provide general administrative assistance such as taking messages, relaying information, and supporting routine office coordination.
• Keep communication flowing smoothly by prioritizing calls and handling front office tasks in a timely manner.]]> • Ability to operate a multi-line switchboard or phone system handling between 1 and 10 lines.
• Strong verbal communication skills with a courteous and detail-focused phone manner.
• Comfortable managing a high volume of inbound calls while maintaining accuracy and attention to detail.
• Dependable organizational skills and the ability to handle multiple tasks in a fast-paced environment.
• Availability to work in a part-time receptionist capacity as needed.]]>

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We are looking for a highly organized Program Coordinator to support committee operations and awards-related activities for an association in Linthicum, Maryland. This contract opportunity with permanent potential is well suited for someone who combines strong administrative judgment with strong communication skills and the confidence to work with senior volunteer leadership. The role offers a blend of coordination, program support, and strategic involvement, along with occasional travel for the organization’s Annual Meeting.

Responsibilities:

• Coordinate day-to-day support for committee and awards program activities, ensuring timelines, materials, and communications are organized and completed accurately.

• Serve as a key administrative partner for committee leadership and board-affiliated participants, maintaining effective interactions and responsive follow-up.

• Prepare, review, and proofread correspondence, reports, agendas, and other program documents with a high level of accuracy and consistency.

• Manage calendars, meeting logistics, scheduling needs, and related administrative tasks to keep departmental activities running smoothly.

• Support awards program administration by maintaining records, tracking submissions or decisions, and assisting with software-based workflows and databases.

• Contribute to departmental planning efforts by helping organize initiatives, monitor progress, and support broader program goals.

• Assist with meeting preparation and provide on-site coordination support during event-related travel as needed.

• Help maintain effective use of association or awards management platforms, including updates, data entry, and user-level process support.

]]> • Demonstrated experience in administrative coordination, program support, or a similar office-based role.

• Strong proofreading, organization, and detail-management skills with the ability to handle multiple priorities effectively.

• Strong communication skills and the ability to interact confidently with board members, committee leaders, and internal stakeholders.

• Experience with databases, awards platforms, or association management systems at an active user level.

• Ability to support scheduling, calendar coordination, and meeting logistics in a structured and timely manner.

• Interest in long-term career growth and contributing to the continued success of the department.

• Willingness and ability to travel as required.

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We are looking for a dependable Office Assistant to support daily administrative activities for a busy team in Savage, Maryland. This temporary opportunity is ideal for someone who enjoys keeping office operations organized, accurate, and on schedule while partnering closely with finance leadership. The person in this role will handle a mix of clerical, document management, and front-office support tasks that help the workplace run efficiently.

Responsibilities:

• Coordinate routine administrative support for the office, ensuring records, materials, and day-to-day tasks are handled efficiently.

• Organize paper and digital files so documents remain accurate, accessible, and up to date.

• Scan, upload, and index business documents with a high level of accuracy and attention to detail.

• Prepare outgoing correspondence and support mailing activities, including assembling and packaging materials.

• Assist with general clerical work such as answering inbound calls, managing basic receptionist-related needs, and routing information appropriately.

• Provide direct administrative assistance to the Finance Department and Controller on operational and documentation tasks.

• Help maintain smooth daily office workflow by responding to shifting priorities and completing additional support duties as needed.

]]> • Ability to manage filing, document scanning, and record maintenance with consistent accuracy.
• Strong organizational skills with the ability to handle multiple tasks in a part-time office environment.
• Strong verbal and written communication skills, including confidence in handling inbound calls.
• Dependable work habits and close attention to detail in routine administrative assignments.
• Comfort supporting receptionist and mail-related activities as part of daily office operations.
• Willingness to adapt quickly and provide assistance wherever needed across the team.]]>

TalentMatch^®

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We are looking for a Customer Service Representative to support claimants with questions related to unclaimed property in Wilmington, Delaware. This fully remote opportunity is a Long-term Contract position, starting as a 3-6 month assignment with the possibility of extension or conversion based on business needs. The ideal candidate will bring strong call center experience, excellent attention to detail, and the ability to guide customers through claim-related processes with professionalism and care.

Responsibilities:

• Respond to a high volume of incoming calls from individuals seeking assistance with unclaimed property claims.

• Provide clear updates on claim progress and explain what documents are needed to move requests forward.

• Guide customers through submitting claims and using the online portal effectively.

• Research existing records and establish new claims within the internal claims management system.

• Enter and validate information accurately while following client procedures and quality standards.

• Review submitted materials to assess claim details and help determine appropriate ownership outcomes.

• Record thorough notes from each customer interaction and maintain complete case documentation.

• Recognize inconsistencies, recurring issues, or unusual patterns and communicate findings to leadership.

• Escalate sensitive or complex situations when additional review or resolution is required.

• Assist with administrative support work and special assignments as business demands change.

]]> • Previous claims-related experience in a customer service or support environment.
• Strong ability to manage inbound customer interactions with patience, clear communication, and consistency.
• Experience with data entry and maintaining accurate records in a database or case management system.
• Comfortable following detailed written procedures while making sound decisions within established guidelines.
• Ability to analyze documentation and identify missing information or discrepancies.
• Proficiency in core customer service skills, including handling inbound calls and supporting order or case entry processes.
• Minimum of 2 years of overall work experience.]]>

TalentMatch^®

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Responsibilities:
• Manage incoming calls and direct inquiries to the appropriate team members while maintaining a courteous and welcoming tone.
• Greet visitors and provide front-desk support to ensure a positive and organized office environment.
• Enter, update, and maintain records with accuracy to support day-to-day administrative operations.
• Assist with general office coordination, including document handling, filing, and routine clerical tasks.
• Monitor administrative workflows and help keep schedules, communications, and office activities running smoothly.
• Support staff with correspondence, data organization, and other office-related requests as needed.]]> • Ability to handle inbound phone calls professionally and efficiently.
• Strong data entry skills with careful attention to accuracy and detail.
• Comfortable performing a variety of clerical and administrative office tasks.
• Effective written and verbal communication skills.
• Proficiency with standard office software and general computer applications.]]>

TalentMatch^®

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Responsibilities:
• Oversee day-to-day office operations to maintain an organized, productive, and well-supported workplace.
• Coordinate front desk and reception activities, including greeting visitors and directing inquiries in a courteous manner.
• Monitor inventory levels for workplace materials and arrange timely purchasing of office supplies as needed.
• Support hiring efforts by coordinating full-cycle recruiting activities such as scheduling, candidate communication, and related administrative tasks.
• Facilitate onboarding for new hires by preparing documentation, coordinating orientation steps, and ensuring a smooth start.
• Assist with employee benefits administration by handling records, responding to routine questions, and supporting enrollment processes.
• Build and maintain effective relationships with external vendors to help ensure reliable office services and supply delivery.
• Maintain accurate administrative and HR records while supporting general office procedures and employee-facing needs.]]> • Ability to handle reception responsibilities while maintaining a welcoming and organized front office.
• Working knowledge of office supply coordination, including tracking inventory and placing orders.
• Experience supporting recruitment processes and onboarding activities for permanent staff.
• Familiarity with employee benefits administration and related documentation.
• Strong communication and organizational skills with the ability to manage competing priorities.
• Proficiency with standard office software and administrative recordkeeping practices.]]>

TalentMatch^®

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Responsibilities:
• Assist in organizing and managing project schedules to ensure key milestones are met.
• Coordinate with team members and stakeholders to facilitate smooth communication and collaboration.
• Oversee document scanning and ensure records are accurately filed and maintained.
• Support construction project planning by tracking progress and identifying potential risks or delays.
• Maintain master schedules and update them regularly to reflect project changes.
• Contribute to the preparation of project reports and presentations for internal and external audiences.
• Monitor project timelines and recommend adjustments to improve efficiency.
• Help with administrative tasks related to project management, ensuring deadlines and deliverables are achieved.
• Identify and implement process improvements to optimize project workflows.]]> • Strong ability to manage timelines and schedules effectively.
• Familiarity with master scheduling techniques and tools.
• Proficiency in scanning and maintaining organized documentation.
• Knowledge of project management principles and practices.
• Excellent communication and interpersonal skills.
• Detail-oriented and able to multitask in a dynamic environment.
• Proficiency in relevant software tools for scheduling and document management.]]>

TalentMatch^®

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Responsibilities:
• Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed.
• Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives.
• Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up.
• Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met.
• Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives.
• Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency.
• Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity.
• Assist executives in maintaining a high level of organization and time management to optimize productivity.
• Provide support for office management tasks, ensuring smooth day-to-day operations.
• Handle sensitive information with discretion and confidentiality.]]> • Bachelor’s degree or equivalent education, along with proficiency in relevant technologies.
• Strong familiarity with systems such as Oracle or SAP, and bilingual fluency in Mandarin is preferred.
• Exceptional communication skills, both written and verbal, with the ability to interact effectively at all levels.
• Proven ability to manage complex schedules and prioritize competing demands.
• Adept at handling confidential information with the utmost discretion and professionalism.
• Experience in financial, technology, or international business environments is a plus.
• Highly organized and proactive, with excellent problem-solving and interpersonal skills.]]>

TalentMatch^®

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We are looking for a welcoming and organized Medical Receptionist to join a long-established oncology practice in San Francisco, California. This is a Contract position supporting a close-knit office that values compassionate service and teamwork in a patient-focused environment. The person in this role will help create a smooth front-desk experience while assisting with daily communication and administrative coordination. Candidates who are detail oriented, eager to learn, and comfortable in a small medical office will do well in this opportunity.

Responsibilities:

• Welcome patients and visitors at the front desk, ensuring a courteous and efficient check-in experience.

• Manage incoming and outgoing phone calls and messages while providing clear, supportive communication to patients.

• Coordinate scheduling activities and help maintain an orderly flow for daily appointments.

• Assist a small administrative team with tasks that support care delivery for a steady patient volume each day.

• Enter and update information accurately using office computer systems and MACPractice software.

• Contribute to a positive patient experience through attentive service and a collaborative approach with staff.

• Provide dependable reception coverage during standard weekday business hours.

• Participate in an on-site working interview process to demonstrate fit for the role and office environment.

** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013431408**

]]> • Prior experience in medical reception, front office support, or administrative customer service is preferred.

• Ability to handle patient scheduling, check-in activities, and general receptionist responsibilities with accuracy.

• Detail-oriented and approachable communication skills with a patient-centered attitude.

• Comfort working in a small, team-oriented medical office setting.

• Willingness to learn office procedures and software with training provided by staff.

• Familiarity with basic medical terminology is preferred.

• Availability to work Monday through Friday in an on-site Contract role.

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TalentMatch^®

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We are looking for an experienced and organized Medical Receptionist to support a busy healthcare practice in Towson, Maryland. This contract-to-permanent opportunity is ideal for someone who thrives in a patient-facing healthcare environment and can create a welcoming, detail-oriented first impression. The right candidate will balance front desk coordination with strong communication and multitasking skills to keep daily operations running smoothly.

Responsibilities:

• Welcome patients and visitors courteously, providing a positive and efficient front desk experience from arrival through departure.

• Coordinate appointment scheduling, rescheduling, and calendar updates while helping maintain an orderly patient flow throughout the day.

• Manage patient check-in processes, confirm demographic and insurance details, and ensure required information is accurately entered.

• Answer incoming calls, respond to routine questions, and direct messages or inquiries to the appropriate clinical or administrative staff.

• Support general medical front office operations by handling paperwork, filing, and other administrative tasks as needed.

• Communicate clearly with patients regarding visit logistics, office procedures, and next steps to help reduce confusion and delays.

• Work closely with the practice administrator and internal team members to maintain efficient daily office coverage.

• Assist with additional administrative duties or workflow-related tasks that support the needs of the practice.

]]> • Hands-on background with patient scheduling and patient check-in procedures in a clinical setting.
• Ability to work effectively in a fast-paced healthcare environment while managing multiple priorities at once.
• Detail-oriented presentation and strong interpersonal skills, with the ability to serve as the first point of contact for patients.
• Familiarity with basic medical terminology and general office documentation practices.
• Strong verbal and written communication skills, along with dependable organizational skills.
• Comfortable using standard office systems and learning practice-specific tools and workflows.]]>

TalentMatch^®

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We are looking for a Call Center Specialist to join a customer support team in Blue, Bell, Pennsylvania. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys helping customers, communicating clearly, and delivering dependable service in a fast-paced call center setting. The role focuses on handling a high volume of interactions, resolving questions efficiently, and ensuring each customer receives accurate and courteous support.

Responsibilities:

• Manage inbound customer calls and deliver prompt, attentive assistance for a wide range of service-related questions

• Place outbound calls when needed to complete follow-ups, gather feedback, or support business outreach efforts

• Explain company services, procedures, and policy details clearly so customers receive accurate and consistent information

• Address customer concerns with sound judgment and route more complex matters to the appropriate internal team for resolution

• Record call details, updates, and outcomes thoroughly in customer service platforms and internal documentation systems

• Contribute to team performance goals by maintaining strong quality standards, efficiency, and customer satisfaction results

• Demonstrate patience, empathy, and courtesy during every customer interaction

• Use office and customer service software tools effectively to support daily call center operations

]]> • Background handling inbound calls while maintaining professionalism and accuracy
• Ability to provide strong customer support and de-escalate concerns in a courteous manner
• Familiarity with customer service software and standard office tools
• Basic office and administrative skills, including accurate data entry and recordkeeping
• Clear verbal communication skills and the ability to listen actively
• Comfortable learning and using technical tools, including environments involving Ethernet-connected systems]]>

TalentMatch^®

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Responsibilities:
• Coordinate event logistics from early planning through post-event wrap-up, including venue research, site visits, lodging arrangements, registration tracking, and attendee support.
• Assist with budget oversight by tracking event-related expenses, monitoring spending against targets, and helping keep programs on schedule and within approved costs.
• Partner with marketing and communications teams to prepare promotional materials, event messaging, and related content that supports participation and engagement.
• Build and maintain registration workflows in Cvent and help manage attendee data for both in-person and virtual event formats.
• Work with external vendors and production partners to support event execution, including onboarding, contracting coordination, and service delivery follow-up.
• Contribute to the development of event practices, planning standards, and process improvements that strengthen consistency across programs throughout the year.
• Collaborate with internal stakeholders to ensure events reflect business priorities and deliver a positive experience for participants and partners.
• Provide hands-on support across all event phases, including pre-event coordination, on-site execution, virtual session support, and post-event reporting on outcomes and key metrics.
• Support multiple concurrent events such as conferences, leadership meetings, community activities, and company-sponsored engagements while managing shifting timelines and priorities.
• Travel as needed, up to 25%, to assist with on-site event operations and ensure successful program delivery.]]> • At least 3 years of experience in event coordination, marketing support, project management, or a similar function.
• Demonstrated ability to organize multiple projects simultaneously while maintaining strong attention to detail and quality.
• Strong written and verbal communication skills with the ability to work effectively across teams and with external partners.
• Experience supporting both virtual and in-person events, including logistics, registration, and production coordination.
• Working knowledge of budgeting practices, expense tracking, and vendor management.
• Proficiency with Microsoft Office Suite; experience with Cvent or similar event management tools is preferred.
• Ability to travel up to 25% for event support as needed.]]>

TalentMatch^®

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Responsibilities:
• Enter, update, and organize information in scheduling and job-related records with a high level of accuracy
• Review existing data for completeness and correct inconsistencies to improve record quality
• Compare shop calculation tools and related inputs against current standards to confirm accuracy
• Verify that supporting documents match scheduling guidelines and required planning information
• Assist the scheduling team with day-to-day coordination activities to help keep operations running smoothly
• Support cutover-related administrative tasks and post-implementation stabilization efforts as directed
• Maintain clear documentation and flag discrepancies for review by the appropriate team members
• Provide general administrative assistance, including office support and handling routine inbound calls when needed]]> • Strong data entry skills with careful attention to detail and accuracy
• Ability to follow established procedures and complete repetitive tasks consistently
• Comfortable reviewing documents, identifying discrepancies, and maintaining organized records
• Effective communication skills and the ability to work well with supervisors and team members
• Proficiency with standard administrative and office tools used for documentation and scheduling support
• Availability to work Monday through Friday on a regular schedule during the assignment
• Ability to successfully complete all candidate screening requirements]]>

TalentMatch^®

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Our client is seeking an Office Coordinator to support the daily operations of a busy technician team. This role serves as a central point of coordination between field technicians, customers, and internal leadership to ensure service requests are scheduled efficiently and operations run smoothly. This is a great opportunity for someone who enjoys organization, communication, and problem-solving in a fast-paced environment.

Responsibilities

Coordinate and schedule service appointments for field technicians
Communicate schedule updates, job details, and customer needs to technicians in the field
Assist with incoming calls and provide professional, responsive customer support
Track service activities and maintain accurate documentation in internal systems
Support day-to-day office operations and administrative tasks
Assist with receiving and organizing materials and supplies as needed
Help maintain an organized workspace and support operational efficiency
Collaborate with team members to improve processes and workflow

]]> Qualifications

Previous administrative, scheduling, dispatch, or customer service experience preferred
Strong communication and interpersonal skills
Highly organized with strong attention to detail
Ability to multitask and prioritize in a fast-paced environment
Comfortable working with computer systems and scheduling tools
Positive, team-oriented mindset with a willingness to learn
Experience supporting field service teams is helpful but not required

Interested in Learning More?

If you’re interested in hearing more about this opportunity, please reach out to Kara to discuss the role and next steps.

📞 Call or text: Kara at 920-666-6382.

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TalentMatch^®

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Responsibilities:
• Manage complex executive calendars with frequent changes, coordinating appointments, meetings, and conference calls while ensuring priorities are handled efficiently.
• Arrange meeting logistics from start to finish, including agenda preparation, room scheduling, and coordination of catering or other onsite needs.
• Maintain and update client and contact records within CRM platforms such as Salesforce, ensuring information remains accurate and accessible.
• Coordinate domestic and international travel plans in alignment with company guidelines, including itinerary planning and related logistics.
• Prepare and submit electronic expense reports in accordance with internal policies, resolving issues as needed to support timely processing.
• Support the planning and execution of client events, conferences, and internal gatherings, and assist onsite when event coordination is required.
• Create reports, spreadsheets, and other administrative documents while contributing to special projects and ad hoc assignments for leadership.
• Provide general office support by handling mail, supplies, invoices, visitor reception, incoming calls, filing systems, and basic office equipment troubleshooting.
• Handle sensitive business and client information with a high level of discretion and confidentiality while coordinating with internal teams on daily operational matters.
• Assist with onboarding logistics, office-related coordination, and communication with building management regarding maintenance, moves, vendor access, and site support needs.]]> • Strong calendar management skills with the ability to handle a high volume of meeting requests and shifting priorities throughout the day.
• Demonstrated experience coordinating domestic and international travel arrangements and managing related logistics.
• Background in preparing and processing expense reports with strong attention to policy compliance and accuracy.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook, along with experience using CRM systems such as Salesforce.
• Excellent written and verbal communication skills with the ability to interact professionally with executives, clients, and internal partners.
• Strong organizational skills, attention to detail, and the ability to manage confidential information with discretion.
• Ability to work independently, provide backup support to team members, and maintain efficiency across multiple administrative responsibilities.]]>

TalentMatch^®

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Responsibilities:
• Guide participants through medical, dental, and vision eligibility details by reviewing coverage rules, confirming status, and answering benefit-related questions.
• Receive and track premium payments and enrollment documentation needed to activate or update dependent and other benefit elections.
• Assemble and distribute enrollment materials for individuals who become newly eligible for benefit programs.
• Explain continuation coverage and post-employment health benefit choices so participants can make informed decisions about ongoing coverage.
• Respond to questions involving healthcare, dental, vision, and prescription plans while providing timely and accurate benefit information.
• Coordinate with insurance carriers and other benefit vendors to resolve eligibility issues, clarify coverage details, and research claim-related concerns.
• Communicate with state agencies regarding programs tied to subsidized health premium assistance and related participant matters.
• Provide support on 401(k) plan topics, including explaining available benefits and assisting participants with general retirement plan questions.
• Prepare retirement plan documentation for rollovers and distributions, and process withdrawal requests in accordance with plan procedures.
• Inform beneficiaries about available death benefit options and assist with the related communication process.]]> • Working knowledge of health and welfare plans, including medical, dental, vision, and continuation coverage administration.
• Familiarity with retirement plan support, including 401(k) participant assistance, rollovers, and withdrawals.
• Ability to manage sensitive information with discretion while maintaining accuracy in records and documentation.
• Strong verbal and written communication skills with the ability to explain benefit details clearly to diverse audiences.
• Experience collaborating with external vendors, insurance providers, and government agencies.
• Proficiency in handling participant payments, enrollment forms, and benefit packets with strong attention to detail.
• Knowledge of leave of absence and broader compensation and benefits practices is preferred.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors and employees with a friendly, detail-oriented presence and ensure the front desk area reflects a positive office experience.
• Manage incoming calls through a multi-line phone system, direct inquiries appropriately, and relay messages in a timely manner.
• Maintain shared office refreshments and supplies by restocking snacks and monitoring items needed for daily operations.
• Sort incoming mail, coordinate deliveries, and assist with routine errands that support the needs of the team.
• Provide administrative support such as arranging meal pickups, assisting with scheduling needs, and helping coordinate travel when requested.
• Support the preparation of guest attendance lists and related logistics for hosted events, including company suite gatherings at sporting events.
• Use Microsoft Outlook and other Microsoft Office tools to manage communication, calendars, and general front desk coordination.
• Assist with additional office processes and administrative tasks as priorities shift throughout the workday.]]> • Strong interpersonal skills with the ability to represent the office in a courteous and detail-focused manner.
• Comfortable answering inbound calls and handling a multi-line phone system with accuracy and efficiency.
• Ability to stay flexible, manage competing tasks, and adapt to changing office needs.
• Proficiency with Microsoft Office, including Outlook, for communication and scheduling.
• Experience providing administrative assistance and general office support in a fast-paced environment.
• Strong organizational skills and attention to detail when managing visitors, mail, and daily office tasks.]]>

TalentMatch^®

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Responsibilities:
• Welcome clients, guests, and team members at the front desk while maintaining a courteous and welcoming first impression.
• Answer and route incoming calls through a multi-line phone system, ensuring messages are relayed accurately and promptly.
• Manage incoming and outgoing mail, including sorting departmental correspondence and distributing items to the appropriate recipients.
• Record complete and detailed messages and forward communications to staff members in a timely manner.
• Provide administrative assistance such as document preparation, word processing, data entry, and basic online research as needed.
• Maintain organized electronic records and support e-filing activities to keep documentation accessible and up to date.
• Assist internal teams with overflow clerical work to help keep day-to-day office operations running smoothly.]]> • Ability to operate a multi-line switchboard or phone system with confidence and accuracy.
• Proficiency with Microsoft Outlook and general office software.
• Strong verbal and written communication skills, including the ability to take and forward detailed messages.
• Experience handling daily mail, departmental mail distribution, and general office coordination tasks.
• Comfortable performing data entry, electronic filing, and other administrative support duties.
• Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.]]>

TalentMatch^®

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We are looking for a dependable Bilingual Spanish Office Assistant to support daily administrative and front-desk operations for a Contract position based in Bronx, New York. This role is ideal for someone who enjoys assisting residents, managing office records, and keeping workflows organized in a fast-paced environment. The successful candidate will bring strong communication skills, bilingual Spanish ability, and a practical understanding of general office software and clerical support.

Responsibilities:

• Manage incoming phone calls and greet visitors professionally, providing accurate information and directing inquiries appropriately.

• Assist residents with questions related to office services, documents, and routine requests in both English and Spanish.

• Maintain organized filing systems by sorting, storing, and retrieving physical and digital records as needed.

• Collect rent-related documentation, obtain required signatures, and ensure paperwork is completed accurately and on time.

• Prepare, copy, scan, and distribute documents to support daily administrative operations.

• Keep office materials and records well organized to improve efficiency and support smooth front-desk coverage.

• Perform general clerical tasks such as data entry, document handling, and administrative follow-up.

• Use Microsoft Office applications to create, update, and manage correspondence, spreadsheets, and other office documents.

]]> • Bilingual Spanish is required for effective communication with residents and visitors.
• Proven ability to handle inbound calls and respond to questions with professionalism and accuracy.
• Experience with filing, scanning, copying, and other day-to-day clerical functions.
• Working knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational skills with attention to detail when managing documents and paperwork.
• Ability to handle multiple tasks in a busy office setting while maintaining a courteous and service-oriented approach.]]>

TalentMatch^®

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Responsibilities:
• Manage customer requests related to purchases, returns, exchanges, and cancellations while ensuring all details are entered correctly.
• Work closely with warehouse, sales, and production teams to help keep orders on schedule and address fulfillment issues promptly.
• Respond to customer inquiries by providing clear updates on products, pricing, availability, and shipment status.
• Handle service concerns with professionalism, resolving routine issues directly and directing more complex matters to the appropriate team members.
• Maintain organized and accurate customer account information, order records, and service notes within company systems.
• Provide support for wholesale accounts and retail partners, helping maintain strong day-to-day business relationships.
• Assist with order coordination and compliance requirements for larger retail accounts when needed.
• Support inbound and outbound customer communication, including phone and email interactions, in a timely manner.]]> • Hands-on experience with order entry and customer account support in business systems such as ERP or similar platforms is preferred.
• Strong written and verbal communication skills with the ability to interact professionally across teams and with customers.
• Excellent organizational ability and attention to detail when managing multiple orders and service requests.
• Ability to balance competing priorities and perform effectively in a deadline-driven environment.
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.
• Experience handling inbound and outbound customer calls in a service-focused role is beneficial.
• Bilingual Spanish skills are a plus.]]>

TalentMatch^®

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We are looking for a detail-oriented Greeter to support customer-facing operations for a long-term contract position in North Syracuse, New York. This role is ideal for someone who enjoys helping the public, maintaining organized front-desk activity, and ensuring visitors move efficiently through service processes. The position offers steady weekday hours and will focus on delivering courteous assistance while handling administrative and customer support tasks in a busy office setting.

Responsibilities:

• Welcome visitors in a courteous and efficient manner and provide clear direction upon arrival.

• Review customer documents for completeness before they proceed to the next step in service.

• Monitor and coordinate visitor flow through the office queuing system to support an orderly experience.

• Evaluate vision screening outcomes and record qualifying results accurately in the system.

• Assist individuals with self-service kiosks and answer basic questions during the process.

• Capture customer photographs for identification and licensing purposes while following office procedures.

• Maintain accurate data entry and help keep front-office records organized and up to date.

• Support daily reception activities to ensure smooth service delivery throughout regular business hours.

]]> • Strong interpersonal skills with the ability to assist a high volume of customers professionally.
• Comfort working with paperwork, document review, and data entry tasks.
• Basic computer proficiency and the ability to learn office systems quickly.
• Strong attention to detail when handling vision test results and customer information.
• Ability to manage time effectively and remain organized in a fast-paced environment.
• Experience in a public agency or government office setting is preferred.
• Ability to work Monday through Friday for an extended contract assignment.]]>

TalentMatch^®

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Responsibilities:
• Administer employee leave cases from intake through resolution, ensuring timelines, documentation, and follow-up activities are handled accurately.
• Oversee workers’ compensation and protected leave processes, including case tracking, record maintenance, and coordination with internal stakeholders.
• Maintain organized HR files and paperwork, including reviewing historical employee records and supporting document control in a paper-heavy environment.
• Provide administrative HR support to leadership, including assistance with compliance-related tasks and routine personnel documentation.
• Respond to employee questions and direct staff to the appropriate department or resource for timely resolution.
• Support recruiting activities and general HR operations as needed, including occasional assistance across broader human resources functions.
• Monitor open and closed leave matters within the organization’s case management tools and keep records current and audit-ready.
• Assist with additional HR coverage needs during staff absences and contribute to continuity of service across the department.]]> • Working knowledge of workers’ compensation cases, HR compliance practices, and employee documentation requirements.
• Prior human resources experience in a specialist or leave-focused role.
• Ability to manage confidential information with discretion and maintain accurate records in a detail-driven environment.
• Comfortable working fully on-site and handling both digital systems and paper-based personnel files.
• Strong communication skills with the ability to answer employee questions clearly and professionally.
• Experience in government or public sector settings is preferred.
• Familiarity with HR platforms such as leave management or applicant tracking systems is a plus.]]>

TalentMatch^®

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Responsibilities:
• Direct daily management activities for a portfolio of residential and commercial properties, ensuring buildings are well maintained and operations run smoothly.
• Coordinate leasing support, tenant communication, and issue resolution to promote strong occupancy and positive tenant relationships.
• Monitor property budgets, track expenses, and support rent collection, reporting, and overall financial performance.
• Arrange and supervise maintenance work, vendor services, and property inspections to uphold safety and presentation standards.
• Maintain accurate records within property management platforms such as AppFolio and Yardi, including tenant, lease, and operational data.
• Support compliance with applicable housing guidelines, including HUD-related requirements where needed.
• Partner with contractors, service providers, and internal stakeholders to complete projects, repairs, and routine operational tasks on schedule.
• Review property conditions regularly and recommend improvements that enhance asset value and resident experience.]]> • Working knowledge of core property operations, including leasing coordination, tenant relations, maintenance oversight, and budgeting.
• Familiarity with HUD regulations and compliance expectations is preferred.
• Hands-on experience using AppFolio, Yardi, or Yardi Property Management software.
• Strong organizational skills with the ability to manage multiple properties, priorities, and deadlines effectively.
• Clear communication skills for interacting professionally with tenants, vendors, and ownership groups.
• Ability to analyze operational and financial information to support sound property decisions.]]>

TalentMatch^®

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Responsibilities:
• Handle high-volume print and reprographics production tasks, ensuring accuracy and efficiency.
• Perform quality control checks and troubleshoot issues related to file setups and printing workflows.
• Manage complex and escalated print requests, serving as a knowledgeable point of escalation.
• Assist with scheduling, reporting, and researching data to support reprographics operations.
• Coordinate administrative tasks to stabilize daily operations and improve workflow efficiency.
• Act as a senior resource by demonstrating confidence, maturity, and proactive problem-solving.
• Provide indirect support to national operations through reliability and technical competence.
• Apply an administrator mindset to enhance operator-level responsibilities and outcomes.
• Ensure all reprographics production adheres to strict turnaround times and quality standards.
• Lead by example to foster a collaborative and productive workplace environment.]]> • Proven ability to troubleshoot and resolve issues under pressure while maintaining file accuracy.
• Strong administrative skills, including scheduling, reporting, and data analysis.
• Ability to act as a senior resource, demonstrating initiative and problem-solving capabilities.
• Familiarity with quality control processes and managing complex print requests.
• Competence in coordinating daily operations and stabilizing workflows.
• Excellent organizational and communication skills to support both local and national operations.
• Attention to detail and confidence to lead by expertise rather than authority.]]>

TalentMatch^®

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Position Overview

We are seeking a skilled and detail-oriented professional to support a Human Capital Management (HCM) implementation project within Workday. This individual will play a key role in supporting system testing, end-user training, process validation, and overall implementation readiness during a critical transition period.

This is a temporary remote contract opportunity anticipated to last approximately 1–3 months. The ideal candidate will be able to step into a fast-paced environment quickly and provide hands-on support throughout implementation and go-live activities.

Location

Fully Remote

Employment Type

Contract / Temporary

Estimated Duration: 1–3 Months

Key Responsibilities

Support User Acceptance Testing (UAT) efforts for Workday HCM modules and workflows

Execute and document test scripts, validate system functionality, and identify process gaps or issues

Coordinate with HR, payroll, operations, and implementation stakeholders to support testing activities

Assist in tracking defects, documenting resolutions, and ensuring timely follow-up on open items

Develop and maintain training materials, job aids, SOPs, and process documentation

Conduct virtual end-user training sessions and provide post-training support as needed

Support change management and employee adoption initiatives during implementation and go-live phases

Validate employee data and workflow accuracy within the system

Assist with process mapping and workflow review to ensure operational alignment

Provide general implementation support during system rollout and stabilization

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Qualifications

Prior experience supporting a Workday HCM implementation strongly preferred
Experience with HRIS, HCM, payroll, or enterprise system implementations
Hands-on experience with UAT testing, test script execution, and issue tracking
Experience developing and facilitating user training sessions
Strong understanding of HR operations, employee lifecycle processes, onboarding, payroll, benefits, or timekeeping workflows
Excellent written and verbal communication skills
Highly organized with strong documentation and follow-up capabilities
Ability to work independently in a remote environment and manage multiple priorities effectively
Proficiency with Microsoft Excel, Teams, and related collaboration tools

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TalentMatch^®

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We are looking for an Administrative Assistant with relevant experience to support daily front desk operations and office coordination in Texas. This long-term contract position is ideal for someone who enjoys creating an organized, welcoming workplace while balancing receptionist duties, administrative tasks, and event support. The right candidate will be comfortable working on-site in a fast-moving environment, managing details accurately, and anticipating office needs before they arise.

Responsibilities:

• Welcome guests, employees, and visitors with a detail-oriented approach while serving as the first point of contact for the office.

• Keep the reception area, kitchen, and shared spaces neat, presentable, and ready for daily use and scheduled activities.

• Prepare, edit, and organize business documents, spreadsheets, and correspondence using Microsoft Office applications.

• Record, sort, and maintain receipts in expense tracking tools and cloud-based file storage systems with consistent organization.

• Design simple promotional materials in Canva and provide coordination support for meetings, catering, and office events.

• Track stock levels for office, kitchen, and cleaning supplies, maintain accurate records, and alert leadership when replenishment is needed.

• Arrange service appointments with outside vendors and monitor completion of assigned work to ensure quality standards are met.

• Partner with on-site support staff to assist with room setup, event preparation, cleanup, and related office logistics.

]]> • Prior experience in a front desk, receptionist, or administrative support role.
• Strong working knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Experience using cloud-based document storage platforms such as Dropbox.
• Demonstrated ability to manage multiple priorities with strong accuracy and follow-through.
• Strong communication skills, dependable attendance, and the ability to work independently on-site.
• Detail-oriented approach to inventory coordination, receipt tracking, and general office organization.
• Familiarity with gaming, PC gaming culture, Jira, expense tools, inventory systems, or basic bookkeeping is a plus.]]>

TalentMatch^®

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We are looking for a detail-oriented Title Clerk to support automotive title and registration operations in Austin, Texas. This Contract position is ideal for someone who understands vehicle title processes in Texas and can manage a busy workload with accuracy and consistency. The person in this role will work closely with a small team to prepare, review, and submit documentation while helping keep records organized and compliant. Success in this position requires strong attention to detail, dependable follow-through, and confidence handling a high volume of title-related transactions.

Responsibilities:

• Prepare, review, and process vehicle title and registration paperwork with a high degree of accuracy.

• Submit completed title documents to county and state agencies in accordance with Texas requirements.

• Complete government forms and related documentation needed to support title transfers, plates, and registration activity.

• Handle customer plate processing and ensure supporting records are properly matched and filed.

• Conduct title research and assist with resolving documentation issues that may delay completion.

• Scan, organize, and maintain title files so records remain accessible, current, and audit-ready.

• Partner with a small team to manage daily title workflows and maintain steady turnaround times in a fast-paced environment.

• Support title clearing activities by identifying missing information and following up to obtain required documentation.

]]> • Hands-on experience with Texas vehicle title regulations and submission practices.
• Strong attention to detail with the ability to spot errors before documents are finalized.
• Comfortable managing a high volume of work while maintaining accuracy and organization.
• Ability to complete forms, review supporting documents, and keep records well maintained.
• Experience with title searches, title clearing, or title examination is preferred.
• Proficiency with document scanning and general administrative recordkeeping tasks.]]>

TalentMatch^®

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We are looking for an HR Generalist to provide support across core human resources functions for an organization based in New Rochelle, New York. This Long-term Contract position offers a steady opportunity to contribute to recruiting, onboarding, employee documentation, and day-to-day HR coordination in a structured and service-oriented environment. The ideal candidate is organized, proactive, and comfortable managing multiple administrative and employee-facing tasks while maintaining accuracy and confidentiality.

Responsibilities:

• Build and maintain standardized personnel file checklists to help ensure employee records are complete, organized, and compliant.

• Develop structured onboarding materials and workflows, including preparation of offer letters and related new employee documentation.

• Support recruitment efforts by posting opportunities, screening applicants, coordinating interview schedules, and assisting with candidate communications.

• Prepare and submit employment-related forms for civil service review and required screening processing as required.

• Assist employees and managers with HR forms, internal paperwork, and routine administrative questions.

• Draft and distribute annual compensation notification letters in alignment with applicable policy and compliance requirements.

• Update HR records and employee information in organizational systems with a high level of accuracy and discretion.

• Partner with staff across departments to provide responsive HR support and reinforce consistent workplace practices.

]]> • Working knowledge of ADP Workforce Now and comfort using HR systems to manage employee information and documentation.
• Familiarity with applicant tracking systems and the hiring coordination process.
• Understanding of FMLA administration and related employee leave documentation.
• Strong organizational skills with the ability to manage multiple priorities in a part-time contract setting.
• Strong communication skills and the ability to interact effectively with staff at different levels of the organization.
• High attention to detail and the ability to handle sensitive information with confidentiality.]]>

TalentMatch^®

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Responsibilities:
• Respond to incoming patient calls and inquiries with professionalism, providing timely assistance and clear next steps.
• Coordinate appointment scheduling, updates, and general front-office support to help maintain efficient daily operations.
• Assist patients with routine billing-related questions and direct more complex concerns to the appropriate department.
• Enter and update patient information accurately in electronic systems while maintaining confidentiality and data integrity.
• Communicate with patients, staff, and providers to support smooth administrative workflows across the office.
• Use medical terminology appropriately when discussing services, appointments, and general healthcare information.
• Manage multiple service requests in a high-volume environment while maintaining accuracy and a positive customer experience.]]> • At least 1 year of experience in customer service, medical office support, or a related administrative environment.
• Prior experience in an outpatient practice or healthcare setting is preferred.
• Working knowledge of basic medical terminology is required.
• Comfortable using computers, keyboarding tools, and standard office equipment in a daily work setting.
• Familiarity with electronic practice management or similar healthcare software is preferred.
• Strong interpersonal, organizational, and communication skills with a patient-focused approach.]]>

TalentMatch^®

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We are looking for a Partner Success Manager to provide contract support to leadership while covering a leave of absence and helping sustain strong partner relationships. This Contract position centers on managing specialty pharmacy partnerships, supporting account growth, and improving day-to-day operational effectiveness. The ideal candidate brings a strong background in client-facing business support, can work with limited oversight, and is comfortable balancing relationship management with process-driven execution.

Responsibilities:

• Build and maintain trusted relationships with specialty pharmacy partners to support long-term collaboration and satisfaction.

• Oversee a portfolio of business accounts, ensuring consistent communication, timely follow-up, and strong service delivery.

• Create outreach plans that encourage partner engagement and contribute to referral and volume growth.

• Lead onboarding activities for newly signed pharmacy partners, helping them transition smoothly into active accounts.

• Organize partner meetings, coordinate engagement efforts, and support initiatives that strengthen business relationships.

• Keep account records current by managing CRM updates, tracking activity, preparing reports, and documenting next steps.

• Identify inefficiencies in current workflows and recommend practical improvements that enhance team operations.

• Work closely with the founder and partner success leadership to support strategic priorities and day-to-day account needs.

• Support partner engagement programs, including thoughtful touchpoints that help reinforce ongoing relationships.

]]> • Background in healthcare, specialty pharmacy, or a closely related industry is strongly preferred.
• Ability to work independently, prioritize effectively, and contribute with minimal onboarding or supervision.
• Demonstrated skill in improving processes and building more efficient ways of working.
• Hands-on experience using a Mac-based work environment.
• Proficiency with CRM platforms such as Zendesk Sell, Salesforce, or similar account management systems.
• Strong organizational skills with the ability to manage multiple partner relationships and operational tasks at once.]]>

TalentMatch^®

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Robert Half's client is seeking a Background Verification Specialist to join their customer service-focused team in California. This contract opportunity is ideal for someone who thrives in a fast-paced environment, communicates clearly, and takes ownership of issues from investigation through resolution. In this role, you will support background screening operations, strengthen internal partner knowledge, and help maintain a high standard of service, accuracy, and compliance. This position is 100% remote, but requires the candidate to live in PST state.

Background Verification Specialist Duties:

• Analyze service trends and support reporting efforts to improve screening workflows, communication practices, and overall service performance.

• Maintain clear documentation for customer service activities, including procedures, policies, and process updates related to verification operations.

• Develop educational materials for internal stakeholders covering operational steps, technical usage, and compliance expectations tied to background screening.

• Manage and update training resources on internal platforms to ensure teams have access to current and accurate guidance.

• Deliver instruction to end users through individual sessions and recurring group trainings, while assisting with rollout of new procedures and reference materials.

• Respond to screening-related questions from internal partners, investigate issues thoroughly, and record all follow-up activities within case management tools.

• Serve as a key point of contact for troubleshooting by identifying, monitoring, and resolving system- or vendor-related concerns in a timely manner.

• Partner with verification team members and cross-functional departments to support service targets, user satisfaction, and adherence to regulatory standards.

• Ensure background screening tasks are completed accurately and on schedule to meet business expectations and operational goals.

If you are interested in this Background Verification Specialist position, please submit your resume today!

]]> • Ability to handle multiple priorities effectively in a deadline-driven environment.
• Strong communication skills with a customer-focused approach to issue resolution.
• Self-directed work style with the ability to take ownership of tasks from start to finish.
• Consistent follow-through and strong organizational skills when tracking open items and escalations.
• Proficiency with Microsoft Office applications.
• Ability to learn operational procedures, compliance requirements, and internal systems related to background verification.]]>

TalentMatch^®

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We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes.

Responsibilities:

• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.

• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.

• Assist with posting open roles on approved job boards and internal hiring channels.

• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.

• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.

• Coordinate hiring documentation and help monitor completion status for hiring activities.

• Provide administrative assistance related to employee benefit processes and supporting paperwork.

]]> • Familiarity with personnel file maintenance and document control best practices.
• Working knowledge of candidate screening coordination and related hiring documentation.
• Exposure to benefit administration support or HR benefits processing.
• Strong proficiency in Excel and confidence working with spreadsheets and organized data sets.
• Excellent attention to detail and the ability to manage confidential employee information responsibly.
• Effective written and verbal communication skills with a dependable, organized work style.]]>

TalentMatch^®

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Responsibilities:
• Prepare, assemble, and send annuity policy packages to clients with careful attention to completeness and accuracy.
• Receive incoming mail each day, scan documents, and route materials to the appropriate teams or records systems.
• Produce client statements for distribution and ensure they are mailed in a timely manner.
• Generate and send routine written communications for clients and agents as part of daily office operations.
• Process check deposits in accordance with established office procedures and handling guidelines.
• Maintain organized physical and electronic files to support efficient document retrieval and recordkeeping.
• Enter and update administrative information in internal systems to keep records accurate and current.
• Provide general clerical assistance as needed to help support ongoing insurance operations and office workflow.]]> • Strong organizational skills with the ability to manage files, mail, and paperwork efficiently.
• Data entry skills with a high level of accuracy and attention to detail.
• Ability to handle repetitive processing tasks while maintaining consistent quality.
• Comfortable working with printed documents, mailing materials, and back-office procedures.
• Basic proficiency with standard office equipment such as scanners, printers, and copiers.
• Dependable work habits and the ability to follow established processes with minimal supervision.]]>

TalentMatch^®

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We are looking for a 2nd Shift Production Manager to support production leadership on the second shift in Glendale Heights, Illinois. This position plays an important part in keeping manufacturing activities organized, on schedule, and aligned with safety and quality expectations. The ideal candidate is comfortable in a fast-moving environment, communicates effectively across teams, and helps drive steady operational performance throughout the shift.

Compensation: $58,240-$85,000

Monday-Friday Onsite

3:30pm-12:30am

Medical, Dental, Vision, PTO, holiday

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Responsibilities:

• Maintain shift reports and KPIs to communicate performance to senior leadership

• Support second shift manufacturing

• Assist with coordinating floor operations by working closely with operators, line leads, and material handling staff

• Partner with quality, planning, and technical teams

• Track equipment issues during the shift and communicate maintenance concerns

• Help uphold company safety practices, operating procedures, and compliance expectations across all assigned activities

• Review production paperwork and batch-related records to ensure entries are complete, accurate, and properly maintained

• Contribute to process improvement efforts aimed at increasing output, reducing material loss, and improving workflow consistency

• Provide support for onboarding and cross-training activities so team members can build capability across production functions

• Prepare shift updates and performance summaries for leadership using key operational metrics and daily reporting data

]]> • 3–5+ years of production leadership experience in manufacturing; fragrance, cosmetics, or chemical processing preferred

• Strong understanding of GMP and safety protocols

• Experience managing teams in a fast‑paced environment

• Ability to troubleshoot production issues and make quick, informed decisions

• Excellent communication and organizational skills

• Comfort working with batch records, SOPs, and ERP systems

]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Welcome visitors promptly and direct them to the appropriate person or area.
• Manage incoming calls through a multi-line phone system and relay messages accurately.
• Coordinate basic appointment scheduling and update calendars as needed.
• Respond to routine email inquiries in a timely and organized manner.
• Perform data entry and maintain orderly digital and physical filing systems.
• Provide courteous front desk support while ensuring a smooth flow of daily office activity.]]> • Ability to operate a multi-line phone system with professionalism and accuracy.
• Strong customer service and interpersonal communication skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Comfortable handling data entry, email correspondence, and file organization.
• Ability to stay organized and dependable in a low-volume office setting.]]>

TalentMatch^®

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Responsibilities:
• Welcome visitors and provide front-desk support while maintaining a welcoming and friendly office atmosphere.
• Answer incoming calls, direct inquiries appropriately, and relay messages in a timely manner.
• Perform data entry and maintain organized records to support accurate office documentation.
• Assist with general administrative tasks such as scheduling, filing, and preparing routine correspondence.
• Support day-to-day office coordination to help the team stay organized during active leasing preparations.
• Use Microsoft Office applications to create, update, and manage documents, spreadsheets, and reports.
• Help monitor office workflows and complete assigned tasks with accuracy and reliability.
• Provide additional administrative support across business functions as needed, including coordination with internal teams.]]> • Excellent attention to detail with the ability to maintain accurate records and data.
• Friendly and attentive interpersonal skills for working with visitors, callers, and team members.
• Experience with administrative support, receptionist duties, or office coordination is preferred.
• Proficiency with Microsoft Office; familiarity with Yardi is a plus.
• Comfortable handling inbound calls, data entry, and a variety of clerical responsibilities.
• Spanish language skills are helpful but not required.
• Ability to work onsite for the duration of the assignment.]]>

TalentMatch^®

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We are looking for a dependable HR Generalist based in Santa Barbara, California. This role is well suited for someone who is organized, discreet, and comfortable handling a mix of administrative coordination and employee support tasks. The ideal candidate brings practical experience in HR administration, onboarding activities, and day-to-day people operations while maintaining accuracy and professionalism.

Responsibilities:

• Coordinate scheduling, correspondence, and administrative support while helping keep priorities organized and on track.

• Assist with HR administrative processes, including maintaining employee records and ensuring information is entered accurately in HRIS platforms.

• Support onboarding activities by preparing documentation, coordinating pre-employment steps, and helping new hires transition smoothly into the organization.

• Facilitate employment screening processes for all candidates and follow up on required employment documentation in a timely manner.

• Provide day-to-day assistance with employee relations matters by responding to routine questions and directing issues appropriately.

• Help organize HR files, track personnel updates, and maintain confidentiality when handling sensitive employee information.

]]> • Working knowledge of HR administration practices and employee record management.
• Experience using HRIS systems to update, track, and maintain personnel information.
• Familiarity with onboarding workflows, including document collection and coordination for new employees.
• Understanding of employee relations support and the ability to handle sensitive matters with discretion.
• Experience coordinating or processing background checks is preferred.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.]]>

TalentMatch^®

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Responsibilities:
• Organize, update, and maintain client files, including creating new records, archiving closed charts, tracking stored files, and keeping the file room orderly and accessible.
• Process paperwork by filing hard-copy documents, scanning records, and uploading materials into designated electronic systems with accuracy and timeliness.
• Manage routine correspondence by preparing and sending client letters and other program-related mailings as requested.
• Welcome clients, visitors, and other contacts in a courteous manner while maintaining a clean, organized, and inviting reception area.
• Handle incoming and outgoing phone calls efficiently, directing calls appropriately and providing responsive, service-oriented communication.
• Enter and update client information in electronic health record platforms, including demographic details, assignments, and progress-related documentation.
• Review records for completeness and accuracy, ensuring required forms, releases, eligibility support, and insurance information are properly documented.
• Verify Medicaid coverage, complete daily encounter log audits and submissions, and support ongoing program tracking and reporting needs.
• Monitor office and program supplies, coordinate routine operational needs such as postage and shredding services, and assist with department keys and vehicle usage records.
• Communicate urgent client matters, facility concerns, and other operational issues to leadership or supervisors, and participate in required meetings, trainings, and occasional after-hours support when needed.]]> • Demonstrated ability to perform receptionist duties, including greeting visitors, managing front-desk activity, and handling inbound calls professionally.
• Strong data entry skills with the ability to maintain accurate records across paper files and electronic systems.
• Experience working with confidential information and following privacy standards when handling personal or clinical documentation.
• Proficiency with general office tasks such as filing, scanning, mailing, inventory tracking, and document organization.
• Ability to manage multiple priorities, stay organized, and maintain attention to detail in a fast-paced setting.
• Comfortable using computer-based record systems and administrative software to update, review, and maintain client information.]]>

TalentMatch^®

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We are looking for a detail-oriented Insurance Verification Specialist to support patient access and coverage verification for healthcare services.

Looking for candidates with prior authorization experience, preferably focused on medication prior authorizations.

Ideal candidates will have experience submitting authorization requests through payer portals and documenting/communicating within Epic.

Strong understanding of insurance verification, pharmacy or medical authorization workflows, and payer guidelines preferred.

Candidates should be detail-oriented, comfortable working in fast-paced healthcare environments, and able to effectively follow up on pending or denied authorizations.

Responsibilities:

• Review insurance benefits, referral conditions, and authorization guidelines to determine coverage requirements before scheduled services.

• Work through payer websites and communication channels to submit authorization requests and provide supporting clinical details when needed.

• Record verification and authorization outcomes in the patient record using accurate medical terminology and complete documentation.

• Update coverage information in health records to reflect the most current insurance details obtained during review activities.

• Arrange pre-authorizations, pre-certifications, and additional approvals for inpatient and outpatient services across multiple departments and care settings.

• Identify delays or obstacles that may affect authorization approval and escalate issues promptly to support continuity of patient care.

• Communicate clearly with internal teams, payers, and other stakeholders to resolve coverage questions and support service readiness.

• Participate in virtual training and follow established workflows, policies, and quality standards while handling assigned tasks.

]]> • Working knowledge of insurance plans, referrals, prior authorization processes, and medical coverage review.
• Ability to document accurately in patient records and maintain a high level of attention to detail.
• Strong verbal and written communication skills for interacting with payers, care teams, and support staff.
• Familiarity with Microsoft Office applications and web-based systems used for verification and documentation.
• Understanding of compliance expectations, policies, and procedures in a healthcare or regulated environment.
• Ability to manage multiple tasks, troubleshoot issues, and stay organized in a fast-paced setting.]]>

TalentMatch^®

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Robert Half client is seeking a Customer Service Representative to join a wholesale distribution team in Livermore, CA on a contract basis with the potential for a permanent position. This role is ideal for someone who thrives in a fast-paced sales environment, enjoys building customer relationships, and can balance accuracy with responsiveness. The position supports both customers and field sales partners by preparing pricing, managing orders, and identifying opportunities to expand business through value-added solutions.

Customer Service Representative Duties:

• Prepare accurate, detailed customer quotations using internal systems and supplier portals to support timely sales activity.

• Enter, review, and manage customer orders with close attention to pricing, margins, and order accuracy.

• Maintain current customer records in company systems, ensuring information is complete and up to date.

• Engage with incoming leads and existing accounts to uncover additional sales potential and promote value-added offerings.

• Partner with engineering and outside sales teams to support solution-based opportunities and customer needs.

• Respond to customer inquiries professionally during scheduled business hours, providing dependable and timely service.

• Resolve order-related issues such as shipment discrepancies, delays, and product concerns while keeping customers informed.

• Assist with urgent order follow-up and expediting requests when timelines require additional coordination.

• Build knowledge of product lines, internal workflows, and system processes through ongoing training and daily application.

• Contribute to additional projects and operational tasks as assigned to support the broader sales function.

If you are interested in this Customer Service Representative position, please submit your resume today.

]]> • Proven ability to create sales quotes, process orders, and deliver strong customer service in a high-volume setting.
• Strong computer proficiency, including experience with business systems, web-based tools, and data entry platforms.
• Familiarity with ERP or CRM software; experience with NetSuite is helpful.
• Technical aptitude and the ability to learn product details well enough to support customer and sales discussions.
• Clear, detail-focused communication skills with the ability to work effectively across teams and with customers.
• Self-motivated approach, dependable work habits, and a consistent focus on quality and follow-through.
• Positive, adaptable attitude with the ability to perform well in a collaborative team environment.]]>

TalentMatch^®

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Robert Half is seeking a motivated Sales Representative to join a growing insurance agency. This role is responsible for building client relationships, identifying coverage needs, and providing tailored insurance solutions.

Prior insurance experience is not required, but prior sales experience is a plus.

Must have a Property & Casualty insurance prior to starting the position.

Salary plus bonus (with strong benefits)

Responsibilities:

Develop and maintain a book of business
Identify client needs and recommend appropriate P& C coverage
Generate new business and meet sales goals
Provide excellent customer service throughout the sales process

]]> Qualifications:

Property & Casualty (P& C) License required prior to starting
Prior sales experience required (insurance experience not required)
Strong communication and relationship-building skills

Compensation & Benefits:

W2 position with base salary + bonus/commission
Comprehensive benefits package
Opportunity for growth within a locally operated agency

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TalentMatch^®

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We are looking for a dedicated Customer Service Representative to join our team on a contract basis in Honolulu, Hawaii. In this role, you will be the first point of contact for customers, ensuring a seamless and positive experience. This position is ideal for individuals who thrive in fast-paced environments and enjoy interacting with people from diverse backgrounds.

Responsibilities:

• Welcome customers warmly and assist them with the check-in process while adhering to company policies and procedures.

• Verify identification and reservation details, ensuring accurate documentation in the system.

• Respond to customer questions and provide information about services, amenities, and nearby attractions.

• Address complaints or concerns with efficiency, escalating complex issues to management when necessary.

• Monitor the environment to ensure safety and report any suspicious activity or hazards.

• Work closely with other departments to ensure that rooms and facilities are prepared to meet customer expectations.

• Promote additional services or amenities to enhance customer satisfaction and contribute to revenue growth.

• Keep detailed records of customer interactions, check-in and check-out transactions, and any incidents that occur.

]]> • Prior experience in customer service, preferably within the hospitality sector.
• Excellent interpersonal and communication skills to interact effectively with a diverse clientele.
• Ability to resolve conflicts and handle complaints professionally.
• Strong attention to detail for accurate record-keeping and documentation.
• Familiarity with safety and security protocols in a customer service environment.
• Capability to work collaboratively with other teams to deliver exceptional service.]]>

TalentMatch^®

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We are seeking an experienced Property Manager to support the management and operation of publicly owned facilities and real estate assets on a contract basis. This role ensures properties are maintained in compliance with public sector regulations, safety standards, and budgetary requirements while serving internal stakeholders and the public.

Responsibilities:

• Direct daily operations for assigned properties, including occupancy coordination, tenant relations, and overall site performance.

• Manage leasing activities, renewals, and resident communication to support stable occupancy and positive tenant experiences.

• Oversee maintenance coordination and vendor follow-up to help ensure properties remain safe, functional, and well maintained.

• Monitor rent collections, delinquencies, and property-level financial activity while supporting accurate records and reporting.

• Ensure properties operate in accordance with applicable standards, lease requirements, and program guidelines.

• Conduct regular site reviews to identify operational issues, address property concerns, and maintain community appearance.

• Work with internal teams, contractors, and service providers to resolve issues efficiently and support ongoing property needs.

• Maintain organized documentation related to residents, inspections, compliance matters, and day-to-day property administration.

]]> • Demonstrated experience managing residential, commercial, or mixed-use properties.

• Working knowledge of property operations, tenant relations, leasing practices, and occupancy management.

• Familiarity with regulations and compliance expectations within a housing environment.

• Ability to coordinate maintenance activities and partner effectively with vendors and service teams.

• Strong organizational skills with the ability to manage documentation, timelines, and multiple priorities.

• Comfortable tracking property performance, payment activity, and operational records with accuracy.

• Effective communication skills for working with residents, contractors, and cross-functional stakeholders

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TalentMatch^®

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We are looking for a Recruiter to support hiring initiatives for a Long-term Contract position based in Downers Grove, Illinois. This role is ideal for someone who enjoys building candidate relationships, managing recruitment activity from initial outreach through onboarding support, and partnering with internal stakeholders to meet ongoing talent needs. The position requires a proactive approach to sourcing, strong communication skills, and the ability to keep candidate information organized and up to date.

Responsibilities:

• Design and carry out sourcing strategies that engage both active applicants and hard-to-reach passive talent through multiple recruiting channels and research tools.

• Manage the full recruitment lifecycle, including candidate outreach, qualification conversations, interview scheduling, offer coordination, pre-employment processing, and onboarding support.

• Build and maintain talent pipelines and market maps to support immediate openings as well as future workforce planning needs.

• Keep applicant and candidate records accurate within recruiting systems by documenting contact history, interview feedback, and progression updates.

• Partner closely with hiring teams and colleagues across the organization while also contributing to additional recruiting-related projects as needed.

• Handle a high volume of daily inbound and outbound phone activity, with an expected call volume of approximately 50 to 75 interactions per day.

• Monitor and manage incoming call queues to ensure timely follow-up and a positive candidate experience.

The salary range for this position is $18 to $22 / hour. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

]]> • Strong background in candidate sourcing, including the use of online platforms, recruiting tools, and social media channels.
• Ability to conduct effective screening conversations and support interview processes from coordination through feedback collection.
• Experience working with applicant tracking systems and maintaining detailed, accurate recruitment documentation.
• Comfortable managing a high volume of inbound and outbound calls in a fast-paced setting.
• Excellent communication, organization, and relationship-building skills.
• Ability to balance multiple openings, priorities, and administrative tasks while meeting deadlines.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are seeking a contract-to-permanent Administrative Assistant to support daily office operations for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and fluency in both Spanish and English. The ideal candidate is organized, tech-savvy, and comfortable using AI tools.

Administrative Assistant Duties:

• Perform accurate data entry, record updates, and database maintenance

• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents

• Manage emails and correspondence in both English and Spanish

• Coordinate calendars, meetings, and appointments

• Organize and maintain physical and electronic filing systems, records, and documents

• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials

• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information

• Support clients, visitors, and internal staff with professional customer service and timely follow-up

• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency

• Assist with special projects and provide additional administrative support as needed

Preferred Qualifications:

• Experience in administrative support, office coordination, or a related role

• Strong data entry accuracy and attention to detail

• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook

• Bilingual fluency in English and Spanish

• Familiarity with AI tools and technology used for office productivity

• Strong organizational, communication, and multitasking skills

If you are interested in this Administrative Assistant role, please apply today.

]]> • Strong data entry skills with consistent attention to detail and accuracy.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Bilingual communication skills in English and Spanish.
• Comfort using office technology and AI productivity tools in a workplace environment.
• Ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced setting.
• Strong written and verbal communication skills with a customer-service mindset.]]>

TalentMatch^®

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Robert Half client is seeking a detail-oriented Purchasing Assistant to support daily procurement and administrative activities for a manufacturing client in Hayward, California. This Contract position is ideal for someone who is highly organized, comfortable working onsite, and confident managing purchasing records, vendor communication, and reporting tasks. The right candidate will help keep ordering processes accurate and on schedule while providing strong administrative support to the purchasing function.

Purchasing Assistant Duties:

• Enter purchasing details into Excel spreadsheets and maintain accurate procurement records.

• Create, update, and track purchase orders to support timely ordering activity.

• Communicate with vendors to confirm order status, resolve delays, and gather needed updates.

• Monitor invoices and match purchasing information to ensure documentation remains organized and current.

• Prepare and maintain reports related to purchasing activity, order progress, and vendor performance.

• Request pricing, raw material samples, and packaging samples from suppliers as needed.

• Support day-to-day administrative coordination through email, phone communication, and document management.

If you are interested in this Purchasing Assistant position, please submit your resume today.

]]> • Previous experience supporting purchasing, procurement, or administrative operations.
• Ability to manage purchase orders, reports, and vendor follow-up with close attention to detail.
• Strong written and verbal communication skills for email and phone correspondence.
• Working knowledge of Microsoft Outlook, Word, and PowerPoint.
• Ability to stay organized while handling multiple priorities in an onsite work setting.
• Experience in a manufacturing or supply chain environment is preferred.]]>

TalentMatch^®

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Robert Half client in Pleasant Hill, CA is looking for a dedicated and detail-oriented Claims Technician to provide administrative and technical support for workers’ compensation claim activity within a Financial Services environment. This long-term contract position is well-suited for someone who can manage documentation, process invoices, and keep claim files organized while working within established timelines. The role requires strong clerical accuracy, clear communication, and the ability to handle a steady flow of records, forms, and related correspondence.

Claims Technician Duties:

• Provide day-to-day administrative support for workers’ compensation files, ensuring records, forms, and documentation are maintained accurately and efficiently.

• Create and update correspondence and claim-related documents using claims management platforms and standard office applications.

• Examine, authorize, and process invoices tied to claim activity, including medical review services, nursing support, mileage reimbursements, and legal billing.

• Compile and send medical reports and supporting materials within required deadlines, confirming each submission is complete and accurate before release.

• Distribute medical records and related documentation to attorneys and other authorized parties in a timely manner.

• Perform data entry and file maintenance to support organized claim handling and dependable recordkeeping.

• Use common office equipment such as computers, copiers, and fax machines to prepare, reproduce, and assemble claim materials.

• Assist broader claims operations with administrative tasks, special assignments, and other support needs as directed by leadership.

If you are interested in this Claims Technician position, please apply now!

]]> • High school diploma or equivalent education.
• Familiarity with administrative support practices, recordkeeping, and general office procedures.
• Ability to work accurately within online systems and business software used for claim documentation and correspondence.
• Strong written and verbal communication skills with the ability to interact professionally with internal teams and external parties.
• Working knowledge of basic math, document preparation, filing, and office equipment operation.
• Ability to prioritize multiple assignments, follow instructions carefully, and meet time-sensitive deadlines.
• Experience supporting workers’ compensation processes, medical records handling, or claims-related administrative work is preferred.]]>

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Our client is seeking a highly organized, proactive, and polished Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a professional who thrives in a fast-paced environment, exercises sound judgment, and can manage multiple priorities with discretion and professionalism.

Key Responsibilities

Manage complex calendars, schedule meetings, and coordinate appointments
Arrange domestic and international travel, including itineraries, accommodations, and expense reporting
Prepare correspondence, reports, presentations, and other executive-level documents
Serve as a liaison between executives, internal teams, and external stakeholders
Organize and support meetings, including agendas, materials, and follow-up action items
Handle confidential information with a high degree of professionalism and discretion
Monitor deadlines, prioritize requests, and ensure executives are prepared for upcoming commitments
Support special projects and assist with office coordination as needed

Qualifications

3+ years of experience supporting senior-level executives or leadership teams
Strong calendar management and scheduling experience
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Proficiency in Microsoft Office Suite and other business systems
Ability to multitask, stay organized, and adapt to shifting priorities
Strong problem-solving skills and a proactive approach to support

Preferred Qualifications

Experience in a corporate or professional services environment
Proven ability to work independently and manage competing demands
Associate’s or bachelor’s degree preferred

]]> • Strong ability to manage calendars, prioritize competing requests, and maintain accuracy under tight deadlines.
• Experience coordinating travel arrangements, including multi-stop or international itineraries.
• Demonstrated skill in organizing executive meetings and preparing clear, well-structured meeting documentation.
• Excellent written and verbal communication skills with the ability to interact effectively with faculty, leadership, and external contacts.
• Strong organizational skills and attention to detail across scheduling, documentation, and project support.
• Proficiency with standard office software and administrative tools used for scheduling, communication, and document preparation.]]>

TalentMatch^®

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Robert Half is looking for an efficient Front Desk Coordinator to support daily office operations for a real estate development environment in the Maryland area. This Front Desk Coordinator contract position is suited for someone who enjoys creating a welcoming first impression while keeping administrative tasks organized and on schedule. The ideal Front Desk Coordinator candidate will combine strong customer service abilities with reliable office support skills to help visitors, vendors, and internal team members throughout the workday. If you are an individual that is friendly, flexible, and loves taking initiative, then this might be the Front Desk Coordinator job for you. Do not hesitate, click the apply button today and put your talents to the test! If you have any questions, please contact the Administrative and Customer support team at (301) 744-9901 and reference Job #04540-0013432929.

As a Front Desk Coordinator your responsibilities will include but aren't limited to:

• Welcome visitors, prospective homebuyers, and service providers with a courteous and attentive approach while directing them appropriately.

• Manage front desk activity by answering and routing incoming calls through a multi-line phone system and responding to general inquiries.

• Keep the reception and common office areas neat, presentable, and ready to receive guests at all times.

• Support daily administrative needs by handling data entry, maintaining records, organizing files, and coordinating calendars or appointments.

• Oversee incoming and outgoing mail, packages, and deliveries to ensure timely distribution and accurate tracking.

• Assist with office operations by monitoring supply levels, placing restock requests, and helping the team with general coordination tasks.

• Provide dependable day-to-day support to staff members to help maintain an efficient and well-organized office environment.

Do not hesitate, click the apply button today and put your talents to the test! If you have any questions, please contact the Administrative and Customer support team at (301) 744-9901 and reference Job #04540-0013432929.

]]> The ideal Front Desk Coordinator will have:

• At least 2 years of experience in reception, front desk coordination, or administrative support roles.

• Strong verbal and written communication skills with a customer-focused and service-oriented approach.

• Experience handling inbound calls and operating a multi-line or switchboard phone system.

• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.

• Excellent organizational skills with close attention to accuracy and detail.

• Detail-oriented demeanor, dependable attendance, and a consistent work ethic.

• Ability to manage multiple responsibilities effectively in a fast-paced office setting.

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TalentMatch^®

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We are looking for dependable File Clerks to support a short-term Contract assignment with a retail automotive dealership in Albuquerque, New Mexico. In this role, you will help organize and prepare records from the previous year for secure storage while maintaining accuracy and efficiency throughout the process. This is a one (1) day opportunity suited for individuals who are comfortable heavy lifting and working outside.

Responsibilities:

• Label boxes clearly so stored materials can be identified and retrieved efficiently

• Handle physical documents with care to preserve record accuracy and confidentiality

• Maintain a tidy work area while moving, stacking, and preparing files for storage

• Work with the onsite team to complete the project within the assigned three-day timeframe1

]]> • Ability to follow instructions and complete repetitive tasks with accuracy
• Comfortable handling paper records and preparing materials for storage
• Strong attention to detail when sorting and labeling files
• Able to work on site in Albuquerque, New Mexico for the full contract assignment
• Reliable attendance and ability to meet project deadlines in a short-term role]]>

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Responsibilities:
• Manage full-cycle recruiting activities for a large volume of open positions across several plant locations, with emphasis on hourly hiring needs.
• Build and maintain candidate pipelines for production, warehouse, maintenance, and other frontline roles through proactive sourcing strategies.
• Review applicant flow, screen candidates, and move suitable talent through the hiring process in a timely manner.
• Coordinate closely with hiring managers and recruiting partners to track open requisitions and maintain progress toward fill goals.
• Support recruitment efforts for union-related positions while ensuring hiring activity aligns with role-specific requirements.
• Use the applicant tracking system to manage candidate records, update requisition activity, and maintain organized hiring workflows.
• Help sustain recruiting momentum for a lean team by balancing day-to-day transactional hiring needs with ongoing sourcing support.
• Attend onsite meetings in Shelbyville, Indiana as needed, typically one to two times per week, to collaborate with plant stakeholders and hiring teams.]]> • Background in high-volume or transactional recruiting environments with responsibility for managing numerous open roles at once.
• Proven ability to recruit for hourly workforce positions such as production, warehouse, or maintenance roles.
• Experience using an applicant tracking system to manage candidates and requisitions efficiently.
• Strong sourcing skills and the ability to generate candidate flow for hard-to-fill frontline openings.
• Corporate or agency recruiting experience supporting fast-moving hiring demands.
• Effective communication and organizational skills with the ability to work independently in a lean team structure.]]>

TalentMatch^®

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Responsibilities:
• Respond to incoming customer calls and emails, providing timely assistance and clear follow-up on service or account-related inquiries.
• Place outbound calls when needed to resolve open issues, confirm information, and support ongoing customer communication.
• Enter and update customer, order, and account details accurately in internal systems to maintain reliable records.
• Assist with accounts receivable-related tasks by tracking payment matters, documenting conversations, and escalating issues when appropriate.
• Coordinate appointments and follow-up activities to ensure customer requests are handled efficiently.
• Use Microsoft Office tools, especially Excel, to organize data, monitor activity, and prepare routine reports.
• Support day-to-day service operations in an onsite environment while collaborating with team members across the business.
• Maintain a courteous and solution-focused approach when handling a high volume of interactions in a customer service setting.]]> • Proficiency with Microsoft Office, including strong working knowledge of Excel and Word.
• Ability to manage inbound and outbound communication professionally by phone and email.
• Experience with data entry and maintaining accurate information in business systems.
• Strong organizational skills with the ability to balance multiple tasks and follow through on details.
• Comfortable working onsite at least 3 days per week in New York, New York.
• Previous exposure to real estate or property management environments is preferred.
• Experience with Yardi is preferred.]]>

TalentMatch^®

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Responsibilities:
• Manage incoming calls and greet visitors courteously, directing inquiries to the appropriate person or department.
• Coordinate, schedule, and confirm appointments while maintaining organized calendars and minimizing conflicts.
• Enter and update office records, customer information, and scheduling details with a high level of accuracy.
• Provide day-to-day administrative support to help maintain efficient office operations and timely communication.
• Assist with receptionist functions, including monitoring front-desk activity and responding to routine requests.
• Prepare, organize, and maintain administrative documents, logs, and related office materials.
• Support teams with appointment coordination and follow-up communication to keep activities on schedule.
• Contribute to office workflow in a construction-related environment by helping manage administrative tasks tied to project support.]]> • Ability to handle inbound phone calls with attention to detail and a customer-focused approach.
• Strong data entry skills with close attention to detail and accuracy.
• Proven experience scheduling, booking, and confirming appointments.
• Comfortable performing receptionist duties and managing multiple priorities throughout the day.
• Proficiency with general administrative office tasks, including recordkeeping and communication.
• Strong organizational skills and the ability to work effectively in a fast-paced setting.
• Previous experience supporting a construction industry environment is preferred.]]>

TalentMatch^®

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Responsibilities:
• Organize and maintain paper records so documents are filed accurately and can be retrieved quickly when needed.
• Prepare, label, and store file boxes in a systematic manner to support efficient record management.
• Scan hard-copy materials into digital formats while checking for clarity, completeness, and proper indexing.
• Manage electronic filing activities by uploading and categorizing documents within established e-filing systems.
• Review incoming paperwork and route records to the appropriate filing location based on document type and retention guidelines.
• Perform routine audits of files to identify missing, duplicate, or misplaced records and correct discrepancies.
• Assist with document requests by locating, pulling, and delivering files in a timely and organized way.]]> • Ability to work with file boxes and move, sort, and organize archived materials safely.
• Proficiency in scanning documents with strong attention to image quality and file accuracy.
• Familiarity with electronic filing practices and digital document organization.
• Strong attention to detail and ability to follow filing procedures consistently.
• Basic computer skills for managing scanned records and electronic files.
• Ability to manage repetitive tasks efficiently while maintaining accuracy.]]>

TalentMatch^®

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Responsibilities:
• Respond to incoming patient calls and assist with appointment scheduling, registration updates, and routine service requests.
• Provide courteous support to patients by answering questions related to office processes, billing inquiries, and general healthcare administrative matters.
• Enter and update patient information accurately in electronic practice management and other office systems.
• Coordinate front-end administrative tasks to help maintain efficient daily operations within a medical office setting.
• Communicate clearly with patients, clinical staff, and internal teams to ensure timely follow-up and issue resolution.
• Use medical terminology appropriately when documenting information and assisting with patient communications.
• Manage multiple priorities in a high-volume service environment while maintaining a detail-oriented approach and attention to detail.
• Operate standard office tools and computer applications to complete administrative and customer service activities efficiently.]]> • At least 1 year of experience in customer service, medical office support, or a related administrative setting is preferred.
• Previous experience in an outpatient clinic, physician office, call center, or other high-volume service environment is an advantage.
• Working knowledge of basic medical terminology is required.
• Comfortable using computers, keyboarding regularly, and navigating office software and electronic practice management systems.
• Strong communication, organization, and interpersonal skills with a patient-focused approach.
• Ability to handle patient interactions professionally while managing multiple tasks in a fast-paced environment.]]>

TalentMatch^®

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We are looking for an experienced Customer Service Representative to join our team in North Canton, Ohio. This is a Contract to permanent position within the manufacturing industry, offering an exciting opportunity to support customer accounts and ensure high satisfaction levels. The role combines in-person training with the flexibility of hybrid work after the initial training period.

Responsibilities:

• Provide accurate price and delivery quotations to customers while managing order entry and schedule adjustments.

• Maintain and update customer account information, including forecasting, expediting, and order book management.

• Collaborate with sales, supply chain, and manufacturing teams to address account-related issues and improve delivery performance.

• Utilize intermediate product knowledge to effectively manage accounts and meet customer needs.

• Communicate commercial terms clearly to both customers and the sales team.

• Proactively manage orders to exceed customer expectations in terms of delivery, responsiveness, and communication.

• Apply business guidelines and decisions appropriately to resolve customer situations.

• Conduct in-depth analysis using intermediate system knowledge to support account management.

• Demonstrate leadership and commitment to team objectives by effectively collaborating across departments.

]]> • Proven ability to solve complex problems efficiently.
• Exceptional customer relations and account management skills.
• Experience in decision-making related to account management and customer service.
• Ability to work collaboratively with supply chain and other internal departments.
• Proficiency in Microsoft Excel and intermediate system knowledge.
• At least 3 years of relevant experience in customer service, preferably in manufacturing or supply chain logistics.
• Ability to thrive in a team environment and lead by example.]]>

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Robert Half is looking for a Customer Success Specialist to support policyholders with responsive, detail-oriented service in Lexington-Fayette, Kentucky. This contract opportunity is ideal for someone who enjoys helping customers, managing a steady call volume, and creating positive experiences during routine service requests and sensitive claim-related conversations. The role offers a permanent schedule across a rotating four-day workweek, with the potential to move into a permanent position that includes licensing support and long-term benefits.

This position requires a Property and Casualty insurance license Prior to starting the job. The company will reimburse you for out-of-pocket expenses.

Responsibilities:

• Handle a consistent stream of inbound customer calls related to property and casualty insurance policies, typically averaging around 30 interactions per day.

• Review account documentation and policy notes to provide accurate information, clarify prior activity, and address customer questions effectively.

• Gather initial details for claim-related calls and ensure a smooth handoff to the claims team while maintaining a calm and reassuring customer experience.

• Identify opportunities for additional products or services during customer conversations and route potential leads to the appropriate sales team.

• Enter and update client information in internal systems with a high level of accuracy and attention to detail.

• Deliver thoughtful, solution-oriented support that strengthens customer relationships and reflects strong service standards.

• Navigate CRM and related computer applications to document interactions, track follow-up needs, and maintain organized customer records.

]]> • Ability to manage frequent inbound calls while remaining composed, attentive, and detail-oriented.
• Strong communication skills with the ability to guide customer conversations clearly and courteously.
• Experience using CRM platforms and general computer programs for documentation and record management.
• Accurate data entry skills and the ability to review account notes carefully during live customer interactions.
• Comfortable assisting customers with insurance-related questions, service needs, and claim intake procedures.
• Demonstrated ability to recognize sales opportunities and relay them appropriately to internal partners.]]>

TalentMatch^®

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Responsibilities:
• Welcome guests and serve as the first point of contact for visitors, ensuring a courteous and well-organized front desk experience.
• Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.
• Scan, organize, and maintain paper and digital records to support efficient document access and filing practices.
• Perform a range of administrative support tasks such as data entry, filing, copying, and general office coordination.
• Keep office materials, forms, and shared areas in order to help maintain a productive workplace.
• Assist with routine correspondence and provide day-to-day support to staff as needed.
• Monitor incoming documents and ensure records are handled carefully and stored in the proper locations.]]> • Ability to handle inbound calls effectively and communicate clearly with visitors and team members.
• Experience scanning, filing, and organizing documents with strong attention to detail.
• Working knowledge of general clerical tasks, including data entry and record maintenance.
• Strong organizational skills and the ability to manage multiple routine assignments efficiently.
• Detail-oriented approach, reliability, and a customer-service mindset in a busy office setting.]]>

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